PQP

Document No.
PROJECT QUALITY PLAN A100-9-1741-1001

FOR EIA STUDY FOR MIRTHI VIRDHI Rev. No. A
NUCLEAR POWER PARK BHAVNAGAR Page 1 of 18
GUJARAT
PROJECT QUALITY PLAN

FOR
CARRYING OUT EIA STUDY FOR MIRTHI VIRDHI NUCLEAR
POWER PARK BHAVNAGAR GUJARAT
OF M/S NUCLEAR POWER CORPORATION OF INDIA
LIMITED
Tender No.: NPCIL/1000/TF-EIA210/02

Job number: A100
0 Issued for Approval DDC DRC
Rev No Date Purpose Prepared by Reviewed by Approved by

Template No. 5-0000-0001-T1 Rev.1 Copyrights EIL - All rights reserved
Document No.
FOR EIA STUDY FOR MIRTHI VIRDHI Rev. No.A
GUJARAT
Abbreviations:
CQA Corporate Quality Assurance

CAR Corrective Action Request
DO Documentation Officer
GM General Manager
HOD Head of Division/Department
HSE Health, Safety and Environment
ITS Information Technology Services
LE Lead Engineer
LPE Lead Planning Engineer
PC Project Coordinator
C&P Contracts & Purchase department
PDD Procurement Development Department
PDR Project Divisions Representative
PE Project Engineer
PEM Project Engineering Manager
PM Project Manager
PQM Project Quality Manager
PQP Project Quality Plan
QMS Quality Management System
QP Quality Plan
TBA Technical Bid Evaluation
TQ Technical Query
Document Drafting Committee Members:
Mr. Srikumar Malakar. Engineer

Mr. Vinodh Kumar. Engineer
Mr. Himanshu Gupta. Engineer
Review Committee Members:

Mr. B.B.Lal. AGM
Mr. R.S.Prasad. Manager
Mr. P.K.Goel. Manager
Mr. Vikram Singh. Deputy Manager
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

Document No.
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CONTENTS
Clause Title Page No.
1.0 INTRODUCTION .............................................................................................................. 4

2.0 SCOPE AND LIMITATIONS ............................................................................................. 4
3.0 CONTROL OF PROJECT QUALITY PLAN ..................................................................... 4
4.0 DEFINITIONS ................................................................................................................... 5
5.0 FLOW DIAGRAM OF PROJECT PROCESSES FOR PMC............................................. 5
6.0 INPUTS FOR PQP ........................................................................................................... 5
7.0 REFERENCE DOCUMENTS ........................................................................................... 5
8.0 CUSTOMER FOCUS ..................................................................................................... 7
9.0 QUALITY POLICY ............................................................................................................ 7
10.0 QUALITY MANAGEMENT SYSTEM PLANNING ............................................................ 7
11.0 PROJECT QUALITY OBJECTIVES ................................................................................. 8
12.0 RESPOSIBILITIES AND AUTHORITY OF KEY PERSONNEL OF EIL INVOLVED IN…..
PROJECT ......................................................................................................................... 8
13.0 CUSTOMER RELATED PROCESSES ............................................................................ 9
14.0 COMMUNICATION .......................................................................................................... 9
15.0 PROVISION OF PROJECT RESOURCES .................................................................. 100
16.0 CONTROL OF INPUTS FOR PROJECT ..................................................................... 111
17.0 CONTROL OF PROJECT DOCUMENTS ...................................................................... 11
18.0 PROJECT ACTIVITY QUALITY PLANNING ................................................................ 133
19.0 MONITORING OF ACTIVITIES.................................................................................... 133
20.0 DESIGN AND DEVELOPMENT CONTROL ................................................................ 143
21.0 PROJECT DOCUMENTS/DRAWINGS/EQUIPMENT NUMBERING/CODING ........... 155
22.0 NUMBERING FOR CORRESPONDENCE .................................................................. 165
23.0 FILING AND STORAGE OF DOCUMENTS................................................................. 166
24.0 PROCUREMENT ......................................................................................................... 166
25.0 BID EVALUAITON AND AWARD OF CONTRACT ...................................................... 176
26.0 REVIEW OF SUPPLIER’S DOCUMENTS ................................................................... 176
27.0 SURVEILLANCE OF CONTRACTORS FIELD ACTIVITY INCLUDING VERIFICATION...
AT CONSTRUCTION SITE ............................................................................................ 17
28.0 FEEDBACK FROM CUSTOMERS................................................................................. 17
29.0 PROJECT QUALITY AUDITS ........................................................................................ 17
30.0 CORRECTIVE/PRVENTIVE ACTIONS AND IMPROVEMENT ..................................... 17
31.0 CONTROL OF PROJECT RECORDS ........................................................................... 18
ANNEXURES
Annexure-I – Quality Policy.
Annexure-II – Flow diagram of project process.
Annexure-III: Project Activity Quality Plan.
Annexure- IV Organogram For The Project

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1.0 INTRODUCTION
Engineers India Ltd. (EIL) has established a Quality Management System (QMS) for all
of its functions and areas of operations. The QMS of EIL is certified to ISO: 9001
International standard since 1994. In order to meet the specific, quality related
requirements of a project/job, a project specific quality plan is derived from the
standard QMS, based on the contract requirements and scope of the work in line with
ISO 10005 guide (Quality management – Guidelines for quality plans).
2.0 SCOPE AND LIMITATIONS
The purpose of this Quality Plan is to identify the quality management system being
applied to the contract between EIL and M/s Nuclear Power Corporation of India
Limited (NPCIL) for the project.
This Project Quality Plan (PQP) is applicable to all project activities of carrying out
Environmental Impact Assessment (EIA) Study project of M/s NPCIL.
Where EIL is PMC and EPCC contractors execute the project on turnkey basis.
This document shall serve the purpose of planning certain activities to achieve the
highest quality of services provided by EIL and shall not be treated as the basis for any
contractual and legal disputes.
The scope laid out in this PQP is applicable from the start of preparation of Terms of
Reference (TOR) to obtaining Environmental Clearance and closure of Contract.
3.0 CONTROL OF PROJECT QUALITY PLAN
3.1 QUALITY PLAN CONTROL
Project Manager is in-charge of preparation, maintenance and control of the project

quality plan. After preparing the draft document it shall be endorsed by Environment
Division, CQA Department and approved by GM. Any change in the Quality Plan shall
follow the above procedure. A controlled and valid copy of the Project Quality Plan
shall bear a stamp of “CONTROLLED COPY” with document issue number. This
document shall remain valid till completion of contract.
3.2 QUALITY PLAN IMPLEMENTATION
Project Manager shall ensure that all job & lead engineers working on this job shall
implement the quality plan during project realization. Project Quality Manager
appointed by Head Environment shall monitor the implementation of the Quality Plan.
CQA Department shall audit during various phases of the project on implementation of
the Quality Plan in the project.

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4.0 DEFINITIONS
4.1 PROJECT
Project means the EIA study for Mirthi Virdhi Nuclear Power Park project of M/s NPCIL
situated at Bhav Nagar.
4.2 PROJECT TEAM
Group of people, having assigned roles and responsibility for completing the project.
The Project Manager leads project team.
4.3 LEAD ENGINEER
Person responsible for leading a functional group, carrying out a particular activity.
4.4 CONTRACTOR
Contractor shall mean an organization/individual/EPC contractor or consortium of

contractors who provides EPC services for the project.
4.5 CUSTOMER
Recipient of services/deliverables supplied by EIL during project execution.
4.6 SUPPLIER
The term will include contractor, supplier, sub-contractor and sub-supplier.
5.0 FLOW DIAGRAM OF PROJECT PROCESSES
The flow diagram of project processes of this project is given in Annexure-II at the end
of this document.
6.0 INPUTS FOR PQP
This quality plan is developed in accordance with the following documents:
• ISO:9001 Standard
• ISO:10005 Standard
• Project Contract Documents
• 1-0000-0001 Quality Manual (EIL)
• 1-1741-1000 Quality Manual (Environment Division)
7.0 REFERENCE DOCUMENTS
Following documents shall be followed/referred by project team members for delivering

the services for the project. In addition to these documents the standard documents
(procedures, guides, interface plans, check lists, formats, standards and standard
specifications) of EIL & Environment Division shall be utilized/referred to the extent
required (refer 7.1).

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7.1 LIST OF COMMON DOCUMENTS
Procedure No. 5-7700-0020 (Procedure for Project Coordination and Communication)
Procedure No. 5-0000-0030 (Procedure for Design Control)
Procedure No. 5-0000-00040 (Procedure for Control of Documents)
Procedure No. 5-0000-0103 (Procedure for Numbering of Documents and Records
Procedure No. 5-0000-0130 (Procedure for Feedback, Corrective Action and

Preventive Action)
Procedure No. 5-0000-0003 (Procedure for Monitoring Customer’s Perception)
Standard No. 7-0000-0003 (Standard for preparation of Reports)
Standard No. 6-78-001 (Specification for quality management system requirements

from bidders)
Standard No. 6-78-003 (Specification for Documentation Requirement from Suppliers)
7.2 LIST OF ENVIRONMENTAL DIVISION DOCUMENTS
Procedure No. 5-1741-0040 (Procedure for Carrying out Environmental Impact

Assessment Studies)
Procedure No. 5-1741-0050 (Procedure for Carrying out Technical Bid Analysis)
Procedure No. 5-1741-0070 (Procedure for Selection of Specialist Agencies in the field
of Environmental Management)
Procedure No. 5-1741-0080 (Procedure for Performance Monitoring of Environmental

Data Collection Agencies)
Guideline No. 8-1741-0090 (Guidelines for assessment of Ground Level

Concentrations from Continuous Point Sources)
Guideline No. 8-1741-0100 (Guidelines for Characterization of Hazardous waste from

various industries)
Guideline No. 8-1741-0110 (Guidelines for Review of Vendor Drawings and

Documents)
Guideline No. 8-1741-0130 (Guidelines for Internal Technical Audit)

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7.3 LIST OF PROJECT SPECIFIC DOCUMENTS
Procedure No. A100-5-1741-0010 (Procedure for preparation of TOR)
Procedure No.A100-5-1741-0020 (Procedure for preparation of Tender for

Environmental Data Collection)
Procedure No. A100-5-1741-0030 (Procedure for execution of various activities)
Guideline No. A100-8-1741-0010 (Guidelines for procurement of maps for preparation

of TOR)
Guideline No. A100-8-1741-0020 (Guidelines for carrying out Field Monitoring and
Supervision)
8.0 CUSTOMER FOCUS
All project team members of EIL shall focus on the Customer’s requirement during the
project.
Each engineer shall pay attention to the customer’s comments and respond quickly.
They shall identify and determine customer’s requirements, and take necessary action,
or pass Customer’s requirements to Marketing/Project Department, if so required.
During the project execution, Environment Division is responsible for collecting the
customer’s requirements in general. They shall pass the Customer’s requirement to
concerned departments for action as per Contract, or otherwise discuss with customer
if a contract change is required.
All contract issues shall be documented.
9.0 QUALITY POLICY
The quality policy (see Annexure-I) as committed by Chairman & Managing Director of
EIL and understood within organization shall be followed in the project.
10.0 QUALITY MANAGEMENT SYSTEM PLANNING
To achieve the project objective, EIL has identified the processes to be controlled
during project realization (see Annexure-II).
The interfaces among various processes/working groups are identified in the interface
plans, and the procedures for carrying out the project activities.
Based on the project realization process, contract and project quality plan, all
engineers shall establish their department procedures/checklists to ensure the
fulfillment of their objectives as required.
In case of a major change in organizational structure, functions and external

environmental conditions, the project management shall review the quality
management system (QMS) and take appropriate measures to maintain QMS integrity.

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11.0 PROJECT QUALITY OBJECTIVES
For this project, EIL objectives are:
Customer Delight Provide full knowledge and expertise for the

project
Quality of Products Develop & Implement project quality plan as
per ISO 9001:2008
Timely and Cost effective Issue response to all client’s requests and letters
Services/Deliverables within 5 working days
Compliance to HSE Develop supply chain to assess carbon footprint
12.0 RESPOSIBILITIES AND AUTHORITY OF KEY PERSONNEL OF EIL INVOLVED IN

PROJECT
The project activity quality plan define responsibility and authority of personnel for the
purpose of performing, review/checking and approval controls of deliverables/services
is given in Annexure-III. In addition, the functions of key personnel is given below:
12.1 PROJECT MANAGER
Project Manager (PM) is directly responsible for the overall successful management of
the Project Quality Plan in order to meet the above objectives. Major responsibility and
authority of PM are:
• establish, with assistance from functional departments, a project realization

plan, including strategy and the protective measures against risk;
• finalize and issue, with the assistance from planning and costing functions,
project progress and cost plans;
• to ensure that the specific quality requirements of the Project, as per the
contract, are identified and incorporated into the Project Quality Plan;
• to ensure the implementation of the Project Quality Plan and other project
procedures;
• to ensure that all inputs, requirements and information is promptly
communicated to all concerned;
• authority to resolve issues arising out of any disagreement among various
disciplines and with customers;
• to process deviations and design changes, the NC reports, customer
complaints concessions and change orders etc. as per relevant procedures;
• authority to approve concession and deviation for the role pertaining to EIL;
• to ensure preparation of lessons learnt/feedback reports for improving the
efficiency and quality in future projects. Feedback to be submitted to HOD;
• to ensure that project is completed as per schedule;
• to ensure timely response to customers and contractors/suppliers;
• to facilitate CQA department for customer perception monitoring/customer
feedback;
• raising of invoices and follow up for realization of payments and TDS
certificates;
• facilitate internal/external quality audits in the project.

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12.2 PROJECT QUALITY MANAGER
Project Quality Manager appointed by and reporting to HOD-Environment Division has

major responsibility/authority as follows:
• to prepare Project Quality Plan, after award of job within 15 days and ensure
that specific requirements of the contract are identified and incorporated into
the Project Quality Plan;
• to monitor the implementation of Project Quality Plan;
• authority to issue CAR over noncompliance to system and also on any
deliverable not meeting specified requirements;
• authority to close CAR reported by him after the corrective action;
• to compile lessons learnt report on a regular basis (half yearly).
12.3 LEAD ENGINEER
• to ensure that approved PQP is implemented in the group;

• to ensure that approved procedures are adopted and followed within the group;
• to ensure that personnel are adequately familiar with project input/output
requirements, project scope, division of work, contractual obligations, PQP,
approved procedures, systems and job specifications;
• to guide Job engineer in critical design and engineering activities;
• authority to check and approve the deliverables as per finalized quality plans of
his discipline;
• to prepare/compile lessons learnt/feed back reports for improving the efficiency
and quality in future projects (half yearly basis) and pass on to Project
Engineering Manager/Project Manager.
13.0 CUSTOMER RELATED PROCESSES
13.1 DETERMINATION OF THE CUSTOMER’S REQUIREMENT
Although the project contract has been studied and the Customer’s requirement is fully
understood, EIL shall continue to review customer related process carefully throughout
project tenure in the following aspects:
a) requirement specified by the Customer, especially in Contract, including the

requirement for delivery and post delivery;
b) requirement not stated by the Customer but necessary for specified or intended
use;
c) statutory and regulatory requirement related to the project;
d) any additional requirements necessitated by the project.
After the contract review, EIL shall ensure that:
a) EIL has an ability to meet the Customer’s requirements especially defined by

contract;
b) the customer’s requirements differing from those previously expressed by the
contract are resolved in an appropriate way;
c) the customer’s requirements are clearly known by relevant departments.

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Project Manager shall be in charge of collecting contract information including contract
change and claim, and carefully study rules and statutory regulations related to the
Contract, and review contract change status and report to HOD.
Any Customer’s requirement shall be through formal contractual document, and

confirmed by EIL before any acceptance.
14.0 COMMUNICATION
14.1 COMMUNICATION & COORDINATION WITH CUSTOMER & SUPPLIER/

CONTRACTOR
Project Manager shall do all communication with customer and the suppliers/
contractors. For efficient and smooth communication with the customer and the
contractors of the project, specific procedure for Project Coordination and
Communication, shall be prepared based on standard procedure no. 5-7700-0020
(Procedure for project coordination and communication) and any project specific/
requirements of customer so as to avoid last minute specific procedures/formats
approvals activities. Procedures to be developed foolproof for smooth execution
without any hurdles of procedural constraints. The coordination procedure shall also
describe the process to be followed when a customer compliment or complaint is
received. The procedure shall take care of customer comments, if any, also.
All information received by PM from external sources shall be systematically filed for
quick traceability and control.
14.2 INTERNAL COMMUNICATION
14.2.1 An internal kick off meeting shall be conducted before the project kick off meeting with
the customer. In this internal meeting PM shall present the description of project
facilities, brief scope of work, and proposed execution methodology to the
nominated/likely team members.
14.2.2 Project Manager shall ensure that all inputs, requirements and information is promptly
communicated to the concerned project team members.
14.2.3 Project Quality Manager shall participate in project review meetings and shall be
responsible for providing information on the performance of quality management
system (inputs to top management/MR on CARs, customer complaints, supplier/
contractors feedback, corrective actions, etc.) in the project review meeting.
14.2.4 Based on the directions from Management/Management Representative during project

review meetings, the Project manager shall communicate to project team members
and concerned HODs the corrective/preventive/improvement actions to be taken to
meet the project objectives.
15.0 PROVISION OF PROJECT RESOURCES
15.1 Project team of qualified personnel of various disciplines, based on their qualification
and experience, shall be formed for the project. The project organogram showing key
persons deployed and communication channels shall be prepared by PM.

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15.2 RESOURCE PLAN
Project Manager shall prepare the resource plan for the project based on the scope of
work and contractual requirements. The resources including human resources,
infrastructure (workspace, furniture, document storage space, computers, software,
storage space on server, Xerox machine, printers, transportation, communication
facilities viz. fax, telephone, e-mail, internet, courier service, etc.) shall be planned and
deployed as per approved plan, in timely manner so as the project work
progress/quality is not affected in any way. Any infrastructure/facilities to be provided to
the customer, as per contract, shall also be covered in the resource plan.
15.3 TRAINING/AWARENESS
PM and PQM shall arrange structured awareness program for the project team
members on the QMS requirements contained in this PQP and other requirements of
the customer, if any. The awareness program shall be planned within 15 days from the
internal kick off meeting.
16.0 CONTROL OF INPUTS FOR PROJECT
16.1 RECEIPT AND DISTRIBUTION OF INCOMING DOCUMENTS/MAIL
All documents (other than Supplier/contractor drawings/documents for EIL review/

approval) from CUSTOMER/BACK-UP CONSULTANT/CONTRACTOR shall be
received, indexed and maintained by projects/secretary to PM. PM shall hand over all
documents pertaining to the engineers for further action. Documents pertaining to other
groups/disciplines e.g. Process, POSD, HMTD, etc., shall be handed over by PM to the
concerned group. Required number of prints shall be arranged by projects/secretary to
PM. Record of the documents received shall be maintained in Format No. 3-0000-
0002. Preference shall be to index documents in computer only instead of ledger (hard
copy).
16.2 Lead Engineers shall be responsible for further distribution of incoming

documents/data, maintaining it in designated files and communicate all requirements/
information received from PM/PEM to the job engineers.
17.0 CONTROL OF PROJECT DOCUMENTS
17.1 All standard QMS documents viz. standard procedures, guides, checklist etc. are
controlled by Environment HOD through divisional quality representative. The latest
version of such documents is made available to all engineers in the form hard copies in
addition to soft copies in intranet.
17.2 Documents, which are project specific and represent requirements of the project
(project specific procedures and deliverables), shall be identified and subjected to
control as detailed below:
17.2.1 Document and Drawing Template
Standard format and templates shall be used for generating documents and drawings
for the project. These formats and templates shall be made available by lead engineer
at EIL Intranet for common use.
17.2.2 Typing Features

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All documents in text form shall be prepared in MS Word. Following typing features
shall be followed by all:
• main clause heading with capital letters using bold features;

• sub-clause heading in capital letters;
• sub-sub-clause in small letters using bold features;
• font type and size shall be Arial and 11 point;
• automatic spell check shall be enabled.
17.2.3 Revision of Documents
Revision numbering philosophy for the project documents shall be as per Procedure
No. 8-76-0004.
17.2.4 Revision shall be denoted as follows:
• by a vertical line in the margin against the revised text;

• by a triangle symbol for graphics, the revision number being denoted within the
symbol. Revision symbol shall be positioned adjacent to the revision;
• clouding shall be shown in drawings as per established EIL practice;
• track change feature shall be enabled for text.
17.3 REVIEW AND APPROVAL INTERNAL
17.3.1 The initial and subsequent revisions of documents shall be reviewed and approved
before issue for specified use in line with the standard quality plans and procedure for
design control (5-0000-0030). Approval status shall be indicated on the document
through signatures of the approving authority. Signatures shall be preferably in color
other than black ink. Name/Initials of the performer, checker/reviewer and approver(s)
shall be shown in the issue table. In addition to the review/checking of technical
aspects, the reviewer/checker shall ensure that the various control points mentioned in
the checklists of concerned department are taken care.
17.4 REVIEW AND APPROVAL BY CUSTOMER
The initial and subsequent revisions of documents shall be sent to customer for
comments/approval in line with the approved quality plans/contract requirements.
Document class shall be indicated in the transmittal based on the definition given in
transmittal format.
17.5 INDEX OF DOCUMENTS
17.5.1 All engineers shall prepare index of deliverables. The index shall show the document
title, document number, document revision number and date of issue. Project Quality
Manager shall prepare the index of QMS documents for the project.
17.5.2 Lead Engineer, while releasing their drawings or issuing the revised version, shall
immediately update the status in EDMS. A copy of the relevant page of drawing index,
on which drawing description appears, shall be attached so that both the documents
are issued together to users internally as well as externally.

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17.5.3 Lead engineer shall compile the document control index (DCI) and shall be responsible
for generating regular updates of the status of documents and the same shall be
submitted to the end users and customer for information as per the agreed frequency
(monthly).
17.6 TRANSMITTAL AND DISTRIBUTION
17.6.1 Project Quality Manager shall control the Project specific QMS documents. The QMS
documents shall be available on electronic media and accessible to the project team.
Hard copy of the QMS documents shall be accessible to all Lead Engineers.
17.6.2 Transmittal Format No. 5-0000-0040-F3 shall be used for transmitting documents for
IDC. In case of task force situations the IDC comments can be obtained using any one
of the following methodologies:
• getting the comments from the affected disciplines marked on the drawings/
documents itself/soft files;
• keeping a separate record of comments from the respective disciplines on
separate sheets or through exchange of e-mails;
• conducting a meeting of affected discipline engineers.
17.6.3 Transmittal Format No. 5-7700-0020-F3 shall be used for transmitting the documents
to customer, whenever the documents are transmitted to them in the form of hard
copies.
17.6.4 Lead Engineers shall be responsible for preparing the transmittals and issuing
documents as per respective interface plan/guide for engineering coordination.
17.6.5 Documentation officer (DO) shall be responsible for preparing the transmittal and
distributing the documents to customer. Record of transmittals, sent shall be
maintained in Format No. 3-0000-0003, by DO. Persons carrying out VPTL activities
can be DO for the concerned project.
17.6.6 All superseded documents or section thereof shall be prominently marked superseded
documents or section thereof shall be prominently marked "SUPERSEDED" in bold
letters and segregated and stored separately immediately after a revision has been
issued/received. Superceded document need not be stored except where ambiguity
w.r.t. third party is encountered.
18.0 PROJECT ACTIVITY QUALITY PLANNING
All Engineers shall follow the project activity quality plans of their respective function, to
the extent applicable in job, as given in Annexure-III. This plans identifies the
activities/deliverable type, relevant procedure, if any, code of conformance, resources
for performance and checking/monitoring, approval requirements and authority.
19.0 MONITORING OF ACTIVITIES
Monitoring and control of the activities performed by engineers shall be exercised in

accordance with the activity specific quality planning through appropriate use of:
• checklists;
• applicable formats;
• divisional/departmental procedures;
• procedures referred in this document.

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20.0 DESIGN AND DEVELOPMENT CONTROL
20.1 IMPACT ASSESSMENT PLANNING
Impact assessments shall carefully study the Project Contract, especially about the
technical part, identify the Customer’s requirement and ensure that assessment shall
satisfy the contract requirement and achieve the Customer’s expectation bounded by
the Contract including all amendments.
Impact assessment shall ensure:
a) the activities are considered for both construction and operation stages,
b) Project activity quality plan.
20.2 INPUTS
Interface plan identifies the required inputs for carrying out environmental impact
assessment and is given in Environment Division Quality Manual (1-1741-1000). Input
documents shall be reviewed by engineer for adequacy and completeness. Any
incomplete, ambiguous or conflicting requirement shall be resolved before proceeding
with design/engineering activity.
20.3 ASSESSMENT OUTPUT
Assessment outputs shall:
• meet the all input requirements for construction and operation phases;
• include design/engineering deliverables required for purchasing, detailed
drawings for construction, an operation and maintenance manual etc;
• contain or reference project acceptance criteria in the form of job specifications;
• specify the characteristics of the project that are essential for its safe and
proper use.
The type of output may be documents, specifications, drawings and data sheets.
The outputs of assessment shall be approved by competent authority as per Project

Activity quality plan.
20.4 ASSESSMENT REVIEW
20.4.1 As part of the Quality Plan, An assessment Review shall be developed to address HSE
hazards and exposure, Reliability, Operability, Maintainability and Standardization.
The Review shall assure:
• compliance of the assessment with the process design basis and engineering
design basis;
• optimization for minimum lifecycle costs;
• verification of technical integrity;
• completion of documentation in readiness for the next project phase.
Reviews of each aspect of the assessment should be planned as follows:

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• an initial review;
• intermediate reviews at 1-3 month intervals if necessary;
• a final milestone review on completion of a project milestone.
20.5 ASSESSMENT VERIFICATION
Verification shall be performed in accordance with standard quality plan and checklists
to ensure that the design outputs have met the design input requirement.
Assessment verification may take activities such as:
• perform alternative calculations;

• comparing the new assessment with a similar proven design, if available.
20.6 ASSESSMENT VALIDATION
The validation shall be performed through environmental monitored data to ensure that
the resulting project is capable of meeting the requirements for the specified
application or intended use as per contract. Wherever practicable, validation shall be
completed prior to the delivery of the assessment.
20.7 CONTROL OF ASSESSMENT CHANGES
Assessment changes shall be controlled through following procedures:
a) Procedure for Concession and Deviation (Document No. 5-0000-0180).
20.8 USE OF SOFTWARE
The objective of controlling the use of software is to ensure that calculations and
analysis are performed using authorized software and that the results can be traced to
the software and version that was used for the task.
They key controls are:
•
validation, confirmed by the provision of a Validation Certificate. For software
built on proprietary software, e.g. spreadsheets, validation shall include manual
spot checks of calculations, checking validity at the numerical limits of the
inputs/output and production of a User’s Guide;
• authorization of users by supervisors to confirm that they understand the
software, have access to the User’s Guide and that any limitations of the
software do not impair its use for its proposed task;
• format registration of all versions of software in use
.
21.0 PROJECT DOCUMENTS/DRAWINGS/EQUIPMENT NUMBERING/CODING
21.1 All deliverables shall be appropriately identified by unique numbering to ensure that
these are traceable and well identified for future reference.
Procedure No. 5-0000-0103 (Procedure for Numbering of Documents and Records

shall be followed for numbering of deliverables from EIL.

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21.2 ELECTRONIC FILE NUMBERING
Guidelines for Electronic Flow of Documents No. 8-76-0031 shall be followed for
electronic file numbering of drawings and other documents.
22.0 NUMBERING FOR CORRESPONDENCE
22.1 Numbering of correspondence (day to day normal activities), fax, moms, letters, notes,
transmittals to customer shall be as per Project Co-ordination procedure No. A100- 5-
7700-1004 (Job specific).
22.2 NUMBERING OF INTERNAL CORRESPONDENCE
Numbering of inter office memorandum (IOM), transmittals for internal use, minutes of
meeting (corporate review) shall be as follows:
xxxx/ xxxx/ xxxx/ xxx
A B C D
A - Job number
B - Div./Deptt. code of originating discipline
C - File No. (number of digits can vary depending on file numbering system)
D - Unique serial No.
23.0 FILING AND STORAGE OF DOCUMENTS
23.1 Lead engineer shall prepare a file list, using the file numbering system developed by
their respective departments, based on the actual requirements and update the same
as required and distribute the updated list to all concerned.
23.2 Hard Copy of the documents shall be filed in respective files. Lead engineers shall
ensure that backlog on filing does not exceed one week.
23.3 Electronic copy of all deliverables, at different stages of generation, shall be stored by
the performer in his PC/server.
23.4 Electronic copies of documents of in-process stage and final stage shall be stored in
separate folders. These folders shall be stored in a main folder. Different category of
documents viz. specifications, drawings, study reports, etc. shall be stored in separate
sub-folders.
24.0 PROCUREMENT of Specialist Services
24.1 TENDERING
24.1.1 C&P shall prepare the tender procedure for Data collection contracts for the project.
The procedure shall be reviewed and approved by customer.

Document No.
GUJARAT
24.1.2 C&P department shall be responsible for including minimum following documents in the
tenders/contracts
• Specification for Quality Management System Requirements from Bidders

(Specification No. 6-0000-0001);
• Specifications for HSE (Specification No. 6-82-0001).;
• Specification for color coding (Specification No. 6-82-0003).
24.1.3 Respective engineering disciplines shall be responsible for including the standard ITPs
in the MRs & PRs.
25.0 BID EVALUAITON AND AWARD OF CONTRACT
PQM shall evaluate the bids received, w.r.t. the Specification No. 6-0000-0001 &
documents submitted against supplier data requirement related to QMS.
26.0 REVIEW OF SUPPLIER’S DOCUMENTS
Documentation Officer (DO) shall be responsible for receipt and routing of the
supplier’s documents received for review/approval by engineers.
27.0 SURVEILLANCE OF CONTRACTORS FIELD ACTIVITY INCLUDING

VERIFICATION AT SITE
27.1 PM shall exercise following QA/QC steps/measures:
• monitor submission of Job Quality Plan, HSE Plan, Job (Work) Procedure,
ITPs, by contractors, its review & approval;
• monitoring contractor’s activities to verify that activities are performed by
contractors as per approved quality plan, procedures & ITPs;
• monitor that specs for positive material identification is being followed;
• review and approve the procedure for control of monitoring & measuring
devices and monitor its implementation;
• furnishing list of testing laboratories.
28.0 FEEDBACK FROM CUSTOMERS
Feedback on perception of the customers, regarding the services of EIL, shall be

collected and analyzed by the CQA Department and used for improvement of services
in future projects. Procedure for monitoring customer’s perception (No. 5-0000-0003)
shall be followed for this purpose.
29.0 PROJECT QUALITY AUDITS
Following audits shall be conducted to verify the implementation of quality

management system established for the project and its effectiveness.
29.1 PROJECT INTERNAL QUALITY AUDIT
Project internal quality audits shall be planned and conducted to check the compliance
of QMS in various functional areas involved in the project. During these internal quality

Document No.
GUJARAT
audits, the auditor shall check compliance to this PQP. Procedure No. 5-0000-0160
(Procedure for Internal Quality Audit) shall be followed as guideline for conducting the
audit.
29.2 TECHNICAL AUDITS
Technical audits shall be conducted in assessments, to verify compliance to technical

requirements. Guideline for internal technical audit (8-1741-0130) shall be followed as
a guideline for conducting the audit.
30.0 CORRECTIVE/PRVENTIVE ACTIONS AND IMPROVEMENT
Feedback on nonconforming monitoring, site queries concerning quality problems,

customer complaints related to deficient quality and other feedback on quality of EIL’s
deliverables/services, from various other sources shall be monitored for resolution, by
PM and records maintained. Copy of lessons learnt report shall be sent to PDR also.
Head of Environment Division shall ensure detailed analysis of the reasons and
remedial actions. The data shall be systematically analyzed and corrective action taken
by the head of division/department to whom target functional group belongs to, in order
to ensure that the problem do not recur in future projects. Procedure for Feedback,
Corrective Action and Preventive Action - Document No. 5-0000-0130 shall be followed
for this purpose.
31.0 CONTROL OF PROJECT RECORDS
Records shall be stored in a suitable environment to minimize deterioration and to

prevent damage. Records may be stored in electronic or magnetic form also, with due
protection against deterioration and unauthorized access, then handed over to
customer as per contract requirement, or sent to EIL archive for filing, or disposed as
per relevant project procedure. If records are maintained in electronic form, then hard
copy need not be maintained except for vital documents namely contract, change
orders, delivery extensions, deviations, MOM etc.
31.1 The project specific records, which need to be maintained, are listed in project record
matrix.
31.2 STORAGE OF DELIVERABLES/RECORDS DURING PROJECT EXECUTION
Lead engineer shall maintain one set (Hard copy) of their deliverables with their group.
DO under the supervision of PM shall maintain only the records of incoming and
outgoing documents (register). Back up of deliverables shall be maintained on server
or CDs, during production and after final approval.
The documents and records, which are required to be handed over to customer, as per
contract requirements, shall be prepared in the storage medium as desired by the
customer.
31.3 STORAGE OF PROJECT DATA ON CDs AFTER COMPLETION
The data shall be stored in EDMS.
31.4 PROJECT RECORD MATRIX

Document No.
GUJARAT
Activity Storage & Minimum Retention
Record Generated Maintenance Period
Responsibility
Project review Minutes of meeting PM Till project completion
PQP/QMS Attendance sheet PM Till project completion
requirements
awareness
Checking/control Filled in check lists LE Till project completion
of deliverables
Contract Enquiry Document, Proposal - Marketing-till One year after all
Finalization Inputs, Contract Review award of job obligations under the
Report & Signed Contract - PM-during contract is fully
execution discharged.
- Respective
Project Div.
(Head) after
job
completion
Project - Project Schedule, Project/ PM 1 year after obtaining
Management, Functional Review environmental
Implementation & (including review of quality clearance
Monitoring aspects) MOMs, and
Correspondence by
Functional Groups/Project
Milestone list, Functional Planning 1 year after obtaining

Schedules (Summary & Engineer environmental
Discipline wise), Progress clearance
Reports by Planning
Impact - Emission Summary LEs One year after
Assessment - Process Design basis successful obtaining
environmental
clearance.
Impact - List of applicable statutory/ LEs One year after
Assessment regulatory requirements successful obtaining
- Record notes of environmental
Assessment Reviews clearance.
- TBAs, Tender/Contract
inputs, AFC Drwgs., MTOs
etc. by Engineering
- Filled in check lists
Procurement of - List of specialist Agencies - ENV - 1 year after obtaining

specialist in the field of - C&P environmental
services Environmental coordinator clearance

Document No.
GUJARAT
Activity Storage & Minimum Retention
Record Generated Maintenance Period
Responsibility
Management
Request for Quotation/
Tender, Bids Received,
CBA, Recommendation
Surveillance/ Inspection & test records. PM 1 year after obtaining
Inspection at Site environmental
clearance
Corrective action Corrective action request PQM 1 year after obtaining
environmental
clearance
Customer - Customer satisfaction/ - DQR of Two years after
Feedback/ other feedback report by CQA Environment presentation is made to
feedback - Corrective action records Division MRC.
by Div./Dept.

Document No.
GUJARAT
ANNEXURE-I CORPORATE QUALITY POLICY

Document No.
GUJARAT
ANNEXURE II: IDENTIFICATION OF PROCESSES AND THEIR QUALITY MANAGEMENT
Step 1: Identify the processes
Signing the contract between NPCIL and EIL
Providing ¨Technical Inputs for the Study¨ to NPCIL for starting the job.
Carrying out site visit
Procurement of Maps for preparation of TOR (Secondary Data)
Preparing TOR
Preparation of Tender for Environmental Data Collection
Execution of various activities
Step 2 : Identify the procedures and Formats/Check lists
Procedures:
Procedure for preparation of TOR

Procedure for preparation of Tender for Environmental Data Collection
Procedure for execution of various activities
Guidelines:
Guidelines for procurement of maps for preparation of TOR

Guidelines for carrying out Field Monitoring and Supervision
Formats:
Format for request for procurement of maps

Format for verification/validation of maps
Document monitor, Planning statement and Activity monitor.
Checklists:
Checklist for preparation of TOR

Document No.
FOR EIA STUDY FOR MIRTHI VIRDHI NUCLEAR POWER PARK BHAVNAGAR GUJARAT Rev. No. A
Page 23 of 23
ANNEXURE-III: PROJECT ACTIVITY QUALITY PLAN
Sl. Activity / Process Description Procedure Code of Performer Checker / Approver Sampling Plan
No. Number Conformance Reviewer Reviewer Approver
1. Carrying out environmental impact 5-17-41-0040 AERB Job Lead Group 100% Random
assessment studies Guidelines Engineer Engineer Leader Checks
and related
standards
2. Preparation of Terms of Reference for A100-17-41- AERB Job Lead Group 100% Random
EIA study 0010 Guidelines Engineer Engineer Leader Checks
and related
standards and
MOEF
Guidelines
3. Preparation of tender inputs for selection A100-17-41- Job Lead Group 100% Random
-
of baseline data collection agency 0020 Engineer Engineer Leader Checks
4. a) Prediction and Assessment of Impacts 5-1741-0040 Job Lead Group 100% Random
-
Engineer Engineer Leader Checks
b) Preparation of EMP 5-1741-0040 Job Lead Group 100% Random
-
c) Preparation of EIA Reports 5-1741-0040 Job Lead Group 100% Random
-
5. Preparation of technical bid analysis 5-17-41-0050 Job Lead Group 100% Random
-
6. Selection of specialist agencies in the 5-17-41-0070 Evaluation HOD 100% Random
- -
field of environmental management Committee Checks
7. Performance monitoring of environmental 5-17-41-0080 Job Lead Group 100% Random
-
data collection agencies Engineer Engineer Leader Checks
8. Procedure for execution of various A100-17-41- Job Lead Group 100% 100%
-
activities 0030 Engineer Engineer Leader

Documment No.
P
PROJECT QUA ALITY PLAN A100-9-1
1741-1001
FOR
R EIA STUDY F
FOR MIRTHI VIIRDHI NUCLEA
AR POWER PAARK BHAVNAG
GAR GUJARAT Rev. No.A
Page 24
2 of 24
ANN
NEXURE-- IV ORGA
ANOGRA
AM FOR THE
T PROJECT
Mr J K Joshi
EIA C
Coordinator AB
BBREVIATION
NS
PM ‐ Projecct Manager
Mr R
R S Prasad PQM ‐ Project Quality Manager
M
PM
M & PQM FAE ‐ Functtional Area Expert
APC ‐ Air Po
ollution Conttrol
WPC ‐ Wateer Pollution Control
C
Mr Vikram Singh SHWM ‐ Solid waste w &
Lead
d Engineer Hazardous Waste Manaagement
SE ‐ Socio‐EEconomic Aspect
EB ‐ Ecologgy & Bio‐diversity
Mr SSrikumar Mr Maanish Kumar Mr Vinodh Kumarr
Malakar Jaiswal MS
Job EEngineer Job Engineer b Engineer
Job
Mrr P K Goel Mr S V R
M
Mr R
R S Prasad Pro
of. D N Jena D
Dr P A Aze
FAEE ‐ WPQ & Sub
bramanium
FA
AE ‐ APC FAE ‐ SE FAE‐ EB
S
SHWM FA
AE ‐ Noise
emplate No
o. 5-0000-0001-T2 Re
ev. 1 Copyyrights EIL – All rights reserved

PQP

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Document No.

PROJECT QUALITY PLAN A100-9-1741-1001

PROJECT QUALITY PLAN

Tender No.: NPCIL/1000/TF-EIA210/02

0 Issued for Approval DDC DRC

Rev No Date Purpose Prepared by Reviewed by Approved by

CQA Corporate Quality Assurance

Document Drafting Committee Members:

Mr. Srikumar Malakar. Engineer

Review Committee Members:

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

1.0 INTRODUCTION .............................................................................................................. 4

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

2.0 SCOPE AND LIMITATIONS

3.0 CONTROL OF PROJECT QUALITY PLAN

3.1 QUALITY PLAN CONTROL

Project Manager is in-charge of preparation, maintenance and control of the project

3.2 QUALITY PLAN IMPLEMENTATION

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

4.2 PROJECT TEAM

4.3 LEAD ENGINEER

Contractor shall mean an organization/individual/EPC contractor or consortium of

Recipient of services/deliverables supplied by EIL during project execution.

The term will include contractor, supplier, sub-contractor and sub-supplier.

5.0 FLOW DIAGRAM OF PROJECT PROCESSES

6.0 INPUTS FOR PQP

This quality plan is developed in accordance with the following documents:

7.0 REFERENCE DOCUMENTS

Following documents shall be followed/referred by project team members for delivering

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

Procedure No. 5-7700-0020 (Procedure for Project Coordination and Communication)

Procedure No. 5-0000-0030 (Procedure for Design Control)

Procedure No. 5-0000-00040 (Procedure for Control of Documents)

Procedure No. 5-0000-0103 (Procedure for Numbering of Documents and Records

Procedure No. 5-0000-0130 (Procedure for Feedback, Corrective Action and

Procedure No. 5-0000-0003 (Procedure for Monitoring Customer’s Perception)

Standard No. 7-0000-0003 (Standard for preparation of Reports)

Standard No. 6-78-001 (Specification for quality management system requirements

Standard No. 6-78-003 (Specification for Documentation Requirement from Suppliers)

7.2 LIST OF ENVIRONMENTAL DIVISION DOCUMENTS

Procedure No. 5-1741-0040 (Procedure for Carrying out Environmental Impact

Procedure No. 5-1741-0080 (Procedure for Performance Monitoring of Environmental

Guideline No. 8-1741-0090 (Guidelines for assessment of Ground Level

Guideline No. 8-1741-0100 (Guidelines for Characterization of Hazardous waste from

Guideline No. 8-1741-0110 (Guidelines for Review of Vendor Drawings and

Guideline No. 8-1741-0130 (Guidelines for Internal Technical Audit)

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

Procedure No. A100-5-1741-0010 (Procedure for preparation of TOR)

Procedure No.A100-5-1741-0020 (Procedure for preparation of Tender for

Procedure No. A100-5-1741-0030 (Procedure for execution of various activities)

Guideline No. A100-8-1741-0010 (Guidelines for procurement of maps for preparation

8.0 CUSTOMER FOCUS

All contract issues shall be documented.

9.0 QUALITY POLICY

10.0 QUALITY MANAGEMENT SYSTEM PLANNING

In case of a major change in organizational structure, functions and external

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

11.0 PROJECT QUALITY OBJECTIVES

For this project, EIL objectives are:

Customer Delight Provide full knowledge and expertise for the

12.0 RESPOSIBILITIES AND AUTHORITY OF KEY PERSONNEL OF EIL INVOLVED IN

12.1 PROJECT MANAGER

• establish, with assistance from functional departments, a project realization