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Bylaws of The Indiana Affiliate of THE ALPHA DELTA PHI

Article I. Name and Mission

Section 1: The name of the organization shall be the Alpha Delta Phi Fraternity,
Indiana Affiliate.
Section 2: The mission of the Affiliate shall be to achieve excellence through
outstanding scholarship, promotion of civic duty, brotherhood, and individualism.
Article II. Compliance With University Policies
Section 1: Statement of University Compliance- This organization shall comply
with all Indiana University regulations, and local, state, and federal laws.
Section 2: Anti-Hazing Policy- Hazing is strictly prohibited. Hazing shall be
defined as any conduct which subjects another person, whether physically,
mentally, emotionally, or psychologically, to anything that may abuse, degrade, or
intimidate the person as a condition of association with a group or organization,
regardless of the person's consent or lack of consent.
Section 3: Personal Gain Clause- This organization shall ethically raise and
distribute profits from organizational functions to the organization, not individual
members. Individual students may not receive money from a student organization
event for personal gain.
Section 4: Statement of Non-Discrimination- Participation in the organization
shall be without regard to arbitrary consideration of such characteristics as age,
color, disability, ethnicity, marital status, national origin, race, religion, sexual
orientation, income, or veteran status.
Article III. Membership
Section 1: The Founding Fathers shall be recognized as those men who signed
the official Petition for Affiliation with THE ALPHA DELTA PHI, and were
initiated on the 8th day of May, 2010 at the Chicago Chapter in Chicago, IL.
Section 2: An active member shall be defined as any man who has completed
his pledgeship as required by THE ALPHA DELTA PHI, and been duly
initiated. An active member may be referred to by the term “Brother”.
Section 3: Each Brother shall have one vote in all matters pertaining to the
business of the Affiliate.
Section 4: A pledge shall be defined as any man who has been accepted by the
Brothers of the Affiliate and designated as an associate member by the
appropriate ceremonial procedures, and is actively completing his pledgeship, as
outlined in Article IV of this document.

Last Amended: 9/6/2010

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Article IV. Recruitment & New Member Training

Section 1: The Affiliate shall participate in Fall and Spring rush, and shall from
the pool of rushees select a number of desired recruits deemed appropriate by the
Executive Board. These recruits shall be given bids, or formal invitations to
pledge the Affiliate.
Section 2: The VP of Recruitment & Membership and his committee shall during,
the rush period, narrow the recruitment pool as they see fit, taking into
consideration the recommendations of any Brother. At the end of the rush period,
the Brotherhood shall convene; each prospective recruit shall be announced by
name and made known by face, and the Brotherhood shall take a vote by a show
of hands. Ninety percent of the Brotherhood voting in the affirmative on a
prospective recruit shall render him a desired recruit, and a bid shall be extended
to him. A desired recruit, having signed the bid extended to him by the
Brotherhood, shall be rendered a pledge as defined in Article II, Section 4 of these
Bylaws, through the appropriate procedures as designated by THE ALPHA
DELTA PHI.
Section 3: The pledges shall elect a President of their pledge class, who shall be
afforded the right to speak before the Assembly, at such a time as the presiding
officer shall deem appropriate to admit him. When the presiding officer shall
make such a determination, a two-thirds majority of the Assembly may overrule
him as to the time being, but the right of the Pledge Class President to, at some
point, address the Brotherhood Assembled at a regularly scheduled meeting shall
not be infringed.
Section 4: Pledges shall be required to complete a complete new member
education program, not to exceed six weeks in length, in which they shall learn
about their fellow pledges, the Brotherhood, and the history of THE ALPHA
DELTA PHI and the Indiana Affiliate.
Section 5: Departure from the new member education procedures outlined by
THE ALPHA DELTA PHI is strictly prohibited.
Section 6: Any form of hazing (as defined in Article II, Section 2) or any
degrading or abusive conduct towards pledges is strictly forbidden. Any Brother
found to be in violation of this section shall be subject to immediate and
permanent expulsion from the Fraternity, as per the procedure outlined in Article
IX, Sections 14, 15, and 16 of these Bylaws.
Section 7: Failure upon the part of a Brother to report the hazing activities of
a fellow Brother to the Executive Board shall be considered complicity in the act
of hazing, and shall be subject to the same penalty as hazing itself.
Section 8: Upon completion of the pledge process, pledges shall be initiated as
Brothers of the Fraternity, and shall be afforded all rights, privileges, and
responsibilities associated thereto.

Last Amended: 9/6/2010

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Section 9: If, during the pledge process, a Brother views a pledge as unworthy of
Brotherhood, he may call a special meeting of the Assembly, at which a three-
fourths majority may dismiss the pledge.
Section 10: The Executive Board shall have the authority to declare special rush
sessions for the Affiliate.

Article V. The Executive Board

Section 1: The Executive Board shall be the chief administrative body of the
Affiliate.
Section 2: The Executive Board shall have the power to make administrative and
necessarily immediate decisions for the Affiliate.

Section 3: Any decision made by the Executive Board may be overturned by a

majority vote of the Brotherhood in Assembly, with the exception of final
disciplinary decisions as detailed in Article IX, Sections 14 and 15 of these
Bylaws.
Section 4: The Executive Board shall be comprised of the President and six Vice
Presidents, each with distinct responsibilities, which may include:
(a) VP of Administration, who shall be responsible for the day-to-day
operations of the Affiliate, and coordinating the efforts of the various
other officers and their respective committees and departments.
(b) VP of Recruitment & Membership, who shall be responsible for
recruiting new members and managing their education.
i. The VP of Recruitment & Membership must appoint Rush
Chairmen and Pledge Educators.
(c) VP of Finance, who shall function as treasurer for the Affiliate, and
manage all financial aspects involved in the organization.
(d) VP of Programming, who shall be responsible for planning and
arranging events—intellectual, cultural, social, athletic, philanthropic,
and otherwise—which will further the personal and collective
development of the Brotherhood.
i. The VP of Programming must appoint a Social Chair, a
Philanthropy Chair, and a Literary Chair.
(e) VP of Risk Management, who shall be responsible for the safety and
security of pledges and Brothers, especially through preemptive
strategic planning.
(f) VP of Communications, who shall function as secretary of the
Affiliate, and shall be responsible for various public relations functions
as delegated by the President.
Last Amended: 9/6/2010
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i. The VP of Communications must appoint an Historian to keep
the record in meetings of the Assembly and Executive Board.
Section 5: The President and the six Vice Presidents shall be elected by the
procedures outlined in Article VII of these Bylaws.
Section 6: Executive Board members may appoint chairmen and committees to
further the duties of their offices. The President shall have final discretion over
all such positions.
Section 7: The Executive Board shall meet once every two weeks, or as ordered
by the President.
Section 8: The Executive Board may develop Standing Rules for the Affiliate
which shall be inferior to these Bylaws, and which may be struck down by a
majority of the Assembly.
Section 9: Should a Vice President of the Affiliate resign, the President shall have
the authority to appoint a successor to fill the open position. A Vice President so
appointed shall serve for the remainder of the resigned Vice President’s term,
unless the Assembly, by simple majority, shall choose to remove him from office.
Article VI. The Assembly
Section 1: The Brothers of the Affiliate shall assemble to discuss organizational
business at least once every other week, or as ordered by the President.
Section 2: The President, and in his absence the Vice President of Administration,
shall preside over meetings of the Assembly.
Section 3: Pledges shall not have the right to attend meetings of the Brotherhood
assembled, with the exception of the president of the pledge class, who shall
have the right to address the Assembly at each regular meeting, as provided in
Article IV, Section 3 of this document.
Section 4: The Assembly shall be the highest and final authority in all matters
pertaining to the governance of the Affiliate.
Section 5: A simple majority shall pass actions of the Assembly, unless otherwise
specified in this document.
Section 6: Issues of contention shall be subject to open debate in accordance with
standard parliamentary procedure as detailed chiefly in Robert’s Rules of Order.
Section 7: A majority of the active Brothers present shall establish a quorum.
Section 8: The Historian, designated by the President, shall take the minutes of
each meeting of the Assembly, assemble them as a formal document, and place
them in a common publication which shall be passed down throughout the history
of the Affiliate.
Article VII. Elections

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Section 1: In the second meeting of the Assembly in November, elections shall be
held to determine the offices of President and Vice Presidents of the Affiliate,
who shall serve in terms of one year.
Section 2: Any Brother may nominate any other Brother for an office, and any
Brother may nominate himself.
Section 3: Each Brother shall by secret ballot cast a vote for one of the men
nominated for each of the offices. The current President shall then tally the
votes, as shall another Brother whose name is not under consideration for the
office. The Brother with the most votes shall be elected to that office, and shall
take office on the first day of January at noon.
Article VIII. The Office of President
Section 1: The President shall be the chief executive officer of the Affiliate, and
shall lead as such for a term of one year.
Section 2: The President shall have the power to create positions, offices and
committees within the Affiliate not specified in these Bylaws, and shall have the
power to appoint any Brother thereto.
Section 3: The President shall have the authority to sign agreements and
contracts on behalf of the Affiliate, with the consent of the Assembly, or of
the Executive Board, as appropriate.
Section 4: The President shall have the authority to issue orders that mobilize the
resources of the Affiliate, if a situation requires such expediency. Any such
order may be overturned by a simple majority of the Executive Board or the
Assembly.
Section 5: The President may at any time involve himself as an ex officio member
of a committee created either by himself or by another officer.

Section 6: The President may be removed from office by a two-thirds majority

vote of the Assembly.
Section 7: If the President is for any reason unable to discharge his duties under
this Article, the Vice President of Administration shall be Acting President until
such time as the President regains his ability to lead effectively.
Section 8: Former Presidents shall hold the honorary title of President Emeritus.
Article IX. The Code of Conduct & Disciplinary Procedures
Section 1: Every Brother and Pledge shall be held to the high standards of
conduct commanded by the Covenant of THE ALPHA DELTA PHI, so as to
protect the integrity of the Fraternity and the Indiana Affiliate.
Section 2: No man shall under any circumstances order, engage in, or condone
violent conduct in the name of THE ALPHA DELTA PHI or the Indiana
Affiliate.

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Section 3: No man may participate in any capacity in any club, association, or
organization that operates in opposition to any Fraternity or Affiliate position.
Section 4: No man shall deliberately utilize Affiliate resources toward his own
financial gain.
Section 5: No man shall engage in hazing, as defined in Article II, Section 2 of
these Bylaws.
Section 6: No man shall engage in any sort of discriminatory behavior toward any
person or group of persons based on age, gender, religion, sexual orientation,
financial status, or disability.
Section 7: No man, while maintaining the absolute right to personal dissent, shall
in any way act to thwart or undermine a decision of the Assembly.
Section 8: No man shall provide any spoken, written, or otherwise transmitted
misinformation with the intent of discrediting any element of official
organizational policy.
Section 9: No man shall speak on behalf of the Affiliate unless so authorized by
the President, the Executive Board, or the Assembly.
Section 10: No man shall engage in sexual harassment of any kind.
Section 11: No man shall desecrate or disrespect the symbols, emblems, rituals, or
Covenant of THE ALPHA DELTA PHI.
Section 12: An offense of trust or honor by any man against any fellow man, as
defined by the principles of the Covenant, shall be considered an offense against
the Fraternity.
Section 13: Every man shall attend every meeting of the Assembly, and shall be
penalized by a fine set by the Executive Board if he is not in attendance, unless he
presents reasonable justification for absence at least twenty-hours in advance,
subject to the preapproval of the Executive Board.
Section 14: Every man shall attend social events designated as “mandatory” by
the Executive Board, or shall be subject to a pre-set fine determined thereby.
Section 15: The Executive Board shall examine all instances of alleged
misconduct under this Article, and shall have the judicial discretion to indict or
dismiss the charges against any Brother or pledge of an offense against the Code.
Section 16: The Assembly shall hear cases of offense against the Code of
Conduct, in which a member of the Executive Board shall present the evidence
against the man in question, who shall have the opportunity to confront his
accusers and speak in his own defense. A two-thirds majority of the Assembly
shall find a Brother guilty of an offense against the Code, and shall then send the
case back to the Executive Board, which shall enforce the sanctions it may find
proper, which may include, but shall not be limited to, monetary fines,
probationary status, or, in extreme cases, suspension or expulsion proceedings.
Last Amended: 9/6/2010
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Section 17: In accordance with the Constitution of THE ALPHA DELTA PHI, a
three-fourths majority of the Assembly is required for the suspension or expulsion
of a Brother.
Article X. Standards for Membership & the Internal Standards Board
Section 1: The Internal Standards Board shall be comprised of the President and
four other Brothers appointed yearly by the President and confirmed by the
Assembly, and shall be responsible for holding the Affiliate to a high level of
excellence by establishing minimum requirements for Brothers and pledges.
Section 2: The Internal Standards Board shall meet at least once per semester to
determine the minimum GPA each Brother must attain and the number of
philanthropic hours a Brother must complete the following semester.
Section 3: The Internal Standards Board shall have the authority to determine the
minimum cumulative GPA necessary for initiation by the Affiliate.
Section 4: The Internal Standards Board shall develop procedures for enforcing its
requirements, including probationary proceedings. Failure on the part of a
Brother to comply with the orders of the Internal Standards Board shall result in
referral to the Executive Board for disciplinary action.
Section 5: The Internal Standards Board may adopt additional standards for
membership as it may find necessary and proper, but each additional measure
must be approved by the Assembly.
Article XI. Finances
Section 1: The finances of the Affiliate shall be primarily the responsibility of
the Vice President of Finance.
Section 2: The budget of the organization shall be determined yearly by the
Executive Board, and approved by the Assembly.
Section 3: Should the Affiliate dissolve, all funds remaining in the organization’s
name shall be donated to THE ALPHA DELTA PHI.
Article XII. Amendments
Section 1: Amendments to this document may be made by a two-thirds majority
of the Assembly. Any Brother may propose an amendment by submitting it in
writing to the Vice President of Administration.
Section 2: Every instance of the word “Affiliate”, used in the context of this
document to describe the subsidiary of THE ALPHA DELTA PHI established at
Indiana University, shall be automatically changed to “Chapter” at such a time as
the Convention of THE ALPHA DELTA PHI shall grant that organization a
Charter.
Article XIII. Ratification

Last Amended: 9/6/2010

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Section 1: This document shall be considered ratified by a two-thirds majority of
the Founding Fathers.
Section 2: Upon ratification, a special election for the Office of President shall be
held, and the elected man shall remain in position until the first of January.
Section 3: Candidates for Founding President shall be nominated by any Brother
or by themselves. The man with the most votes in his favor shall be the Founding
President.
Section 4: Following his election, the Founding President shall within one week
appoint six Vice Presidents, each to serve a role as specified in Article V, Section
4 of these Bylaws.
Section 5: Upon the next meeting of the Assembly following the appointment of
the Vice Presidents, a vote shall be taken to, by simple majority, confirm each
man.
Section 6: Each Founding Father shall hold full voting powers as would be
afforded a Brother until the initiation of the Founding Class.

Last Amended: 9/6/2010