PPP-Engineering 05162018 For Editing

AREA VII - LIBRARY
PROGRAM PERFORMANCE PROFILE
BACHELOR OF AGRICULTURAL
TECHNOLOGY
INTRODUCTION
Bachelor of Science in Electrical Engineering

The global changes particularly the Information and Communication
Technologies (ICT) have impact on the functioning of academic libraries. The
developments in ICT have changed the users’ expectation from the academic
libraries in different ways. The ways to build collection and services to the
end users vary from the recent past practices. To meet the end-users
demands effectively, the academic libraries need to identify and adopt good
practices and benchmarks. Thus, preparing guidelines in a standardized way
based on the best practices employed by libraries is significant which will
ultimately enhance the value based services of academic libraries.
Library and Information Services of Higher Education institutions play
a central role in enhancing the quality of academic and research
environment. The Northwest Samar State University (NwSSU) strive for
quality and excellence and advocates for enhancing the role of Library and
Information Services in improving academic environment. Library is the
fulcrum of support for the entire range of academic activities on an
educational campus. In today’s high-tech learning environment, the library
as a learning resource is taking up increasingly more academic space and
time in the life of a learner. In times ahead, this will be even more so. Thus
NwSSU has decided to identify the set of best practices in Library &
Information Services, with the help of a few case presentations from few
selected libraries of the accredited universities and colleges. In general, the
use of technology and innovative ideas lead to evolve best practices in
library and information environment. Collaborative learning is now the trend
in the library.
The NwSSU library although wants to be at par with the other libraries,
it still needs to address some issues that hinder the implementation of
collaborative learning. One of which is the space. No matter how much the
library wants to cater to collaborative learning, through provision of
“information commons”, it is but a sad truth that the library lacks the space
it needs for such innovation. Time will come that these innovations will
become a reality in the NwSSU library. Thus, the library renovation is one of
the highlights of the present administration. However, despite some
problems encountered, the library makes sure that library services are
designed to facilitate independent and optimum use of all library collections.
Students, faculty, alumni and other users coming from other institutions can
avail of these collections.
PARAMETER A – ADMINISTRATION

1. SYSTEM – INPUTS AND PROCESSES
The organizational structure of the university library which was

approved by the BOR Res. No. 21 series of 2015 shows that the library is
directly under the Vice President of Academic Affairs Office.
It is managed by College Librarian III who is in-charge in sustaining

efficient rapports with the administration and faculty to reach its intentions.
She was assisted and supported by one (1) professional librarian, two (2)
support staff and thirteen (13) students assistants in giving quality service
to users. The library also adheres to institutional protocols, procedures and
practices.
Organizational Structure of the University Library
The Mission/Vision, Goals and Objectives of the Library

The University Vision / Mission The Library Vision / Mission / Goals and Objectives

Present the approved library manual, library policies and
procedures are embodied in the existing library manual covering its internal
administration and operational activities.
Resolution No. 21 series of 2015 approving the University Library Manual
The Composition and Functions of the Library Advisory Committee
The Library Advisory Committee is spearheaded by the Vice President

for the Academic Affairs. The members are the following:
Director, Student Affairs Services

College Deans
Budget Officer
Student Council President
Director, Management Information System
Procurement Officer
Head Librarian

A Library Committee was formed to help and advise the librarian in the
decision making for the improvement and development of the library in
terms of service, facilities, physical settings, collections and other concerns.

Library Advisory Minutes of regular meetings

Pictures of LAC Meetings

LIBRARY ADVISORY COMMITTEE
Purpose:
The purpose of forming the Library Advisory Committee was to come

up with recommendations for continued improvement of the library services
and facilities of the University.
Functions:
The functions of the Library Advisory Committee are as follows:
1. acts as an Advisory Council to the Library Administration;
2. facilitates the communication between the library and its academic

clientele;
3. acts as advocates of the library in the university-wide decision

making groups;
4. gives support, advice and guidance for the improvement of the

library services;
5. brings any policy changes or recommendations to the administration

for consideration;
6. reviews library policies, rules and procedures;
7. meets yearly to plan and evaluate library performance; and
8. perform other related tasks as maybe deemed necessary.
The approved Library Development Plan
The long medium-short term plan, and annual plan of the library were
presented by the librarian to the Library Advisory Committee for
consultation.
The librarians from San Jorge Campus are already part of the
institution’s planning workshop where strategic plans are formulated and
evaluated by the stakeholders.

Rationale of the 5- Year Library Development
Program, 2018-2022

The Library VMGO and its specific goals and objectives to attain
the 5-Year Library Development Program, 2018-2022

Library Development Program Key Area no. 1. Collection
Development - shows the number of print and non-print resources
per college and programs targeted for acquisition per year

Library Development Program Key Area no. 2. Physical Set-Up and
Facilities - shows the number of library facilities and equipment
targeted for acquisition every year

Library Development Program Key Area no. 4.
Library Development Program Key Area no. 3. Library
Staff Development- shows activities of hiring
Marketing and promotion - shows different activities of
personnel to cater the increasing demand of the
the library to promote different services and library
academic community
resources to be conducted every year

Library Development Program Key Area no. 4. Staff Development-
shows activities of hiring personnel to cater the increasing demand
of the academic community
Library Development Program Key Area no. 5. Linkages- shows

activities of partnership with different SUCs, government agencies
and non-government agencies for the purpose of Inter Library loan
and means of donation of resources

Last page signifying the approval of the Library Advisory Committee
2. IMPLEMENTATION
The Management, Administration and Supervision of the Library
All personnel involved in the library system are properly indicated in

the organizational structure based on functions.
The library is under the Vice President of the Academic Affairs. The
Head Librarian spearheads the activities, services and programs of the
library through Librarian I, library Office Assistants and the student aides.
The Head Librarian coordinates with the Deans of the Colleges and the
Library Advisory Committee for whatever endeavors therein.

Office Order No. 291-B, s2015 renaming the Library Development
Committee to Library Advisory Committee and reconstituting the
composition
The Head Librarian
The head librarian is currently on study-leave pursuing Master of

Science in Library Science (MSLS) at a prestigious university. Her
competences in librarianship are honed through her constant attendance to
trainings, seminar workshops and other related professional activities.
She is classified under the academic non-teaching category. Her active

involvements in the academic and administrative activities are manifested in

her attendance and participation in all meetings called by the University
Administrators.
LIBRARY PERSONNEL
SY 2017 – 2018
Degree Earned Post Graduate

Name Course License (if School Course School
any)
Professional
Librarians
Master in
Bachelor of
Library and
Arts Major in University of University of
Librarian Information
Library and San Carlos, San Carlos,
(3998) Science
Information Cebu City Cebu City
(enrolled Thesis
Science
Ella Marie D. Proposal)
Garcia
Bachelor in
Northwest
Secondary Librarian Manuel L. Master in
Samar State
Education (2128) Quezon Library
University,
Major in Teacher University, Administration
Jocelyn V. Calbayog
Library (1229976) Manila (Graduated)
Legaspi City
Science
Library
Staff/Clerk
Bachelor of Christ The

Science in King
Commerce College,
Major in Calbayog
Management City
Livia Lourdes
B. Salurio
Library
Staff/Clerk
Northwest
Bachelor of
Samar State
Science in
University,
Computer
Calbayog
Science
City
Norman John
T. San Pedro
1. Barbarona, Student BEED - 2 3 mos.
Analiza C. Assistant
2. Batalla, Stella Student BAT - 3 3 mos.
Marie Assistant
3. Batican, Student BSOAd – 3 3 mos.

Mylene Assistant
4. Dealagdon, Student BEEd - 3 3 mos.
Meriel Assistant
5. Delizon, Student BSCompE - 4 3 mos.
Ralph Assistant
6. Mopas, Elaine Student BSCS - 4 2 years
Rose P. Assistant
7. Muñoz, John Student BEEd -4 3 mos.
Rovic Assistant
8. Pestaño, Student BSCE - 2 3 mos.
Dionalyn A. Assistant
9. Pontalba, Student BSEd - 2 2 years
Bebiano, Jr. Assistant
10. Reformina, Student BEEd - 3 3 mos.
Jessa Grace Assistant
11. Rosales, Student BSME - 4 3 mos.
Rodillo Assistant
12. Sevilla, Student BEED - 2 1 yr. & 3 mos
Geralyn Assistant
13. Uy, Dennis Student BSME - 4 3 mos.
Alvin Assistant

Faculty and Staff Training and Development Committee
(FSTDC) approving the study leave of the Head Librarian
(Mrs. Ella Marie D. Garcia)

Attendance showing the Head Librarian active participation in the
academic and administrative activities in all meetings called by the
University Administrators

3. OUTCOMES
The following evidence shows that the goals and

objectives of the Library are satisfactorily attained.
The goals and objectives of the Library are satisfactorily attained

as reflected in the library survey result for the last two semesters of the
Academic Year 2016-2017. The statistics of the attendance of users,
utilization of the resources and availment of the services in the library was
also reflected.
The graduates of Agricultural Technology programs are now employed

in agricultural industries.
The Vision, Mission, Goals and

Objectives of the University Library

Client Feedback Report showing the satisfaction rating “BETTER” of the library. The
Observations, suggestions and comments to help improve the services has given
attention immediately to resolve the issues with the intervention of the University
President and properly address the concern raised by the clients. The VP Academics
Affairs spearheaded the meeting to resolve the problems either through the Library
Advisory Committee meeting or call an immediate meeting to the concerned personnel.

4. BEST PRACTICES
a. All the librarians are licensed. One librarian finished her Master of
Science in Library Administration and she is also one of the
AACCUP librarian accreditors.
b. The librarians are active members of the professional librarian

associations like the Eastern Visayas Region Librarians Council
(EVRLC) and Philippine Librarians Association, Inc. (PLAI).
c. To update the library procedural manual, revision is now ongoing.
d. The goals and objectives of the library are in consonance with the
vision-mission, goals and objectives of the Institution. Equally
echoed in the new theories and practices of library and librarianship
in the modern world, the goals and objectives of NwSSU Library are
parted towards distribution through mutual and generally
associated atmosphere flouting down obstacles for a more effective
library freedom.

PARAMETER B. – ADMINISTRATIVE STAFF
1. SYSTEM – INPUT AND PROCESSES
The Plantilla of Personnel for the Library
The NwSSU Main Library has two (2) professional librarians who are
capably supported by two (2) Office Assistants and thirteen (13) Student
Assistants who are knowledgeable in catering to the needs of the library
users.

The Librarians
The two (2) librarians are licensed in the field of librarianship.

Scanned documents of appointment from the Civil Service
and the professional licenses of the librarians showing
permanent status in the service.

2. IMPLEMENTATION
The Profile of the Library Personnel/Staff
Name Position/ Educational Status of Length Relevant PRC

Designation Qualification Appointment Of Experience Licensed/
Service /Training Expiry
In the Completed date
Library
Librarian III MSLS Permanent 14 PLAI National Librarian
Ella Head (Thesis Final Congress 2017 3998
Marie Librarian Proposal) “Libraries Take (Sept 6,
D. Action: Providing 2018)
Garcia Access and
Opportunity for All”,
November 21-24,
2017, SMX
Convention Center
Bacolod, Bacolod
City, Negros Oriental
Eastern Visayas
Region Librarians
Summit, Aug 29-31,
2017, Eastern
Visayas State
University, Tacloban
City
Seminar Workshop
on Budget
Preparation and
Procurement
Process, NwSSU, Dec
19-20,2016
Regional Training
Workshop on Coping
with the latest library
building structure,
document recovery
and restoration,
EVSU, Nov. 17-18,
2016
Seminar-Workshop
on library trends as
information resource
in globalization,
PLAI-EVRLC, Oct.
26-28, 2016
Training workshop
on the basics of
library organization
and management:
its services and its
collection, Calbayog
City Public Library,
July 13-14, 2016
Orientation Seminar
on Quality
Management System
(ISO 9001-2008)
Standard, NwSSU,

May 31- June 2,
2016
Capacity Building
Seminar on Scholarly
Research and ICT
Innovations, AASDI,
Apr 19-23, 2016
From AACR2R to
RDA: a cataloging
journey, CHRDFI,
Sept 6, 2013
In-House Training on
the Use of Koha
Integrated Library
System, June 27-28,
2013, SSU
Catabalogan City
The practice of
Library Accrditation
in Building New
Vision for the New
Generation, July 23-
24, ISO ADMU, QC
Lecture Seminar on
Intellectual Property,
Jan. 21, 2011,
University of San
Carlos, Cebu City
The 7th E-content

Days: Library &
Research Trends in
the new Internet
Era, May 26-27,
2010, Grand
Menseng Hotel,
Davao City
Intellectual Property
Rights: A Taste for
Librarians and
Information
Jocelyn Librarian 1 Master in Permanent 22 NLP/NCCA- Librarian

V. Asst. Librarian Library NCLIS/QCPL/APLin/A 2128
Legaspi Administration PLS, Limang K para (Dec 16,
(Graduated) maging Ok sa 2018)
aklatan, Novotel, Teacher
Araneta Center, QC 1229976
Mar. 13-16, 2018 (Dec 16,
2018)
Training Workshop of
Accreditors on
Outcomes-Based
Quality Assurance,
October 3-5, 2017,
Cebu Normal
University, Cebu City
Eastern Visayas
Region Librarians
Summit, Aug. 29-31,
2017, Eastern
Visayas State
University, TAcloban

City
Records
Management
Seminar-Workshop
for Administrative
Staff of NwSSU, July
31, Aug. 2-3,2017,
NwSSU, Calbayog
City
Zonal Public Hearing

on the Minimum
Requirements for
Libraries of Higher
Education
Institutions Common
to all Programs, June
6, 2017, Crown
Regency Hotel, Cebu
City
Training Workshop
on Digitization,
Digital Preservation
and Access, May 29-
31, 2017, UP
Diliman, Quezon City
Seminar Workshop
on Budget
Preparation and
Procurement
Process, NwSSU, Dec
19-20,2016
Regional Training
Workshop on Coping
with the latest library
building structure,
document recovery
and restoration,
EVSU, Nov. 17-18,
2016
Seminar-Workshop
on library trends as
information resource
in globalization,
PLAI-EVRLC, Oct.
26-28, 2016
Training workshop
on the basics of
library organization
and management:
its services and its
collection, Calbayog
City Public Library,
July 13-14, 2016
Orientation Seminar
on Quality
Management System
(ISO 9001-2008)
Standard, NwSSU,
May 31- June 2,
2016
Total Quality

Management: a
productivity tool for
librarians, LTIDS,
Baguio City, May 11-
May 13, 2016
Proposed Library
Consortium among
Libraries in Region
VIII, PLAI-EVRLC,
Tacloban City, Apr
16-17, 2015
Internal QMS
Auditor, Oct. 24-25,
2008, DCCD Eng’g.
Corp., Makati City
Livia Administrative Bachelor of Permanent 37 Selfless love, service

Lourdes Aide Science in to people and
A. Commerce stewardship, June 5,
Salurio Major in 2018, Tagaytay City
Management
Innovative
approaches to Public
Administration, Apr.
4-7, 2012
DDC and LC Scheme

as Tools for
Information
Retrieval, May 18-
19, 2011, CHRDF
Destiny Library
Manager Start-Up,
Sept. 9-11, 2010,
Electronic
Information
Solutions, Inc.
Norman Office Bachelor of Contractual 1
T. San Assistant Science in
Pedro Computer
Science
The Head Librarian is finishing her post graduate studies in the same
field. The librarians continuously attend professional activities to keep them
abreast with the new trends in the field. Their affiliations to professional
organizations provided them opportunities to expand linkages that form part
in the success in carrying out their duties and responsibilities.
The two (2) Library Office Assistants are graduate of four year course.
The student assistants undergo basic librarianship which includes handling
reference queries, use of access tools, classification system, etc. Personal
coaching in their specific assignments is provided by the head of the area.

The Library Organizational chart showing the office staff
and student aides with their functions.

Compensation, Fringe Benefits and Incentives in the last 3-5
years

Accounting records showing the payroll and fringe benefits
of the library personnel
Fringe Benefits CY 2015 CY 2016 CY 2017

Amount Amount Amount
Granted Granted Granted
1. Garcia, Ella
Marie D.
2. Legaspi,
Jocelyn V.
3. Salurio, Livia
Lourdes
4. San Pedro,
Norman John T.

3. OUTCOMES
The supporting staff assigned in the library are qualified and

competent.
The Librarian, although still finishing her studies in MSLS, her assistant
librarian holds a Master of Science in Library Administration. The Support
Staffs are bachelor’s degree holder in office administration and IT
respectively. They are coached by the Librarian through the staff meeting to
improve and build their understanding, awareness and skills in the services
and resources of the library.
Librarian’s position
There are two full-time qualified and licensed librarians in the campus.
The two are in permanent status.
LIBRARY PERSONNEL
SY 2017 – 2018
Degree Earned Post Graduate

Name Course License (if School Course School
any)
Professional
Librarians
Master in
Bachelor of Library and
Arts Major in University of Information University of
Librarian
Library and San Carlos, Science San Carlos,
(3998)
Information Cebu City (Completed Cebu City
Ella Marie D. Science Academic
Garcia Requirements)
Bachelor in
Northwest
Secondary Librarian Manuel L. Master in
Samar State
Education (2128) Quezon Library
University,
Major in Teacher University, Administration
Calbayog
Library (1229976) Manila (Graduated)
City
Jocelyn V. Science
Legaspi
Library
Staff/Clerk
Bachelor of Christ The

Science in King
Commerce College,
Major in Calbayog
Management City
Livia Lourdes
B. Salurio
Library Staff

Northwest
Bachelor of
Samar State
Science in
University,
Computer
Calbayog
Science
Norman John City
T. San Pedro
4. BEST PRACTICES
a. All Librarians are licensed. One Librarian finished her Master of

Science in Library Administration and she is also one of the
AACCUP librarian accreditors.
b. The Librarians are active members of the professional librarian

associations like the Eastern Visayas Region Librarians Council
(EVRLC) and Philippine Librarians Association, Inc. (PLAI).
c. The institution has an Annual Training Plan duly approved by the

University President. The Vice President for Academic Affairs
recommends librarians to attend training, conferences, seminar
workshops, etc.
d. Employees who enroll in the graduate school further studies enjoy

free tuition per approved BOR resolution. After graduating in the
graduate and post-graduate program, employees are given thesis
and dissertation financial assistance based on the approved BOR
Resolution.
PARAMETER C – COLLECTION DEVELOPMENT, ORGANIZATION AND

PRESERVATION
The Institution’s Collection Development Policy
COLLECTION DEVELOPMENT POLICY
INTRODUCTION
Collection development is the process of assessing the strength

and weaknesses in a collection, and then creating a plan to correct the
weaknesses and maintain the strength. The written statement of the plan is
in the Collection Development Policy.
Collection Development
The library management program and collection development

contribute to the achievement of goals, that is, organizing and directing the
processes of acquiring or providing access to materials and data and
integrate them into coherent and supportive collection.
Selection and Acquisition Statement
1. The library should have materials and facilities, which in terms of

quality and quantity are reasonably adequate for effective research.

2. The Depth and breadth of coverage, representativeness of authority
in various disciplines, extent of correlative, and recency of edition
are essentials in such development.
3. It should respond to the changing needs of undergraduate and

graduate studies and research as well as to the changes in national
and institutional policy.
4. Each curricular offering shall have the appropriate corresponding

library support in terms of books in proportion to the required
number of volumes.
5. In addition to books, the library resources should include

appropriate professional publication, such as journals,
bibliographical annuals, serials, and bound issues of reputable
professional and cultural magazines of foreign and local
publications.
6. The Library Advisory Committee shall determine the books to be

purchased.
7. The teaching staff shall be notified through the deans of the plan to
purchase library materials and shall be asked to submit their
suggested references.
8. The list of books and other materials of recent edition shall be

submitted to the librarian after consulting the book catalogs and
price lists.
9. The librarian shall check the previous list to avoid duplication.
10. Purchasing procedure shall be allowed.
11. Book donations shall be solicited from different agencies every

semester.
12. There is a yearly inventory of library materials during summer

vacation. After the said activity, the librarian separates the obsolete
and worn out books to be recommended for condemnation in
coordination with the supply officer and the inventory committee.
Budget Administration
The library continuously upgrades its facilities as it expands its

acquisition of new materials. Maximum use of the library materials and
satisfactory services for students, faculty and other clientele depend on a
large measure in having the resources of the library accessible. It is
therefore desired to undertake development program to upgrade its
resources.
Source of Funds
1. The library is mainly funded by the students’ library fees and the
university.
2. The library seeks and accepts outside sources of funds to increase

collection subject to government rules and regulations.

Organization of Library Materials
In order to facilitate easy access to library materials, especially newly

acquired resources, the library observes the following standards:
 Collating
 Marking
 Cataloging
 Classifying
 Accessioning
 Printing
 Recording and indexing
 Updating clippings for vertical collections
 Disseminating information regarding the availability of new
collection
 Technical and mechanical processing of library materials
 Close access – reserve area (textbooks, handbooks, and other in
demand books). Students shall not be admitted inside this area,
instead they shall ask the library assistant for the books they need.
 Open access – Students are free to browse and get the book they
choose. They are not allowed to do the shelving. Used books are to
be left on the table or book rack.
Preservation and Conservation
It is important to protect the assets represented by the library’s

collections through preservation, which is programmed. This begins with
attempts to maintain an environment, which is clean and secure, with proper
lighting, heat, humidity control and proper ventilation.
To explore the possibility of finding methods of restoring or preserving

books, the library adopted simple mending and repair of books. Complete
issues for one-year magazine/journals are book bound.
Weeding
Weeding constitutes the removal of outdated, superseded, damaged or

duplicated material from the collections. It is a systematic removal of non-
core volumes from primary collections of the library. It is also detracting
non-essential materials from the library shelves in order to maximize the use
of the resources.
Purpose:
1. To evaluate the collections in conjunction with the selection of new

and replace of old materials in order to keep the collection viable
and useful.
2. To delete unnecessary, out-of-date materials from the shelves.
3. To alert faculty and librarians to areas of weakness in the collection.
4. To identify working edition which are in need of replacement,

binding, or repair.

Guidelines:
To keep the circulation functional and current, the library will withdraw
obsolescence, damage, unneeded materials from its shelves. Evaluation of
the collections shall be the joint responsibility of the librarians and LAC
through removal of materials from the collections based on the following
guidelines:
1. Physical condition beyond repair – to be replaced if they meet

selection criteria that are available.
2. To be rebound if valuable and possible, or kept protected if valuable

and still useful.
3. Excess number of duplicate copies (donated books)
a. When deemed no longer needed for the academic program
b. Exceptions include popular work and literatures which are in

demand may fluctuate.
c. Superseded editions
d. A “next to last” edition may kept depending on subject, length

of time between editions, circulation, or extent of revision.
e. Those materials which are cumulated in a newer edition.
Inventory
Inventory is conducted by the end of the school year. It involves a

series of the following activities:
1. Books are checked physically against the library records like

accession record and shelflist file.
2. If the item is missing, a marker is placed in the shelflist card.
3. If the item is located, marker is removed in the subject list.
4. The missing item and other source are classified carefully.
5. List of missing materials is prepared.
6. Relief of accountability accompanied by affidavit of loss is

requested.
7. The lost item is removed from inventory list, the shelf list card is
removed from the shelf list file, catalog cards from the card catalog
will be removed. The entry in the OPAC will be deleted and marked
as lost, and “lost” will be written in the remarks columns of the
accession record.
Types of Access
1. Close Access
Students shall not be admitted inside this area, instead they

shall ask the library assistant for the books they need. This area is also

known as the Reserve Area (textbooks, handbooks, and other in
demand books).
2. Open Access
Students are free to browse and get the book they choose. They
are not allowed to do the shelving. Used books are to be left on the
table or book rack.
(Excerpts from the Proposed Library Manual, pages 12-43)
Resolution number 21 series of 2015 approving the

University Library Manual
2. IMPLEMENTATION
There is a written collection development policy which is incorporated

in the Library Manual. The Library Advisory Committee helps in the creation
of the policy, review of the policy, and the evaluation which is done
regularly.
The library increases its collection of books and other information

sources like electronic resources, journals, serials, thesis and dissertation.
Every year, there are significant increase in the Filipiniana, professional and
reference books of the collection.

The library materials are organized using the Dewey Decimal
Classification System Scheme. The University sustainably adopts a
computerized Integrated Library System that facilitates the organization of
the library resources. This system, Follette with OPAC terminals and
circulation system as an added features of the system.
Every end of the semester, an inventory of the library holdings is

conducted. This regular inventory period also serves as the venue for the
general care and upkeep of the library resources. Books with destroyed
spine and equipment are also sent for repair. Outdated and totally damaged
books are pulled out from the collection.
Present Inventory of Book Collection and other learning resources in

the library.
Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY
Calbayog City
Summary of Library Holdings (as of December 2017)
Copyright
Class Description Title Volume w/in the last
10 years
Title Volume
000-099 Standard set
Encyclopedia 10 141
Fiction 358 359 ---
Non-Filipiniana Collection
000-099 General References 548 859 58 116
100-199 Philosophy 138 275 11 19
200-299 Religion 17 18 0 0
300-399 Social Sciences 591 947 73 153
400-499 Languages 49 85 1 2
500-599 Pure Sciences 491 1,123 34 57
600-699 Technology 1,398 3,072 153 297
700-799 The Arts 169 261 5 8
800-899 Literature 118 198 8 25
900-999 History 149 199 8 13
Filipiniana 2,024 5,793 451 811
TOTAL 6,060 13,330 802 1,501
SUMMARY:
Copyright within the last

Discipline Title Volumes 10 years
Titles Volumes
Non-Filipiniana 5,537 7,537 351 690
Filipiniana 2,024 5,793 451 811
TOTAL 6,060 13,330 802 1,501

Scanned documents showing the inventory of collection and
resources of the University Library
Summary of Inventory Collections and Resources of University Library
Type of Resources Title Volumes

Books 6,060 13,330
Paid Periodicals (Prints and 36 36

online subscription)
Online Databases

 STARBOOKS STARBOOKS contains thousands Thousand of journal
 Phil-Elib of digitized science and technology titles in different fields
resources in various formats (text of specialization
and video/audio) placed in
specially designed pods set in a
user-friendly interface. Its special
features are:
- It's a standalone
Information kiosk, hence,
information access is
possible even without
internet connection;
- Information available is
read-only;
- It is a compendium of
S&T information gathered
from all over the world ---
a one stop S&T
information source; and
- It features videos dubbed
Tamang DOSTkarte
Livelihood Videos to
stimulate every Filipino's
entrepreneurial capacity;
ProQuest Central
This is the largest single periodical

resource available, bringing together
complete databases across all major
subject areas, including Business, Health
and Medical, Social Sciences, Education,
Science and Technology, and Humanities
ProQuest Central is the largest single

periodical resource available, bringing
together complete databases across all
major subject areas, including Business,
Health and Medical, Language and
Literature, Social Sciences, Education,
Science and Technology, as well as core
titles in the Performing and Visual Arts,
History, Religion, Philosophy, and
includes thousands of full-text newspapers
from around the world.
ProQuest Dissertations & Theses

Global
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Multidisciplinary - dissertations
ProQuest Dissertations & Theses Global

is the world's most comprehensive
collection of dissertations and theses from
around the world, spanning from 1743 to
the present day and offering full text for
graduate works added since 1997, along
with selected full text for works written
prior to 1997. It contains a significant
amount of new international dissertations
and theses both in citations and in full text.
Theses and Dissertation

Non-print Resources 706 708
Theses and Dissertation
Submitted by COM

Illustrate Number of Book Titles and Volumes in the Various Fields of
Specialization.
List of Updated Professional Books
List of Updated Professional Books
Subject Title Copyright No. of copy

date
Engineering data analysis 1. Sandige, Richard. Fundamentals of digital and 2012 1
computer design with VHDL
2014 1
2. Nahvi, Mahmood. Signals and systems
Computer programming 1. Create. Software engineering 2014 4
2. Malik, D.S. Java programming from problem analysis 2008 4

to program design
2011 1
3. Lowe, Doug. Java for dummies quick reference
2011 1
4. Gregoire, Marc. Professional c++
2014 4
5. Create. Fundamentals of software engineering
Differential Equation
Electrical Circuit 1 & 2
Engineering Mechanics 1. Costanzo, Francesco. Engineering mechanics: statics 2013 1

& dynamics
2. Beer, Ferdinand. Vector mechanics for engineers 2007 1

dynamics
Fundamentals for
Deformable Bodies
Electronic Circuits: Devices

and analysis

Basic Thermodynamics 1. Sengel, Ymaas. Mechanical engineering: 2008 1
thermodynamics
2. Cengel, Yunus. Heat and mass transfer 2011 2

fundamentals and applications
3. Cengel, Yunus. Thermodynamics: an engineering 2008 1

approach
Electromagnetics 1. Hayt, William. Engineering electromagnetics 2012 2
Numerical methods and 1. Discrete mathematics for engineers 2009 1

analysis
Logic Circuits and Switching 1. Cisco Networking Academy. Routing and switching 2014 1
Theory essentials: companion guide.
Management of 1. Morse, Lucy. Managing engineering and technology 2015 3

Engineering Projects
2. David, Forest. Strategic management: concepts and 2015 3
cases
3. Schermerhorn, John. Introduction to management 2010 2

Industrial Electronics 1. Nahvi, Mahmood. Signals and systems 2014 1
2. Malvino, Albert. Electronic principles 2009 1
Fundamentals of Electronic 1. Schults, Mitchel. Grob’s basic electronics 2011 1

Communication
2. Boylestad, Robert L. Electronic devices and circuit 2009 4
theory
3. Boylestad, Robert L. Electronic devices and circuit 2014 3

theory
4. Malvino, Albert. Electronics principles 2009 1

Electrical Machines 1 & 2
Microprocessor System 1. Dwivedi, Gyanendra. Analysis and design of 2017 1

algorithm
2. Harrel, William. HTML, CSS & JAvascript mobile 2011 1

development for dummies
Basic Occupational Safety 1. Vicente, Jezreel. Handbook on first aid, rescue and 2015 1
and Health water safety

Fluid Mechanics 1. Francisco, Jose. Guidebook in fluid machinery 2007 1
Material Science and 1. Taha, Hamdy. Operations research 2012 1

Engineering
EE Laws, Codes and 1. Roa, Floriano. Business ethics and social 2011 2
Professional Ethics responsibility, 2e
Feedback Control Systems
Electrical Standards and 1. Freivalds, Andris. Niebels methods, standards, and 2014 1
Practices work design
Instrumentation and
Control
Power System Analysis
Fundamentals of Power
Plant Engineering Design
Distribution Systems &

Substation Design

]List of Theses
School Year Title No. of copy
Present Available Audio-Visual and other Non-Print Materials

Present available functional audio-visual equipment
Television
Multimedia Projector

White Board
CCTV Camera

Sound Speaker
Karaoke player

Opaque Projector
3. Outcomes
Present/show evidence that the library core collection is adequate,

updated and well-balanced
The core collection is above the minimum standard of 5,000 titles for
the Academic Unit Library.
Summary of core collection
Republic of the Philippines

NORTHWEST SAMAR STATE UNIVERSITY
Calbayog City
Summary of Library Holdings (as of December 2017)
Copyright
10 years
Title Volume
Encyclopedia 10 141
Fiction 358 359 ---
100-199 Philosophy 138 275 11 19
200-299 Religion 17 18 0 0
300-399 Social Sciences 591 947 73 153
400-499 Languages 49 85 1 2
500-599 Pure Sciences 491 1,123 34 57
600-699 Technology 1,398 3,072 153 297
700-799 The Arts 169 261 5 8
800-899 Literature 118 198 8 25
900-999 History 149 199 8 13

Filipiniana 2,024 5,793 451 811
TOTAL 6,060 13,330 802 1,501
SUMMARY:
Copyright within the last

Discipline Title Volumes 10 years
Titles Volumes
Non-Filipiniana 5,537 7,537 351 690
Filipiniana 2,024 5,793 451 811
TOTAL 6,060 13,330 802 1,501
The non-print, digital and electronic resources are available.
Online Database
PROQUEST CENTRAL
STARBOOKS

PAID SUBSCRIPTION
OPAC (Online Public Access Catalog)
Best Practices
1. The library has 10 units internet connection and WIFI available for
library’s client use to access online databases.
2. The library has internet section with 33 units of computer available for
client’s use with a maximum of 20 hours per semester.
3. There is an Integrated Library System called “Destiny Library
Manager” by Follette with the updated system of 9.0 version.
4. The NwSSU Main Library and the San Jorge Campus subscribed to
Proquest Central, an online database and San Jorge Campus can have
access. Passwords have been distributed to those who want to avail
the services outside the library premises.
5. The library acquired paid subscription from supplier of journals and
magazines both for online and printed subscription.
6. The library is a recipient of book donations from Asia Foundation and
some individuals.
7. The Library allocated huge percentage of annual budget for acquisition
of books and subscription of periodicals. The library has growing
collections.
8. Online databases are downloaded for easy access of users.
9. There is also a regular summer inventory of all library holdings to
report purposes and for the monitoring of the collection.

PARAMETER D – SERVICES AND UTILIZATION

Describe the procedure in the utilization of the library resources and
availment of personnel services
a. Service Hours
The library offers a continuous service from Monday to Saturday from
8:00AM to 6:30PM with no noon break. The library’s service exceeds the
standard number of hours set by AACCUP.
b. Access Tools
The library provides OPAC and manual card catalog to access the print
and non-print collection. Periodical index and information file are created to
facilitate access to serials. Passwords and username are used for online
database and WIFI connectivity.
c. Rules and Regulations
The rules and regulations that are posted conspicuously in strategic areas
in the library remind the library users on the essentials while staying in the
library.
d. Promotion and Dissemination Service
Thematic bulletin board displays and frontline services charter help
promote and disseminate new acquisitions, resources and services of the
library. National Book Week is celebrated every November to promote love
for reading and use of the library for study and personal purposes.
e. Library Orientation / Instruction Services
Library orientation and instruction is given at the beginning of the school
year to all freshmen and transferees. At the end of the session, the students
are expected to know the rules and regulations, and follow the policies and
procedure of the library. They are also expected to develop study
skills/library research skills. Informal instruction is given to the students as
the need arises. Thesis counseling is provided to students at the graduate
library.
f. Circulation Service
Lending policies are fair and are extended to all legitimate library users.
Borrowing of the library books is done from 3:30 in the afternoon to 6:30 in
the evening. Circulating books can be borrowed for overnight use. Theses,
dissertations, periodicals, reserved books and general reference are for
library use only. Fiction books can be borrowed for one week. Statistical data
on the utilization of various resources are compiled and utilized as one of the
bases for the collection development process.
g. Photocopy Service
Printing and photocopy services of the library are provided to every user
who want to have a hard copy of the information they need. A minimal
amount is charged per copy.

h. Internet Service
To provide access to information, computer workstations are put up.
Students can use the internet facilities in a given time for free. WI-FI
connections are given to those with laptops and or net books for free.
Anyone who uses the online facilities are requested to register themselves in
the logbook for statistical records purposes.
Name Areas Schedule Total no. of

hours per week
Garcia, Ella Marie College Library Mondays – 8:00 8
D. – 12:00; 2:00-
6:00
Tuesdays, 24
Thursdays,
Fridays – 9:00-
12:00; 1:00-
6:00
Saturdays 8
7:30 – 11:30l 40 hrs.
1:00-5:30
Legaspi, Jocelyn Graduate Library Mondays – 8:00 8
V. to 12:00; 2:00
to 6:00
Tuesdays,
Wednesdays,
Fridays – 8:00 to 24
12:00; 2:00 to
6:00
Saturdays 8
7:30 to 11:30; 40 hrs.
1:00 to 5:00
Salurio, Livia College Library Mondays to 40 hrs
Lourdes Fridays
8:00-12:00;
1:00-5:00
San Pedro, College Library Mondays – 8:00 8
Norman John T. – 12:00; 2:00-
6:00
Tuesdays,
Thursdays,
Fridays – 9:00- 24
12:00; 1:00-
6:00
Saturdays 8
7:30 – 11:30l 40 hrs.
1:00-5:30
Students
Assistants

2. IMPLEMENTATION
The following services / programs are provided:
Functional and interactive library web page

Integrated Library System

Follett Destiny Library Manager latest contract of agreement of updates and
technical support
The library is opens 60 hours and 30 minutes more than the

prescribed number of hours per week for the institution
The library promotes and disseminates its program through a regular
announcement of its new acquisitions print and non-print resources, facilities
and services.
Librarians and staff are available during library hours to assist and
provide library services.

Statistical data on the utilization of various resources and services are
compiled and used to improve the library collection and operations.

3. OUTCOMES
Show evidence and/or manifestations that library services are efficiently and
effectively provided.

Show manifestations that the library users are satisfied with the
library services.
At the end of the month, the Quality Assurance Office through the
student body organization, consolidate the survey form and released the
result of the ratings to the concerned offices, copy furnish is given to the
Office of the President to gain user’s needs and evaluation.
As shown in the result of the latest survey, users are satisfied with the
library services. There are however some suggestions that are made as
bases for the annual development plan of the library.
The latest survey results are later collated for information and basis for
improvement of the library facilities and services.

4. BEST PRACTICES
1. The library is open 63 hours per week which is above the standard
number of hours required for university library. Library hours are
extended upon request of the users, if necessary.
2. To assure quality service to users, the library conducted satisfaction
surveys every month.
3. To keep users well-informed about the library services, policies,
rules and regulations, a frontline services charter and bulletin
boards are conspicuously posted on the bulletin boards of the
university. Student Handbook in which the library policies are
presented are available and distributed at the start of the semester
during the institutional orientation.
4. Computers with internet connection are available and WI-FI is also
provided.
5. There is an Integrated Library System called “DESTINY LIBRARY
MANAGER” by Follette.
6. The library has a paid journal and magazine subscription annually.
7. Online databases are available.

8. The library provides one on one research assistance to students
who prepare for their thesis and dissertation research.
PARAMETER F- PHYSICAL SET UP AND FACILITIES
1. SYSTEM – INPUTS AND PROCESSES
Present the location map of the library with illustration of the

different sections.

The Library Physical Lay-out is systematically planned to allow future
expansion.
The reading room can accommodate at least 10% of the school enrollment
at any given time.
Library Physical Set-Up and Facilities
Floor Area
College Library : 30.50 m.

Graduate Library : 14.50 m.
E-Library: 14.50 m.
Seating Capacity
College Library : 317 seats

Graduate Library : 64 seats
Internet Lab. : 27 seats
Mini Library (CET) : 30 seats
Mini Library (CAS) : 15 seats
Total : 453 seats

Space is provided for print resources as well as work stations for electronic
resources, librarians’ office, staff room, technical room, etc.
Ramps for the physically disabled are provided.
2. IMPLEMENTATION
Describe the library set-up (e.g. location and site, space requirement for the
different sections, etc.

Describes other provisions (e.g. security/ control, IT software,
multimedia equipment, etc.)
SYSTEMS FOR SECURITY AND CONTROL FOR LIBRARY RESOURCES
1. To ensure security and safety measures of the library resources, there

are library policies implemented within the library premises such as:
a. No BAGS allowed inside. Bags must be deposited in the Courtesy
Booth near the entrance and exit door.
b. Library users should validated their ID with the entrance in-charge
before entering the library.
c. Library users should swipe their validated ID at the automated RFID
for attendance record purposes.
d. Upon borrowing any library materials or using the services, users
have to present and leave their school Identification Card in the
Circulation, Reserved and Graduate Section.
e. All books for circulation and references have the Borrower’s Card
filled-up by the user.
f. For faculty, they have the Faculty Borrower’s Slip to be filled out –
All materials borrowed is listed.
2. The library has an ONLINE resources, e-journals and e-magazines
which students and faculty can download or may use as their reference
in their research needs. The passwords are provided for easy access.
3. The library also has acquired electronic resources that are useful for
the students and for library use only and the borrowers must secure a
valid ID before the librarian allow them to borrow the said resources.
Describe technology utilization in library operations such as
a. Integrated Library System
NwSSU has an Online Public Access Catalog (OPAC) which is an online

cataloging system wherein all the books in the library are inputted so that
the clients can have an easy access on the resources of the library. There is
an OPAC station provided for the students so that they can easily access the
library resources by directly searching through the OPAC.

Access to electronic collection (e.g. e-journals, e-books, e-
magazines, internet access)
The library provides passwords for the online electronic resources to all
clients for easy access of the e-books and e-journals provided. The client are
also given passwords in accessing the WIFI or they can use the computers in
the internet/computer station in their research provided that they are strictly
prohibited in accessing the social media.
Access to online databases and e-resources

The NwSSU Main Library subscribes to the Proquest Central and
STARBOOKS, Paid subscription of e-magazines and journals. Passwords are
disseminated to clients.

PROQUEST Central Collection – http://search.proquest.com Proquest
Central is the largest aggregated full-text database with thousands of
periodical titles and millions of full-text articles available. This database
serves as the central resource for researchers at all levels covering more
than 160 subject areas in 31 online databases. This award winning online
reference resource features a highly -respected, diversified mix of content
including scholarly journals trade publications, magazines, books
newspapers, reports and videos.
Example: https://search.proquest.com
Username: ipel04
Password: Philelib201508##
Paid subscription at www.zinio.com is an annual subscription of Northwest

Samar State University for some online magazines and journals like Harvard
Business Magazine, Counseling, PC Online and others.
Username:
Password:

Institutional Repositories
Some copies of the Theses and Dissertations of graduate and post-

graduate students graduated from NwSSU. Faculty and staffs who graduated
from different programs in NwSSU or other schools are required to submit a
copy for the graduate school and another for the library.

3. OUTCOMES
Present evidence/ manifestations that the environment in the library

is conducive to learning.
The library is well ventilated and air-conditioned to provide a

conducive area for learning of the students. The library has air-conditioning
units, electric fans, fluorescent lamps, carrels, tables, and chairs that make
the clients comfortable when they study inside.
There are 6 units of functional airconditioned units at the College Library
There are 2 functional airconditioned units at the graduate library

The Library is well lighted, well ventilated and conducive to learning.
4. BEST PRACTICES
1. The library is well lighted, ventilated, hence conducive to learning.
2. It has Wi-fi and internet connectivity for easy access and retrieval of
information
3. Photocopy within the library premises is available to protect “LIBRARY
USE ONLY” materials.
4. Laptop and charging stations are provided for users bringing gadgets
in the library
5. CDROM stations are available for electronic resources

PARAMETER F – FINANCIAL SUPPORT

Present the approved Financial Plan of the Library

2. IMPLEMENTATION
Illustrate the Annual Library Fund allocation in the last 3 years
Item Source of CY 2015 CY 2016 CY 2017

Fund
Salaries of GAA
Professional
Personnel
Wages of GAA
non-
professional
staff
Books Fiduciary
Periodical GAA/
Subscriptions Fiduciary
Multimedia Fiduciary
materials
Internet Fiduciary
subscriptions
Repair and Fiduciary
maintenance
Supplies and Fiduciary
Materials
Staff Fiduciary
development
Others
Describe the Librarians and Staff’s participation in the Annual

Budget Preparation
The university apportions a particular budget for the library adequate
to maintain and develop the library, and to continue provide and offer
service to the clients.
The librarians prepare Annual Budget Plan for the library to be checked
by the Budget Officer for budget allocation, noted by the Vice President for
Academic Affairs, and approved by the University President. The librarians
also prepare the PPMP with budget allocation indicated.
3. OUTCOMES
Show evidences that library financial support from fiduciary,

supplemental and external funds is adequate

4. BEST PRACTICES
1. The administration has been very supportive of any library undertaking

that needs funding.
2. Salaries, retirement and other fringe benefits of personnel are based
on standards for government employees. Additional benefits are
provided through the Collective Negotiation Agreement (CNA) of the
Administrative Staff Association.
3. Budget allocated for the Library in the Fiduciary Fund is properly
scheduled by the needs indicated in the PPMP and is realized by
priority in accordance with the availability of the fund allocation.
PARAMETER G – LINKAGES
1. SYSTEM INPUT AND PROCESSES
Describe the library’s linkages with other agencies, foundation etc.

In response to the needs of the university to better serve its students
and to conform to the requirements of a curriculum accreditation, NwSSU
Library Main Campus has literally sought donations by sending letters
enlisting its name to various foundations, local or international agencies as
possible recipients of various books, journals, and other resource materials
of the library.
The NwSSU Main Campus is also a recipient of book donation of Asia

Foundation and other private individuals.
NwSSU collaborates also with institution to establish networking and

resource sharing.
2. IMPLEMENTATION
State/Name All Linkages of the Library
Level (Int’l.,
Nature of linkages
Agency/Institution/Individuals & Address Nat’l. Reg’l.,
(exchange/donation/etc.)
Local)
Asia Foundation “Book for Asia”
36 Lapu-lapu Ave. Magalanes Village Exchange/donations/etc National
Makati Metro Manila
“Book Across the Sea”
Makati Rotary Club Foundation Incorporated Donations National
Manila/Makati, Metro Manila
BPRE
Complimentary National
CLSU
Bureau of Communication Services
Manila, Philippines
Bureau of Postharvest Research & Extension (BPRE) Complimentary National
Christ the King College
Exchange Local
Calbayog City, Samar
Embassy of Japan
Pasay City
Japan Information & Cultural Center
Embassy of Japan, L. C. Bldg. Complimentary National
Gil Puyat Ave. Makati

Manila
National College of Public

Administration & Government
PCAARD
Los Baños Complimentary National
Laguna
Public Affairs Section Complimentary National
Samar State University
Catbalogan Samar
University of Eastern Philippines
Exchange Regional
(UEP) Catarman, Northern Samar
The United States of America Complimentary National
VISCA, Baybay Leyte Complimentary Regional
Bicol University Extension Service
Outreach Complimentary Regional
Bicol University, Legaspi City
CHED, Information & Pub. Division
DAP Building, San Miguel Ave., Complimentary National
Pasig City
Department of Foreign Affairs
Roxas Blvd., Pasay City Complimentary National
Manila
DOST, Bicutan, Taguig
Metro Manila
IRRI
P.O. Box 933, Manila
Handong National University Press Donation National
ILEIA – Netherlands Complimentary National
3. OUTCOMES
Show evidence that library resource sharing and linkages are well
established
PROQUEST Central Collection – http://search.proquest.com Proquest

Central is the largest aggregated full-text database with thousands of
periodical titles and millions of full-text articles available. This database
serves as the central resource for researchers at all levels covering more
than 160 subject areas in 31 online databases. This award winning online
reference resource features a highly -respected, diversified mix of content
including scholarly journals trade publications, magazines, books
newspapers, reports and videos.
Example: https://search.proquest.com
Username: ipel04
Password: Philelib201508##

STARBOOKS

International Plan contract signing of donations of resources related to
disaster and risk management
Donated books from Asia Foundation

Referral letters of students showing partnerships with other SUCs

4. BEST PRACTICES
1. The library has gone step forward in its linkages and resource
sharing.
2. Linkages with several agencies have been established thereby
resulting in the office turnover of books or resource materials
donations to this campus. The additional resources are displayed
and can be used already in the campus library. On the other
hand, the online facilities are implemented all over the NwSSU
clients since online databases can be accessed remotely.
3. The library has gone step forward in its linkages and resource
sharing. It is in the process of starting partnerships with other
schools and universities in Eastern Visayas Region.
4. The library is on the mailing list of agencies, foundations,
exchange of publication and other books and journals donations.

5. Extent of compliance with the team recommendations for Area VII –
Library in the last Survey Visit
Present the status of Compliance Matrix of the area VII focusing on
interventions done on the recommendations.
5.1 Extent of Compliance
Accomplished
Recommendations Action Taken Evidence of Compliance
(%)
1. The Head Librarian is  The Head Librarian 90%  Study Leave
encouraged to find time pursued her Master’s  Enrollment slip
to enroll and finish her Degree, and now
Master’s Degree in working for her final
Library and Information thesis proposal
Science
2. The Library  The Library Board 100%  Office Order
Board/Committee may Committee is now  Library Advisory
be activated to review renamed as Library Committee Minutes
and evaluate library Advisory Committee as of meetings
policies. The Budget per Office Order no. __
Officer may be included where the Budget Officer
as member of the is actively participated as
Board/Committee. It is Member, and the
advantageous if meetings is regularly
meetings may be conducted every
conducted at least once semester presided by the
a semester and/or as VP for Academic Affairs
need arises and minutes and documented by the
of meetings may be Librarian as the secretary
properly documented. of the committee.
3. It is suggested that a  A 5-Year Library 100%  Approved 5 year

Collection Development Development Plan was Library Development
Policy per College and a formulated and Plan
Collection Development collection development  Approved Collection
Plan for 3-5 years be policy was approved and Development Policy
formulated using the reviewed by the Library
curriculum as a guide in Advisory Committee as
the selection and guide of the members
acquisition of library for the selection and
information materials acquisition of library
both print and non- materials both print and
print. non-print
4. Acquisition of recent  The librarians through 100%  Summary of

books may be sustained the Library Advisory Inventory of Books
in compliance with Committee
library standards which spearheaded by the VP
is 10,000 titles for a for Academics has given
University Library attention to prioritize
selection of books to be
canvassed by the
librarians and
procurement office for
the speedy delivery of
items
5. It is recommended that  Continuous acquisition 100%  List of Updated
continuous acquisition of Filipiniana and Professional and
of Filipiniana and professional books and Filipiniana Books
professional books of professional journals  List of Paid
recent and online databases subscription of
editions/copyright dates was acquired to Periodicals
for the major course, supplement the  MOA of periodical
subscription to instructional needs of subscription

professional journals the faculty and  Online databases
and acquisition of non- students subscribes from the
print materials in line PROQUEST and
with the programs STARBOOKS
submitted for evaluation
may be given priority to
enhance the research
and instructional needs
of the students and
faculty and to have an
updated and balanced
collection. All courses,
especially those with
major fields of
specialization, and
professional courses be
represented with books
and other information
materials
6. The approved Library  The revision of 90%  Reviewed and

Manual may be collection Approved Collection
improved to be relevant development policies Development policies
by including policies and was already reviewed
procedures on Library’s and approved by the
internal management Library advisory
and operational committee, however,
activities not included in The library manual is
the previous Manual like on the process of
policies on: the revision, wherein the
preservation, general collection
care and upkeep of development policies,
library resources; preservation, general
weeding-out care and upkeep of
information materials library resources ,
and others. Different weeding-out
forms used by the information materials
Library may be included and others be included
in the Appendices. The on the library manual
revised policies and and is subject for
procedures may be approval of the
reviewed, evaluated and Academic Council of
edited by the Library the University.
Board/Committee
before dissemination to
the librarians.
7. A Library Hand Handbook  The revision of 90%  Reviewed and

may be formulated to collection Approved Collection
guide clients on the development policies Development policies
policies, rules and was already reviewed  Library Manual
regulations on what and approved by the
services are available Library advisory
and how to use the committee, however,
Library. The Handbook The library manual is
may be reviewed and on the process of
evaluated by the Library revision, wherein the
Committee. To enforce collection
the authority of the development policies,
library policies, rules and preservation, general
regulations, it is care and upkeep of
suggested that the library resources ,
Administrative/Academi weeding-out
c Council or BOR information materials
approve the Library and others be included
Handbook. on the library manual
and is subject for
approval of the
Academic Council of
the University.

8. The long-term  The librarian is on the 90%  Approved 5 year
Development Plan may process of preparing a Library Development
be evaluated yearly by yearly action plan or Plan
the Library operational plan as  Action plan
Board/Committee to basis for the
determine and assess implementation of the
plans which were not plan.
carried out. An action
plan or operational plan
may be prepared to
serve as a guide.
9. The Administration may  The Librarians is now 90%  Revised

consider reviewing the preparing for review Organizational
Organizational Structure the Organizational Structure of the
of the Library to include Structure of the Library Library
the external campus. to include the external
campus
10. Additional professional  The administration 90%  Profile of Library

librarian and support hired one (1) job order Personnel
staff may be hired for employee to support
effective and efficient the librarians in
delivery of library delivering effective and
services and to meet the efficient services to
minimum standards of clients
one (1) full-time
professional librarian for
every 1,000 students
and a ratio of 1 librarian
to two (2) staff/clerk
11. A definite and Realistic  The administration 100%  Faculty Manual

Staff Development prepared the Faculty  Administrative
Program may be manual and the Manual for
formulated to include Administrative Manual Operations
scholarship grants, wherein Staff  Seminars-Training
attendance to seminars Development Program Attended
and training, was indicated.
benchmarking etc.
12. The library may consider  The library updating of 100%  List of Subjects of
updating the periodical vertical file collection is Vertical File
index, journal abstracts, done regularly Collection
vertical file material, and
others.
13. The collection of non-  Additional electronic 90%  MOA of Paid
print/A-V Facilities, resources was subscription
digital and electronic subscribed and  STARBOOKS Online
resources may be additional 4 sets of  PROQUEST CENTRAL
enhanced. Additional computer terminals  Pictures of computer
computer terminals may was procured for terminals with
be procured for internet internet and WI-FI internet access
access and CD-ROM Access
Services.
14. It is suggested that the  The Follett provider 100%  Follett Certification
agreement between the conducted an  Payment of
University and the orientation for the Maintenance Fee
Integrated Library updates of the system  Pictures of Integrated
System/software like circulation on-line Library software
provider be renewed so and serial control and is using the circulation
that other features like now implemented by online and other
circulation on line may the librarians value added services.
be activated, serial
control may be added,
and other updates may
be provided.

15. It is suggested that  c/o BMID 
regular check-
up/monitoring chart for
the fire extinguisher and
other equipment and
fixtures in the Library be
done. It is further
suggested that a local
fire alarm system pr
provided.
16. A definite budget  c/o Budget 

allocation for the Library
may be considered, both
from Fund 101 and Fund
164, specifying the
Library Budget allotted
per College to support
the various programs
and activities of the
Library. It is further
suggested that proper
and prompt utilization of
library funds be
considered. It is strongly
recommended that
library fees, treated as
Fiduciary, be used solely
for the improvement of
library facilities and
services. Additional
budget allocation for the
library may also be
provided.
17. It is suggested that the  The Head librarian 100%  Invitation to

Head librarian be invited attended the Academic meetings and
to participate and be Council Meeting signatures signifying
involved in academic wherein the academic attendance.
and administrative and administrative
activities of the activities of the
Institution, especially in institution was planned
planning activities and and discussed including
preparation and the library budget.
management of the
approved library budget.
5.2. Summary of findings and recommendations of the Ist survey;
a. Strengths
1. The open shelf system of operation where there are no barriers between the
users and information resources is adopted.
2. The Library is managed by a committed full time professional librarian.
3. The library has an interactive webpage linked to the institutional website.
4. The present collection and services support the institutional mandate as
provided in the University Charter.
5. The Library is strategically located and is accessible to all users.
6. Lending policies are fair and extended to all legitimate users.

b. Areas Needing Improvement
1. The Head Librarian does not have a Master’s Degree in Library Science.
2. The Library has a Library Board/Committee; however, it has become inactive.
3. The Collection Development Policy per college is not evident.
4. The core collection is inadequate. It does not meet the library standard which
is at least 10,000 titles for a University Library to support the instruction,
research and other programs of the Institution.
5. Filipiniana and professional books of recent/editions copyright dates, journals

and non-print materials for major courses submitted for evaluation are
limited.
6. A duly approved Library Manual that provides internal administration is

available. However, it has not been reviewed.
7. There is no Library Handbook to guide students and other clients in the use of
the library and information resources.
8. The Library Development Plan is not comprehensive.
9. The Organizational Structure of the Library does not include the external
campus.
10. Professional librarians and support staff are inadequate to meet the needs of
the populace.
11. A functional and sustainable staff development program as well as

advancement for professional growth of personnel are limited.
12. Library records and files need to be updated.
13. Non-print, digital and electronics resources are limited.
14. Some features of the Integrated Library System are not functional and
activated.
15. Fire extinguishers are available in the library, however they are unserviceable
and there is no fire alarm system.
16. The library budget is inadequate/not sufficient to cope with the library needs
and not properly utilized.
17. The participation of the Head Librarian both in academic and administrative
activities of the Institution is limited.
c. Recommendations
1. The Head Librarian is encouraged to find time to enroll and finish her Master’s Degree in
Library and Information Science.
2. The Library Board/Committee may be activated to review and evaluate library policies. The
Budget Officer may be included as member of the Board/Committee. It is advantageous if

meetings may be conducted at least once a semester and/or as need arises and minutes of
meetings may be properly documented.
3. It is suggested that a Collection Development Policy per College and a Collection

Development Plan for 3-5 years be formulated using the curriculum as a guide in the
selection and acquisition of library information materials both print and non-print.
4. Acquisition of recent books may be sustained in compliance with library standards which is
10,000 titles for a University Library
5. It is recommended that continuous acquisition of Filipiniana and professional books of recent

editions/copyright dates for the major course, subscription to professional journals and
acquisition of non-print materials in line with the programs submitted for evaluation may be
given priority to enhance the research and instructional needs of the students and faculty
and to have an updated and balanced collection. All courses, especially those with major
fields of specialization, and professional courses be represented with books and other
information materials
6. The approved Library Manual may be improved to be relevant by including policies and
procedures on Library’s internal management and operational activities not included in the
previous Manual like policies on: the preservation, general care and upkeep of library
resources; weeding-out information materials and others. Different forms used by the
Library may be included in the Appendices. The revised policies and procedures may be
reviewed, evaluated and edited by the Library Board/Committee before dissemination to the
librarians.
7. A Library Hand Handbook may be formulated to guide clients on the policies, rules and
regulations on what services are available and how to use the Library. The Handbook may be
reviewed and evaluated by the Library Committee. To enforce the authority of the library
policies, rules and regulations, it is suggested that the Administrative/Academic Council or
BOR approve the Library Handbook.
8. The long-term Development Plan may be evaluated yearly by the Library Board/Committee
to determine and assess plans which were not carried out. An action plan or operational plan
may be prepared to serve as a guide.
9. The Administration may consider reviewing the Organizational Structure of the Library to
include the external campus.
10. Additional professional librarian and support staff may be hired for effective and efficient
delivery of library services and to meet the minimum standards of one (1) full-time
professional librarian for every 1,000 students and a ratio of 1 librarian to two (2) staff/clerk
11. A definite and Realistic Staff Development Program may be formulated to include
scholarship grants, attendance to seminars and training, benchmarking etc.
12. The library may consider updating the periodical index, journal abstracts, vertical file
material, and others.
13. The collection of non-print/A-V Facilities, digital and electronic resources may be enhanced.
Additional computer terminals may be procured for internet access and CD-ROM Services.
14. It is suggested that the agreement between the University and the Integrated Library
System/software provider be renewed so that other features like circulation on line may be
activated, serial control may be added, and other updates may be provided.

15. It is suggested that regular check-up/monitoring chart for the fire extinguisher and other
equipment and fixtures in the Library be done. It is further suggested that a local fire alarm
system pr provided.
16. A definite budget allocation for the Library may be considered, both from Fund 101 and
Fund 164, specifying the Library Budget allotted per College to support the various programs
and activities of the Library. It is further suggested that proper and prompt utilization of
library funds be considered. It is strongly recommended that library fees, treated as
Fiduciary, be used solely for the improvement of library facilities and services. Additional
budget allocation for the library may also be provided.
17. It is suggested that the Head librarian be invited to participate and be involved in academic
and administrative activities of the Institution, especially in planning activities and
preparation and management of the approved library budget.

COMPLIANCE AND SELF SURVEY
AREA VII – LIBRARY
Of the
Bachelor of Science in Tourism Management
Level II
AACCUP

Recommendation:
17. It is suggested that the Head librarian be invited to participate and be involved in academic
and administrative activities of the Institution, especially in planning activities and
preparation and management of the approved library budget.

Recommendation:
2. The Library Board/Committee may be activated to review and evaluate library policies. The
Budget Officer may be included as member of the Board/Committee. It is advantageous if
meetings may be conducted at least once a semester and/or as need arises and minutes of
meetings may be properly documented.

Recommendation:
3. It is suggested that a Collection Development Policy per College and a Collection

Development Plan for 3-5 years be formulated using the curriculum as a guide in the
selection and acquisition of library information materials both print and non-print.

Recommendation:
4. Acquisition of recent books may be sustained in compliance with library standards which is
10,000 titles for a University Library

S.2. The development of the library goals and objectives is the
responsibility of the library head and staff with the approval of
the Head of the institution.
The library is headed by a licensed and competent librarian who

possesses the required educational qualification. Three (3)
administrative aides that will help the University Librarian in the
management of library. Student assistants are hired to help in the
discharging of books/periodicals, receiving and discharging of deposited
things, shelving of books and maintaining cleanliness of books in the
shelves and in the library premises as well.
The Library Board/Committee sets the library policies, rules and

procedures and periodically reviews them. There is a duly approved
library manual or written policies and procedures covering the library’s
internal administration and operational activities (see the attached
Library Manual and University Code on duties and responsibilities).
S.3. There is a Library Board/Committee which sets library policies,

rules and procedures and periodically reviews them.
The University Librarian is a graduate of BS in Industrial Education

and taken 21 units in BS in Secondary Education major in Library
Science. She already completed her academic requirements for her
Masters in Library Administration and currently doing her master’s
thesis. She is a licensed librarian and has been serving the NwSSU, San
Jorge Campus since 1982 as the School Librarian and currently the
College Librarian II.
The duties and functions of the University Librarian are:

1. Plans, administers and supervises operation of services of the
library;
2. Takes charge in the administration and supervision of the college
library and graduate school library;
3. Disseminates and orients the staff and the academic community
regarding information and purpose of the library services;
4. Improves the library resources and book collections, periodicals,
magazines and other materials in coordination with the
University President, vice President for Academic Affairs, College
Deans, faculty members and students;
5. Coordinates with the College Deans, Faculty members, students
and employees for more frequent and judicious use of library
resources;
6. Plans for the physical expansion/improvement of the library
services in line with the demands of the clientele and maintains
favorable working conditions in the library;
7. Processes/catalogues newly acquired books and other materials;
8. Discharges audio-visual materials (software and hardware) to
library clientele;
9. Updates the academic community of the status of the library
services through statistical data and ocular inspection;
10. Prepares and submits annual and periodic reports to the
heads and offices concerned for consolidation and publication;
11. Performs other related work as may be assigned by the Dean
of SARS or the University President
S.4. There is a duly approved and widely disseminated Library

Manual or written policies and procedures covering the library’s
internal administration and operation.
Relevant
Position or Academic Status of Length of
Name Experience/
Designation Qualification Appointment Service
Training
1. Abanag, Silva Librarian BS Library Permanent 30 years  Enhancement
Science Training on the
Organization and
Management of
Library
Resources, May
17-18, 2012
 Regular Meeting
and Echo
Seminar on
“Multicultural
Landscape of
Philippine
Librarian”, March
6, 2009,
Tacloban City
 Lecture-forum on
“Updates in
Classification and
Cataloguing”,
October 19,
2007, Baybay,
Leyte
 The Role of
Libraries in the
Promotion of
Culture and the
Arts, April 30-
May 2, 2003,
Tagbilaran City.
 Forum on Library
Computerization:
Basic

Requirements
October 28,
2002, UP Los
Baños.
2. Salurio, Livia Admin. Aide BS in Permanent 23 years  DDC and LC

Lourdes IV Commerce Schemes as Tools
Major in for Information
Storage and
Management
Retrieval, May
17-18, 2012,
CHRDF, UP
Diliman, Quezon
City
 Destiny Library
Start up Training,
Sept. 9-11, 2010,
Electronic
Information
Solution, Inc.,
NwSSU, Calbayog
City
3. Maria Angela B. Admin. Aide BSCD Permanent 6 years  Schemes as Tools
Antonio IV for Information
Master in Storage and
Retrieval, May
Library
17-18, 2012,
Administratio CHRDF, UP
n(MLA) - CAR Diliman, Quezon
City
 Web
Technologies:
Training for
Development of
Library and
Teaching
Resources,
 Destiny Library
Start up Training,
Sept. 9-11, 2010,
Electronic
Information
Solution, Inc.,
NwSSU, Calbayog
City
4. Magbanua, Admin. Aide BEED – Job Order 2 mos. 

Diana M. I College Level
1. Barbarona, Student BEED - 2 3 mos.
Analiza C. Assistant
2. Batalla, Stella Student BAT - 3 3 mos.
Marie Assistant
3. Batican, Mylene Student BSOAd – 3 3 mos.
Assistant
4. Dealagdon, Student BEEd - 3 3 mos.
Meriel Assistant
Student BSCompE - 4 3 mos.
5. Delizon, Ralph
Assistant
6. Mopas, Elaine Student BSCS - 4 2 years
Rose P. Assistant
7. Muñoz, John Student BEEd -4 3 mos.
Rovic Assistant
8. Pestaño, Student BSCE - 2 3 mos.
Dionalyn A. Assistant
9. Pontalba, Student BSEd - 2 2 years
Bebiano, Jr. Assistant
10. Reformina, Student BEEd - 3 3 mos.
Jessa Grace Assistant
11. Rosales, Student BSME - 4 3 mos.
Rodillo Assistant
12. Sevilla, Student BEED - 2 1 yr. & 3
Geralyn Assistant mos
13. Uy, Dennis Student BSME - 4 3 mos.
Alvin Assistant
IMPLEMENTATION

I.1. The library develops an explicit statement of its goals and
objectives in conformity with the mandate of the institution.
I.2. The library is administered and supervised by:
I.2.1. a full-time professional licensed librarian; and
I.2.2. at least a master’s degree holder in MS Library and

Information Science or MAEd/MA in Library Science.
I.3. The Head Librarian directs and supervises the total operation of
the library and is responsible for the administration of its
resources and services.
I.4. The Head Librarian, preferably with an academic rank, actively

participates in the academic and administrative activities of the
institution.
I.5. The annual accomplishments and other reports of the library are
promptly submitted to the higher offices concerned.
I.6. A Library Development Plan is prepared in consultation with the

institution’s officials and stakeholders.
OUTCOME/S
O.1. The goals and objectives of the library are satisfactorily

attained.
O.2. The library organizational structure is well-designed and

effectively implemented.
PARAMETER B: ADMINISTRATIVE STAFF
SYSTEM-INPUTS AND PROCESSES
S.1. The library has staff with the following qualifications:
S.1.1. BS in Library and Information Science for the

College/Academic Unit Library; and
S.1.2. MS in Library and Information Science or MAED/MA in

Library Science) for the Institution.
S.2. The library meets the required number of qualified and licensed
librarians and staff to meet the needs of the school population
with the ratio of:
S.2.1. one (1) Licensed Librarian with two (2) full time staff for
the first 500 – student population; and

S.2.2. one (1) additional full time Professional Librarian with one
(1) full time staff for every additional 1,000 students.
S.3. There is a continuing staff development program with the

corresponding financial assistance from the institution.
IMPLEMENTATION
I.1. The library staff compensation, retirement, and fringe benefits,

as well as other privileges, are granted in accordance with
existing government laws and institutional policies.
OUTCOME/S
O.1. The librarians are qualified.
PARAMETER C: COLLECION DEVELOPMENT, ORGANIZATION AND

PRESERVATION
SYSTEM – INPUTS AND PROCESSES
S.1. There is a Written Collection Development Policy.
S.2. There is a core collection of at least:
S.2.1. 5,000 titles for the Academic Unit Library; or
S.2.2. 10,000 titles that support the instruction, research and

other programs for an Institution Library.
S.3. Twenty percent (20%) of the library holdings are of current

edition, i.e. with copyright within the last 5 years.
S.4. The Non-print, digital and electronic resources are available.
S.5. There is an integrated library system.
S.6. There are provisions for the preservation, general care, and
upkeep of library resources.
IMPLEMENTATION
I.1. The Collection Development Policy is regularly reviewed and

evaluated by the Library Committee.
I.2. The library collection and services support the mission and
vision of the Institution, goals of the College/Academic Unit and
objectives of the Program.
I.3. The library provides sufficient research books and materials to

supplement the client’s curricular needs.
I.4. The library maintains an extensive (15% of the total) Filipiniana

collection.
I.5. The library provides 3-5 book/journal titles for professional

subjects in the major fields of specialization.

I.6. The library collection is organized according to an accepted
scheme of classification and standard code of cataloging.
I.7. Regular weeding-out program is conducted to maintain a

relevant and updated collection.
I.8. The quality and quantity of library materials and resources

conform with the standards set for a particular academic
program.
OUTCOME/S
O.1. The library core collection is adequate, updated and well-

balanced.
O.2. The professional books, journals and electronic resources for

the program are sufficient.
PARAMETER D: SERVICES AND UTILIZATION
S.1. The Library has information services pertinent to the

institution’s requirements.
IMPLEMENTATION
I.1. The following services/programs are provided:
I.1.1. functional and interactive library web page;
I.1.2. integrated library system;
I.1.3. on-line public access (OPAC)
I.1.4. circulation on-line;
I.1.5. computerized cataloging;
I.1.6. inventory reporting;
I.1.7. serials control;
I.1.8. internet searching;
I.1.9. CD-ROM;
I.1.10. on-line database;
I.1.11. photocopying; and
I.1.12. bar coding.
I.2. The library opens at least 54 hours per week for the
College/Academic Unit or 60 hours per week for the institution.
I.3. The library promotes and disseminates its program through a

regular announcement of its new acquisitions of print materials
(books, journals, magazines), resources, facilities, and services.

I.4. Librarians and staff are available during library hours to assist
and provide library services.
I.5. Statistical data on the utilization of various resources and

services are compiled and used to improve the library collection
and operations.
OUTCOME/S
O.1. The library services are efficiently and effectively provided.
O.2. The library users are satisfied with library services.
PARAMETER E: PHYSICAL SET-UP AND FACILITIES
Location and site
S.1. The library is strategically located and accessible to students,

faculty and other clientele.
S.2. The library is systematically planned to allow future expansion.
Space Requirement
S.3. The size of the library meets standard requirements considering

the present enrollment and future expansion.
S.4. The reading room can accommodate at least 10% of the school
enrollment at any given time.
S.5. Space is provided for print resources as well as work stations

for electronic resources.
S.6. Space is provided for the librarians’ office, staff room, technical
room, etc.
S.7. Ramps for the physically disabled are provided.
Furniture and Equipment
S.8. The library meets the required and standard-sized furniture and
equipment.
S.9. The following library furniture and equipment are available:
S.9.1. adjustable/movable shelves;
S.9.2. magazine display shelves;
S.9.3. newspaper racks;
S.9.4. standard tables and chairs;
S.9.5. carrels for individual study;
S.9.6. desks and chairs for staff;
S.9.7. charging desk;
S.9.8. dictionary stand;

S.9.9. atlas stand;
S.9.10. bulletin boards and display cabinets;
S.9.11. vertical file cabinets;
S.9.12. book racks;
S.9.13. map stands/cabinets;
S.9.14. cardex/rotadex or any filing equipment for periodical

records;
S.9.15. typewriters;
S.9.16. computers with printers.
Physical Provisions for Reading
S.10. The library is well lighted.
S.11. The library is well-ventilated.
S.12. The atmosphere is conducive to learning.
Security / Control
S.13. Fire extinguishers and a local fire alarm system are

available.
S.14. The library employs a system for security and control of

library resources.
IMPLEMENTATION
I.1. IT software and multi-media equipment are utilized.
OUTCOME/S
O.1. The environment in the library is conducive to learning.
O.2. The library facilities are well-maintained and aesthetically

designed.
PARAMETER F: FINANCIAL SUPPORT
SYSTEM- INPUTS AND PROCESSES
S.1. The institution has a regular and realistic budget for the library.
IMPLEMENTATION
I.1. The Head Librarian and staff, in coordination with other officials
of the institution, prepare and manage the annual library budget.
I.2. All fees and funds allocated for library resources and services
are utilized solely for such purposes and are properly audited.
I.3. Other sources of financial assistance are sought.
OUTCOME/S

O.1. The financial support from fiduciary, supplemental and external
funds is adequate.
PARAMETER G: LINKAGES
S.1. The library is on the mailing list of agencies, foundations, etc.,

for exchange of publications and other books and journals
donations.
IMPLEMENTATION
I.1. Linkages with other institutions and funding agencies are

explored and established for purposes of enhancing library
facilities and resources.
I.2. The library establishes consortia, networking and resource

sharing with other institutions and library collaborative activities.
OUTCOME/S
O.1. Library resource sharing and linkages are well-established.
The University Library has improved its collection through

purchases and donations. Every end of the semester, faculty, students
and staff are requested to submit titles of books titles and other
references to be purchased during that period. Book donations are also
solicited whenever purchases are made in Manila. Upon arrival, these
materials are organized according to Dewey Decimal Classification
scheme and displayed in the reading area immediately after being
catalog and accessioned. The University uses advanced technology on its
endeavors especially during enrolment, orientation, submission of
reports and inventory. There is also an information technology corner for
internet surfing or browsing, CD burning and encoding.
There is a yearly inventory of library materials during summer

vacation. After the said activity, the librarian separates the obsolete and
worn out books. Obsolete books are recommended for condemnation in
coordination with the supply officer and the inventory committee. Worn
out books are repaired to preserve and maintain the usability of the
book.
6. Inventory of book collection/other learning resources.
6.1 Inventory of book collection

Copyright
10 years
Title Volume
Encyclopedia 10 141
100-199 Philosophy 138 278 26 48
200-299 Religion 19 19 0 0
300-399 Social Sciences 567 918 62 163
400-499 Languages 34 61 7 11
500-599 Pure Sciences 493 1200 79 175
600-699 Technology 1355 3055 139 465
700-799 The Arts 160 235 18 26
800-899 Literature 112 174 23 41
900-999 History 133 184 15 27
TOTAL 3,343 6,798 471 1,203
Filipiniana Collection
100-199 Philosophy 74 336 14 56
200-299 Religion 3 5 0 0
300-399 Social Sciences 161 478 116 366
400-499 Languages 80 301 23 134
500-599 Pure Sciences 161 478 32 99
600-699 Technology 417 1346 68 243
700-799 The Arts 43 125 6 15
800-899 Literature 115 429 28 157
900-999 History 78 189 8 23
TOTAL 1,169 3,781 303 1,131
Fiction 358 359 ---
6.2 Number of professional books/journals for the major fields of concentration or

professional operation.
Copyrighted within the

Program No. of No. of Book last 10 years
Books Titles Volumes Titles Volume
BSED-major in 624 1942 97 285
Mathematics
BSED-major in Bio- 543 1535 93 250
Science
BSED – Major in 539 1698 105 373
English
6.3 List of audio-visual and non-print materials
Audio-Visual Materials No. of Items
Maps/Globes 10/5
Posters 20
Films ----
Filmstrips ----

Microforms ----
Slides 3 sets
Cassette tapes 32
CD – ROMS 140 / 2
Diskett 1
USB Flash Drive 3
VHS 172
Beta tapes 5
Transparencies 1 set
Computer w/ printer 2
Computer (Internet) 9
Notebook 1 unit
Barcode scanner 3 sets
Web cam 1 unit
Flash Drive (2G) 2
7. Description of library service management includes graph illustration services and

utilization of the library.
7.1 Library Service Hours
The GSTA library is open sixty (60) per week by extending its services from five to
six in the evening with no noon break from Monday to Saturday. The service hour during
regular schedule is 8:00 AM to 6:00 PM. During summer and semestral break the service
hours is 8:00 – 12:00 Noon and 1:00 – 5:00 PM, Monday to Saturday.
7.2 Access to the Library
Students are asked to present their validated ID card as they enter the library
and are recorded in the computer. In case the student’s ID card is still being processed, proof
of enrolment or note from the Dean of SARS is required. Visitors are asked of their ID or
referral from their respective librarians/dean before they can avail of the library services.
The librarians or any member of the library staff has the right to require the
presentation of an ID from anybody using the library and have the authority to ask any user
to leave the library premises for failure to show a valid ID. They also have the authority to
confiscate IDs for violation of library rules.
7.3 Rules in Using Library Collection
7.3.1 For materials accessed in open shelves, graduate students are allowed to borrow
three (3) books and the undergraduate students are allowed to borrow two (2)
books.
7.3.2 General reading books can be borrowed for three (3) days and fiction books can be
borrowed for one (1) week. These books can be returned anytime of the day on
their due dates.
7.3.3 For materials in the reserved section, these can be accessed through the library
staff. Books that are recommended by the teachers are restricted for room, use

only during the day and can be borrowed overnight lending two (2) hours before
closing time. Books borrowed overnight shall be returned the following morning
between 8:00 AM to 9:00 AM; beyond this, it shall be considered overdue.
7.3.4 Instructional and non-print materials can be borrowed by a student upon

presentation of a duly signed request from the faculty. Students can avail the
internet services for one hour and strictly for research purpose only.
7.3.5 For vertical file collections, users shall fill up the form provided before using.
7.3.6 Photocopying is allowed only for books which are marked “xerox’ or “photocopy.
A maximum of 15 minutes is given for photocopying time; failure to return within
the period shall be given a fine of PhP 2 per hour. General references, rare books,
theses and dissertations are not allowed for photocopying.
7.3.7 Regular faculty members are allowed to borrow a maximum of ten (10) books per
semester and the same be returned at the end of the semester.
7.3.8 Regular staffs or non-teaching personnel are allowed to borrowed three (3) books
per semester and shall be returned at the end of the semester.
7.3.9 Part-time faculty members shall only be given library privileges upon presentation
of an approved referral from the Dean where he/she is connected. Referral forms
are available in the library and to be filled up in duplicate copy.
7.4 General of Silence
7.4.1 Rule of Silence. The library is a place for serious study and research. A quiet
atmosphere shall therefore be maintained at all times. It shall be the library
staff’s responsibility to enforce the rule of silence and proper decorum and as
such they shall be authorized to impose the necessary penalty on erring users.
Requests/inquiries addressed to members of the library staff shall be conducted

in a low voice. Cellular phones shall be turned off or shifted to “SILENT” mode
while inside the library in order not to disturb other users. Conversation and
small talk shall be conducted outside library premises. Besides giving a warning
or penalty, the library staff shall ask those loitering or disturbing others to
immediately leave the library.
7.4.2 No smoking and littering. Smoking anywhere including inside the toilets, disposing
cigarette butts and food/beverage containers in the urinals/toilet bowls, and
other forms of improper waste disposal shall be penalized.
7.4.3 No eating and drinking except when explicitly permitted (during special events in
a designated area.)
7.4.4 No bags except purses/small hand bags. Bags beyond a certain size shall be
deposited at the bag depository check-in counter before proceeding to the
different sections of the library. Deposited bags shall however, be retrieved
before the library closes for the day.
7.4.5 No seat reservation or lying down on the sofas. Personal belongings left
unattended for 15 minutes or more may be removed by the library staff to make
room for other users.

7.4.6 No writing on books, tearing of pages, and any mutilation or defacement of library
materials, equipment or facilities. Mutilation/defacement of library property
including computer equipment shall be considered vandalism and shall be
subjected to disciplinary action.
7.4.7 No bringing out of library books, materials, and equipment without proper
authorization. Books for general circulation shall be checked out at the
circulation counter where the due date is stamped on a form attached to the
book. Other materials and equipment shall need a borrower’s authorization form
or a gate pass properly signed by a member of the library staff on duty.
Unauthorized withdrawal of library property shall be considered stealing.
7.4.8 After using the books in the circulation room, they shall NOT be returned to their
shelves. They shall be left on the table to be shelved by the library assistants.
(This is to avoid their being misplaced). Individual volume of general references
such as encyclopedia shall be returned to their proper places.
7.4.9 The student shall be held responsible for the books/materials borrowed. Damaged
or lost books shall be reported at once, and replaced or paid within two weeks
from due date. In the event that the loss of a book is not promptly reported to
the library, the usual fines shall be added to the replacement cost of the book
including shipment, handling and processing charges.
7.4.10 Before leaving the library, all borrowers shall be responsible enough to ensure
that the library books and materials they are bringing out shall have been
properly checked out or with a corresponding authorization form. They shall be
expected to present these for inspection by the library personnel on duty at the
exit area without their attention having to be called.
7.5 Fines and other Penalties for Violating Library Rules

Verbal warnings and/or fines shall be imposed for most infractions. Suspension
of library privileges for a specified period shall be imposed for major violations or
repeated minor infractions. More serious cases shall be dealt with corresponding
disciplinary
Fines:
 Overdue books/materials
 One peso (P1.00) per day per book…(includes Saturdays, Sundays and holidays)
for general circulation and fiction books.
 Five pesos (P5.00) per hour per book for reserve books/materials
 Bag Depository Counter
 Fifty pesos (P50.00) for leaving bags overnight
 Fifty pesos (50.00) for loss of claim tag
 Eating/drinking, smoking/littering within library premises
 Twenty pesos (P20.00) for eating/drinking
 One hundred pesos (P100.00) for smoking/littering
 Unauthorized ID use
 One hundred pesos (P100.00) for both ID user and lender
 Two hundred pesos (P200.00) per book/material apprehended without the
proper authorization form, gate pass or date due stamped on the form attached
to the book.
 Damage/Loss of Library Property

 Actual repair or replacement cost including delivery, handling and other
processing charges.
 Suspension of Library Privileges:
 A one week suspension of all library privileges shall be imposed on those
violating the rule of silence after being warned.
 A month-long suspension shall be imposed for more serious or repeated
offenses with the violation reported to SARS and noted in the student’s record.
 Repeated violation of the lending rules shall be the ground for forfeiting library
privileges.
8. List of Library Physical Facilities
Capacity (# of
Room Area (sq.m.) clientele)
Reading Room/Circulation Area 390.876 252

Audio – Visual/Computer Room 10.864 4 clients
Reserve Area (GSTA Lib) 26.6 48
Working Area 6,608 7
Staff Area 24.38 4
Librarian’s Office
Lounge 2 8
Serials Section & Reference
Thesis Section
Graduate School Library 48
Store Room 10.21
Rest Rooms 2 1
Individual Carrel’s Area 4 8
8. List of Library Physical Facilities
Furniture/Equipment Quantity Location

Book Stands (donated by Alpha Phi Omega) 15 Circulation area
Book Stands (donated by Gamma Epsilon) 15 Circulation area
Book Track 2 Circulation area
Call Bell 3 Librarian’s office, Clerk office
Corner cabinet 1 Stock area
Dater Stamp 2 Clerk office
Dictionary Stands 4 Circulation area
Double Shelves (internet Section) 2 Internet section
Draperies 4 sets
Filer (Small, Plastics) 25 Librarian’s office, magazine section
Filer (Cartoon) 8 Librarian’s office, magazine section
Flower Pot Stand 11 Circulation area
Glass Bulletin Display 1 Display area
Globes 7 Circulation area
Hanging Glass Cabinet 1 Audio visual room/non-print area
Long Reading Tables (Fornica) 22 Circulation area
Long Wooden Table Circulation area
Low Shelf 7 Circulation area, reserve area
Magazine/Journal Cabinets 3 Circulation area
Magazine/Newspaper Display Cabinet 3 Circulation area
Map Stand 3 Circulation area
Movable Counters (used as divider in the reserve area 7 Reserve area
Numbering Machine 1 Clerk office
Office Chairs (wooden) 1 Working area

Office Glass Cabinets 3 Librarian’s office
Office Tables 8 Librarian’s office
Ownership Stamping Facsimile 2 Librarian’s office
Picture Frames 4 Circulation area
Plastic Chairs 338 Circulation area
Puncher 2 Librarian’s office
2 Sofas,
Sala Set (2 sofa, 4 small seats, 2 stools) Newspaper area, internet section
2 stool
Scissors 5 Librarian’s office, clerk office
Short Reading Tables (fornica) 17 Circulation area
Single Shelves (reading area) 33 Circulation area
Single Shelves (reserve area) 9 Reserve area
Single Shelves (stock area) 9 Stock area
Circulation, internet section,
Stand Fan 6
librarian’s office
Stapler 3 Librarian’s office, clerk office
Steel Cabinets (office) 2 Librarian’s office
Steel Cabinets (vertical file) 3 Vertical file (circulation)
Steel Index Card Cabinet 3 Circulation area
Swivel Chairs 3 Librarian’s office
Tape Dispenser 2 Librarian’s office
Telephone 2 Librarian’s office
Typewriter 1 Working area
Typewriting Table 1 Working area
Validation Stamp 2 Librarian’s area
Wall Clock 3 Circulation area
Wooden card Catalog Cabinet 2 Circulation area
Wooden Magazine Display (by POPCOM) 1 Circulation area
Air Conditioning Units 13
Circulation area, reserve area,
Window type 10
Librarian’s office
Split type 3
Carrels/Double 14 Circulation area
Computer Racks 2 Computer room
Computer Tables 6 Computer room
Computer w/ printer 3 Clerk office, Librarian’s office
Computers 8 Internet section
Fire Extinguisher 7 Circulation area
Working Table 1 Working area
10. List of description of necessary provisions (e.g. Physical set-up, security/control, IT software,
multimedia equipment, etc
The libraries (graduate and college) of the University are housed in a two storey building
that is accessible by all colleges. In the second floor of the building is the College Library
11. Annual Library Fund Allocations in the last five (5) years from GAA (in thousand pesos)
Item 2012 2011 2010 2009 2008

Improvement of library 67 100 100 120
holdings/services/facilities
12. Description of librarians and staff participation in annual budget preparation
Faculty and students submit list of books and non-print materials they would purchased
by the College Dean who in turn submits the same to the head librarian to be included for
library development. The head librarian prepares the annual budget for library development

and the budget includes books/periodicals, supplies, membership due, bookbinding,
training/conference/travel, maintenance & repairs, and other most needed equipment
/furniture/fixtures. This budget is submitted to the Dean of Student Affairs for enclosure in the
budget of the higher education and advanced education and finally for approval of the
University President.
Every quarter, the head librarian prepares the requisition based on the annual budget of
library development. Financial allocation for the library is taken from GAA of the Higher
Education and Advanced Education. Library fees are considered STF and goes to the university
income. However, when budget allocation for library development from GAA of the Higher
Education is not enough, the University income is used to augment the budget for the library
development.
13. Library Linkages
Level (Int’l.,
Nature of linkages
Agency/Institution/Individuals & Address Nat’l. Reg’l.,
(exchange/donation/etc.)
Local)
Asia Foundation “Book for Asia”
36 Lapu-lapu Ave. Magalanes Village Exchange/donations/etc National
Makati Metro Manila
“Book Across the Sea”
Makati Rotary Club Foundation Incorporated Donations National
Manila/Makati, Metro Manila
BPRE
CLSU
Bureau of Communication Services
Manila, Philippines
Bureau of Postharvest Research & Extension (BPRE) Complimentary National
Christ the King College
Exchange Local
Calbayog City, Samar
Embassy of Japan
Pasay City
Japan Information & Cultural Center
Embassy of Japan, L. C. Bldg.
Gil Puyat Ave. Makati
Manila
National College of Public
Administration & Government
PCAARD
Los Baños Complimentary National
Laguna
Public Affairs Section Complimentary National
Samar State University
Catbalogan Samar
University of Eastern Philippines
Exchange Regional
(UEP) Catarman, Northern Samar
The United States of America Complimentary National
VISCA, Baybay Leyte Complimentary Regional
Bicol University Extension Service
Outreach Complimentary Regional
Bicol University, Legaspi City
CHED, Information & Pub. Division
DAP Building, San Miguel Ave., Complimentary National
Pasig City
Department of Foreign Affairs
Roxas Blvd., Pasay City Complimentary National
Manila
DOST, Bicutan, Taguig
Metro Manila
IRRI
P.O. Box 933, Manila

Handong National University Press Donation National
ILEIA – Netherlands Complimentary National
14. Extent of Compliance
Accomplished
Recommendations Action Taken Evidence of Compliance
(%)
1. There is a need for more  Additional budget is  Program of
budget allocation to provided from General expenditure
carry out the needs and
activities of the program
2. There is a need to  Purchase & solicitation  List of additional
continue updating of books is done every donated and
library collections, and after the end of the purchased books and
the acquisition of the school year other acquired print
print and non-print and non-print
materials  Library collections are materials
continually updated
through purchase and
solicitation of books and
acquisition of print and
non-print materials.
3. Additional space should  A mini-library 100%  Pictures of min-
be provided established in the library
College shall meet the
need for additional
spaces for the library
users/working are
4. Priority should be  Acquired library 100%  See attached
provided to library automation software documents
automation, (Follet)
computerization, and
local, national and
international linkages
5. Forge additional linkages  Handong National Press  See attached
and strengthen existing & ISIS are added to documents
ones existing linkages
15. Summary of findings and recommendation of the self-survey;
a. Strengths
 There is a well-defined organizational structure.

 The library is managed by two (2) licensed and competent librarians.
 There is enough collection of textbooks for general references and journals
b. Areas Needing Improvement
The following are the areas of concern in the library.
 There is shortage of library manpower;

 There is insufficient number of IT hardware
 There is an absence of on-line public access catalog (OPAC)
c. Recommendations
The administration should:

 Hire additional librarian and train more students assistants;
 Acquire more IT hardware to meet the demands of the users;
 Install online public access catalogue

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AREA VII - LIBRARY

PROGRAM PERFORMANCE PROFILE

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

The organizational structure of the university library which was

It is managed by College Librarian III who is in-charge in sustaining

Organizational Structure of the University Library

The Mission/Vision, Goals and Objectives of the Library

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Resolution No. 21 series of 2015 approving the University Library Manual

The Composition and Functions of the Library Advisory Committee

The Library Advisory Committee is spearheaded by the Vice President

Director, Student Affairs Services

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

The purpose of forming the Library Advisory Committee was to come

The functions of the Library Advisory Committee are as follows:

1. acts as an Advisory Council to the Library Administration;

2. facilitates the communication between the library and its academic

3. acts as advocates of the library in the university-wide decision

4. gives support, advice and guidance for the improvement of the

5. brings any policy changes or recommendations to the administration

6. reviews library policies, rules and procedures;

7. meets yearly to plan and evaluate library performance; and

8. perform other related tasks as maybe deemed necessary.

The approved Library Development Plan

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Library Development Program Key Area no. 5. Linkages- shows

Bachelor of Science in Electrical Engineering

The Management, Administration and Supervision of the Library

All personnel involved in the library system are properly indicated in

Bachelor of Science in Electrical Engineering

The Head Librarian

The head librarian is currently on study-leave pursuing Master of

She is classified under the academic non-teaching category. Her active

Bachelor of Science in Electrical Engineering

Degree Earned Post Graduate

Bachelor of Christ The

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

The following evidence shows that the goals and

The goals and objectives of the Library are satisfactorily attained

The graduates of Agricultural Technology programs are now employed

The Vision, Mission, Goals and

Bachelor of Science in Electrical Engineering

Bachelor of Science in Electrical Engineering

b. The librarians are active members of the professional librarian

c. To update the library procedural manual, revision is now ongoing.

Bachelor of Science in Electrical Engineering

1. SYSTEM – INPUT AND PROCESSES

The Plantilla of Personnel for the Library

Bachelor of Science in Electrical Engineering

The two (2) librarians are licensed in the field of librarianship.