en Compound - Asset

S/4HANA Cloud: Asset Accounting & Asset
Accounting - PL
Demo ID: 13004
Last Update: 25 September 2017
S/4HANA CLOUD: ASSET ACCOUNTING & ASSET ACCOUNTING - PL
S/4HANA Cloud: Asset Accounting & Asset

Accounting - PL
1. DEMO SCRIPT OVERVIEW ...................................................................................................................... 3
1.1. Demo Description .................................................................................................................................. 3
1.2. Business Pain Points ............................................................................................................................ 3
1.3. Story Flow Summary ............................................................................................................................. 3
2. TECHNICAL REQUIREMENTS ................................................................................................................. 4
2.1. Demo Environment & Users ................................................................................................................. 4
3. ASSET MASTER DATA............................................................................................................................. 5
4. ASSET ACQUISITION ............................................................................................................................. 16
5. ASSET RETIREMENT ............................................................................................................................. 23
6. ASSET VALUATION ................................................................................................................................ 31
7. MONTH END CLOSING........................................................................................................................... 39
8. YEAR END CLOSING .............................................................................................................................. 41
9. ASSET MASTER DATA - PL ................................................................................................................... 46
10. ASSET ACQUISITION - PL ................................................................................................................... 48
11. ASSET RETIREMENT - PL.................................................................................................................... 52
12. ASSET CLOSING ACTIVITY - PL ......................................................................................................... 57
2017-09-25 2
1. DEMO SCRIPT OVERVIEW

1.1. Demo Description
Asset accounting :
Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document in detail fixed
asset transactions. In general ledger accounting, you can update depreciation and changes to asset balance sheet
values in asset accounting. You can also make various account assignments to cost accounting for these
transactions.
As a result of the integration in SAP ERP, Asset Accounting (FI-AA) transfers data directly to and from other SAP
ERP components. For example, you can post from the Material Management (MM) component directly to FI-AA.
When you purchase an asset or produce an asset in-house, you can directly post the invoice receipt or goods
receipt, or the withdrawal from the warehouse to assets in the Asset Accounting component. At the same time, you
can pass on depreciation and interest directly to the Financial Accounting (FI) and Cost Accounting (CO)
components. From the Plant Maintenance (PM) component, you can settle maintenance activities that require
capitalization to assets.
Asset accounting Parallel Ledger:
This enables you to perform valuations and closing preparations for a company code according to the IFRS
accounting principles.
1.2. Business Pain Points

• Entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an
asset under construction) through its retirement.
• Calculate values for depreciation and interest.
• Depreciation forecast.
1.3. Story Flow Summary

· Complete Asset Master Data.
Create, Change, Display, Block, Unblock, Delete
· Asset Acquisition.
Acquisition without order (Integrated AP)
Post-Acquisition with Automatic offsetting entry.
Credit Memo in year.
Credit Memo in Previous year.
· Asset Retirement.
Asset Sale with Invoice (Integrated).
Asset Sale without Invoice (Non-Integrated).
Post Asset retirement Scraping.
· Valuation.
· Month End closing.
Year End Closing.
2017-09-25 3
2. TECHNICAL REQUIREMENTS
2.1. Demo Environment & Users
This demo scenario can be showcased in an S/4HANA Public Cloud tenant established for demo purposes.
Please find the access details below.
READ FIRST:
• Note: the logon language of your Browser determines the logon language to your S/4HANA
tenant!
• If asked to confirm your certificate, choose CANCEL !!! , otherwise you won't be able to logon
with the demo user!
S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Standard Demo Scenarios are in general supported in the Standard Demo Tenants, with few exceptions.
For more details take a look at the Consolidated Excel – S/4HANA Cloud Demos.
Please check this Demo Tenants Overview Jam page for the URLs to the available demo tenants in your
region.
Alternatively, you can access them via the SDC Portal Cloud Solutions Catalog.
Predefined Demo User

User: ASSETMGR
Password: Welcome1
S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Please contact the SAP Partner Solution Advisor to get access to this Partner Demo Tenant Overview
Jam where you will find the URLs to the available demo tenants in your region.
Predefined Demo User

User: ASSETMGR
Password: <please find the weekly changing password in the Jam>
2017-09-25 4
3. Asset Master Data

What to do and what to say What you should see
1. Enter User Name as

ASSETMGR
2. Enter Password as Welcome1
3. Click on
4. Click on Tile "Create Asset

Master Record" Under Group
"Asset Accounting - Master
Data
5. Enter Asset Class: 3100
6. Click on .
7. Click "General Data" tab.
8. Enter Description of the Asset :

TRUCK-BENZ-11AA
9. Enter Asset Main No. Text :

TRUCK-BENZ-11AA
10. Click on Time-dependent Tab.
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11. Enter Cost Center: 17101321
12. Click on Deprec.Area Tab.
In Deprec.Areas Tab, we can

view useful life, which is
already maintained at depreciation
key in configuration.
We can change the life of the

asset as per the specific
requirement.
Click on Save to create an Asset.
13. Click on Save.
14. Once Saved , a message will

appear as "Asset No.xxxx
created"
NOTE: Repeate the Asset

creation steps and create 5
New Assets and keep ready for
further testing.
Asset Codes For Ex:: xxxx01,
xxxx02, xxxx03, xxxx04 and
xxxx05
Assume 5 New Asset Codes

Created. Please use the Asset
Codes for below Activity.
2017-09-25 6
15. Click on Tile "Change Asset"

Under Group "Asset Accounting
- Master Data
16. Enter Asset No : 500004
NOTE: Use Asset Code xxxx01

created in earlier step.
17. Enter Sub Number: 0
18. Enter Company Code : 1710
19. Click on .
20. Change the Description.
21. Click on after making

changes to Asset Master Data.
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22. Once saved , a message will

appear as :
23. Click Close to Exit

window.
2017-09-25 8
24. Click on Tile "Block Assets"

- Master Data"
NOTE:: For Block and Unblock

use the same Tile.
25. Enter Asset : 500004

26. Enter Subnumber : 0
27. Enter Compnay code: 1710
28. Click on .
29. Click on Locked to Acquis. to

Block the asset.
NOTE::To Unblock Select "None"
Radio Button and SAVE.
30. Click on to save the changes.
2017-09-25 9
31. Once saved , message will

appear as : Asset 500004 0
blocked.
32. Click Close to Exit

from window.
2017-09-25 10
33. Click on Tile "Create Sub

Number" Under the group "Asset
Accounting - Master Data"

35. Enter Company code : 1710
36. Number of Similar

subnumbers- "System prompts 1.
37. Click .
38. Enter Sub-Asset Description.
39. Click on "Time-dependent"

Tab and change the cost centre
incase ,need to use different one
other than actual asset cost
centre.
40. After changing necessary

details click on SAVE
41. Once Saved,Info message will

appear as below.
2017-09-25 11
42. Click on Tile "Display Asset"

- Master Data
43. Enter Asset Number : 500004

44. Enter Sub Number: 0
46. Click .
47. In This Screen you Can able to

view the Asset in Non-editable
mode.
NOTE:: Navigate on all the Asset

master Tab to see the Details
maintained in Asset Master.
48. Click Close to exit the

curent window.
2017-09-25 12
49. Click on Tile "Changes to

Asset Master Records" under
the Group "Asset Accounting -
Master Data.
51. Enter Asset :From- 500004

52. Click on Execute button
You can able to view all the

changes done for asset Master.
53. Click Close to exit the

curent window.
54. Click on Tile "Delete Asset"

- Master Data
2017-09-25 13


56. NOTE:If sub asset number is

created, you need to delete the
sub asset first in the case of sub
asset number, Enter the value
here & if sub asset number is not
created leave it blank.
57. Enter Company code: 1710
58. Click on Delete.
59. Click on Phsyically Delete

asset to delete the asset.
60. Click on SAVE
You will get a Pop up window "DO

YOU WANT TO PHYSICALLY
DELETE ASSET"
Click on Yes
2017-09-25 14
61. Once Saved, Below message

will appear:
62. Click Close .
2017-09-25 15
4. Asset Acquisition
1. Click on Group "Asset
Accounting-Operational
Processing"
2. Click on Tile "Acquisition

without order(integrated AP)"
In the 1st step "Create Asset

Master" You have created 5 new
Asset Code. Use the Asset codes
for below Activity.
3. Enter Current Date in

Posting Date
: In this case 09/06/2016
4. Enter Company code: 1710.
5. Enter Currency :USD
6. Enter any header Text For your

reference
7. Enter Account: 17300001
After filling the details click on

Enter to Proceed further.
2017-09-25 16
8. Enter Amount: 15000
9. Enter Line Item Text
10. Enter Posting Key: 70
11. Enter Account: 500014

12. Enter Transaction Type- 100
After filling the details click on

Enter to Proceed further.
13. Enter Amount :15000
14. Enter Tax code: I0
15. Enter Tax Jur:0201302101
16. Click
.
2017-09-25 17
17. Click .
18. Once Posted , message will

appear as below.
Close the window and Go to Home

screen.
19. Click on Tile "Post

Acquisition
with Automatic Offsetting entry"
under group Asset Accounting -
Operational Processing
20. Enter Company code 1710
21. Click .
2017-09-25 18
22. Enter Existing Asset- 500006

23. Enter Current Date

in Document date: In this case
09/06/2016
24. Enter Current Date in Posting

Date date: In this case 09/06/2016
25. Enter Amount- 10000
NOTE:: Make a note of this

Amount and enter lesser the
value of this amount in next
step "Credit Memo in Year"
26. Enter Text Acquisition without

Vendor
27. Click .
28. Click .
2017-09-25 19
29. Click .
30. Click .
31. Information Message appears

as shown in screen with Document
Number posted.
32. Click Icon to continue.
NOTE:Repeat the steps of "Non-

Integrated Asset Acquisition"
Using the Asset Code xxxx04
also.
33. Click on Tile "Credit Memo in

Year" Under Group Asset
Accounting - Operational
Processing .

2017-09-25 20
35. Enter Asset 500006
36. Click .

09/06/2016

Date: In this case 09/06/2016
39. Enter Current Date in Asset

Value date: In this case
09/06/2016
41. Click .
42. Click .
2017-09-25 21

Number posted.
2017-09-25 22
5. Asset Retirement
1. Click on the Group "Asset
processing".
2. Click on Tile "Asset Sale with

Invoice".

for below Activity.
3. Enter Current Date in Document

date: In this case 09/06/2016

5. Enter company code: 1710.
6. Enter Currency : USD
7. Enter any Doc.Header Text: In

this case "Header Text".
8. Enter Customer
Account:17100001
Press Enter to proceed.
2017-09-25 23
10. Click on Calculate Tax Check

Box
11. Enter Tax Code- O0
12. Enter Posting key: 50
13. Enter Account:70020000.
After filling the above details clik

Enter to proceed further.
15. Click on "Asst Retirement"

check box to Select.
16. Click on "More" button.
17. Click .
2017-09-25 24

19. Enter Asset

Val.Date:09/06/2016
20. Click to select "Complete

Retirement" Checkbox.
21. Click .
22. Click .
23. Once Posted, a message will

appear as below.
2017-09-25 25

processing".
25. Click on Tile "Post Asset Sale

without Customer".
27. Click .
2017-09-25 26

29. Enter Document Date

in Posting date: In this case
09/06/2016

31. Enter Asset Value date:

09/06/2016
32. Enter Manual Revenue: 4000
33. Click .
34. Select "From curr-yr aquis."
35. Click .
2017-09-25 27
36. Click .
37. Once Posted , Info message

appears with the Document
number generated.Click on to
continue and exit the screen.
38. Click on the Group

"Asset Accounting-Operational
processing"
39. Click on Tile "Post Asset

Retirement by Scrapping".
2017-09-25 28
41. Click .


09/06/2016


09/06/2016
46. Click .
47. Select From curr.-yr acquis.
48. Click .
2017-09-25 29
49. Click .
50. Once Posted , Info message

appears with the Document
number generated.Click on to
continue and exit the screen.
2017-09-25 30
6. Asset Valuation
processing"
2. Click on Tile "Reverse Line

Items".

for below Activity.
3. Enter Company Code 1710
4. Enter Asset Code 500007

5. Enter Fiscal Year 2016
6. After entering Above details hit

on "ENTER".
2017-09-25 31

7. Click to Select the Line Item to
be reversed.
NOTE:Select the document

which posted recently to avoid
any errors.
8. Clicking the button opens a

window to enter reversal reason
from dropdown list.
9. Enter Posting Date 09/06/2016
10. Enter Posting Period 9
11. Enter Reversal Reason-01
12. Click .
13. Click .

Number posted.
2017-09-25 32

processing"
17. Click on Tile "Post Transfer

within Company Code".
18. Enter Company Code 1710
19. Click .
2017-09-25 33
20. Enter Asset- 500007


in Documen date: In this case
09/06/2016


09/06/2016
24. Click on Radio Button "Existing

Asset"
25. Enter Asset - 500008

26. Click .
27. Click to Select Radio Butoon

"From Curr.-yr aquis."
28. Click .

Number posted.
2017-09-25 34

processing"
32. Click on Tile "Asset

Unplanned Depreciation".

35. Enter Transaction Type - 650
36. Click .
2017-09-25 35
37. Enter Document Date as

09/06/2016
38. Enter Posting Date as

09/06/2016
39. Enter Asset Value Date

as 09/06/2016
40. Enter Value 400 in Amount

Posted.
41. Click on .
42. Click .
2017-09-25 36
43. Click .

Number posted.

Accounting-Periodic Activities"
47. Click on Tile "Schedule Asset

Accounting Jobs" to
recalculating Depreciation Values"
48. Click .
2017-09-25 37
49. Click to Select Job Template-

Recalculate Depreciation.
50. Select Start Immediately

Check Box
51. Enter Fiscal Year- 2016
52. Enter Company code- 1710
53. Deselect Test Run Check box.
54. Click on "Detailed" Radio

button.
55. Click .
56. Job successfull you will find

this Icon next to status
Finished.
Click on this Icon to find
additional details.
57. Note:If status is in

Scheduled you can click on GO
button to refresh.
2017-09-25 38
7. Month End Closing


Accounting-Periodic Activities".
2. Click on Tile "Schedule Asset

Accounting Jobs" to Run
Depreciation Job.
3. Click .
4. Select the Job Template

"Depreciation Posting Run"
5. Enter Fiscal Year 2016
6. Enter Posting Period 9
7. Enter company code 1710
8. Click to Select "Detailed Log"

Radio Button.
9. Click to De-select "Test Run"

Check Box.
10. Click .
2017-09-25 39
11. Once Schedule Job is

succesfully finished You will
see Icon This Icon .
Double Click on This Icon to see

the Detailed Log.
12. You will find below details of

Document Number/Company
Code/Accounting Principle.
2017-09-25 40
8. Year End Closing


Accounting-General Reporting".
2. Click on Tile "Asset History

Sheet".
3. Enter Company code:1710
4. Enter Depreciation area:32
2017-09-25 41
5. Enter Currenct fiscal year:2017
6. Enter To period in this case :06.
7. Enter Currency type : 10
2017-09-25 42
8. Click on GO button.

"Asset Accounting-General
Reporting".
10. Click on Tile

"Asset Transaction List".
2017-09-25 43
12. If you want to restrict the report

to Asset created by you, Enter
Asset Range in From 500000
13. Enter To Asset-500009

dropdown list.
15. The scroll bar is used to

display the desired screen area.
16. Report Output is as shown in

the screen.
Click on Back Icon to Go Home

Screen.

"Asset Accounting-General
Reporting".
18. Click on Tile "Depreciation

Reporting".
20. Ener your Depreciation Period

9

dropdown list.
2017-09-25 44
22. Report Output is as shown in

the screen.
Click on Back Icon to Go Home

Screen.
2017-09-25 45
9. Asset Master Data - PL

1. Click on Tile "Create Asset

Master Record" Under Group
"Asset Accounting - Master
Data
2. Enter Asset Class: 3100
3. Enter Company Code: 1710
4. Click on .
5. Enter Description of the Asset :

Volvo-101 and Press Enter
6. Click on Time-dependent Tab.
7. Enter Cost Center: 17101321
8. Click on Deprec.Area Tab.
2017-09-25 46
In Deprec.Areas Tab, we can

view useful life, which is
already maintained at depreciation
key in configuration.
We can change the life of the

asset as per the specific
requirement.
Click on Save to create an Asset.
9. Click on Save.
10. Once Saved , a message will

appear as "Asset No.xxxx
created"
NOTE: Repeate the Asset

creation steps and create 3
New Assets and keep ready for
further testing.
Asset Codes For Ex:: xxxx01,
xxxx02, xxxx03.
2017-09-25 47
10. Asset Acquisition - PL

Processing"
2. Click on Tile " Post

Acquisition with Automatic
offsetting "

for below Activity.
4. Click .
5. Enter Existing Asset : 500019

Note: Use the Asset xxx01.
6. Enter Acounting Principle : IFRS
7. Enter Document date :

11/04/2016(Current date, or it can
be changed as per requirement )
8. Enter Asset Value date :

11/04/2016,
(Current date, or it can be
changed as per requirement )
9. Amount : 2500
2017-09-25 48

10. Enter Text: Acquisition
11. Click .
12. Click .
13. Once Posted , message will

appear as below.
Close the window and Go to Home

screen.
14. Click Close .
15. Click on Tile "Credit Memo in

Year"

2017-09-25 49
18. Click .
19. Enter Accounting Principle:

IFRS
20. Enter Document Date

09/06/2016
21. Enter Asset Value Date

09/06/2016
23. Enter Text : Credit Memo.
24. Click on .
2017-09-25 50
25. Click .
26. Once Posted, Success

message will appear.
27. Click Close .
2017-09-25 51
11. Asset Retirement - PL

processing".
2. Click on Tile "Post Asset Sale

without Customer".

for below Activity.
4. Click .


IFRS
7. Enter Document date:

11/04/2016
8. Enter Posting date: 11/04/2016
9. Enter Asset Value date:

11/04/2016
10. Enter Manual Revenue: 500
11. Click .
2017-09-25 52
12. Click .
13. Click .
14. Click .
15. Click .
2017-09-25 53
16. Once Posted , Success

message will appear
17. Click Close .

processing"
19. Click on Tile "Asset

Retirement by Scrapping".
21. Click .
2017-09-25 54


IFRS
24. Document date: 11/04/2016
25. Enter Asset Value

date:11/04/2016
26. Enter text : Scraping
27. Click .
28. Click .
29. Click .
2017-09-25 55
30. Click .
31. Click .
32. Once Posted, Success

message will appear.
33. Click Close .
2017-09-25 56
12. Asset Closing Activity - PL

1. Click on Asset Acconting -

Periodic Activities Group.
2. Click on Tile Schedule Asset

Accounting Jobs .
3. Click .
4. Click on Job templete drop

down.
2017-09-25 57
5. Select
.
6. Enter Fiscal year: 2016
7. Enter Posting period: 11
8. Enter Accounting Principle :

IFRS
9. Enter Company code: 1710
10. Click to deselect Test run.
11. Click to select Detailed

log.
12. Click .
2017-09-25 58
13. Select the Line to be executed

for depreciation posting run.
14. Click .
15. Once the Status changed to
Finished , Click to see the

detailed log.
16. Below log displays the

depreciation run document posted
successfully. Click .
2017-09-25 59
17. Click on Asset Values Tile.
18. Click on Asset Accounting -

General Reporting Group.
20. Enter Asset : 500019 and

Press Enter
Asset details has been highlighted

in the screen
21. Click .
We can able to View the

Depreciatian posted status and
value .
22. Click .
2017-09-25 60
23. Click .
We can able to see the Values for

IFRS ,as we have selected IFRS
as accounting principle during
transactions , it has got posted
only to IFRS depreciation area,
and not to Book Depreciation.
24. Click Close .
2017-09-25 61

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S/4HANA Cloud: Asset Accounting & Asset

S/4HANA Cloud: Asset Accounting & Asset

1. DEMO SCRIPT OVERVIEW

1.2. Business Pain Points

1.3. Story Flow Summary

S/4HANA Cloud - Demo Tenants for SAP Internal (D- / C- / I-Users)

Predefined Demo User

S/4HANA Cloud - Demo Tenants for SAP Partners (S-Users)

Predefined Demo User

3. Asset Master Data

1. Enter User Name as

2. Enter Password as Welcome1

4. Click on Tile "Create Asset

5. Enter Asset Class: 3100

7. Click "General Data" tab.

8. Enter Description of the Asset :

9. Enter Asset Main No. Text :

10. Click on Time-dependent Tab.

What to do and what to say What you should see

11. Enter Cost Center: 17101321

12. Click on Deprec.Area Tab.

In Deprec.Areas Tab, we can

We can change the life of the

Click on Save to create an Asset.

13. Click on Save.

14. Once Saved , a message will

NOTE: Repeate the Asset

Assume 5 New Asset Codes

What to do and what to say What you should see

15. Click on Tile "Change Asset"

16. Enter Asset No : 500004

NOTE: Use Asset Code xxxx01

17. Enter Sub Number: 0

18. Enter Company Code : 1710

20. Change the Description.

21. Click on after making

What to do and what to say What you should see

22. Once saved , a message will

23. Click Close to Exit

What to do and what to say What you should see

24. Click on Tile "Block Assets"

NOTE:: For Block and Unblock

25. Enter Asset : 500004

NOTE: Use Asset Code xxxx01

26. Enter Subnumber : 0

27. Enter Compnay code: 1710

29. Click on Locked to Acquis. to

30. Click on to save the changes.

What to do and what to say What you should see

31. Once saved , message will

32. Click Close to Exit

What to do and what to say What you should see

33. Click on Tile "Create Sub

34. Enter Asset : 500004

NOTE: Use Asset Code xxxx02

35. Enter Company code : 1710

36. Number of Similar

38. Enter Sub-Asset Description.

39. Click on "Time-dependent"

40. After changing necessary

41. Once Saved,Info message will

What to do and what to say What you should see

42. Click on Tile "Display Asset"