Professional Documents
Culture Documents
MAIN HALL
GARDEN TERRACE
THE PATIO
SEASIDE PROMENADE
THE COTTAGE
THE WHARF
THE HARBOR
VENUES CAPACITY / PAX RATE
ACCREDITED CATERERS
Laguna Catering Canvas Bistro Bar Gallery Olives Catering Services Seafood Island Grill
Contact: Ms. Apol Monleon Contact: Mr. Emmanuel Cabañero Contact: Mr. Glenn Dino Contact: Mr. Rico
(032) 231 3553 +63 922 516 2835 +63 917 306 3433 +63 917 6254695
(032) 268 3627 (032) 416 0895 +63 933 346 4584 +63 998 5324292
(032) 511 1595 (032) 410 36399
rikkoj91@gmail.com
The Port
The Port Contact: Ms. Gigi
Contact: Ms. Gigi +63 917 320 7678
+63 917 320 7678
The Port
Contact: Ms. Gigi
+63 917 320 7678
The Port
Contact: Ms. Gigi
+63 917 320 7678
Lounet’s Catering Services Sonnet’s Catering Services, Inc. The Port Elise Catering Services
Contact: Ms. Rodah Contact: Ms. Jennifer Contact: Ms. Gigi Contact: Ms. Gigi
+63 933 304 4015 +63 922 886 6002 +63 917 320 7678 +63
(032) 516 6072 (032) 516 8988 (032) 344 0116
(032) 422 5116
The Port
Contact: Ms. Gigi
+63 917 320 7678 The Port
Contact: Ms. Gigi
+63 917 320 7678
Inclusions:
▪ Choice of One (1) Venue: Garden Terrace, The Cottage or The Wharf
▪ Use of Venue for Four (4) Hours
▪ Two (2) Hours Ingress, One (1) Hour Egress
▪ Basic Sounds System with Microphones
▪ Basic LCD Projector with Wide Screen
▪ Led Lights
▪ Modular Stage
▪ Free Overnight Stay at Deluxe Room for Two Persons with Breakfast
▪ Standard Buffet Menu of either Red Carpet or Lounet's Catering
▪ Provision of Caterer's Tables and Chairs with Covers
Extra Charges:
▪ Additional guest at Php 750 net/pax
▪ Upgrade to Main Hall: Php 40,000 net
▪ Band or Mobile equipment energy charge: Php 5,000
▪ Wharf: Php 2,500/hour in excess of four (4) hours
▪ Garden Terrace, The Cottage: Php 5,000/hour in excess of four (4) hours
▪ Main Hall: Php 10,000/hour in excess of four (4) hours
Payment Terms:
▪ Php 10,000 upon reservation with Signed Contract
▪ 50% Downpayment - Sixty (60) days before the event
▪ Full payment - Thirty (30) days before the event
▪ Any prepayment is strictly non-refundable and non-transferrable
▪ Any incidentals on the day of the event must be settled right after the event
Menu B
Asian Mandarin Chicken salad with Citrus Salsa
Crunchy Chicken Sweet and Sour
Pata Tim with Bread
Breaded Fish Filet with Wasabe mayo dip
Seafood Sotanghon
Plain Rice or Fried Rice
Mango Pandan
Assorted Fresh fruits
Menu C
Pomelo Salad
Chicken Teriyaki
Grilled pork w/ mushroom sauce
Fish fillet w/ tar tar sauce
Spaghetti Carbonara
Plain Rice/ Fried Rice
Chocolate zambo
Mini red velvet cup cake
Menu D
Mango & Crabstick Salad on Lettuce
Pandan Chicken
Beef with Cashew Nuts
Sauteed Fish with Vegetables
Chicken Pasta Primavera
Plain Rice or Fried Rice
Crema Espanola
Moist Chocolate Cake
APPETIZER DESSERTS
choose one (1) choose one (1)
With Plain Rice, Season Fruits and One (1) Round of Softdrink
(minimum of 100 persons)
EVENT AGREEMENT
AND CONTRACT FORM
Client / Corporation:
Primary Contact: Contact No.: Email:
Designation:
Secondary Contact: Contact No.: Email:
Designation:
Address: City: Zip:
Event Date Event Type Venue Set-up Time Event Time Wrap Time No. of Persons
Note: The standard rental time is based on four (4) hours, including two (2) hours set-up prior to the start of the event and one (1) hour egress. More
time, if needed or requested, may be subject to additional fees. It is understood that your event may be shorter than seven (7) hours.
SUMMERY OF FEES:
Promo Rate or
Description No. of Items Availed Published Rate Final Rate Remarks
Discount Applied
TOTAL PAYABLE
For use on the event date, time and items aviled stated above with total applicable fees of ______ is due and payable on the
schedules below. (ALL PAYMENTS SHOULD BE MADE TO CHATEAU BY THE SEA)
Any other additional billable fees or requested / required expenses or labor costs will be quoted and detailed on separate invoices whenever costs are
determined or necessary. All expenses will be estimated and approved prior to being incurred.
No refunds will be paid 30 days prior to an event but will be subject to corresponding penalties as stated in the terms and conditions of the contract.
All balances must be payable 30 days prior to the event. If the balance has not been paid on or before the commencement of the event, Chateau By
The Sea has the right to cancel your event. Any incidents incurred during the event must be settled right after the event.
A SIGNED AGREEMENT AND DOWN PAYMENT MUST BE RECEIVED IN ORDER TO CONFIRM YOUR RESERVATION
Acknowledged, Agreed and Authorized by Primary Contact Person: _________________________________________ Date: _________________
1. Payment Terms.
a. Reservation Fee. A non-refundable and non-transferable Reservation Fee of Ten thousand Pesos (P10, 000.00) is required to confirm the booking.
A fifty percent (50%) deposit of the total contract price is required at least sixty (60) days prior to event date. Full payment should be paid thirty (30) days
prior to the event. Incidentals and other incurred charges must be settled right after the event. Payments can be made in cash or credit card.
b. Security Deposit. The client shall pay a security fee of Ten Thousand Pesos (P10,000.00) for any damages that may occur at the premises of the
Company caused by guests and/or suppliers. This fee is refundable after the event should there beno damages and/or liabilities no later than fourteen
(14) days after the event.
2. Food and Beverage Items.
All food and beverage items shall be supplied exclusively from the Accredited Caterers only. Should Client prefer a non accredited caterer, he must pay
a corkage fee of Fifteen thousand pesos (P15, 000).
3. Service Providers and Equipment.
The Company shall require the Client to contract only with accredited suppliers and service providers. The Client may contract with any supplier or
service provider in the absence of a service that is not included by the accredited suppliers; provided, that Client shall notify the Company of is/her
chosen suppliers and service providers. The Company reserves the right to object to any supplier or service provider upon giving the Client the reason
for such objection. Client’s suppliers and service providers shall comply with this Contract, and all the rules and regulations of the venue. All staff and
personnel of suppliers and service providers must wear proper identification and proper uniforms at all times inside the Venue. Any crew wearing sandos,
shorts or slippers will not be allowed entry or will be escorted out of the premises.
4. Sound Levels.
Client may install an amplified sound system or hire the services of a live band or choir to perform during the Event; provided that Client shall keep the
volume down to such a level that volume will be confined within the venue for the duration of the Event as a courtesy to the guests in the other party
venues. The Company reserves the right to control the volume of the sound system should the volume be deemed too loud, especially during days that
have multiple events. In case of a live band, the client shall provide their own equipment because the company’s sound system is only for PA and
background music.
5. Back Up Venue Clause.
A back up venue is reserved for events held at the Company’s outdoor venues. A non refundable back up fee of Twenty five thousand pesos (P25, 000)
will be charged for the holding of reservation of the back up venue. Should the Client (holding a confirmed reservation for an outdoor venue) decide NOT
to reserve a "back-up" or alternative venue, then the Company will not be held liable for any untoward incident that may arise from bad weather. The
Company will not be obliged to provide an alternative venue at the last minute, but MAY do so on a discretionary basis subject to its best efforts, but
cannot guarantee the availability of such an alternative venue.
6. Documentation.
Client agrees to have the Company use photos and videos taken during the actual event for the Company’s marketing purposes.
7. Security.
All items brought inside the Venue shall be subject to security inspection by the Company’s representatives. Firearms, explosives or flammable materials,
dangerous weapons and prohibited drugs are strictly prohibited inside the venue. The Company reserves the right to deny entry to any person or item
which may deem a threat to the security of the Venue and the Event.
8. Force Majeure.
The Company will not be held liable for services not rendered due to acts of God, war, government regulations, natural calamities, civil disorders,
curtailment of transportation facilities and other inevitable incidents beyond the control of the Company that interrupts the expected course of events.
However, deposits made by the Client can be applied to future bookings.
9. Cancellation/Postponement of the Event.
Client shall inform the Company of any cancellation/postponement of the Event in writing no later than thirty (30) days prior to the Event date. The
following penalties apply:
*Sixty (60) days before the Event – 50% of the deposit
*Thirty (30) days before the Event – 100% of the deposit
10. Limitation of Liability.
Except when caused by the gross negligence of the Company or its employees or representative, Client shall hold the Company or any of its officers,
employees, agents and representatives free and harmless from any and all liabilities, penalties, damages, claims, cost and expenses and/or judgments
by reason of any damage or injury to any person or property arising out of or as a consequence of the use of the Venue by Client and his/her
representatives or guests. The Company’s liability shall in no case be more than the agreed contract fee. No claim by Client under this contract shall be
allowed unless made in writing and received by the Company within thirty (30) days from the Event date. The Client warrants and represents that he has
read and fully understood and hereby accepts the foregoing terms and conditions and agrees to comply with the same. This Contract may not be
amended or modified in any manner, except by written conformity of the Company.
Signed in the City of Cebu, Philippines, this _____ day of ____________________, 201___.
_
Chateau by the Sea Client