Professional Documents
Culture Documents
DURATION
PROCESS (WORKING DAYS)
FROM TO
ENGAGEMENT OF GENERATION COMPANIES IN ENERGY
REGULATIONS NO. 1‐94 PROGRAM 68 48
(THROUGH THE ESTABLISHMENT OF TRUST ACCOUNTS)
68 + 4.5
CERTIFICATE OF ENDORSEMENT (COE)
24
TO THE ENERGY REGULATORY COMMISSION (ERC)
GRANTING OF FINANCIAL BENEFITS TO HOST
76 45 DAYS
COMMUNITIES UNDER ER 1‐94, AS AMENDED PROCESS
per Project Proposal
FLOW IN ACCESSING DLF AND RWMHEEF
GRANTING OF FINANCIAL BENEFITS TO HOST
COMMUNITIES UNDER ELECTRIFICATION FUND OF ER 1‐ 64 57 DAYS
94, AS AMENDED
AVAILMENT OF SUBSIDY UNDER THE NATIONWIDE
INTENSIFICATION OF HOUSEHOLD ELECTRIFICATION 51 44 Days per Project
Proposal
(NIHE) PROGRAM
QUALIFIED THIRD PARTY APPLICATIONS FOR New 57.5
ENDORSEMENT TO ERC
APPLICATIONS FOR PV MAINSTREAMING PROGRAM New 64
UNDER ELECTRIFICATION FUND OF ER1‐94, AS AMENDED
Submission of application with
complete supporting documents
Receipt/Endorsement of the application to Power TL: 4792900
Planning & Development Division (PPDD) and Rural Loc. 414 4F, DOE Main Building
Office of the Director, EPIMB 1
Electrification and Management Division (REAMD)
Sr. SRS, REAMD/PPDD/REMB Evaluation of Application and Determine the
completeness of documentations 4
Forging / Review of MOA 10
REAMD / Legal Services
Submission of signed
Sr. SRS‐REAMD / GENCOs and notarized MOA/Review 22
of Legal
OSEC / USEC / OD/IAS / FS Approval and Signing of memorandum to the 3
secretary endorsing *
Sr. SRS, REAMD/PPDD
Releasing of MOA to PPDD 1
MOA on the establishment
Senior SRS, REAMD 15
of trust accounts
SRS II, PPDD Preparation of COE and memorandum
0.5
Chief SRS, PPDD Review and endorsement of COE and MOA
Transmittal to EPIMB‐PPDD of signed COE & MOA
Office of the DOE Secretary 0.5
Senior SRS, REAMD / Legal Services Notarization of MOA 1
Payment of Processing Fee for COE
0.5
Release of notarized MOA and COE
Clerk, PPDD
to Applicant
Submission of project proposal
TL: 4792900
Loc. 416/417 4F, DOE Main Building
Office of the Director, EPIMB / Receive / Verify application / Checking of
Documents 1
NEPMAS, REAMD
SRS / SSRS, REAMD Evaluate complete project proposal 5
Chief, REAMD / Office of the Director, EPIMB / Review / endorsement of project proposal 3
USEC
OSEC Approval of project proposal* 5
Chief, REAMD / Legal Services Preparation / Review of MOA on project
implementation 9
Chief, Accounting Division / OD / Releasing of fund**
DV and OS Preparation 19
Treasury Division
(upon receipt of complete bid docs)
Reforestation
Management
Water Supply
Livelihood
Agroforestry
Solid Waste
Equipment)
Equipment
Communal
Structural
Measures
Medical
Training
Nursery/
Erosion
DOCUMENTS
Facility/
Health
Center/
System
Projects
Toilets
Needs
(IEC
/
Resolution from the concerned Sanggunian
1 endorsing the project identified during the LGU ✓ ✓ ✓
consultation
Resolution from the concerned sanggunian
2 Feasibility study for projects* ✓ ✓ ✓ 1 endorsing the project identified during the LGU ✓ ✓ ✓ ✓ ✓ ✓ ✓
3 Sketch/location map of the project ✓ ✓ ✓ consultation
Disbursement schedule, detailed cost estimate, bill
2 Feasibility Study for projects* ✓ ✓ ✓ ✓ ✓ ✓ ✓
of materials, plans, drawings, specifications,
4
program of work duly signed by the ✓ ✓ ✓ Justification of the project to include the following
Municipal/Provincial Engineer and Mayor/Governor
3 which should be stipulated and/or attached in the ✓ ✓ ✓ ✓ ✓ ✓ ✓
Project
List of cooperative/association members/borrowers
5 with corresponding amount to be borrowed and ✓ 3.1
Total areas to be planted & type and
✓
purpose* number of flora species to be planted
Cooperative/association's latest financial statement List of existing medical and/or health personnel in
6
(6 mos – 1 yr prior to project application)** ✓ ✓ ✓ 3.2 the area and existing proposed health and/or ✓
medical related activities
7 Three ‐ Five year projected income statement ✓ 3.3
Certification from local water utility
✓
of the adequacy of water supply
8 Training design ✓ Certification from DOH/local water
3.4
utility for the potability of water
✓
Notarized copy of Deed of Donation/Proof of
Transfer of Private Property/Transfer Certificate of
9
Title or equivalent legal documents justifying public ✓ 3.5 List of existing number of dump/garbage trucks ✓
ownership of lot/site
Certification from the LGU of the
3.6
existing dump site
✓
Sanggunian resolution stipulating date of transfer of
10
property, existing use of transferred property ✓
3.7 Average daily volume of garbage ✓
Certification of road classification from the
11
concerned host LGU's engineer's office ✓ 3.8 Target beneficiaries ✓ ✓ ✓ ✓ ✓ ✓ ✓
Certified True Copy of SEC/CDA/DOLE
12
Certificate of Registration** ✓ ✓ ✓ 3.9 Project location sketch map ✓ ✓ ✓ ✓ ✓ ✓
13 Relevant permits from concerned agencies** ✓ ✓ ✓
* as applicable
* as applicable
** for projects with cooperative/association as project implementor
** for projects with cooperative/association as project implementor
*** training as a component of a project or solely training
*** training as a component of a project or solely training
“ANNEX C” “ANNEX D”
ER 1-94 NON-ELECTRIFICATION PROJECTS DOCUMENTARY Check list of Bidding Documents for submission to DOE
REQUIREMENTS
1) Invitation to Apply To Bid/PHILGEPS
A. REFORESTATION WATERSHED MANAGEMENT HEALTH AND 2) PHILGEPS/Copy of News Clipping with project cost
ENVIRONMENTAL ENHANCEMENT FUND: of 500 Thousand and above
3) Evaluation Result/Evaluation Report of Bidders/Suppliers
TYPE OF PROJECT ___ 3.a Pre‐Qualification
___ 3.b Post Qualification
Managemen
Agroforestry
Reforestatio
Solid Waste
Equipment)
4) Instruction to Bidders/Suppliers
Equipment
Communal
Structural
Measures
Medical
Training
Nursery/
Erosion
Facility/
Health
DOCUMENTS
Center/
Water
System
Supply
Toilets
Needs
(IEC
5) Bidder's Bond with specified date
n/
t
6) Performance Bond and Bank Guarantee with specified date
7) Minutes of BAC meeting/ Minutes of Bidding
Disbursement schedule, detailed cost containing the Name and signatures of the BAC attendees
estimate/bill of materials/detailed 8) BAC Resolutions duly signed by BAC and the
3.10 specifications/program of work/plans/ drawing ✓ ✓ ✓ ✓ ✓ ✓ ✓ concerned LGU Official.
duly signed by the Municipal/Provincial Engineer 9.a Recommending Mode of Procurement
and Mayor/Governor 9.b Resolution of Award
Cooperative/association's latest 9.c Declaring LCRB and Recommending Approval
duly approved by the concerned LGU official.
3.11 financial audit (6 mos. to 1 year prior to project ✓ ✓ ✓ ✓ ✓ ✓
10) Bid Form/Bid Price/Bidded Cost /Detailed Estimated Cost
application)**
10.a Detailed Estimate
Three ‐ Five ‐ year projected income
3.12 10.b Bid Price in the Bill of Quantities
statement
10.c Bid Evaluation Report
SEC/CDA/DOLE Certificate of
3.13
Registration**
✓ ✓ ✓ 10.d Bid Schedule
10.e Cash Flow/Payment Schedule
3.14 Training design ✓ 11) Abstract of Bids signed by BAC
12) Contract Agreement by LGU and winning Bidder
Notarized copy of Deed of Donation/Proof of 13) Notice of Award signed by LGU and winning bidder
Transfer of Private Property/Transfer Certificate Notice to Proceed duly acknowledge by Contractor indicating actual date of
3.15
of Title or equivalent legal documents justifying
✓ ✓ ✓ ✓ ✓ ✓ ✓ 14)
receipt
public ownership of lot/site
15) Land Bank Certificate
Municipal Helath Officer/DOH endorsement to
16) DOE Notice to Proceed
manage the project and Certification that there
17) MOA among DOE, LGU and Power Plant
3.16 is no existing health center in the ✓ 18) Sangguniang Resolution proposing and
area/feasibility& standard of
endorsing the Project
equipment/facilities
19) Sangguniang Resolution authorizing the concerned Gov't Officials
Endorsement/Certification from the concerned
3.17 DENR Office/Watershed Administrator as to the ✓ re: to enter and sign all contracts/aggreements concerning ER 1‐94 projects
feasibility of the project
Relevant permits from concerned
3.18
agencies
✓ ✓ ✓ ✓ ✓ ✓ ✓
Note:
For photocopied documents‐ all copies submitted should bear the full name and signature
of the person certifying that the same are true, complete, exact, and unaltered copies from
the orginal document.
* as applicable
** for projects with cooperative/association as project
implementor
*** training as a component of a project or solely training
“Annex E”
ER 1-94 NON-ELECTRIFICATION PROJECTS
SAMPLE FORMAT OF PROJECT PROPOSAL
GRANTING OF FINANCIAL BENEFITS TO HOST COMMUNITIES UNDER ELECTRIFICATION FUND OF
ER 1-94, AS AMENDED
Submission of project proposal*
Receiving/Verification/ TL: 4792900
Director‐EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1 Loc. 418 4F, DOE Main Building
Sr. SRS/SRS II‐REAMD Evaluation of COMPLETE project proposal 5
Chief‐REAMD/Director‐EPIMB/Assistant Endorsement of project proposal for funding approval 3
Secretary/Undersecretary
Secretary Funding approval of project proposal 5
REAMD/Legal Services (LS) Preparation of Memorandum of Agreement (MOA) on 10
project implementation
Distribution Utility (DU)/ Signing and Notarization of by DUs and GenCos
Generation Company (GenCo) (20Days)
REAMD/EPIMB/Financial Service(FS)/Assistant Signing and Notarization of MOA by DOE** 3
Secretary/ Undersecretary/Secretary/LS
REAMD/EPIMB/FS/Assistant Processing of Disbursement Voucher*** (DV) and
Secretary/Undersecretary/ releasing of the Initial Fund equivalent to 15% of 15
Secretary/Treasury Division Approved project cost) upon signing of MOA
DU to conduct the Public Bidding and Submit to DOE
Distribution Utility (DU) the pertinent Bidding Documents (28‐144Days as per
RA 9184)
Processing of DV*** and releasing of the remaining
REAMD/EPIMB/FS/Assistant 85% of the project fund (based on the result of 15
Secretary/Undersecretary/ competitive public bidding****) upon receipt of
Secretary/Treasury Division COMPLETE documents
from DU/Project Implementor
Submission of project proposal*
TL: 479‐2900
Receiving/Verification/ Loc. 418 4F, DOE Main Building
Director‐EPIMB/Chief/Supvg. SRS, REAMD Checking of Document 1
Sr. SRS/SRSII‐REAMD Evaluation of COMPLETE project proposal 5
Chief‐REAMD/Director‐EPIMB/Assistant Endorsement of project proposal for funding approval 3
Secretary/Undersecretary
Secretary Funding approval of project proposal 5
Preparation of Memorandum of Agreement (MOA) on
REAMD/Legal Services (LS) project implementation 10
Distribution Utility (DU) Signing and Notarization of MOA by DU (10 Days)
REAMD/EPIMB/Financial
Service(FS)/Assistant Secretary/ Signing and Notarization of MOA by DOE** 3
Undersecretary/Secretary/LS
DU to conduct the Public Bidding and Submit to DOE the
Distribution Utility (DU) pertinent Bidding Documents (28‐144Days as per RA 9184)
REAMD/EPIMB/FS/Assistant Processing of Disbursement Voucher*** for the release of
Project Fund (based on the result of competitive public
Secretary/Undersecretary/ bidding****) upon receipt of COMPLETE Bidding 15
Documents
Secretary from Distribution Utility (DU)
Request for Issuance of Letter of Introduction (LOI) from
FS Bank where DU opened an account 1 Loc. 373 2F, DOE Annex Building
Release of Project Fund to DU’s Bank Account to proceed 1
Treasury Division Project Implementation
Submission of complete set of
requirements
TL: 4792900
1 Loc. 417 4F, DOE Main Building
Science Research Specialist, REAMD Checking of submitted documents
No
Complete?
Yes
Request evaluation / assessment from concerned 1
Office of the Director, EPIMB bureau/s and institution/s Loc. 414 4F, DOE Main Building
Issuance of recommendation to NPC for signing of QTP 1
Office of the Director, EPIMB Subsidy and Service Contract
NPC 30
Office of the Director, EPIMB Review and Endorsement of Project for Assistant
Secretary/ Undersecretary’s approval 5
Assistant Secretary Recommendation of the Endorsement to the Secretary for
Undersecretary Signature 1‐3
Secretary 1
Signing of Endorsement
General
Relevant registration from Securities and Exchange Commission, Department of Trade and Industry, NEA or
Cooperative Development Authority
Technical Requirements
Full details of the technical skills and experience of the key management team responsible for the operation of
the system. These details should include relevant technical and business management qualifications as well as
full descriptions of experience relevant to the technical and commercial operation of electric power generation
and supply systems.
Details of the proposed arrangements for the acquisition, training and contracting of the necessary expertise that
the applicant does not possess at the time of application.
Details of how the applicant proposes to design, construct, operate, and maintain the generation and associated
distribution system to be used in its operations, including its proposed plans for dealing with major operating
contingencies such as a failure of its generating plant or a major fault on its distribution system.
Details of the procedures that the applicant proposes to put in place for the billing to and collection of payment
from customers and maintain accounting records of its commercial operations. An undertaking that the applicant
will allow DOE and/or ERC to open its accounting records relating to its operations, when necessary.
A statement certifying that the applicant intends to design, construct, operate and maintain its generation and
distribution systems in full compliance with the relevant requirements prescribed under the applicable laws
including EPIRA and its attendant rules and regulations.
Financial Requirements
A letter of credit or letter of intent to invest from a bank or another organization provided that the DOE is satisfied
that the other party has adequate financial capacity and indeed has the intent to invest or provide credit.
The most recent annual report or financial accounts of the applicant duly certified as correct by a registered
auditor or accountant.
Proof of adequate insurance coverage and compliance with all Philippine labor laws.
Good Standing
Submission of complete set of
Project Proposal*
TL: 4792900
Office of the Director/ Chief/ Supvg. SRS, 1 Loc. 414 / 417 4F, DOE Main Building
REAMD Receiving/Verification/ Checking of Documents
Secretary 10
Funding Approval of Project Proposal
Preparation of Memorandum of Agreement (MOA) on 10
REAMD/Legal Services (LS) Project Implementation
REAMD/EPIMB/Financial Service(FS)/Asst Signing of MOA** 3
Secretary/ Undersecrdetary/ LS
Processing of Disbursement Voucher*** (DV) and
REAMD/EPIMB/FS/Asst Secretary/ releasing of the Initial Fund equivalent to 15% of 15
Undersecrdetary/ Secretary/ Treasury Division Approved project cost) upon signing of MOA
Submission of application with
complete supporting documents
TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD Evaluation of application 0.5
SRS II, PPDD
Preparation of SEC 1st endorsement
0.5
Chief SRS, PPDD
Review/Endorsement
Loc. 414 4F, DOE Main Building
Director, EPIMB Approval/Signing 1
Payment of Processing Fee
0.5
Clerk, PPDD
Release of 1st endorsement
Submission of application
with complete supporting documents
TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD Evaluation of application 0.5
For Renewable Energy (RE) Projects
REMB endorsement 2
SRS II, PPDD
Preparation of SIS endorsement
0.5
Chief SRS, PPDD
Review/Endorsement
Submission of application with
complete supporting documents
TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD Evaluation of application 0.5
SRS II, PPDD
Preparation of letter of endorsement
0.5
Chief SRS, PPDD Review and initial on the letter
of endorsement
Submission of application with
complete supporting documents
TL: 4792900
Loc. 202 4F, DOE Main Building
SRS II, PPDD
Evaluation of application 0.5
SRS II, PPDD
Preparation of Certification to PNP
0.5
Chief SRS, PPDD
Review and initial on the
Certification to PNP
Clerk, PPDD
Release to Applicant of Certification to PNP
0.5
Submission of written
application with complete
requirements
Payment of processing fee
Direct Connection Review and Evaluation
Committee (DREC) – Chairperson Referring the application
(Undersecretary for Power)
2
TL: 4792900
Loc. 387 4F, DOE Main Building
DREC Secretariat, PMDD Checking of submitted requirements
No 3
Complete?
Yes
Conduct of consultation, group
DREC TWG discussion, validation and/or ocular 45
inspection, evaluation and
recommendation
DREC TWG Endorsement to DREC
Endorsement to the Secretary of 15
DREC DREC’s Approval/ Disapproval
Secretary Approval of DREC’s Endorsement