GOVERNMENT POLYTECHNIC VADNAGAR

College work distribution (wef :__/___/_____) No_______/EST/WD/

1 Head, Human Resource (Faculty & Staff):

Sr Activity Convener Members Main Tasks for Responsive team
No

1 Administrative officer
shri A.H.Shah (LCE) Shri M.G.Chaudhari(Jr. Joining procedure of an employee ,CPF Account for new employee ,CCC+ and
clerk) additional language clearance, Medical Checkup, Nomination and Hometown
declaration for new employee, Probation and Long term proposal of new
employee, Charge Transfer procedure in the case of faculty
transfer/promotion/retirement/ deputation etc. ,Leave approval procedure and
maintenance of its record, Maintenance of Service Book and continuous up
gradation, History Card, Applications of faculties with respect to
Promotion/CAS/Higher Grade/ Request Transfer/Passport NOC/ Foreign Travel
NOC/ Higher Education NOC and Bonds/ Other NOC etc. should be processed. ,
IQAC ,. Constitution of Women's Development Cell as well as Sexual Harassment
Prevention Cell,Internal Complaint Committee (lCC) ,Establishment of Special
Cells for SC and ST candidates., CR/PBAS, Property Declaration Paper on 31st
December, MIS , Vacation Detention , New Item for establishment ,Post
Continuation proposal ,daily Atendance and Muster ,Staff quarter allotment (If
available) , Arrears/Allowances/Overload proposals ,Pension Cases/VRS Cases ,
ROP ,Circulation and implementation of office orders and GRs ,Disciplinary
matters and Confidential orders ,Personal file maintenance of faculty members.

2 Institute Overload Shri P.F.Raval(LME) Shri P.G.Kalariya(LEC) Meet at least once a month ,expedite all related tasks like bills, payments etc,
commitee Shri R.T.Dabhi (LAA) with A/C dept, check if overload classess are conducted regularly and do the
and workload calculation Shri H.P.Patel needful.
(L.English)
 ?
3 Legal Matters Shri P.F.Raval (LME) continuous monitoring of cases. , Consulation with Government Pleader,
Smt. N.J.Dave Shri whenever any litigation filed, or notice received and send parawise remarks
H.A.Chauhan under concurrence with DTE office. , To file affidavit in due time limit with due
permission of DTE office. , Remain present at the time of hearing in court and
inform higher authority in written about day to day proceeding and any court
order or judgment. , Collection of cerfied copy of orders. , Consultation with
Legal Department as per the directives of DTE office. , Maintain record of court
orders and judgments, government circulars, nofication act etc. Also maintain
record related to land, infrastructure, environment, permission letters issued by
authority, MOU etc. , Maintaining record of all meeting and decision in writing.

4 Grievance Cell Shri P.F.Raval (LME) promote Alternative Dispute Redressal mechanism, receive and dispose of the
Smt. N.J.Dave Shri grievances online, develop an organizaonal framework to resolve grievances of
H.A.Chauhan the students, faculty and other stakeholders, enlighten the students on their
duties and responsibilities to access benefits, ensure effective solution to the
student's grievances, investigate the reason of dissatisfaction, obtain where
possible a speedy resolution to the problem, meeting of the commiee shall be
convened by the Member Secretary in consultation with the Chairman as and
when required, Committee shall hear and settle grievances, as far as may be
practical, within three months after the grievance is lodged with the committee,
Maintaining record of all meeting and decision in writing.
5 RTI Shri A.R.Patel shri T.J.Vegda (LCE) Upload pro -active disclosure on website for public information , RTI annual
(L.Physics) Shri M.G.Chaudhari return should be filed before 30th April, online, every year, Fees and costs to be
(Jr.Clerk) charged as per norms , Form of access to information , Need to follow the time
limits for disposal of requests , Third party information , Protection of
copyrights/current litigation/personal information and rejection of requests if in
case as per the norms , Dealing with APIOs and other departments , RTI
Application Transfer Register , Dealing with Appellate Authorities.

6 MIS Shri A.V.Patil (LEC) Shri P.J.Dodia(LME)-Co Installation of the MIS software and updates of the versions as provided by
coordinator DTEoffice,Performing administrative functions including creating user accounts
Shri H.A.Chauhan as per roles, configuring regularly as per needs, Uploading of the data in MIS by
(LCE) the department and sections, Generating the various reports from the MIS by
department and sections.

7 Women Development cell & smt. F.D.Vastraj (LAA) smt. N.J.Dave Women Development cell: As per directives of the supreme court of india. To
Internal Complaint (LCE)smt. K.M.Sutariya protect womens's right to gender equality and provide a favourable
Committee (LEC) Shri H.P.Patel environment for work/study. Suraksha Setu,Girls common room,Awareness
(L.English) Activities. Internal Complaint :
under the provision of section 4 of sexual Harassment of women at workplace
prevention,prohibition and redressal Act, 2013.

8 CAS,Quality Assurance, API.

? ? ?
10 Account Officer Shri A.R.Patel ???? liaison work with CTE & treasury (both vide email &letter correspondence), all
(L.Physics) Pragneshbhai????? IFMS (pay fixation) related work, signing and approving cash book entries, paid &
Shri M.D.Patel (LME) Shri D.P.Chaudhari(Lab. cancelled bills, NPR etc.
Asst civil)

11 Incometax Shri H.P.Patel Shri N.J.Patel (LME) Income-tax related work and liaison with C.A., Treasury & account (both vide
(L.English) Shri K.R.Patel (Comp. emails & letter correspondence)
operator )
 12 Non Government Approvals ? ? ?

13 Student Feedback ? ? ?

2 Head, Student Affairs

Sr No Activity Convener Members Main Tasks for Responsive team

1 GTU Coordinators Shri P.G.Kalariya Shri R.T.Dabhi (LAA) Enrolment of GTU, name correcon in enrolment ,oordinaon of GTU external and
(LEC) Shri A.A.Shrimali (LME) internal examinaon and praccal examinaon , Admission cancellaon ,Rechecking
Shri H.P.Patel and Reassessment process of GTU examinaons 6. Mid Semester Internal
(L.English) ???? Examinaon Schedule for instute 7. All internal marks entry 8. Issue and verificaon
Pragneshbhai????? of cerficates for 100-point acvies

2 Student Section Shri A.A.Shrimali Shri R.T.Dabhi (LAA) Registration, enrollment , filling up GTU's affidavit related to anti-ragging, timely
(LME) Smt. K.M.Sutariya (LEC) collection and distribution of Student Grade card and Provisional Cerficates to
Shri A.D.Patel (LME) ???? students and all related activities in coordination with GTU coordinator and
Pragneshbhai????? team.

3 Student Scholarship Shri A.A.Shrimali Shri R.T.Dabhi (LAA) Scholarship(SC/ST/SEBC/PH/PG/MYSY/KCG and all special schemes of govt./All
(LME) Smt. K.M.Sutariya (LEC) other of private trust/societies) , Student 100-point activities coordination,
Shri A.D.Patel (LME) ???? Provide Result Analysis, Provide student related institutional information and
Pragneshbhai????? statistics to head office/other government agencies, Redressal of student
grievances through proper student grievance system.

4 Gymkhana Shri H.N.Patel (LME) Shri R.T.Dabhi (LAA) coordinate all student cultural/Sports/extra curricular activities e.g.
Smt. K.M.Sutariya (LEC) "Abhiyaans( campaign e.g. clean india,special activities on public holidays) as per
Shri H.P.Patel instruction from CTE, Also organize expert/guest lectures in coordination with all
(L.English) Shri departments.
P.B.Kumbhar (LME)
5 Alumni Association Shri C.B.Patel (LME) Shri M.G. Chaudhari Participate actively in strategic and long term program planning to promote
(Jr. clerk) alumni awareness, engagement and commitment to the institute, Enthusiascally
Shri D.P.Chaudhari communicate the mission and purpose of the institute and Alumni Association
(Lab. Asst civil) to the wider alumni population, Support a strong relationship between the
Alumni Association and current students, Serve actively on at least one Alumni
Council committee, Remain constantly informed about the institute and the
Alumni Association's mission, services, priorities and programs, Recognize fellow
alumni who are distinguished by their loyalty, professional achievement and
community service, Assist current students and alumni in career planning and
placement, Encourage highly qualified and diverse prospective alumni to visit
institute regularly, Invite alumni to conduct skill development programme for
current students, With the help of alumni provide internship opportunities to the
final/pre final year students, Ask alumni to provide their support in campus
placement, Put efforts to get financial help from alumni for the support of
innovative projects, laboratory advancement, modern technology and others,
Develop website, portal and social media to provide continuous updates about
the activities of Association, Develop programs that support the goals and
objectives of the Institute Provide platform for activities, services, and programs
for alumni, including organizing on-campus events such as reunions and
homecoming activities, travel opportunities, networking, and printed and
electronic communications, Maintain up-to-date contact details of Alumni.
6 NSS Shri H.N.Patel (LME) Shri R.T.Dabhi (LAA) Conduct meeting of Institute level advisory committee for the planning and
Smt. K.M.Sutariya (LEC) review of various activities under NSS, once a year, Define Regular activities &
Shri H.P.Patel Special Camp requirements, Define compulsory & optional activities under
(L.English) Shri regular activities, Select the appropriate village for the special camp, Prepare
P.B.Kumbhar (LME) calendar of NSS activities in line with academic calendar, Display of calendar of
NSS activities on website & notice board, Organize orientation programme for
the students, Conduct drive for the enrolment of the students, Assign various
activities to different students.
Financial Management
Open separate account in the bank for the NSS, Deposition of the financial grant
from University in the NSS bank account, Prepare the budget of the instute &
allocate the fund for each activity, Purchase of required items & equipment for
various activities through proper purchase procedure, Submission of bills of
expenditure at the end of the year, Conduct the audit of the NSS account by CA,
Submit grant utilization cerficate to University, Address the query in financial
transactions. Participation in various
events & Maintenance of record of participation:
Maintain record of student participation in various activities, PO will sign the
volunteer's diary on regular basis, Encourage volunteers to parcipate in
University, State, National and International events, Separate exam shall be
conducted in case of conflict of exams with extremely important scheduled
event such as Republic Day Parade, Publication of various activities in Institute's
newsletter on regular basis, Nomination for the University level/State/National
awards within time limit, Motivating faculty and students for their outstanding
work.
7 NCC Shri H.N.Patel (LME) Shri R.T.Dabhi (LAA) Prepare calendar of NCC activities in line with academic calendar, Display of
Smt. K.M.Sutariya (LEC) calendar of NCC activities on website & notice board, Organize orientation
Shri H.P.Patel programme for the students, Conduct drive for the enrolment of the students,
(L.English) Shri Assign various activities to different students. Financial
P.B.Kumbhar (LME) Management
Deposition of the allowances from NCC unit in the bank account of cadet,
Prepare the budget of the institute level activities and allocate the fund for each
activity, Purchase of required items and equipment for various activities through
proper purchase procedure, Timely submission of bills of expenditure at the end
of every activity and settling account.
Participation in various events & Maintenance of record of participation:
ANO will maintain record of cadet participation in various activities, Encourage
cadets to parcipate in State, National and International events, Separate exam
shall be conducted in case of conflict of exams with extremely important
scheduled event, Publication of various activities in Institute's newsletter on
regular basis, Nomination for the University level/State/National award,
Motivate faculty and cadets for their outstanding work.

8 Anti RaggingCommitee
9 Mentor international
student ICSR
10 Admission & Help Center Shri Shri C.R.Patel(LME) Reporting/Registration of new Admitted students- ACPC/ICCR/MHRD, Bonafide /
A.R.Patel(LPhysics) Shri H.N.Patel(LME) Character Certificate for passed out and current students, Online or offline an
Shri D.P.Chaudhari(Lab ragging affidavit submission by students, Semester Term fees notification and
Asst) collection of fees and refund related process, Bus/Train Pass Authorization,
Smart Library I-Card for new admitted students and duplicate I-Card,
Transcript/Migration certificate for other Universities, Institute Transfer related
matters, Education verification of pass out students for third party and govt.
agency, Specific certificates asked by student for authorization.
 11 Student Performance &
Result Analysis
12 AMIE Accounts
13 Workshop superintendent
3 Head, Store & Purchase:
Sr No Activity
1 Store Officer, New Items , Shri P.F.Raval(LME)
Govt-non Govt.,ST/AMTS &
Tendering for out sourcing
2 Write-off
Shri R.T.Dabhi (LAA) Shri P.G.Kalariya (LEC) Result analysis of each subject to idenfy subjects where more efforts are
Shri A.A.Shrimali (LME) required to improve result
? ?
Shri P.B.Kumbhar Shri P.J.Dodia (LME) Do needful for maintenance of workshop in coordination with store department,
(LME) Shri J.A.Thakor (Lab maintain records and perform all related tasks.
asst Mech)
Convener Members Main Tasks for Responsive team
Shri P.G.Kalariya(LEC) Purchase related coordination with institutional departments and head office,
Shri C.P.Gelot (L.Maths) Compilation of equipment list, books and journals to be purchased in various
Smt. P.U.Patel (st. departments, Liasoning with head office for purchase of equipment costing more
keeper) than Rs.20000, Quotation/Tendering process for equipment costing less than
Rs.20000 from Government of Gujarat grant after getting prior approval, Placing
order for books to empanelled vendors and subscribing to journals as per
approved amount, GeM/GIL/CSPO/Direct purchase process liasoning, Carryout
purchase bill processing after satisfactory installation/demonstration for the
received goods, Update and maintain GPR, and maintain Dead stock,
expendable, consumable and furniture register.
Shri P.F.Raval(LME) Shri P.G.Kalariya(LEC) Carryout write-off process at regular interval for non-repairable equipment and
Shri C.P.Gelot (L.Maths) furniture, Get approval from GIL, R&B, and Head Office for the equipment,
Smt. P.U.Patel (st. furniture and e-waste identification write-off, Open auction of written off
keeper) equipment, Deposit amounts and others.
4 Head, Academics :
Sr No Activity Convener Members Main Tasks for Responsive team

1 First Year co -ordination and Shri P.G.Kalariya Smt. P.U.Patel(Store

semester Exam (LEC) keeper) Shri
Coordination K.N.Mistry(Lab Asst.

2 Institute Time table Shri H.P.Patel Shri R.T.Dabhi (LAA) coordinate with all HODs and perform all related duties, held monthly
coordination (L.English) Shri P.F.Raval(LME) reviews/meetings etc. upload master time table, all dept's time tables and lesson
Smt. K.M.Sutariya planning details on institute's website. Also prepare TT for Mid semester exams
(LEC) in coordination with institute head.

3 Institute Information Shri K.R.Patel shri C.B.Patel (LME) CTE e-mail checking, co-ordination and correspondence with CTE
Compilation (computer operator) Shri M.G.Chaudhari
Committee including CTE (Jr.clerk)
Follow up
4 AICTE Shri N.J.Patel (LME) Shri A.V.Patil (LEC) Monitoring AICTE web portal AICTE notifies a Public Notice in the leading
Shri H.A.Chauhan (LCE) newspapers and on the AICTE Web-Portal during the month of December every
Shri K.R.Patel (Comp. year, Following the time schedule of the AICTE Public Notice for approval
operator) process, Important documents like Application Process Handbook, guideline for
data entry, document uploading etc. published by AICTE ,should be downloaded
and initially studied before application process starts.
Data / documents preparation prior to AICTE public notice Following data/
documents should be prepared and kept ready before the new application is
generated.: Changes in infrastructure information like land, constructed
buildings, laboratories, amenities, instructional area, administrative area,
circulation area, common facility, hostel facility, solar power generation,
computational facility, institute location etc. and documents in support of these
changes, Changes in technical/ supporting staff and faculty, Soft copy of
documents and thumb impression for newly recruited/ transferred technical/
supporting staff and faculty, Soft copy of existing faculty who have obtained
higher degree, Appointment of OMBUDSMAN and Grievance Redressal
Committtee, Establishment of anti-ragging committee, Establishment of SC/ST
committee, Establishment of Internal Complaint Committee (ICC), Institute
Affidavit to be submitted, Various certificates from Government agencies like
Municipal Corporation,PWD etc, Information and documents related to financial
resources, salary, amount spent for laboratory, books etc for the previous
financial year, Details of number of titles and volumes of books in library, Details
of journal subscription. Data entry prior to AICTE
approval process starting Verification and modification of information like
details of Principal/Director, institute contact details, faculty details, Removing
details of retired / transferred faculty, Adding information of newly recruited
faculty, Modifying student enrolment details considering course, categories
(General, PwD, SC/ST, OBC, minority), gender etc, Entering quality education
mandate like, institute details, teachers' training details, revision of curriculum,
innovation drives, industry readiness, summer Internship, start-up etc.
New Application generation, data entry and documents uploading: Answering
questionnaire asking for basic information related to approval type. This should
be done carefully. A new application number is generated which should be
noted down, Modifying basic details of institute if required, along with
supporting documents, Entering collected data on AICTE web portal at
appropriate place, Modification of details related to supporting/ technical staff
on portal, Uploading documents of newly recruited/transferred supporting/
5 AISHE Shri A.V.Patil (LEC) Shri H.A.Chauhan (LCE) technical
Perform allstaff, Uploading
giving documents
task related to AISHEofwith
faculty who have
necessary obtained higher
coordination with the
Shri N.J.Patel (LME) head of the institute.
 6 GTU Affiliation Shri P.G.Kalariya Shri R.T.Dabhi (LAA) Perform all task related to GTU Affiliation with necessary coordination with the
Shri N.J.Patel(LME) head of the institute and as per GTU Norms.
Shri H.P.Patel
(L.English)

7 Academic Inspection,
Institute Ranking
/NBA/NIRF
? ? ?
8 GTU IDP/UDP, CIC3, Start
-Up Innovation and Design
School
? ? ?
9 Center Of Excellence
? ? ?

5 Head, Infrastructure &Maintanance:

Sr No Activity Convener Members Main Tasks for Responsive team

1 Civil Works and R&B (Civil) Smt. N.J.Dave (LCE) Shri T.J. Vegda (LCE) Liaison with R & B for various development and maintenance activities,
Liason Shri C.R.Patel (LME) preparing annual budget proposal for Major Civil Works, Follow up of the
Shri K.N.Mistry (Lab. sanctioned budgeted works, Reporting of the progress of the work regularly,
Asst civil) Correspondence with R and B For special repairs, Development of mechanism
for the registration and follow up of the complaints of the routine maintenance
from various departments of the institute, Taking the possession of the
completed works with Taba Pavti, Payments of property taxes as and when
demanded by local bodies, Land Records maintenance related activities,
Necessary land records are to be maintained, Necessary records of building
drawings and Taba pavti are to be maintained, Quarter allocation related
activities, Formation of Quarter allocation committee and maintenance of
waiting register, Allocation and taking possession back of Quarters.
2 House Keeping and Smt F.D.Vastraj (LLCC Shri P.G.Kalariya (LEC- Inviting tenders for the out sourcing of the house keeping as per the
Gardening for Arch dept)(for LLCC) government guidelines, Monitoring of housekeeping activities such as
coordination with all ???Roshni cleanliness of toilets, classrooms, laboratories, roads, staff cabins,drinking water,
LLCC) ben(LME)??? Shri To develop mechanism for monthly payments and penalty to the out sourcing
C.P.Gelot (Library's- agencies on the basis of reports from the different departments, Inviting tenders
LLCC) for the out sourcing of the gardening as per the government guidelines,
Shri M.G.Chaudhari Monitoring of gardening and grounds, To develop mechanism for watering of the
(Hostel-LLCC) garden & procurement of pipes, sprinklers, ferlizers, Making monthly payments
Shri A.H.Shah to the out-sourcing agencies.
(Auditorium LLCC)

3 Electrical maintenance ,
Billing & R&B (Elect) liason,
Solar Plant
Shri C.R.Patel (LME) ???? Routine maintenance and monitoring of Electrical supply, Routine complaints are
Pragneshbhai????? to be resolved in liaison of wireman and section officer of R & B electrical, All
major electric works should be included in budget of civil works, All
maintenance of electrical fittings, appliances, and supply should be included,
Regular payment of electric power consumption charges, Solar power
maintenance and its related work to be included.

4 RO & Water cooler, AC Shri C.R.Patel (LME) ???? Procurement & maintenance of Water Coolers, RO, Air Conditioner & Fire
Maintenance, Fire Pragneshbhai????? Extinguishers and Water Heating Systems, Routine maintenance & monitoring of
Extinguisher the facilities, Taking annual maintenance contract (AMC) of the above facilities.

5 EPABX/Telephone
6 CCTV Camera Video
conferencing
Shri M.D.Patel (LME) Shri J.A.Thakor (Lab. perform all EPABX related tasks as and when required.
Asst Mech)
Smt Shri C.B.Patel (LME) Maintenance and setup of CCTV system and video conference units, Liaison with
K.M.Sutariya(LEC) Shri R.T.Dabhi (LAA) the supplier of the CCTV and video conferencing for periodic and incidental
Shri D.P.Chaudhari (Lab maintenance, Monitoring and backup of CCTV videos, Integration of CCTV
asst civil) network with CWAN.
Shri J.A.Thakor (lab
asst Mech)
Shri K.N.Mistry
(lab asst civil)
7 Security Smt F.D.Vastraj (LAA) Shri P.G.Kalariya (LEC) To check entry and exit of all the vehicles, To check every individual's ID card
Shri M.D.Patel (LME) entering in the campus, To take & maintain entry in the visitor's register of all the
visitors and guests, To stop any kind of an-social activity within the campus, To
protect the campus amenities like labs, equipment etc., To stop the entry of stray
animals in the campus,At the entry point and in the reading room of library the
security guards will take care of entry exit register, They have to perform all the
duties which are described in the agreement between the college and GISFS, To
make the monthly payments of the bills.

8 CWAN/Internet Facility Shri A.V.Patil (LEC) Shri P.G.Kalariya (LEC) Liaison with the NKN authorities for the smooth functioning of the lease line,
Shri K.R.Patel (Comp. Creating and managing the user accounts for the staff and faculties for Internet
operator) access through CWAN, Configuring the firewall for effective and secured use of
Shri P.U.Patel the Internet bandwidth.
(st.keeper)
Shri K.N.Mistry
(lab.asst civil)
Shri J.A.Thakor
(lab.asst Mech)

9 Institute Website Shri A.V.Patil (LEC) Shri H.A.Chauhan (LCE) Registration of domain name and purchasing the Web space for the website,
Shri P.J.Dodia (LME) Design and development of the Instute Website, Regular updates of the Website
Shri K.R.Patel (Comp. content, Uploading important notifications for the students on the website, Use
operator) of social media platform such as Face book, Twiter, WhatsApp to circulate
information and connect with outside world in the benefit of students,
Publishing the institute newsletter quarterly on the institute website.

10 KYC Update Shri A.V.Patil (LEC) Shri H.A.Chauhan (LCE) Registration, entry of various details of instute and its periodic updates on KYC
Shri P.J.Dodia (LME) (Know Your College) portal.
Shri K.R.Patel (Comp.
operator)
6 Head, Industry & Outreach:
Sr No Activity
1 Placement Cell, Industry
Linkages and MOU/ CII
2 E-Newsletter, Inst & Dept
Brochure
3 Media Coordinator
4 Profesional bodies and
Student Chapters
5 RUSA and Other GOI
Scheme
Convener Members Main Tasks for Responsive team
Shri C.B.Patel (LME) Shri M.G. Chaudhari Placement calendar announcement, Industry wise eligible student's data base
(Jr. clerk) through placement portal and correspondence with industry, Placement day
Shri D.P.Chaudhari activities: pre-placement talk, screening test, GD, PI etc, Feedback at the end of
(Lab. Asst civil) placement day or Job fair, Pool campus, Placement notice board for published
placement advertises, Student Counselling Review of placement records,
Feedback from industry, Feedback of placed students, Alumni feedback,
Participation at TPO meetings, Associating with Professional organisations.
? ?
? ?
? ? Creating student branches of professional bodies relevant to each programme,
Organising various activities under the student's chapters like seminars, expert
lectures, workshops, quiz etc, Reporting of activities in the news letter of the
institute, Participation of students in the activities of professional socitees,
associations, tech fests.
Smt. N.J.Dave (LCE) Shri T.J. Vegda (LCE) meet al least once a month, coordinate with all HODs, perform all purchase
Shri M.D.Patel (LME) related tasks e.g. liaison work with CTE, suppliers etc, and perform all related
Shri H.P.Patel tasks.
(L.English) Shri
J.A.Thakor (Lab. Asst
Mech) Shri
K.N.Mistry (Lab. Asst
civil)
 6 GKS/ Skill ????B.M Patel???? Shri C.B.Patel (LME) do needful for GKS and skill development of students and maintain records and
Development/Finishing Shri M.G. Chaudhari perform all related tasks.
school (Jr. clerk)
Shri D.P.Chaudhari
(Lab. Asst civil)

7 Head, Amenities:
Sr No Activity Convener Members Main Tasks for Responsive team
1 Library / /Language Lab shri C.P.Gelot Smt K.M.Sutariya (LEC) Text Books Purchase
(L.Maths) Shri A.P.Patni (LME) of text books recommended by faculty as per curriculum, Arrangement of books
Shri K.N.Mistry for easy access,Labelling in stacking area for easy access and search of books,
(lab.asst civil) Shri Indexing, Arrangement and database entry of new books, Circulation of books:
J.A.Thakor (lab.asst Issue return system, Verification of proper arrangement of book stack, Stock
Mech) verificaon, Write-off of old, lost, obsolete or damaged books and purchase of
new versions. Journals and
periodicals National and
International Print Journals, e-journals
Video lectures Audio
Video digital e-classroom equipped with multi-medias, speakers, microphones,
internet, NPTEL lectures, Massive Online Open Courses (MOOC)
Language lab Teacher
Console, Student console with head phones and Mic – 30 nos., Internet Access,
Projector, Bluetooth PA system & Whiteboard, Language Lab software
Hardware and Software :Internet access centre with library server,
Computational centre, Abstract Databases, The library should have digital library
management system comprising of Windows or Linux dedicated server for library
management & Sole/Koha or any stable library management software &
RFID/Barcode based system for user interface
Reading room : Capacity of reading room as per AICTE norms, With CCTV, Library
Reading room should preferably have a space at least 800 sq. feet with chair,
officer table,Access of reference books to read in library.
2 Hostel Rector & Medical Shri A.R.Patel Shri H.P.Patel Hostel admission
Facility (L.Physics) (L.English) Shri Admission to students as per merit, Hostel fees collection, I-card Issue and
M.G.Chaudhari (Jr cancellation of hostel admission, Hostel facilities (Furniture, TV room, study
Clerk - Warden) room/ library, computer room with internet, food and kitchen management etc.)

Hostel maintenance Hostel maintenance (RO plant, Geyser, Tube lights, Fans
etc…) , Housekeeping activities in hostel, Medical facility in hostel (First-aid box
and Doctor's Visit), Students' committee in hostel (Discipline, Maintenance,
Food, Sports etc.), Safety and security of the students.
Hostel administraon
Sports, cultural and other activities (Swachata Abhiyan, Tree Plantation etc.) in
hostel, Student Counselling and Anti-ragging activities, Purchase of hostel
amenities (cots, chairs, tables, mess facilities, etc.), Punishment for indiscipline in
hostel, Scholarship for hostel students, NOC for pass out students, Regular visits
of Principal, Rector, HOD's and Wardens.

3 Canteen and Student Store shri P.F.Raval (LME) Shri C.P.Gelot (L.Maths) all activities related to canteen to performed in coordination with store
facility Shri Mukesh Chaudhari department,right from tendering to quality control of food & beverages in
(Jr Clerk) canteen.

4 Conference, Auditorium, Shri A.H.Shah (LCE) Smt K.M.Sutariya (LEC) regular checks, maintenance and repair of auditorium to be done at once a week
Seminar Hall Allocation & Shri Mukesh Chaudhari & prepare/maintain a register of all furniture & equipment.
Maintenance (Jr Clerk)

5 Centralized & All

Department Computer
Centers
? ? ?