University of Utah Employment Site | Coordinator, Special Events | Print... https://utah.peopleadmin.com/postings/77417/print_preview?job_applica...

Coordinator, Special Events

Announcement

Details
Open Date 05/22/2018

Requisition Number PRN17272B

Job Title Coordinator, Special Events

Working Title Alumni Events Coordinator

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job

No
Code?

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary : 9-5, Monday-Friday, and the occasional night or weekend event.

VP Area Academic Affairs

Department 00029 - External Relations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.50- $17.50

Close Date

Open Until Filled Yes

Job Summary Plans, implements and coordinates various details associated with alumni networking
events, social events, fundraising events, board meetings, and other related activities.
Responsible for coordinating promotion for events with marketing team. May be involved in
location, food, transportation, décor, and programming arrangements

Responsibilities
1. Plans, coordinates and follows through with details such as scheduling and catering for
alumni events, including networking events, social events, fundraising events, board
meetings, and other related activities.
2. Assists with preparation and distribution of promotional materials, letters, emails,
invitations, flyers and website.
3. Performs administrative duties related to alumni events such as ordering event supplies,
equipment, and décor, pay requests, filing, printing orders, travel requests and
reimbursements. Acts as a liaison with vendors. Maintains a budget for each individual event
and monitors financial records for donations.
4. Manages alumni events on-site and provides assistance to attendees.
5. Assists supervisors in evaluating event effectiveness and making adjustments for future

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events.
6. Responds to questions, emails, and phone calls from event attendees with a high level of
customer service.
7. Maintains files, records and a computer database on event details and participants.
This job description is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities and qualifications required of employees assigned to
the job.
Work Environment and Level of Frequency that may be required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
One year administrative/business experience or experience working with and organizing
events, social schedules, conferences, etc., or equivalency; demonstrated human relations
and communication skills; and a commitment to provide excellent customer service required.
45 wpm typing may be required in some departments. Accounting/bookkeeping experience
preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job
as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions
Summary

Additional Information
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed
to diversity in its workforce. In compliance with applicable federal and state laws, University
of Utah policy of equal employment opportunity prohibits discrimination on the basis of race
or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender
identity/expression, veteran’s status, status as a qualified person with a disability, or genetic
information. Individuals from historically underrepresented groups, such as minorities,
women, qualified persons with disabilities, and protected veterans are strongly encouraged
to apply. Veterans’ preference is extended to qualified applicants, upon request and
consistent with University policy and Utah state law.
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Reasonable accommodations in the application process will be provided to qualified
individuals with disabilities. To request an accommodation or for further information about
University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative
Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email:
oeo@umail.utah.edu.

The University is a participating employer with Utah Retirement Systems (“URS”). To be

eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain
new hires are automatically assigned to the URS retirement plan and other employees with
prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of
whether they are hired into a benefit-eligible position or not, individuals who previously
retired and are receiving monthly retirement benefits from URS must notify the Benefits
Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or
(800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or
drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least one year administrative/business experience or experience working with and organizing events,
conferences, etc., or equivalency?

Yes

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No

2. * Indicate your level of experience/expertise in accounting/budgeting for events, conferences, etc.

None
Minimal
Moderate
Extensive

3. Do you have previous work experience in a college/university environment?

Yes
No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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