Procedure for Preparation of Document No.

Technical Bid Analysis 5-1741-0050

Rev. No.2
Page 1 of 5

PROCEDURE FOR PREPARATION OF TECHNICAL BID

ANALYSIS

2 09.07.07 Revised and Reissued DDC DRC HOD

1 14/11/03 Revised and Issued for Implementation DDC DRC HOD

Issued for Implementation (after revising to meet
0 29.07.02 DDC DRC HOD
ISO-9001,2K version requirements)
Approved
Rev. No Date Purpose Prepared by Reviewed by
by

Template No. 5-0000-0001-T1 Rev. 1 Copyrights EIL – All rights reserved

 Procedure for Preparation of Document No.
Technical Bid Analysis 5-1741-0050
Rev. No.2
Page 2 of 5

Abbreviations:

MR - Material Requisition
NIT - Notice Inviting Tender
TM - Technical Memorandum
MOM - Minutes of Meeting
TBA - Technical Bid Analysis

Document Drafting Committee Members:

Mr. J.K.Joshi, Sr. Manager

Mr. Pratap Singh, Manager
Mr. V.K.Sharma, Manager

Document Review Committee Members

Mr. B.B.Lal, AGM

Mr. V. S. Chhaya, AGM
Mr. Susheel Sadh, Sr. Manager

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

 Procedure for Preparation of Document No.
Technical Bid Analysis 5-1741-0050
Rev. No.2
Page 3 of 5

CONTENTS

CLAUSE NO. TITLE PAGE NO.

1. PURPOSE 4

2. SCOPE 4

3. REFERENCES 4

4. DEFINITIONS 4

5. METHODOLOGY & CONTROLS 4

6. DOCUMENTATION AND RECORDS 5

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

 Procedure for Preparation of Document No.
Technical Bid Analysis 5-1741-0050
Rev. No.2
Page 4 of 5

1.0 PURPOSE

This document enumerates the procedure for preparing technical bid analysis
(TBA) of various bids received.

2.0 SCOPE

This document is applicable while evaluating bids received with respect to jobs
related to water treatment, waste water treatment, tertiary treatment plant,
Demineralisation Plant, condensate polishing plants, Environmental Impact
Assessment Studies and others as applicable to Environment Division.

3.0 REFERENCES

3.1 For Bid Evaluation

(i) NIT document or MR including addendum/corrigendum.

(ii) Bids received from bidders /vendors.
(iii) Technical Memorandum and their replies from the bidders.
(iv) MOM with the bidders and records of technical interactions with the
bidders.
(v) Any important communication from the project group, customer or
vendors/contractors having a bearing on the bid evaluation.

3.2 For Approval of TBA

Company guidelines or circulars.

4.0 DEFINITIONS

Nil

5.0 METHODOLOGY & CONTROLS

5.1 The technical part of all the bids will be received by Environment Division from
General Civil Department/Project Division.

For self coordinated jobs (jobs directly undertaken by the Environment

Division), Environment Division shall act as Project Division/Coordinating
Department. Whenever Environment Division is acting as project division, bids
will be received directly and will be distributed to concerned
divisions/departments for review.

5.2 The Technical portion of each bid will be reviewed and compared with the NIT
requirements including Addendum/Corrigendum, if any.

5.3 Technical Memorandum / Queries will be prepared separately for each bid if
required and sent to General Civil / Projects Division.

5.4 For self-coordinated jobs, concerned engineering divisions/departments shall

normally be given their respective part of the bid responses for technical
evaluation by Environment Division.

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved

 Procedure for Preparation of Document No.
Technical Bid Analysis 5-1741-0050
Rev. No.2
Page 5 of 5

5.5 A meeting shall be organised by the General Civil / Projects Division /

Environment Division with all the bidders to discuss the Technical
Memorandum and minutes of meeting (MOM) will be recorded. These MOMs
alongwith Technical Memorandum, if any and their replies shall become the
part of bid responses.

5.6 All concerned engineering divisions/departments shall prepare their technical

bid analysis mentioning the Technical Acceptance or Non-acceptance and send
the same to Coordinating Department.

5.7 Coordinating Department shall prepare the final TBA mentioning the overall
acceptability or non-acceptability of the bidders depending upon bidders
compliance or noncompliance to NIT requirement.

5.8 The TBA will be prepared by the job engineer, same will be checked by lead
engineer and approved by group leader with subsequent approval from
competent Authority as per Company Guidelines.

5.9 Contents of TBA shall be as follows:

5.9.1 Scope of work as per NIT and its compliance/noncompliance by each bidder.

5.9.2 Deviation taken by the bidders, if any.

5.9.3 In case of self-coordinated jobs, statement regarding technical acceptability of

each bidder by the concerned engineering division/department.

5.9.4 In case of self-coordinated jobs, overall acceptability by the Environment

Division depending upon the bidders compliance and deviations taken by them.
For other jobs, statement regarding technical acceptability of each bidder
pertaining to Environment Division.

6.0 DOCUMENTATION AND RECORDS

Nil

Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved