Professional Documents
Culture Documents
com
www.vustudents.ning.com
www.vustudents.ning.com
Internship Report
On
www.vustudents.ning.com
Letter of Undertaking:
Internship Letter:
ii
Virtual University of Pakistan Page 13
Dedication To:
I dedicate this report to my parents without whose help and encouragement it would
not have been possible for me to accomplish this task with in the specific time limit I
was provided with every facility by my parent which were necessary in order to
complete this challenging assignment.
iii
Virtual University of Pakistan Page 13
Acknowledgement
Every praise is due to ALLAH alone the merciful and his apostle (peace be upon him)
who is forever a torch of guidance and knowledge for humanity as whole. i pay my
gratitude to madam NADYA BASHIR and sir ZAKAB ABBASI to be here in this
organization at this level. It’s just because of his guidance, training affection and
motivation that I have succeeded in presenting this report.
I met different staff members of MCB bank .for getting information to complete my
internship report .there fore it is difficult for me to mention all the names of these people.
Some of these related to branch and some from the management team.
iv
Virtual University of Pakistan Page 13
Executive summary
MCB bank limited with more than 60 years of experience as one of the leading banks in
Pakistan ,was incorporated on July 9 1947..the bank has journeyed remarkable tenure of
more than half a century of competitively edged and well positioned heights of success
by deploying quality banking ,heads on technological development, professionally
leading management and prudent and ethical work methodologies .MCB was
nationalized along with other private banks in 19 74 as part of government of Pakistan’s
economics reform movement and was later privatized to nishat group lead consortium in
1991.
The bank has also been acknowledged though prestigious recognition and awards by euro
money, MMT, Asia money, SAFA (SAARC), the asset and the Asian bank.
My duration of internship at MCB was stated from 12 may and ended on 24th June 2011.
It was an honor to learn precious skills from highly motivated and professional
individuals from different departments of the company .the two months’ time was even
not enough to know everything about such large organization but mangers was co –
operated me in such a way that it was so easy to understand what this organization is all
about.
MCB bank limited is group of companies has a vast human resources management
system as it is a big organization having operative in several countries .MCB bank limited
v
Virtual University of Pakistan Page 13
has its human resource development programs to compete in the rapidly changing
business environment in order to accelerate .so ,it has to train and look after the
professionals in almost every field like production managers, human resource
managers ,finance mangers, operation mangers ,marketing managers ,research and
development mangers and the lower level employee and labor.
The employee are well trained and are compensated by MCB bank limited to a larger
extent .the bank has very good system of hiring new employees. Keep good standards of
employee selection ,selection process is structured and of high quality ,sources of
recruitment is internal as well as external ,incentives are being given to the employees on
good performance ,good promotional system etc. The human resources department has
employment forecasting system that enables it fulfill the need of human resources of such
a large organization.
I conducted the SWOT analysis of the MCB bank limited and my findings are explained
here under .strength are safe and secure investment venture, innovative and new
technology adapter employee satisfaction ,well equipped and fully secure environment,
modernized banking (online + internet )and complete supervision at every level.
Weakness are weaker organizational culture, HR policies (appraisal, compensation, career
planning) , networking problems regarding ATM, weak MIS interconnectivity among the
division ,and no mobile ATM services in rural areas .
vi
Virtual University of Pakistan Page 13
Threats are downsizing is potential threat for MCB employees and they are losing their
confidence towards bank performance ,fierce competition ,changing environment of
banking ,economical political condition are a great threat, entrance of international
banks.
Bibliography regarding data collection and references where from information, s has been
obtained
vii
Virtual University of Pakistan Page 13
Table of Contents
Letter of Undertaking:......................................................................................................ii
Internship Letter:.............................................................................................................iii
Dedication To:...................................................................................................................iv
Acknowledgement..............................................................................................................v
Executive summary..........................................................................................................vi
History:............................................................................................................................4
Nature of business:..........................................................................................................6
Business volume..............................................................................................................7
Competitors....................................................................................................................16
Organizational Structure................................................................................................17
Number of employee.....................................................................................................19
Main office.....................................................................................................................19
viii
Virtual University of Pakistan Page 13
Comments on organization structure.............................................................................30
Function of HR department...........................................................................................41
Critical analysis................................................................................................................51
SWOT Analysis................................................................................................................53
Conclusion........................................................................................................................57
Recommendations............................................................................................................58
Annexes.............................................................................................................................60
ix
Virtual University of Pakistan Page 13
Brief Introduction of the business sector:
There is no single definition of bank different country varies different definition of bank.
Different experts have different opinion about the term bank .mostly experts said that
bank words are originated from two words Baucus or banqui which means bench. The
early banker Jews in lomebrardy, transacted their business at benches in the market place,
when a banker failed, his “banco” was destroyed by the people .this practice gave rise to
the word “bankrupt.
Some another author who said that the word “bank” is originally derived from the
German word “back”, meaning a joint stock fund.it is also said that when the Germans
occupied major part of Italy, the word “back “was Italianized into “bank”
Definition of banks
According to Crowther
According to G.W.GILBERT,
According to Kent:
1
Virtual University of Pakistan Page 13
“A bank is an organization whose principle operations are concerned with the
accumulation of the temporarily idle money of the general public for the purpose of
advancing it to others for expenditure”
Origin of bank:
Banking it is said, is as old as human society .when man came to realize the importance
of money as medium of exchange ,the necessity of a controlling or regulating agency as
institution was felt .
Some experts hold that banking system was developed as early as 2000 BC. The early
temples of Babylon were used “banks” because of the prevalent respects and confidence
in the clergy.
In Greece, the temples of Ephesus and Delphi were the biggest “bank “of their time
where people deposited money and valuable for safety and security.
2
Virtual University of Pakistan Page 13
The romans also regulated the conduct of private bank in such a way that utmost
confidence of the people was created in them .in England goldsmiths got prominence as
bankers who are known as the ancestors of modern banking.
Bank plays very critical part in the economy of country and Pakistan is no independence.
Banks in Pakistan account for 95% of the financial sector .Pakistan has a strong banking
system, which entails of inclusive variation of institution ranging from a central bank to
commercial banks and to specific agencies to supply for special requirements of specific
sectors. The country started without any valuable banking network in 1947 but perceived
outstanding growth in the first two decades. by 1970, it’s an obtain a healthy banking
sector.
MCB bank has a value in the banking sector of Pakistan .MCB bank is the largest private
sector bank in Pakistan. MCB is one of the leading banks of Pakistan with a deposit base
of about RS. 280 billion and total assets of around RS. 300 billion. In 1974, MCB was
nationalized along with all other private sector banks .this led to deterioration in quality
3
Virtual University of Pakistan Page 13
of banks services like loans portfolio and other service. The bank has a customer base of
approximately 4 million and nationwide distribution network of 1026 branches.
During the last fifteen years, the bank has concentered on growth through improving
services quality, investment in technology in technology and people, utilizing its
extensive branch network, developing a large and stable deposited base
History:
MCB bank limited was incorporated by the Adamjee group on July 9, 1947, under the
Indian companies act, 7 of 1913 as a limited company. The bank was established with a
view to provide banking facilities to the business community of the south Asia. The bank
was nationalized in 1974 during government of zulifikar Ali buttho. This was the first
bank to privatized in 1991 and the bank was purchased by a consortium of Pakistani
corporate groups led by nishat group.as of June 2008 ,the nishat groups owns a majority
stake in the bank. The president of the bank is M.U.A usmani.
Founded in 1948, nishat group is one of the leading and the most diversified business
groups in Pakistan. The group has strong presence in the most important business sectors
of the country such as banking, textile, cement and insurance.
Mian MUHAMMAD MANSAHA is the chairman of the group (and also MCB) and has
played instrumental role in its success.in recognition of Mr. .MANSHAHA; s
contribution the government of Pakistan has conferred him with “sitra –e-imtiaz”, one of
4
Virtual University of Pakistan Page 13
the most prestigious civil awards of the country. After some time the registered office of
the company was shifted to Karachi on august 23rd, 1956 through a special resolution.
This institute was nationalized with other on January 1st, 1974.at that time it had 506
branches and deposits amounting to RS.1, 640 million. Although MCB has a reputation
of a conservative bank but nationalization also left its effects on this institute as well and
by end year of year 1991in which it was privatized the total number of branches were
1287 and deposits amounting to as high as RS.35,029 million.
When privatization policy was announced in 1990, MCB was the first to be privatized
upon recommendations of World Bank and IMF. the reason for this choice was the better
profitability condition of the organization and less risky credit portfolio which was the
better profitability condition of the organization and less risky credit portfolio which
made “it a good choice for investors. On April 8th, 1991, the management control was
handed over to national group (the highest bidders).initially only 26% of shares were sold
to private sector at RS .per share.2.3 after privatization.
Ten years after privatization, MCB is now in a consolidation stage designed to lock in
gains made in recent years and prepare the ground the groundwork for future growth.
The banks have restructured its asset portfolio and rationalize the cost structure in order
to remain a low cost producer.
After privatization the growth in every department of bank has been observed.
Following are some key developments:
1: Launching of different deposit schemes to increase saving level.
2: Increased participation on foreign trade.
3: Betterment of branches and staff services level.
4: Introduction of rupee traveler cheques.
5
Virtual University of Pakistan Page 13
Vision Statement
To be the leading financial services provider, partnering with our customers for more
prosperous and secure future.
Mission statement
Nature of business:
MCB is in it’s over 50years of operation .it has a network of 1026 branches nationwide
and abroad with business establishments in in srilanka, ,bargain , Colombo main
,petthah , maradana, wellwatte.the branch break-up province wise is Punjab (57%),Sindh
(21%),NWFP (19%) and Baluchistan (3%) respectively.
MCB has restricted the number of branches that can be opened by foreign banks, an
advantage that MCB capitalizes because of its extensive branch network. Eighteen years
after privatization, MCB is now in a consolidation stage designed to lock in gains made
in recent years and prepare the groundwork for future growth .the bank has restructured
its assets portfolio and rationalized the cost structure in order to remain a low cost
producer.
MCB now focuses on three core business namely corporate, commercial and consumer
banking. Corporate clientele includes public sector companies as well as large local and
multinational concerns. Banks is to provide some services to general public. MCB is
6
Virtual University of Pakistan Page 13
commercial bank in modern time commercial bank plays very important role and their
function are manifold .the main function and services which MCB bank limited provide
to different peoples as open different account for different peoples, account various types
of deposits ,accepting various types of deposits, granting loans and advances under taking
of agency services and also general utility functions ,few of those are collecting cheques
and bills of exchange, collecting interest due, dividend ,pension and other sum due to
customers, transfer of money place to place. Acting an executor, trustee or attorney for
the customers, providing safe custody and facilitate to keep jewelry, document or
securities, purchase of shares for the customers. Undertaking foreign exchange business,
MCB is also catering to the growing middle class by providing new asset and liability
products. The bank provide 24 hours banking convenience with the largest ATM network
in Pakistan covering 27 cities with over 151 ATM locations. The bank’s rupee traveller
cheque have been market leaders for the past eight years and recently relodged MCB
credit card.
MCB looks with confidence at year 2008 and beyond, making strides towards fulfillment
of its mission, “to become the preferred provider of quality financial services in the
country with profitability and responsibility and to be the best place to work.”
MCB has established its first Islamic banking at first floor shaheen complex, Karachi
.this complex start working from September 2003.now MCB has 6 Islamic branches in 6
major cities.
Business volume
Rupee in (000)
7
Virtual University of Pakistan Page 13
Profit before tax 26,253,075
Profit after taxation 16873175
Total assets 567,552,613
Total liabilities 488,348,404
Deposits 431,371,937
Investment 213,060,882
8
Virtual University of Pakistan Page 13
9
Virtual University of Pakistan Page 13
Cash Plus
MCB lockers
business sarmaya
easy bill pay
MCB car 4u
Payara ghar
MCB virtual(internet banking)
MCB cash card
MCB traveller cheques
smart card
instant financing
remit express
MCB mobile banking
MCB call center
khsuhali bachat account
MCB ATM
MNET
Online
Current life account
Saving account
MCB banc assurance
MCB salary club
10
Virtual University of Pakistan Page 13
Saving maximize
Basic account
Cash plus
MCB’s network of 900 branches in Pakistan enables us to collect and disburse payments
efficiently with our cash management services .this also enables us to offer you a choice
of paper based or electronics fund transfer solutions including collection amounts, cross
branch online transactions etc.
11
Virtual University of Pakistan Page 13
M net
MCB’s revolutionary m-net switch enables customers to access their MCB account from
any member banks ATM machine
Online
With a solid foundation of over 50 years in Pakistan, with more than 750 automated
branches, 269 online branches, over 190 MCB ATM’s in 34 cities nationwide and a
network of over 16 banks on the MNET ATM switch, MCB is positioned at the forefront
of the banking industry in Pakistan .this success has been possible because of never –
ending drive to achieve higher levels of excellence, constantly striving to raise the level
of performance.
MCB mobile banking services is available to all MCB ATM cardholders,24 hours-365
days .they just have to call MCB help line on(021) 111-000-777 or any MCB online
branch for assistance.
MCB mobile banking gives customer easy and quick access to their account (s)at any
time including holidays .with MCB mobile banking customer can
MCB bank has been at the forefront of providing its customers with new and innovative
product and financial instruments that are safe, secure and profitable.
13
Virtual University of Pakistan Page 13
MCB cash card is useful means of cash for MCB customers and non-customers alike:
Travelers
Businessman
General public
Payara ghar
MCB offers three home financing options for Payara ghar .MCB payra ghar provides
flexible and competitive home financing facility with option of home purchase,
construction and renovation. With MCB schemes customers can obtain the financing to
purchase a house /apartment ,construct own house or renovate existing house
immediate .nothing could be more convenient than owning a house and paying easy
installments that takes a step closer to becoming the owner a house and paying easy
installment that takes a step closer to becoming the owner of their house .it is better than
paying a monthly house rent which takes nowhere other than increasing your expenses
.Payara ghar is definitely the most feasible and direct route to a dream house .
MCB car 4 u
Car financing and leasing at competitive rates with flexible option. Car 4u finances both
semi-commercial and noncommercial vehicles for personal and business use.
Flexible:
Option for financing or leasing
14
Virtual University of Pakistan Page 13
Options for new as well as used cars
Affordable
Lower mark –up rates
Speed:
Fast and hassle free processing of application.
Business sarmaya:
MCB business sarmaya is the best running finances facility against residential property
which empowers to manage business dealings better.so customers can get MCB business
sarmaya and thus improve their business ,avail lucrative opportunities and expand their
business ,with absolute satisfaction of cash flows.
15
Virtual University of Pakistan Page 13
Khushali bachat account:
Khsuhali bachat account is one of the most popular deposits accounts offered by MCB
.It’s a special type of account which provides the account holder additional facilities for
payment of utility and HBFC.
16
Virtual University of Pakistan Page 13
Competitors
Bank al falah
United bank
Citi bank
Faysal bank
Indus bank
Soneri bank
Bank of Punjab
Standerd charterd
Askari bank
17
Virtual University of Pakistan Page 13
Organizational Structure
18
Virtual University of Pakistan Page 13
19
Virtual University of Pakistan Page 13
MCB Department hierarchy
President
Senior executive
president
Executive vice
president
Senior vice
president
Vice president
Assistant vice
president
20
Officer grade
Virtual University of Pakistan Page 13
123
Number of employee
Main office
21
Virtual University of Pakistan Page 13
Banking operation group
Business development &new initiative
Consumer banking group
Commercial branch banking group
Compliance &control group
Financial control group
Human resource management group
Information technology group
Islamic banking group
Project management group
Risk management group
Strategic planning &investment group
Special assets management group
Treasury and FX banking group
Wholesale banking group
22
Virtual University of Pakistan Page 13
Operational audit – for carrying out the audit (and other ancillary
reviews/assignments) of branches and management offices within the
bank.
It/is audit-for carrying out the audit of it systems, .applications and
infrastructure.
Basel compliance department- for carrying out audits of various
projects/reporting under basel2 accord.
Monitoring &whistleblowing department–for following up on resolution
of audit observation and implementation of mcb, s whistleblowing
program.
Training quality assurance department –for ensuring quality of
audit/review reports as per set standards .moreover this department
ensures professional development of auditors.
This group is a support to all transactions and financial functions of the bank.
All back-end processing and dealings are routed to different areas of this mammoth
group. The group provides help to commercial banking and consumer banking by
handling cash and cash transactions, issuing various instruments like pay orders and
demand drafts .they also support treasury by book/record keeping and processing of all
trade and finance operations .in additions to this ,they also provide general services,
facility management of the banks expense lines and procurement.
The operations group .due to its size, has introduced units like internal control
reconciliation unit and process re-engineering unit to maintain an efficient and risk free
work flow.
23
Virtual University of Pakistan Page 13
Treasury back office
Trade services
Process re-engineering
Branch banking operations
Central processing unit
Central account division
General services division
Internal control
Reconciliation
Every day , organizations comes up with new and invigorating product /services to attract
customers .in order to compete with such rapid changes ,fast growing market and stiff
contenders ,we have dedicated an entire unit whose job is to monitor such
transformations and develop new business strategies in order to keep our business up to
mark .
This group basically is the think tank of the organization they deal in long term strategies
and provide appropriate situation to deal with business issues. This function works
closely with other groups and he president in order to identify organization and tactical
goals .the entire study is based on statistical data and research carried out from time to
time.
This group primarily meets the needs of individual customers .it deals with selling
marketing and managing consumer products and providing various services to its
customers.
24
Virtual University of Pakistan Page 13
The consumer banking group targets the consumer market their sales and product
development is completely managed by specific teams that are wholly dedicated to the
specific product. Each team has the responsibility of making their respective product
efficient .competitive and user friendly .the product being offered by mcb bank
Unsecured assets:
Secured assets:
This is the largest business group existing in the bank .therefore due to its sheer size; it
has been divided into four portfolios, north, south central and east.
The whole group comprises of over 1000 online branches, about 20-30 branches
(depending on the area) form a region and further 2-3 region from a circle .every circle
25
Virtual University of Pakistan Page 13
office is managed by a general manger. Currently there are 14 circle offices present in our
existing network.
The major function of this group is to manage assets and liability based retail product
.more than 90% of the bank ,deposit base is managed by this group .funds generated by
these branches via deposits are utilized by various business groups to give advances to
customers. Excess funds are placed by treasury in the money market as well to earn
higher spreads .the funds generated by the bank in shape of deposits are used to meet
financing needs of our customers
The commercial branch banking group is in continuous pursuit of enhancing banks brand
image by main ting high services standards, building quality assets &optimal liability
book.
Other than these products, the commercial branch banking group facilities incoming
customers at branch and extends the following
Liability products
Smart card
Rupee traveler cheque
Virtual banking
Online banking
Mobile banking
Easy bill pay
Lockers sme &mid-market
Utility bills
Haj services
Trade services remittance
Remittance
Cross-sell-(banc assurance car 4 credit, investment services)
26
Virtual University of Pakistan Page 13
Regulatory compliance refers to systems or departments in the organization that ensure
that personal are aware of and take steps to comply with relevant laws and regulations.
Bank compliance strategically supports and reinforces the organization’s goals and
objectives .broadly speaking, compliance means adherence to local laws and regulations
including banking companies’ ordinance 1962 and SBP prudential regulation and internal
policies and rules of the bank and specific operational procedures.
Moreover, compliance is not only a function of complying with the law, but a broader
integration with the organization’s corporate responsibility.
Overall compliance group provides advice and guidance to the business to the business
groups to conduct their work within the requirement of the regulatory environment and
also provides regular awareness training to the bank staff in order to promote a healthy
regulatory climate.
The financial control group (FCG) mangers risk by implementing financial controls over
business activities .FCD is responsible for the bank’s financial records ,ensuring that the
assets and liabilities of the firm are properly controlled ,and providing accurate and
timely financial information to senior management as well as to statutory and regulatory
bodies.
The group provides profitability analyses, business plans, and budgets supporting current
and future business initiatives. Currently our financial control group is divided into seven
sub groups.
Financial reporting unit
27
Virtual University of Pakistan Page 13
State bank reporting unit
Branch licensing unit
Taxation unit
Budgeting and management reporting unit
Properly management unit
CMIS unit
The objective of human resources is to maximize the return on investment from the
organization, s human capital and minimize financial risk .it is the responsibility of
human resource managers to conduct these activities in an the human resources
management group at MCB is divided into the following areas:
Organizational development
Hr strategy
Compensation &training
Hr administration
Hr financial services &development compensation &training.
Today, the term information technology has ballooned to encompass many aspects of
computing and technology, and the term is more recognizable than ever before .the
28
Virtual University of Pakistan Page 13
information technology umbrella can be quite large, covering many field .it professionals
perform a variety of duties that range from installing application to designing complex
computer networks and information databases .a few of the duties that it professionals
perform include data management, networking ,engineering computer hardware ,database
and software design as well as the management and administration of entire systems.
When computer and communication technologies are combined, the result is information
technology or “info tech”
With the emergence of different Islamic banks in the local market a lot of leading and
established conventional bank are coming up with branches for the sole purpose of
Islamic financing
MCB Islamic banking group operates through a network of 11 branches across Pakistan
and Pakistan and offers sharia complaint alternatives to conventional banking products
currently; our Islamic branches offer the MCB al-makhraj innate account (current
account) as well as the al- makhraj saving account and the al –makhraj term deposits.
In addition, Islamic banking offers auto and equipment financing based on the principles
of ljarah muarabaha and diming mushrika.
Project management
Project management MCB has embarked on the symbols project .symbols is an integrated
solution provided by system access for requirements of banks. System access provides
universal banking solution that help bank deliver a broad range of banking products and
services for retail and wholesale banking system access provides solutions for back –
office transaction processing ,front office multi-channel delivery card management and
payments .system access solution provide straight –thorough transaction processing ,front
29
Virtual University of Pakistan Page 13
–office multi –channel delivery ,card management and payment system access solution
provide straight –through transaction processing centralized common services .work flow
driven business process and an enterprise –wide customer information repository.
MCB Pakistan –was the first Pakistani bank to offer internet banking after the symbols
MSc solution was successfully deploy within four months .symbols cbs solution also
provide its scalability in supporting large sized by being deployed as the core banking
solution to power MCB,s network of over 900 branches.
Risk management
RMG plays a pivotal role in monitoring the risks associated with all the activities of the
bank .the role of the group is to act as a strategic partner to the business units advising
them on risk issues and best ways to identify and manage these issues as well as a risk
controlee setting parameters for roes activities and reviewing compliance with these
parameter in order to ensure that the bank does not incurred any undue risk without
satisfactory tenure
The group is split into following sub function
Credit review
Credit risk control credit risk
Market risk management
Basel2 project /operational risk
RMG compliance
30
Virtual University of Pakistan Page 13
Capital market
Strategic planning division
SMAG as it is called ,deals with those advances /account which have been classified as
non-functioning accounts .this group searches or adequate means for obtaining closure on
these accounts this can be a result of extensive negotiation with the client ,action of
selling goods that were mortgaged seeking appropriate means of investment or imposing
legal suits. The group is also required to report these matters to regulatory authorities on
timely bases.
The advances are currently limited those booked under the corporate or commercial
umbrella these accounts when not performing of 360 days are placed under the loft
category and are reported to SMAG
This group then undertakes the all necessary actions to recover /minimize the write-of
factor.
This group deals with investing the bank’s deposits into productive and lucrative markets
with an intention of driving profits treasury deals with short term investment with in the
money market or other products it is also responsible to maintain service levels with their
clients and to provide them with effective trading rates .in order to retain/generate
business
It’s further classified into following sub function
Money market desk
Foreign exchange desk
Treasury marketing unit
31
Virtual University of Pakistan Page 13
Derivatives desk
Whole sale banking provides banking services to large local and multinational corporates
client s and financial institution the group also manages the transaction banking plate
forum (both trade and cash management)and international division the bank
The wholesale banking group at MCB bank limited comprises of following business
Corporate banking division
International division
Transaction banking division
Investment banking division
Financial institution’
Trade product division
32
Virtual University of Pakistan Page 13
Plan your internship:
Firstly I started my internship in MCB house situated at jail road near saddique trade
Centre. It’s a head office of MCB bank
In 2008 the head office of MCB was shifted from Karachi to Lahore in newly constructed
building, namely MCB house located at a sharea ghous-ul azam, commonly known as jail
road.
Major departments in MCB house are finance department loan department human
resource department e.t.c.
I also worked and reported in shadman branch. Branch office deal in financial human
resource department. And this department deals in recruitment cases retirement cases
.issues salaries and in shadman bank deals with deposits and receipts and payments,
utility bill received.
but I am working in financial human resources department only .MCB house working
environment are very comfortable management are very cooperative .most of time my
internship period was in MCB shadman branch .they are very cooperative help full,
management are so gentle, they provide every guideline about working to make things
better .i am working under sir ZAKAB .and he is very cooperative person.my internship
is project base.
33
Virtual University of Pakistan Page 13
MCB believe in creating maximum economic value for our clients and shareholders
while maintain the highest human values and principle. MCB is one of the leading banks
in Pakistan. As one of the largest and oldest banking corporations in the country .the
culture of MCB is strong and employees are professional committed to their work.
I join MCB for internship on 12TH APRIL to 24TH MAY and it ended on 24TH MAY.
In MCB house I worked in record keeping department, human resource department and in
shaman branch office I worked in financials and human resource department.
34
Virtual University of Pakistan Page 13
Training program
The human resources department (HRD) supporter the importance of the individual while
thinking strategically .HR conveniences the establishment of an atmosphere in which
people have the incomes to continuously grow in motivated for carry on improvement for
the remunerations of all stakeholder.
Situated as strategic business unit with in the commercial structure of the MCB ,the HRD
,s has as its prime responsibility to give to the organizations efficiency by attractive its
people and line up the strategies and actions and system to the policy of the business .it is
through this that the HRD adds value to the institution.
The human resources department (HRD) conveniences and partner with its customers
(mcb staff) in applying the planned strategy through.
35
Virtual University of Pakistan Page 13
Agreement
human resources outlet is to assurance the important services, progresses and policies are
in place to succeed employee to accomplish at their finest, be safe and satisfied with their
work and be properly developed .human resources is also vital to settle that employees
energy in an atmosphere which is in unity with the department’s values, the related
legislative requirements and public service values and best training
Human resources area office is liable for the administration of the human resources role
for the department of human services .this entail of responsibility for human resources
systems, policy and training through the branch. The branch is planned to importance on
planned human resource work, the supervision of departmental mangers and human
resources staff in areas and divisions
The branch everything closely through manufacturing relation branch (situated within
financial and commercial facilities division) in evolving and applying enterprise
negotiating agreements and issue –resolution with mergers covering the department’s
employees
36
Virtual University of Pakistan Page 13
Personal objectives
During my internship in the MCB limited, I really enjoyed to work with the staff of
branch, MCB HRM and finance department in Lahore. It was almost impossible to work
in all the departments’ within that limited time. But on my request the staff of branch
provided me the opportunity to work in the different departments within that limited time.
But on my request, the staff of the branch provided me the opportunity to work in the
different department for the sake of practical knowledge .for providing me the great
environment to work in different department & seats and learnt the followings.
I worked as an internee in MCB main jail road and MCB shadman human and
financial resources department .the main objectives to work in MCB were:
Duration of my internship from April 12,2011 to May 24, 2011
To get some experience in working with well reputed organization.
To gain knowledge about the professional environment of the bank.
To know about the technology utilized in the banks,
To deal and mange with the situation of stress.
To know about the documentation process of employee of the bank
Purpose of internship
Internship is the capstone experience that provides me with hands on, real –world
experience in a work setting. Ideally, internship will enable interns to:
Become better acquainted with the types of work setting in which such
competence can be applied.
37
Virtual University of Pakistan Page 13
38
Virtual University of Pakistan Page 13
Tasks performed during internship
During my internship, I was assigned a special project checking employees files and to
check their qualification and their degrees and report it to the concerned officers to check
it from the concerned board or university. The purpose of this task was to check the
authenticity and validity of the degrees.
During this project, I checked all the employees files assigned to me and checked their
relevant documents and reported to the concerned officer.
Documentation
I was handed over the duty of documentation of appointment letters of newly hired
employees and to arrange them in sequential order after checking the letters and
documents.
Salary section
I worked in salary section, which is working under HR department of the bank .this
section is responsible for maintaining the records of employees regarding all type if
payments including loans and benefits. I learnt the process of payment of salary, loans,
benefits and provident fund. In this department I learnt the procedure of payment to
employees and learnt all the rules regarding expenses of the bank Calculation of
employees, turnover:
39
Virtual University of Pakistan Page 13
During my internship, I performed a special task with HR department of calculating
employees Turnover and the reason for turnover of the bank, for decision making for
higher management.
ID card
I performed duty in the files store where I was responsible for arranging employee files in
order with respect to employee.
I entered the data of blood relatives of the employees and the forum range up to 7000
approximately .this task was project based.
40
Virtual University of Pakistan Page 13
Structure of the HR Department
41
Virtual University of Pakistan Page 13
Dr. MUHAMMAD YAQUB
Director
Former governor of SBP (1993-1999), DR.YAQUB has held various offices for the
government of Pakistan and the IMF .appointed to the MCB board in April 2006, he is a
member of the audit committee, the business strategy & development committee and the
human resource committee, the business strategy &development committee and the
human resource committee
Meeting held (4)
Members
1: MIAN MUSHAMMAD MANSHA –CHAIRMAN 2: MIAN RAZA MANSHA
3: Dr .MUHAMMAD YAQUB 4 .MR.MU.A.USMANI
5: Mr. SHAHZAD SALEEM
Terms of reference
the main tasks of the human resources committee are ensuring review of existing policies
and revision in these policies as deemed necessary ,proper classification and
reclassification of employee ,pay scales ,job description and methods of periodical
reviews, description and methods of reviews, development of in –house expertise
,approval and revision of organizational setup of latest criterions for recruitment ,training
and performance appraisals and effective management of information systems to
monitors implementation of policies as approved by the board .RAZA MANSHA is a
member of the business strategy &development, human resources, risk management
portfolio review, physical planning, it system &contingency arrangement committees.
Mr. SHAHZAD SALEEM is the chairman of limited and NISHAT CHUNAIN power
limited& DIRECTOR of MCB.
Muhammad ATHER is head of requirement &training .and FAWAD AHMED KHAN is
senior HR manger
And in my HR department members names are sir UMAR (SVP), madam KHAILIDA
(VP) and handled human resources matters (like retirement cases recruitment cases and,
dead persons documentation cases, sir AKIF (AVP) and handled it department. Sir
42
Virtual University of Pakistan Page 13
MUHAMMAD ZAKAB ABBASI which I report he is officer grade 1 and HR financial
services division, human resources management group, SHADMAN branch Lahore
Number of employees working under HR department SHADMAN branch has 15.
There is no sub department of human resources management
43
Virtual University of Pakistan Page 13
Function of HR department
Human resources planning is the term used to describe how companies certify that their
staff is the right staff to do the jobs .sub topics include planning for staff recruitment,
planning for candidate search, training and skills analysis and much more.
Human resources forecasting and human resource audit are the two most important
components of this type of planning .human resources forecasting refers to predicting an
organization’s future demand for number ,type ,and quality of various categories of
employees HR planning is done by the organization basically to ensure the following
points
It has the right people in place
It has the right mix of skills
Employees display the right attitudes and behaviors,
Employees are developed in the right way.
Firstly they used zero based forecasting techniques uses current level as starting point
for determining future staffing needs.
Secondly they adopt bottom up approach each level of organization, starting with
lowest, forecasts its requirements to provide aggregate of employment needs.
44
Virtual University of Pakistan Page 13
Mathematical model: assist in forecasting. Relationship between sales demand and
number of employees needed is positive one.
Sources of candidates
Internal sources
External sources
Employment selection process
Recruiting refers to the process of attracting potential job applicants from the available
labor force .every organization must be able to attract a sufficient number of the job
candidates who have the abilities and aptitudes needed to help the organization to achieve
its objectives.
Sources of candidates
While hiring, the organization has an internal as well as external pool of employees. The
current employees are the internal sources for recruitment. Whenever a position is vacant,
the organization can post the vacancy internally and search for a suitable candidate’s .this
is also convenient for the organization as it reduces the search time, cost and also serves
as motivator for the employees.
External source includes all the people within or sometimes, outsides the country who
meet the requirements of the job when the organization publish the job advertisements in
newspapers and on websites, they are searching for the candidates through external
sources that is outside the organization.
Internal sources
45
Virtual University of Pakistan Page 13
Some internal sources of requirements are given below
Transfers
In MCB the employees are transferred from one department to another according to their
efficacy and experience.
Promotion
The employees are promotes from one department to another with more benefits and
greater responsibility based on efficiency and experience
Others are upgrading and demotion of present employees according to their performance.
Retired and retrenched employees may also be recruited once again in case of shortage of
qualified personnel or increase in load work .recruitment such people save time and cost
of the organizations as the people are already aware of the organizational culture and the
policies and procedures.
46
Virtual University of Pakistan Page 13
External sources:
Some external sources of requirements are given below online advertising we advertise
on our own website.
Print advertising we advertise in the lawyer, legal week and other legal publications
Referrals/recommendations: one of our main sources of candidates is referrals and
recommendations from other candidates who we have placed.
Employment exchanges
Excellent employee selection starts with the main elements of the job description and the
success factors. with the job parameters, responsibilities and skills /knowledge and
abilities laid out ,the interview assessment becomes much more straight forward .the next
step is to define which elements are most important and rank weight them accordingly 3-
4 from each section sensible and do this before interviewing the candidates.
Training &development
The objective of training activities are to keep MCB employees well-informed of latest
professionals knowledge and skills in all areas of banking , as well as to reinforce a
passion for the highest quality of customer services at all levels .training and
development is essential to carry out the work and run the organization smoothly.
Employee development
Human resources management ,training and development is the field concerned with
organizational activity aimed at bettering the performance of individuals and groups in
organizational settings .it has been known by several names ,including employee
development ,human resource development ,and learning and development .employee
development is the process which includes an ongoing and joint effort of the employee
and the organization and in which work is done to upgrade employee’s knowledge ,skills
and abilities. MCB shows concerns for employee development programs because it
makes positive contributions to organizational performance .a more highly skilled
workforce cab accomplish more and a supervisors group can accomplish more as
employees gain in experience and knowledge.
Performance Management
Performance management is one of the most important parts of supervisor’s job whether
working with long term employee or a problem employee, all staff members whether
48
Virtual University of Pakistan Page 13
working with a long term employee or problem employee, all staff members need
ongoing feedback about organizations expectations and their performance.
Standard of performance provided the basis against which the individual can be
effectively appraised .there are eight condition to consider when setting standards of
performance i.e. standard of performance are based on the job and not on the person
doing the job ,performance are achievable performance are understood by the employee
performing the job ,performance are agreed upon by both the employee and supervisor
,performance are as specific and measurable as possible performance should be time
oriented.
49
Virtual University of Pakistan Page 13
Employee compensation &benefits
In an addition to competitive base salaries and incentive opportunities MCB also offers
comprehensive and competitive benefits to both full time and part time employees
compensation is one of the top issues which the employees look at when they want to join
organization.
The career management process begins with setting goals /objectives .a relatively specific
goals /objective must be formulated .this task may be quiet difficult when the individual
lacks knowledge of career opportunities and /or is not fully aware of their talents and
abilities.
In MCB ,is an increase in rank which may also be accompanied by a raise in pay, benefits
and responsibility ,most people view promotions positively, as they indicate that the
50
Virtual University of Pakistan Page 13
individual being promoted is successful, valuable and useful .in many workplaces. People
actively work towards promotion and its accompanied benefits.
Transfer
In MCB the change of an employee from one position to another position with the same
salary range maximum is termed a “transfer”
Demotion
Serrations
There are four types of separation layoff termination, resignation and retirement
Layoff
When a company eliminated jobs regardless of how good the employees, performances.
1: A risk reduction, made by investment bankers that minimizes the potential down side
associated with a commitment to purchase and sell a stock issue unsubscribed by stock
holders holding rights.
2: when company faces financially difficulties.
This is method whereby an investment banking firm. Who has committed to buying up all
unsubscribed shares during a rights offering entering into the contract and selling the
shares in other words, they are hedging against any losses due time.
51
Virtual University of Pakistan Page 13
Termination
Resignation
Retirement
Retirement is the point where a person stops employment completely, a persona may also
semi –retire by reducing work hours.
52
Virtual University of Pakistan Page 13
Labor management relations:
IN MCB labor management relations are based on mutual trust between labor and
management .establishment of a relationship of mutual consent &mutual trust &respect
between labor and management, personnel management is conducted in accordance with
four basic principles :(1) creating a workplace environment where employee can work
with their trust in the company .(2)creating a mechanism for promoting constant and
voluntary initiatives in continuous improvement (3)fully committed and through human
resource development and (4)promoting teamwork aimed at pursuit of individual roles
and optimization of entire team .
Recruitment:
Job analysis is every important as job analysis information is used in selecting and
recruiting ,compensation ,performance appraisal ,training and in resolving other issues
which MCB faces identify vacancy.
Prepare job description and person specification
Advertising the vacancy and sourcing focuses on activities to attract both passive and
active candidates.
Managing the Reponses
Short listing
Arrange interviews
Conducting interviews and decision making and common strategies include peer
interviews, panel interviews, and the use of behaviorally-based interview techniques.
53
Virtual University of Pakistan Page 13
Reporting include surveying applicants and hiring mangers collecting and analyzing
applicant flow data, and reporting performance measure and processing metrics.
Critical analysis
I deliberated organization and their strategies and rules regulation. In MCB there is solid
communication between the employees and managements. The planning and selection
process of MCB is very good.
MCB employees are satisfied from their job besides their seniors are happy from their
performance. The recruitment and selection process of MCB is not good .due to which
scrawled employees are selected and they did not work fine according to the essential of
the job. Although in MCB selection process is based on interviews and qualification.
They select and hire the essential employees for the compulsory job that’s why there are
fewer chances of dissatisfaction. In MCB they give superior training for selected
employees, management system of MCB is very nice. in MCB they collaborate with
every one wherever they need help .
Mostly employees are satisfied their jobs as well as their managers are also satisfied their
jobs .but MCB need to improve their management skills and planning for selection and
hiring process. Also they should think about the need and want of employee that why
they are not satisfied from their jobs and why they don’t perform very well as they need.
Some employees of MCB are not satisfied their current salaries they get, from the bank
.and their performance is not good. If MCB are fully enjoying their work and their
performance is good they are happy from the company policies.
So it shows that unhappy employees are less fruitful while fulfills employees are more
productive, inventive and faithful .as verified that advance in job fulfillment principal
54
Virtual University of Pakistan Page 13
towards increases in employee confidence ,which lead to amplified employees
performance.
Performance of employee directly affected by the role and behavior of supervisors, the
work environment, duty hours, salaries, job security and rewards and promotions. There
must be proper methods and planning’s for employee hiring every selections and hiring
every department must have their own authority. Management structure style must be
standard as required .it’s the responsibility of supervisors to take care of their employees
and help them in every difficult task where they need help from them Also the employees
don’t get ranks according to their performance and experience .this creates hate and
discrimination among employees and managers .because they want their right
compensation which they deserve.
Employees of MCB don’t feel secure about their jobs and future .they always tension due
to their due to their current job and worried for future .this affects their performance
badly.
The employees in MCB often feel over work load as the work schedule is tough and also
work load is too heavy .which make them mentally tired and their performance becomes
and their satisfaction to their job also become low .
Organization structure of MCB bank is well developed is deigned in such a way that it
fulfill the need of bank .different department nets are created which are well coordinated
through the structure. Every department performs their function in efficient manners.
Span of control in MCB bank is approximately 10 to 15 in a branch .span of control is
defined as number of employees to report mangers.
In MCB bank various area of country and different division under the head offices
managed systematic board of span of control with decentralization of authority, various
decision of minor importance are made through control purpose so there is centralized or
decentralized in this esteem.
55
Virtual University of Pakistan Page 13
Benevolent authoritative and participative authoritative system is used in MCB .and it is
vertical chain of command are used orders are passed from top management to lower one.
Structure of human resources (HR) department is very complicated one depending upon
the requirement of the bank this department is controlled by president, group head of
human resources management and divisional head of (HRM).
Head compensation ,head HR financial services ,head HR operation, head DAC
requirement and training ,head organization development, these five are responsible for
overall working of they are directly report to the divisional of HRM.
Head of compensation mangers, head operation, head DAC recruitment and training
.head organization development has different department under their control at lower
level .and responsible for their proper working of the department. The structure is well
designed to meet the requirement of the organization.
The main function of HR department is to arrange the required human resources for the
organization and make policies for development of human resources .employees
requirement and selection policies of MCB is developed in such a way that a suitable and
fruitful candidate can be obtained.
After selection the employees are given training so that the employees can get the
required abilities for the performance of tasks assigned to him in efficient manners
.employees are also provided benefits like increment, promotions, medical facilities, loan
facilities ,pension and some other benefits. Which create encouragement in the employees
to their task according to given standards and play a role in the progress of the
organization.
56
Virtual University of Pakistan Page 13
employees and other stake holders due to efficient policies and practices MCB bank is
making progress.
SWOT Analysis
Strength:
The main strength of the bank lies in its services. The other fact that contributes is
approaching to each segment of society .another positive concern that becomes the
strength of the bank is its innovation some others are as follows
Bank reputation:
MCB has made a status of a compact economic institutions over 60 years it focus on
growth done enlightening services quality investment in technology and people
developing its extensive branch network and evolving a large and stable deposits based .
Customer satisfaction:
MCB bank by the customer satisfaction.it enables the customer thorough providing them
appropriate services and guiding them in their investment choices. customer always
reliable and believe MCB.MCB bank believes in building and keeping close relationship
built on supreme care and devotion itself as an compliment to MCB credit.
57
Virtual University of Pakistan Page 13
Promotion effectiveness:
MCB has developed a very encouraging promotional principle which create great loyalty
and motivations in employees towards the bank
Weakness:
Some of weaknesses are as follow:
58
Virtual University of Pakistan Page 13
The bank management is unable to utilize optimum productivity from the staff. The
matter of fact is that staff is skilled and experienced but that are not utilized properly to
gain optimal productivity
Overburdened staff
Staff is overburdened with unproductivity tasks from the management .employee should
be used when and where required to get maximum output from them. Right man for right
job should be used.
Opportunities:
59
Virtual University of Pakistan Page 13
MCB bank may improve its rupee traveller cheques (RTCs) sales by through for new
market positions.it can familiarize debt card system or may adapt the current ATM cards
into a whole debt card. House financing sector can be targeted to maximize the profit.
MCB bank enter into contract with other banks to use each other ,s ATMs which will
result in an increased accessibility to MCB customers and customers of other banks as
well as all around the world settlements money are strictly observed so as the money paid
may not fall in hands of thus termed extremists for that all predictable money filtering
done HUNDIES have been still there is an opportunity for MCB to spread its branch
network to several countries highlighting mostly on introducing electronic fund transfer
services.
Management skills
Different management skills courses should be introduced to employees in order to make
them familiar management abilities.
Update courses:
Various refresher courses should be conducted for the staff to keep them abreast.
Foreign training:
Staff should be sent for some foreign courses in order to known them for global progress
in their respective fields.
IT courses:
For staff it is necessary to have knowledge in this it world various IT courses conducted
for the staff.
Threats:
Competitions are increasing day by day:
Due to the increase in the number of conventional commercial banks, there is an increase
in competition. Also there is a lot of aggressive marketing by the competitor banks .this is
also a threat for MCB bank.
Conclusion
As I have studied and analyzed MCB bank ltd .i found out this a good bank as its
working, management is concerned.
First of all the reason of this is that there is no directive style in the management of MCB
and which shows that there is decentralization in the bank and every branch manager can
take decision according to the situation.
MCB is providing their customers with wide range of services including online banking.
Virtual banking and some of their new products in the pipeline, include ATM network etc.
shows that MCB bank is taking good care of their customers.
61
Virtual University of Pakistan Page 13
MCB bank made heavy investments, towards enhancing its capabilities in the area of
automation and technology .MCB is well positioned to meet client needs, with improved
competitive advantage.
During my stay at bank MCB I have observed that some people are overburdened and
some people used to sit idle for most of their working hours. There should to work load
analysis for all employee and work load should be distributed respectively keeping in
views the capacities and capabilities of employees. The bank should improve its online
transaction system and intranet. Bank should improve its online transaction system .new
marketing strategies should developed to attract customers.
More training and developments programs should be lunched in order to clear the
concepts of employees about new products and banking techniques there is need to
develop a good relationship among employees and their seniors.
Recommendations
In this section, you are required to suggest solutions for all the problems or discrepancies
(you have pointed out in critical and SWOT analyses) found in the organization.
In some branches of MCB there is a problem of staff shortage .there are only few
employees who are the be all and end all of the whole branch resulting in burden of work
shortage of staff should be handled timely.
Most of the bank employee are sticking to one seat only with the result that they become
master of one particular job and lose their grip on other banking operation. In my opinion
the entire employee should have regular job experience all outlook towards banking job
rotation is must for making people and assets fir the company
62
Virtual University of Pakistan Page 13
Banks should give some incentives to its employees in order to remove the conflict
between lower and higher officers and should try to improve the working condition of
bank.
it is human nature goes behind reward and incentives’ while one try avoid from
punishment .likewise in commercial institution like bank this system be introduced with
full force means active smart, educated skilled ,self-spoken and well versed staff personal
,should be rewarded, while on the other hand lazy ,lethargic ,rough dealers and ill-
mannered must be warned penalized and punished.
The period of internship should be divided into the number of department of the MCB the
internee should be given time table mentoring the number of days he has to work at
different places in the bank on the 1st 4 days each department internee should be given
lectures by the officers of the department concerned about working of the department.
(2011). Vision and Mission Statement of MCB. MCB Bank Limited. Retrieved from
http://www.mcb.com.pk/mcb/mission_vision.asp
(2011). Product and Services of MCB. MCB Bank Limited. Retrieved from
http://www.mcb.com.pk/psc/personal/default.asp
63
Virtual University of Pakistan Page 13
(2011). Financial Data and Reports of MCB. MCB Bank Limited. Retrieved from
http://www.mcb.com.pk/ir/fin_data_rep.asp
Books:
Marc Effron, Robert Gandossy, & Marshall Goldsmith (2003). "Human Resources in the
21st Century". New York: John Wiley & Sons.
Extra Source:
Colleagues
Operational manager
Branch Manager
Head of Department
Different Hand books
Newspapers
Annexes
At the end of your report, attach all of the supportive material you have used for the
preparation of your report like brochures, forms, newsletters, interviews, questionnaires,
etc.
64
Virtual University of Pakistan Page 13
65
Virtual University of Pakistan Page 13
66
Virtual University of Pakistan Page 13
67
Virtual University of Pakistan Page 13
68
Virtual University of Pakistan Page 13
69
Virtual University of Pakistan Page 13