Professional Documents
Culture Documents
Practice
Guide
Expression of
Interest for
Construction
Projects – Open
Tender
June 2012
Version 1
Revision date 27 June 2012
Phone 1800 679 289
Email nswbuy@services.nsw.gov.au
Expression of Interest for Construction Projects
Version 1
Issue log
Table of Contents
1 Introduction ................................................................................. 4
2 Background .................................................................................. 4
3 Expression of Interest.............................................................. 5
1 Introduction
This Procurement Practice Guide describes the elements of
preparing an Expression of Interest (EOI) for construction projects
on an open tendering basis. This document may also be used when
preparing EOIs for construction projects on a selective basis.
2 Background
2.1 Context in NSW Government
Procurement Policy Framework
This Practice Guide has been prepared to support the tendering
activities carried out by NSW government agencies when
delivering construction projects. It is consistent with NSW
Government Procurement Policy and the NSW Government Code
of Practice for Procurement. This Practice Guide forms part of the
NSW Government Procurement Framework.
Page 4 of 13
Expression of Interest for Construction Projects
Version 1
3 Expression of Interest
3.1 Appropriateness of an EOI
An Expression of Interest may be summarised as a process of
seeking an indication of the interest of potential service providers,
capable of undertaking specific work.
Page 5 of 13
Expression of Interest for Construction Projects
Version 1
Risk Management
It is essential to identify risks at the commencement of the EOI
process. Successful risk management planning in procurement is
about identifying, then planning, appropriate and effective action
to avoid or control these risks. For additional information on risk
management refer to the NSW Department of Finance, Services
and Innovation Tendering Manual, Appendix 3A Risk Management
in a Tender Process.
Some key steps that may assist in the risk management planning
stage include:
develop a plan of action to manage the EOI process;
appoint key personnel as necessary and define responsibilities
eg Project Manager.
develop a risk management plan for the EOI process.
Page 6 of 13
Expression of Interest for Construction Projects
Version 1
RFT Number
A Request for Tender (RFT) number is required to identify the
project in NSW eTendering. The RFT number becomes the
identifying “contract number” when the contract is awarded. For
the EOI stage, the RFT number is generally followed by “EOI”, e.g
1200000 EOI.
Mandatory criteria
There are certain mandatory criteria that applicants must meet to
be considered acceptable and the requirements to demonstrate
compliance must be stated in the conditions of the Request for EOI.
Mandatory criteria include:
Legal entity
Financial capacity
Work Health and Safety management
Environmental management
Quality management
Industrial Relations.
Each criterion should have its main elements listed to assist in the
evaluation. The elements will form the basis of scoring. The
inclusion of response schedules clearly identifying the specific
information required facilitates both the applicants in responding
as well as the Evaluation Committee in assessing and scoring.
Briefing Sessions
There may be instances when it is considered necessary to hold
meetings prior to the close of the Request for EOI to assist
potential applicants’ understanding of the project requirements.
Page 9 of 13
Expression of Interest for Construction Projects
Version 1
Evaluation Committee
The Evaluation Committee is to comprise members who are
familiar with the requirements of the Request for EOI and have
relevant skills, experience and expertise in the nature of the
project.
The Evaluation Committee is to:
ensure that the approved EP is followed and that all
applications are assessed in accordance with the EP;
Rating Score
No response provided 0
Acceptable 1 - 33
Good to very good 34 - 66
Superior 67 - 100
Page 10 of 13
Expression of Interest for Construction Projects
Version 1
Page 11 of 13
Expression of Interest for Construction Projects
Version 1
Disclosure
Notify successful and unsuccessful applicants of the EOI
outcome in accordance with the Code of Practice for
Procurement;
Details of the Request for EOI and the outcome of the EOI
process must be disclosed in accordance with the Government
Information (Public Access) Act (NSW) and the
Premier’s Memorandum 2007-01.
Page 12 of 13
Expression of Interest for Construction Projects
Version 1
Reference Documents:
NSW Government Procurement Policy
Page 13 of 13