CHECK LIST FOR PROCUREMENT OF MATERIALS

(BSPTCL)
1 NIT No. NIT No 70/PR/BSPTCL/2015

2 Description of work Design, manufacture, testing, supply and delivery of 4.0 Km of 132
KV XLPE Copper cable, 1.0 Km of 33 KV Copper cable, 26 nos. 132
KV and 08 nos. 33 KV Cable termination kit with connectors
3 Name of scheme under which the material is Under BRGF, Phase-III, Part-II, (N-1) Compliance
to be purchased
4 Has technical sanction of the estimate of the NA
material been accorded by the competent
Authority? If yes , indicate page no of the file
( note sheet & correspondence side)
5 Has administrative sanction been accorded Yes, N /07
by the competent authority? If yes, indicate
page no of the file (note sheet &
correspondence side)
6 Quantity of material to be procured 4.0 Km of 132 KV XLPE Copper cable, 1.0 Km of 33 KV Copper
cable, 26 nos. 132 KV and 08 nos. 33 KV Cable termination kit with
connectors
7 Whether material is to be procured from Yes, through L-1 tenderer
manufacturers / Authorized dealers/ reputed
firms.
8 Indicate name of the field offices and Under different Tr. Circles
quantities where proposed material will be
utilized.
9 Present stock position of the proposed NA
material.

10 Material budget
a) Whether the material budget for current NA . It is a critical item
financial year has been prepared and
approved by the competent authority or
not?
b) Provision made in the approved material NA.
budget for the above material.
c) Purchase orders already issued against No
the above provision during the year.
d) Balance left against above provision. NA
11 Floating of tenders:
a) Whether approval of MD / BSPTCL Yes, N/07
was obtained for floating of tender
.Indicate page no of the file.
b) Names of the news papers and i) Business Standard- All
publishing places. ii) Economic Time-Delhi
c) Date and time of submission of 04.09.2015 (upto 15:00 Hrs)
tender documents.
d) Whether extension for submission of Yes, two extensions.
tender was allowed ? Indicate the Business Standard- All ,Economic Times-Delhi
names of the news paper /dates.
2 PART –I, commercial and Technical parts.
a) Date of opening of part –I and page 17.10.2015 , C/ 208-204
no. of comparative statement in the
file .
 b) In case of single tender whether NA
approval of the competent authority for
opening of tender was obtained. Whether at
least two extension of 21 days for submission
of tender documents was given or not?
c) Whether all commercial aspects Yes, C/ 208-204
including Earnest money clause , payment
terms ,delivery schedule, penalty clause,
etc. As stipulated in the BOQ/ Tender
specifications, have been examined in
details before opening of the price part and
the comparative statement has been got
checked and signed by concern ACs/ AO
(tender)/ DDA (tender) .Indicate page no .of
comparative statement kept in the file.
d) Whether the technical aspect has Yes, proceeding of Technical Evaluation Committee ( Trans.) is
been examined by the technical placed at C/48-45
committee? If yes , Indicate page no of
report submitted by the committee kept in
the file.
e) Whether any deviation in NO
commercial & Technical part still persists.
Indicate reasons.
13 PART –II (price part)
a) No’s of tenderer participated in the Four
tender.
b) Names of tenderer with reasons Nil
whose offer were not considered for
opening of Price Part.
c) No of tenderer who were found All Four
suitable for opening of price part.
d) Whether comparative statement of Yes, C/59
tenders indicating their tender
positions has been got checked and
signed by the concerned AOs/AO
(tender) .indicate page no of
comparative statement kept in the
file.
e) Whether “Variable” rate has been NA
comparared with “FIRM” rate after loading of
PV ceiling.
f) Whether load loss/ no load loss aspect NA
has been considered or not? If not , reasons
may be indicated
g) Whether lowest tenderer has offered Yes
for supply of full quantity?
h) Details of L-1 i) M/S Universal Cables Ltd., Satna
i)Name of the Firm ii) Total price for complete supply without entry tax
ii) Lowest landed rate Rs. 5,96,46,168.00
iii) Firm Price
iii) Firm or variable rate?
14 Ascertaining Reasonability of Rate
a)If rate has been compared/ ascertained The offered price has been compared with the estimated cost i.e.
with the earlier latest approved rate of the Rs. 5,96,83,350.70 without entry tax
 same material, indicate purchase order no
and date , rate and page no. Of the copy of
the purchase order kept in the file.
b) If rate has been compared with the Yes , as stated above
latest approved rate for similar item, if other
SEBs/Govt. organizations, purchase order no
.and date, rate and page no. Of the copy of
the purchase order kept in the file.
a) C) Indicate trend of the price from the latest Downward trend i.e. by 0.062 % lower than cost estimate without
procurement i.e., upward trend or entry tax.
downward trend.
D) Whether the lowest quoted rate is The offered cost is observed 0.062 % lower than the estimated
reasonable or not? cost.
15 Whether negotiations were done with the No
lowest tender .If so, reasons for carrying out
negotiations may be indicated. In case,
negotiations with other than the lowest
tenderer were carried out specific reasons
along with the names of the tenderer with
their original rate may be indicated.
16 Recommendation of the department M/s Universal Cables Ltd., Satna
a) Name of the L-I tender A) Total price for supply: Rs -1,10,98,100.00
b) Quantity B) Total price for Excise duty : Rs. 13,07,625.00
c) Rate –Ex works price C) Total price for Sales tax : Rs. 2,35,372.50
Excise duty
D) Total price for freight & Insurance charge: Rs. 1,12,900
Sales Tax
Freight charge
Total unit landed cost E) Total price for complete supply without entry tax
d) Total value (against b, &c,) Rs. 5,96,46,167.50

Total value (Rs) 5,96,46,167.50 Inclusive ED,CST and F& I but without entry tax
A. Total value with Entry Tax: 8% Rs. 6,44,17,860.90 ( Total price : Rs 5,96,46,167.50 +
Entry tax Rs 47,71,693.40
17 Certified that the above information Yes
are based on the offers submitted by
the tenderer and other relevant
papers on record which are correct

Asstt.Exe.Engineer Elect.Exe.Engineer Technical Expert (Trans) Chief Engineer (Trans)