Communication

Letter Addressed to PRRD:
(3 spaces after the letterhead)

President RODRIGO ROA DUTERTE (Bold) (4th space)
Republic of the Philippines
Malacañan Palace
Manila
(1st space)
Dear Mr. President: (Bold) (2nd Space)
(1st space)
(Starts the Body of the Letter….) (2nd Space)
(From the last line of the last paragraph)

(1st space)
Very respectfully yours, (2nd space)
(1st space) (4 spaces after the closing)
(2nd space)
(3rd space)
(4th space)
(5th space) RONALD M DELA ROSA (Bold)
Police Director General
Chief, PNP
Letter Addressed to PBSA III thru SILG:

Malacañan Palace
Manila
(1st space)
Thru: Secretary ISMAEL D. SUENO (Bold)
Department of the Interior and Local Government
DILG–NAPOLCOM Center
EDSA corner Quezon Avenue
Quezon City
(1st space)
Dear Mr. President: (Bold) (2nd Space)
(1st space)

(1st space)
(2nd space)
(3rd space)
(4th space
Chief, PNP
Page 1 of 9
Letter Addressed to SILG:
Secretary ISMAEL D. SUENO (Bold) (4th space)
Quezon City
(1st space)
nd
Dear Secretary Sueno: (Bold) (2 Space)
(1st space)

(1st space)
Very truly yours, (2nd space)
(2nd space)
(3rd space)
(4th space)
Chief, PNP
Letter Addressed to Chairman, NAPOLCOM:

Chairman ISMAEL D. SUENO (Bold)
National Police Commission
NAPOLCOM Building
West Triangle, Quezon City
(1st space)
Attn: Commissioner ROGELIO T. CASURAO (Bold)
Vice Chairman and Executive Officer
(1st space)
Dear Chairman Sueno: (Bold) (2nd Space)
(1st space)

(1st space)
(2nd space)
(3rd space)
(4th space
Chief, PNP
Page 2 of 9
Letter Addressed to the Senate President:
Senate President AQUILINO “KOKO” PIMENTEL III (Bold)
Senate of the Philippines
Room 606, 6th Floor, GSIS Building, Financial Center
Roxas Boulevard, Pasay City
Dear Senate President Pimentel: (Bold)
(Starts the Body of the Letter….)
Very truly yours,

(4 spaces after the closing)
RONALD M DELA ROSA (Bold)

Chief, PNP
Letter Addressed to a Senator:

Senator RALPH G. RECTO (Bold)
Room 509, 5th Floor, GSIS Building, Financial Center
Dear Senator Recto: (Bold)
Very truly yours,


Chief, PNP
Page 3 of 9
Letter Addressed to the House Speaker:
Speaker PANTALEON D. ALVAREZ (Bold)
Speaker of the House
Room S-217, House of Representatives
Quezon City
Dear Speaker Alvarez: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to a Congressman:

Representive LEOPOLDO N. BATAOIL (Bold)
2nd District of Pangasinan
Room N-507, House of Representatives
Quezon City
Dear Representative Bataoil: (Bold)
Very truly yours,


Chief, PNP
Page 4 of 9
Letter Addressed to a Foreign Dignitary:
His Excellency (Bold)
AMBASSADOR ASIF AHMAD (Bold)
British Embassy of the United Kingdom
120 Upper McKinley Road, McKinley Hill
Fort Bonifacio, Taguig City
Dear Ambassador Ahmad: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to Department Secretary:

Secretary DELFIN N. LORENZANA (Bold)
Department of National Defense
DND Building, Segundo Avenue
Camp General Emilio Aguinaldo
Quezon City
Dear Secretary Lorenzana: (Bold)
Very truly yours,


Chief, PNP
Page 5 of 9
Letter Addressed to other Office:
Undersecretary THOMAS M. ORBOS (Bold)
Officer-In-Charge, Office of the Chairman
Metropolitan Manila Development Authority
MMDA Building, EDSA corner Orense Street
Guadalupe, Makati City
Dear USEC Orbos: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to Undersecretary:

Undersecretary CATALINO S. CUY (Bold)
Undersecretary for Peace and Order
Quezon City
Dear USEC Cuy: (Bold)
Very truly yours,


Chief, PNP
Page 6 of 9
Letter Addressed to the Cardinal (Church Official):
His Excellency (Bold)
MOST REV. LUIS ANTONIO G. TAGLE, D.D. (Bold)
Archbishop of Manila
Residencia del Arzobispo
121 Arzobispo Street, Intramuros 1002
Manila
Your Excellency: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to a Commissioner:

Commissioner ROGELIO T. CASURAO (Bold)
Vice Chairman and Executive Officer
371 Sen. Gil J. Puyat Avenue
Makati City
Dear Commissioner Casurao: (Bold)
Very truly yours,


Chief, PNP
Page 7 of 9
Letter Addressed to Assistant Secretary:
Assistant Secretary ESTER A. ALDANA
Assistant Secretary for Finance, Comptrollership and
Administration and Human Resource
Quezon City
Dear ASEC Aldana: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to an AFP Officer:

GEN. RICARDO R VISAYA
Chief of Staff, Armed Forces of the Philippines
General Headquarters
Camp General Emilio Aguinaldo
Quezon City
Dear Gen. Visaya: (Bold)
Very truly yours,


Chief, PNP
Page 8 of 9
Letter Addressed to Former President of the Philippines:
President FIDEL V. RAMOS (Bold)
Former President of the Republic of the Philippines
RPDEV Main Office
26th Floor, Exportbank Plaza
Corner Sen. Gil Puyat and Chino Roces Avenues
Makati City
Dear President Ramos: (Bold)
Very truly yours,


Chief, PNP
Letter Addressed to any important person:

ANDREA D. DOMINGO (Bold) (4th space)
Chairman and Chief Executive Officer
Philippine Amusement and Gaming Corporation
1330 Roxas Boulevard
Ermita, Metro Manila
(1st space)
Dear Chairman Domingo: (Bold) (2nd Space)
(1st space)

(1st space)
(2nd space)
(3rd space)
(4th space)
Chief, PNP
Note: Please refer to the websites of other government & private offices in the
INTERNET if there are changes in addresses, phone numbers and persons to
be contacted.
Page 9 of 9
Republic of the Philippines Font size 10
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE Font size 11
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City Font size 10
(1st space)
(2nd space)
(3 spaces after the letterhead) (3rd space)
Malacañan Palace
Manila
(1st space)
(2nd space)THRU: Secretary ISMAEL D. SUENO (Bold)
Deaprtment of the Interior and Local Government
Quezon City
(1st space)
Dear Mr. President: (Bold) (2nd space)
(1 space in between) (1st space)
This pertains to the ……. (introduction of the report) (2nd space)
(1 space in between)
Initial investigation revealed ……. (details of the report)
Elements of the ……. (additional details)
For information of the President. (From the last line of the last paragraph)
(1st space)
(2nd space)
(3rd space)
(4th space
Chief, PNP
Republic of the Philippines Font size 10
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
Font size 11
Camp Crame, Quezon City Font size 10
(1st space)
(2nd space)
(3 spaces after the letterhead) (3rd space)
Secretary ISMAEL D. SUENO (Bold) (4th space)
Quezon City
(1st space)
Dear Secretary Sueno: (Bold) (2nd space)
I have the honor to invite the Honorable Secretary to be our Guest of Honor
and Speaker during the … (occasion) …. to be held in front of the PNP National
Headquarters Building, Camp Crame, Quezon City on … (date) ... at 8:00 in the
morning during the traditional Monday Flag Raising Ceremony.
In attendance during the affair will be the PNP Uniformed and Non-Uniformed
Personnel based at the National Headquarters, Camp Crame led by the Chief of the
Philippine National Police, the Command Group, the members of the Directorial Staff
and Directors of the National Support Units.
We look forward to your favorable response, … (contact person/liaison officer)
will personally coordinate with your office in this regard.
It would be a great honor to have you as our Guest of Honor and Speaker to
grace this momentous occasion. (From the last line of the last paragraph)
(1st space)
st
(1 space) (4 spaces after the closing)
(2nd space)
(3rd space)
(4th space)
Chief, PNP
⅛ ⅜ ⅝ ⅞ ⅛ ⅜ ⅝ ⅞
¼ ½ ¾ 1 ¼ ½ ¾ 2
CPNP Letterhead
(CMC Sample Format)
COMMAND MEMORANDUM CIRCULAR

NO.:
SUBJECT : (Subject of the CMC)
TO : See Distribution
DATE : (no date)
¼”
1. REFERENCE/S:
½”
a.
b.
¾”
2. PURPOSE:
This Command Memorandum Circular (CMC) provides the guidelines and

procedures to be undertaken by concerned D-Staff, Offices, and Units…
3. SITUATION:
4. MISSION:
5. EXECUTION:
a. Concept of Operations:
To highlight the promotion of successful applicants in the police service,

the following shall be …
¾”
1) All PCO and PNCO promote…
2) The Police Regional Offices…
b. Tasks:
1) DPRM
1” a) Act as overall OPR in the implementation of this CMC;
b) Issue appropriate orders to effect the promotion…
1 ¼”
c) Direct all PCOs and PNCOs assigned with the…; and
d) Perform other tasks as directed.
2) DL
a) Provide necessary logistical support for the smooth implementation
of this CMC; and
1 ½”
b) Perform other tasks as directed.
1
3) DC
a) Provide necessary fund support in the implementation of the
activity; and
b) Perform other tasks as directed.
4) DPCR
a) Provide an emcee during the ceremony;
(Note: In case there’s a sub-paragraph under paragraph a, the format
should be as follows)
a.1)
1 ½”
a.2)
a.3)
b) Prepare the speech of the Chief, PNP;

b.1) (Note: In case there’s a sub-paragraph under paragraph b.1, the
format should be as follows)
b.1.a)
1 ⅞”
b.1.b)
b.1.c)
b.2)
c) Provide necessary pictorial and video coverage during the

Reception Ceremony for general information dissemination;
d) Coordinate with the media to cover the ceremony; and
e) Perform other tasks as directed.
c. Coordinating Instructions:
1) Chiefs of Offices/Units are directed to submit a report to this
Headquarters (Attn: DPRM) on the conduct of the pinning of ranks on
February 2, 2016;
2) Chiefs of Offices/Units are hereby directed to strictly observe and
implement this Directive; and
3) Lateral coordination is encouraged to ensure this project’s success.
6. EFFECTIVITY:
This CMC shall take effect immediately.
RONALD M DELA ROSA

Chief, PNP
Distribution:
Command Group ADIG, IAS
D-Staff RDs, PROs
P-Staff DDs, NCRPO
Dirs, NSUs
2
⅛ ⅜ ⅝ ⅞ ⅛ ⅜ ⅝ ⅞
¼ ½ ¾ 1 ¼ ½ ¾ 2
CPNP Letterhead
(PNP MC Sample Format)
Date
PNP MEMORANDUM CIRCULAR

NO.:
REVISED NUMERICAL DESIGNATION OF PNP MANUALS

¼”
1. REFERENCE/S:
½”
a. Numerical Designation of PNP Manuals dated December 26, 1994.
b. Doctrine on PNP Issuances dated June 27, 1994; and
¾”
c. SOP No. 2011-008 Guidelines in the Preparation, Publication and
Distribution of PNP Manuals, and Other Doctrines dated November 21,
2011.
2. RATIONALE:
This Memorandum Circular (MC) provides the guidelines and procedures to

be undertaken by concerned D-Staff, Offices, and Units……….
3. SITUATION:
After the creation of the PNP as the new law enforcement organization
separate and distinct from the AFP, the numerical designations of the defunct PC/INP
manulas/publications were amended………..
4. PURPOSE:
To provide and establish a standard for the numerical designation of

approved PNP manuals published……..
5. DEFINITION OF TERMS:
a. Complimentary Manual – formulated jointly by two or more

bureaus/agencies/organizations in order to effect a certain operation……
b. Ethical Doctrine – defines the fundamental principles governing the rules
of conduct, attitude, behavior; and ethical norms of the PNP.
c. Functional Manuals or Administrative and Operations Manual (AOM) –
provides guidance for routine operational and administrative functions of
each unit……
6. GUIDELINES:
a. Procedures: (indicate procedures if there are any)
b. General Guidelines:
1) For purpose of identification, documentation, retrieval of information,
and reference published hereunder…..
a) For PNP Doctrines (PNPM-D-0)
Page 1 of 2
a.1) Fundamental Doctrine - PNPM-D-1
a.2) Operational Doctrine - PNPM-D-2
a.3) Functional Doctrine - PNPM-D-3
b) For the Directorial Staff

b.1) Directorate for Personnel and Records Management - DPRM-
DS-1
b.2) Directorate for Intelligence - DI-DS-2
b.3) Directorate for Operations - DO-DS-3
b.4) Directorate for Logistics - DL-DS-4
b.5) Directorate for Plans - DPL-DS-5
c) For Personal Staff

c.1) PNP Internal Affairs Service - PNPIAS-PS-1
c.2) Public Information Office - PNPPIO-PS-2
2) Numerical designation for all PNP Manuals issued/published by the

office/unit concerned …………
a) Philippine National Police Manual
b) Publishing Office/Unit
c) Level of Office/Unit
3) The PNP Doctrine has the numerical designation. Each type shall
bear its assigned number followed by year published, the office
publishing……
c. Responsibilities: (indicate tasks of concerned offices/units if there are any)
7. REPEALING CLAUSE:
This Memorandum Circular rescinds the memorandum on Numerical

Designation dated December 26, 1994.
8. EFFECTIVITY:
This MC shall take effect after 15 days from filing a copy thereof at the UP
Law Center in consonance with Section 3, Chapter 2, Book VII of Executive Order 292
otherwise known as the “Revised Administrative Code of 1987,” as amended.
RONALD M DELA ROSA

Chief, PNP
Distribution:
Command Group
D-Staff
P-Staff
Dirs, NSUs
Page 2 of 2
⅛ ⅜ ⅝ ⅞ ⅛ ⅜ ⅝ ⅞
¼ ½ ¾ 1 ¼ ½ ¾ 2
CPNP Letterhead
(SOP Sample Format)
Standard Operating Procedure

Number _____
(Title of SOP)
¼”
1. REFERENCES:
½”
a. Republic Act Number ….;
b. Presidential Decree 1445 ….; and
¾”
c. PNP Standard Operating Procedure ...
2. BACKGROUND:
a. Petroleum, Oil and Lubricant (POL) ……..;
b. In previous years, …….;

1) The bulk price ……;
2) Procuring units …..;
3) GSS charge five percent (5%) …..; and
4) Inconvenience in the withdrawal ….
c. In this regard, it is deemed necessary to devise …...
3. PURPOSE:
This Standard Operating Procedure (SOP) shall prescribe the system in

the management and utilization of ….
4. SCOPE of APPLICATION:
5. DEFINITION OF TERMS:
a. Depository Service Station – Any gasoline …..

b. Fleet Card – A fleet card is …..:
1) Operator Card (Positional Card) – The operator ….;
1”
2) Admin Card – The Admin ….;
3) Operational Card – The operational …..; and
4) Vehicle Card – The vehicle …..
(Note: In case there’s a sub-paragraph under paragraph 4), the
format should be as follows)
a)
1 ¼”
b)
c)
6. POLICIES:
Page 1 of 2
7. PROCEDURES:
8. RESPONSIBILITIES:
a. DL
1) Responsible for the program, processing, and allocation of POL
funds of the PNP Central Office;
1 ¼”
2) Issue Supply Directive for POL ….; and
3) Indorse POs, vouchers and approves Delivery Advices.
b. DC
1) Issue corresponding NFA to LSS based on the POL Supply
Program or Supply Directive from DL; and
2) Process payments of purchased POL supplies.
c. LSS
1) Prepare a POL program for the ….; and
2) Implement POL procurement based ….
9. SANCTIONS:
10. REPEALING CLAUSE:
¾”
All other SOPs, directives, and issuances contrary to this Standard
Operating Procedure are hereby rescinded.
11. EFFECTIVITY:
This SOP shall take effect after 15 days from filing a copy thereof at the
UP Law Center in consonance with Section 3, Chapter 2, Book VII of Executive
Order 292 otherwise known as the “Revised Administrative Code of 1987,” as
amended.
RONALD M DELA ROSA

Chief, PNP
Page 2 of 2
⅛ ⅜ ⅝ ⅞ ⅛ ⅜ ⅝ ⅞
¼ ½ ¾ 1 ¼ ½ ¾ 2
(Memo sample format)
MEMORANDUM
FROM : TCDS
SUBJECT :
DATE :
¼”
1. References:
½”
¾”
a. Civil Service Commission Memorandum Circular No. 10, s. 2006 dated
April 17, 2006; and
1”
b. Civil Service Commission Resolution No. 060231 dated February 1,
2006.
2. This has reference to the new guidelines and prescribed format on the
filing and submission of the Statement of Assets, Liabilities, and Net Worth…
3. It has been recalled that for Calendar Year 2007, all government
employees were required to submit their SALN & DBIFC using BASELINE
Declaration (BD)…
4. For CY 2016, the statement shall be the employee’s SALN & DBIFC using
the Annual Declaration Form (Incl “A”). However, PNP personnel…
5. The SALN & DBIFC shall be accomplished in triplicate, of which two (2)
copies must be submitted to your respective C, RPHRDDs…
6. Additionally, please be guided by the following rules, guidelines, and

procedures for the filing of Statement of Assets, Liabilities, and Net Worth and
Disclosure of Business Interests and Financial Connections (SALN & DBIFC):
¼”
a. Filing and Submission of SALN & DBIFC:
¾”
1) All PNP personnel shall file under oath their SALN & DBIFCs with
1”
their respective Chief or Head of the Personnel/Administrative
Office, as follows:
a) Within 30 days after assumption of office, statements of which
1 ¼”
must be reckoned as of his/her first day of service;
b) On or before April 30 of every year thereafter, statements of
which must be reckoned at of the end of the preceding year; and
1 ½” c) Within 30 days after separation from the service, statements of
which must be reckoned as of his/her last day of service.
2) PNP personnel are strictly required to fill in all applicable
information and/or make a true and detailed statement in the SALN
& DBIFC.
b. Duties of the Personnel/Administrative Officer:
1) Upon receiving…
2) The personnel/Administrative Officer shall submit…
a) List of Personnel who have filed their SALN & DBIFC with
complete data:
1 ½”
a.1)
a.2)
a.3)
b) List of Personnel who have filed their SALN & DBIFC but with
incomplete data; and
c) List of personnel who have not filed their SALN & DBIFC.
7. For strict compliance, guidance, and widest dissemination.
RAMON C APOLINARIO
Police Deputy Director General
Distribution:
D-Staff ADIG, IAS
P-Staff RDs, PROs
Dirs, NSUs DDs, NCRPO
Copy Furnished:
CPNP
TDCA
TDCO
SPA to SILG
⅛ ⅜ ⅝ ⅞ ⅛ ⅜ ⅝ ⅞
¼ ½ ¾ 1 ¼ ½ ¾ 2
(Memo sample format)
MEMORANDUM
FROM : TCDS
SUBJECT : Retirement Honors for PDDG ….
DATE :
¼”
1. References:
½”
a. LOI Salamat Kapatid dated April 1, 2001; and
b. General Order No. 1951 dated September 22, 2013.
¾”
2. PDDG …., TDCO will optionally retire from the police service on May 21,
2016. Hence, retirement honors will be rendered to him during the Flag Lowering
Ceremony on May 16, 2016 (Friday) at 4:00 PM in front of the NHQ, PNP Bldg.
3. In this regard, the following are enjoined to attend the retirement honors
for PDDG …:
a. Command Group;
b. D-Staff, Deputies and Ex-Os;
c. Dirs, Deputies and CDS, NSUs;
d. AIG, IAS;
e. C, FED; C, SAGSD; C, NOC; C, PIO and C, HRAO;
f. C, WCPC; CS, PMO and DTFC, AIDSOTF; and
g. PCOs, PNCOs and NUPs from OTDCO.
½” 4. Tasks:
a. DPRM
¾”
1”
1) Designated OPR for the activity;
2) Coordinate with TDCO for other details of the retirement honors;
3) Prepare the program for the retirement ceremony including the
Turn-Over of Office of TDCO, in case it will be held simultaneously
on the same date, in coordination with OTDCO;
4) Detail Police Host for the honoree’s arrival honors in coordination
with TDCO for the preferred Officer;
5) Provide appropriate awards and medals for the honoree;
6) Provide streamers for the Retirement Ceremony and Turn-Over of
Office of TDCO, in case it will be held simultaneously on the same
date, to be displayed at the PNP Heritage Park and at the PNP
Multi-Purpose Center;
7) Plan for the Turn-over of Office of TDCO if it will be held
simultaneously on the same date;
8) Detail parading elements for the retirement honors of PDDG …, in
coordination with DHRDD and HSS. Ensure their attendance during
the rehearsals and actual ceremony;
9) Plan the activity, including coordinating conference/s to iron out
respective tasking of offices/units and thresh out possible problems
for the successful conduct of the activity;
10) Prepare the seating arrangement in front of the NHQ, PNP Bldg
and at the MPC, in case of inclement weather, in coordination with
SDS;
11) Supervise the rehearsals and …. ; and
12) Perform other tasks as directed.
b. OTDCO
1) Provide the Office Symbol for the Turn-over of Office in case it will
be held simultaneously on the same date;
2) Prepare the giveaways for the guest during the testimonial dinner;
3) Prepare the guest list and invitation, in coordination with DPRM;
4) Prepare the Program for the Testimonial Dinner;
5) Direct Chief Clerk of OTDCO and two other PNCOs ….; and
c. DPCR
1) Prepare the narration for PDDG …. to be read by the emcee during
the trooping the line in coordination with ADMO, OTDCO;
2) Prepare mobile van to cover the retirement ceremony; and
d. DC
1) Provide fund support for the activity; and
e. DHRDD
1) Designated OPR for the retirement of PNP Badge;
2) Prepare the script for the retirement of PNP Badge of Honor to be
read during the ceremony;
3) Ensure that the retirement ceremony is ….; and
f. DL
1) Provide memento (gallery of awards) for the honoree;
2) Provide Command Gift for the honoree;
3) Provide bouquet of ….; and
g. SDS
1) Supervise the activity; and
h. HSS
1) In charge of the physical arrangement of the venue;
2) Provide podium, chairs, and tent in front of NHQ, PNP Bldg;
3) Provide movable steel pole for the lowering of personal flag in front
of the NHQ PNP Bldg.;
4) Provide parking areas for guests/visitors of the honoree;
5) Coordinate with OTDCO for the preferred catering of TDCO to
provide dinner good for 400 persons to be served at the MPC,
chargeable against Agency Reserve Fund;
6) Provide snacks good for 50 persons to be served at the Star
Officers’ Lounge while waiting for the start of the ceremony
chargeable against Agency Reserved Fund;
7) Coordinate with OTDCO for the preparation of the ….;
8) Install PAS at the NHQ, PNP Bldg. and at the MPC;
9) Provide wireless microphone for the ….; and
i. CES
1) Assist HSS in the operation of PAS;
j. CHS
1) Detail Chaplain to render invocation during the retirement
ceremony and to officiate the mass at the ...; and
k. PIO
1) Designate emcees for the retirement ceremony and testimonial
dinner;
2) Provide video/photo coverage; and
5. Coordinating Instructions:
a. Uniform: Honoree and Police Host - Ceremonial Blue
PCOs, PNCOs, and NUPs - Uniform of the Day
b. Detailed Emcees are required to attend the scheduled rehearsals;
c. In case of inclement weather, the ceremony will be held at the MPC;
and
d. Lateral coordination is highly encouraged.
RAMON C APOLINARIO
Police Deputy Director General
Distribution:
D-Staff
P-Staff
Dirs, NSUs
ADIG, IAS
Copy Furnished:
CPNP
TDCA
TDCO
STYLE GUIDE
Modified November 15, 2016
1. LETTER
a. Letterhead

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
Camp Crame, Quezon City
NOTE: Do not include the PNP and NHQ logos. Do not spell out the “PNP” in the “Office of
the Chief, PNP.” The flag should be centered. Use ARIAL font.
b. Addressee and Salutation
1) (PRESIDENT)
President RODRIGO ROA DUTERTE (bold)

Malacañan Palace
Manila
Thru: Secretary ISMAEL D. SUENO (bold, dotted)

DILG-NAPOLCOM Center
Quezon City
Dear Mr. President:
NOTE: “Malacañang Palace” refers to Malacañang compound, while “Malacañan Palace”

refers to the Office of the President. Also, all correspondence to the President regarding
official policing matters must go “Thru” the SILG. Please provide two (2) copies: one for the
President and one for the SILG.
2) (VICE PRESIDENT)
Vice President MARIA LEONOR G. ROBREDO (bold, dotted)
Quezon City Reception House
100 11th St., Bargy. Mariana
New Manila, Quezon City
Dear Vice President Robredo:
NOTE: The Office of the Vice President (staff, media relations, etc.) is now officially
located at the Quezon City Reception House..
3) (SENATORS)
Senator RALPH G. RECTO
Room 508 5th Floor, GSIS Building, Financial Center
Dear Senator Recto:

Page 2 of 13
4) (Representative)
Representative LEOPOLDO N. BATAOIL
2nd District of Pangasinan
Room N-507, House of Representtaives
Quezon City
Dear Representative Bataoil:
5) (SILG)
Secretary ISMAEL D. SUNEO (bold, dotted)
Quezon City
Dear Secretary Sueno:
6) (CHAIRMAN, NAPOLCOM)
Chairman ISMAEL D. SUNEO (bold, dotted)
NAPOLCOM Building
West Traingle, Quezon City
Dear Chairman Sueno:
7) (UNDERSECRETARIES / ASST. SECRETARIES)

Undersecretary CATALINO S. CUY (Bold)
Undersecretary for Peace and Order
Quezon City
Dear USEC Cuy:
or
Dear ASEC CUY: (sample only)
8) (OMBUDSMAN)
Ombudsman CONCHITA CARPIO MORALES
Ombudsman Building, Agham Road
North Triangle, Diliman, Quezon City
Dear Ombudsman Carpio Morales:
9) (MAYORS)
Mayor HERBERT M. BAUTISTA
Quezon City Hall, Elliptical Road
Quezon City
Dear Mayor Bautista:
Page 3 of 13
10) (BARANGAY OFFICIALS)
Chairman DOMINIC P. FLORES
Barangay Pansol
Quezon City
Dear Chairman Flores:
11) (ARCHBISHOPS)
His Excellency
MOST REV. LUIS ANTONIO G. TAGLE, D.D.
Archbishop of Manila
Residencia del Arzobispo
121 Arzobispo Street, Intramuros
Manila
Your Excellency:
12) (PARISH PRIESTS)

REV. FR. MARLOU LEMAIRE
St. Peter Parish
New Capitol State 1, Commonwealth Avenue
Quezon City
Dear Reverend Father Labiao:
13) (AMBASSADORS)
His Excellency
AMBASSADOR ASIF AHMAD
British Embassy of the United Kingdom
120 Upper McKinley Road, McKinley Hill
Fort Bonifacio, Taguig City
Dear Ambassador Ahmad:
14) (CONSUL GENERALS)

Consul General MARIO LOPEZ DE LEON, JR.
Philippine Consulate General New York
556 Fifth Avenue, New York, NY 10036
Dear Consul General De Leon:
15) (AFP/PNP/BJMP/BFP) *including retired personnel

PCSUPT VAN D. LUPSO (Ret)
Chairman/President
Philippine National Police Retirees Association, Inc.
Basement, PNP Multi-Purpose Center
Camp Crame, Quezon City
Dear PCSUPT LUSPO:
NOTE: For consistency of style, the names of PNCOs should be in UPPERCASE

letters ONLY in the addressee line of a letter. They will resume their normal case
style in the main body of the text.
Page 4 of 13
16) (PNCOs) *including retired personnel
PO1 RAYMOND C BALLESTEROS
Station 12-Kamuning
Quezon City Police District
Dear PO1 Ballesteros:
NOTE:
Middle initials and name suffixes (JR., SR.) are all dotted except for the POLICE and
MILITARY personnel. (e.g. PDG RONALD M DELA ROSA)
Exception: PNP, BJMP, BFP ranks (PINSP, PSUPT, PDIR, F/DIR, J/CSUPT – Not dotted)
Official titles that may be appended to the name:

a. Military ranks (GEN., COL., PSSUPT, etc.)
b. Law and doctoral degrees (ATTY. and DR.)
c. Royal titles (KING, QUEEN, etc.)
d. Religious titles (FR., REV., ARCH., POPE)
For the sake of brevity, “MR.” and “MS.” should be used only in SALUTATION and should be
omitted in the addressee line.
17)
ELNORA A. VELASCO
Head, DILG Central BAC Secretariat
Quezon City
Dear Ms. Velasco:
Use “Chairperson” NOT “Chairman” to address women holding leadership positions in an

organization.
18)
Chairman ERINEO S. MALIKSI
Philippine Charity Sweepstakes Office
PCSO Main Office, PICC Secretariat Building, CCP Complex
1307 Roxas Boulevard, Pasay City
Dear Chairperson Maliksi:
NOTE:
Avoid “Greetings!” and “Peace on Earth” to start an official letter. The first paragraph
should be what the letter is about. Relatedly, avoid using “With my warm/warmest
regards” and “Thank you. God bless!” to close a letter especially if the content is about
crimes, violence, and official policing matters. It’s best to use this line for personal letters and
if the content brings good news.
c. Closing
Very respectfully yours = for the President

Very truly yours = for everyone else
Page 5 of 13
d. Signatory
RONALD M DELA ROSA (bold)

Chief, PNP
NOTE:
 The name of the CPNP should be in bold font. Do not add “Ph.D.” to the name of the
CPNP. Do not spell out “PNP” in the last line.
 Signatory shall be written in full (first, middle and last) without the official titles and
eligibilities which are appended to the name.
2. GRAMMAR
a. Subject-Verb Agreement
Generally, subjects linked with and are plural. However, in some instances, two linked units
may be viewed as either a combination (and therefore singular) or as separate units (and
therefore plural):
Ham and eggs is my favorite breakfast

Ham and eggs are high in cholesterol
Peace and order is the agenda of the conference.
If the noun phrases are introduced by each and every, the subject is singular. Relatedly, the
noun following these adjectives must be singular.
Every PNP office and unit is directed to participate.

Each personnel (WRONG)
All personnel (CORRECT)
When a singular subject is linked to another subject with together with, including,
accompanied by, in addition to, as well as, and with, the subject is still singular.
The CPNP, as well as TDCO, is going to attend the conference.

The DPCR, together with the PCRG, is launching the campaign today.
The Chief of Police with his 35 personnel patrols the area.
b. That/Which/Who
THAT is used for a restrictive clause which is part of a sentence that you can’t get rid of
because it specifically restricts some other parts of the sentence.
WHICH is for a nonrestrictive clause, which is something that can be left off without
changing the meaning of the sentence. You can think of a nonrestrictive clause as simply
additional information.
e.g.
This is in reference to the shooting incident that transpired on February 8, 2016.
The shooting incident, which was unfortunate, transpired on February 8, 2016.
I met with the CPNP who was very gracious. – WRONG

(Without a comma before “who,” the statement would mean that there is another
CPNP lurking around Crame, who is not very gracious.)
I met with the CPNP, who was very gracious. – CORRECT
Page 6 of 13
WRONG:
The DPCR that was tasked to handle the project released the information.
(The use of “that” would indicate that there are more than one DPCR in the PNP.)
CORRECT:
The DPCR, which was tasked to handle the project, released the information.
c. Transitive Verbs
Transitive verbs should be followed by objects (nouns), NOT by prepositions:
REQUEST for
DEMANDED for
DISCUSSED about
CONSIDERED as
ORDERED for
EXAMPLE:
The undersigned respectfully requests the presence of the Chief, PNP.
But,
If “request” functions as a noun
They made a request for the immediate release of the suspect. -OK
3. SPELLING
Use U.S. English for all texts (Refer to the latest version of Merriam-Webster’s Dictionary)
 analyze
 center
 program
 realize
 toward
4. PREPOSITIONS
on – for days, specific dates, and occasions

(on Monday, on Christmas, on September 29, 1983)
– to talk about the surface

(Her bag is on the table.) – meaning on top of the table
in – for weeks, months, years, parts of the day (except at night), and seasons
(in January, in 1998, in week 6, in the morning, in summer)
– to talk about the place or point/space itself
(There is a mosquito in the room.)
(The suspect was arrested in Barangay Pansol.)
(The suspect was shot in the head.)
at – to indicate a specific place/address

(I was waiting at the airport.)
(The suspect was waiting for the victim at the corner of Pasong Tamo and Ayala
Avenue.)
Also,
Page 7 of 13
He was detailed TO/assigned TO the PPSC.
It resulted IN
The OPR in the implementation
They proceeded TO
In compliance WITH
In accordance WITH
conform WITH
In support OF
on behalf (representative of) “On behalf of the PNP, I thank you all for attending this
meeting.”
in behalf (for the benefit of) “We are raising funds in behalf of the typhoon victims.”
responsible for
guidelines for
procedures for
taken care of
with regard
The meeting was presided over by CPNP.
5. PUNCTUATION
a. Use comma before AND when enumerating three or more items for clarity:
WRONG - (e.g. I would like to thank my parents, Joy and God.)

CORRECT - (e.g. I went to the Department of Health, Department of Education, and
Department of Trade and Industry)
b. Use semi-colon ONLY when necessary and NOT as a substitute for commas:
(e.g. The following suspects were arrested: Juan dela Cruz, Pedro Penduko, Juan Tamad,
and Islaw Kalabaw.) NOT The following suspects were arrested: Juan dela Cruz; Pedro
Penduko; Juan Tamad; and Islaw Kalabaw.
c. Do not use periods for abbreviated units of measurement. Also, use lowercase letters
and do not add an “s” to make the unit plural. Exception: pounds (lbs):
g (grams) m (meters) W (watts) in (inches)
kg (kilograms) km (kilometers) kW (kilowatts) oz (ounces)
d. Others
1) caliber .45 pistol/ammunition (dotted without “mm”) BUT caliber 45mm
pistol/ammunition
2) 9mm pistol/ammunition
3) No comma after e.g. and i.e.
4) et al. (no period after et, with period after al)
5) Use of apostrophes after an acronym is discouraged (rules of the PNP NOT
PNP’s rules, instructions of the SILG NOT SILG’s instructions)
6. HYPHENATION
*To check whether a compound noun is two words, one word, or hyphenated, please consult
the latest version of Merriam-Webster’s Dictionary.
a. Phrases that have verb, noun, and adjective forms should appear as separate words
when used as verbs and as one word when used as nouns or adjectives.
Page 8 of 13
e.g.
The engine will eventually break down. (verb)
We suffered a breakdown in communications. (noun)
Please clean up your room. (verb)
b. Generally, hyphenate between two or more adjectives when they come before a
noun and act as a single idea.
e.g.
friendly-looking man
(compound adjective in front of a noun)
friendly little girl
(not a compound adjective)
brightly lit room
(Brightly is an adverb describing lit, not an adjective.)
c. When adverbs not ending in -ly are used as compound words in front of a noun,
hyphenate. When the combination of words is used after the noun, do not hyphenate.
e.g.
The well-known actress accepted her award.
Well is an adverb followed by another descriptive word. They combine to form one
idea in front of the noun.
The actress who accepted her award was well known.
Well known follows the noun it describes, so no hyphen is used.
A long-anticipated decision was finally made.
He got a much-needed haircut yesterday.
His haircut was much needed.
d. Hyphenate all compound numbers from twenty-one through ninety-nine.

e.g.
The teacher had thirty-two children in her classroom.
Only twenty-one of the children were bilingual.
e. Hyphenate all spelled-out fractions.
e.g.
You need one-third of a cup of sugar for that recipe.
Other phrases:
2-year limit NOT two (2) year limit

at large (not hyphenated)
cause-oriented group
crime-free community
crime-prone areas
data-gathering procedure
drug-related cases
kidnap-for-ransom
land-based operations
police-community relations
police-to-population ratio
quick-impact projects
riding-in-tandem criminals
state-of-the-art equipment (Also, the equipment is state-of-the-art)
third-level position
7. UPPERCASE / LOWERCASE
Bicol region
Page 9 of 13
Ilocos region
Four Thousand Pesos (preferred) or

four thousand pesos (but consistent within a text and NOT ALL CAPS)
The government of the Philippines but

The Philippine Government
law enforcement agency

local government units
8. FIGURES
Four Thousand Pesos (preferred) or

four thousand pesos (but consistent within a text and NOT ALL CAPS)
9. ABBREVIATIONS
No./no. = number; NOT Nr./nr.
caliber NOT cal.
a.k.a. NOT alias or other pseudonym
10. OTHERS
When referring to time, it is best to round off by intervals of 5-10 minutes.

(e.g. At about 10:40 PM, the suspect robbed the house. NOT “At about 10:47 PM, the
suspects robbed the house.”)
Do NOT use “the” with acronyms that are “pronounceable” (e.g. NAPOLCOM, PAG-ASA,
MERALCO)
Use “the” for other acronyms that are pronounced by the letter (e.g. PNP, DSWD, DILG)
(e.g. “According to NAPOLCOM, the PNP is doing a great job.”)
an MOA (em-oh-ay), an MOU
DATE format: September 9, 2014 NOT 9 September 2014 or September 09, 2014
When slant is used, no space before and after (office/unit … NOT office / unit …, we/I
would like to … NOT we / I would like to …).
Use “to wit” in legal form only.
Use practise when used as a verb, practice when used as a noun. Similar with advise –
verb and advice – noun.
Alfonso B. Henares NOT Alfonso Henares y Baldoz
11. VOCABULARY (*To be updated regularly)
Barangay and Brgy. are allowed; but BE CONSISTENT within a text, although the full word if
preferred
counterterrorism
CPNP (no comma)
database (one word)
every day (each day); everyday (ordinary)
Page 10 of 13
Hong Kong (two words)
member country (not hyphenated)
onboard
ongoing NOT on-going
turn over NOT turn-over
in front NOT infront
in charge NOT incharge
aforementioned/aforesaid/foregoing NOT abovementioned
“PM/AM” (preferred) and “a.m./p.m.” are allowed but only if the use is CONSISTENT within a
text
Ph.D. (no space)
proactive (not hyphenated)
request letter (not “letter request”) BUT “letter of request” is OK
Vice Chairman, Vice President (not hyphenated)
shootout NOT shoot-out
NUP NOT NUPs (refers to personnel-mass noun)
Collective nouns and mass nouns DO NOT have a plural form:
ammunition
baggage
equipment
furniture
infrastructure (pluralized in special cases)
jewelry
luggage
training
armament
12. ENUMERATION
Use either numbers or letters for enumeration and keep consistency within a text. Do not mix
them up:
1., 2., 3. or
1.
2.
3.
Or
a., b., c. or
a.
b.
c.
13. OTHER STYLE ISSUES
a. Bold Font
Page 11 of 13
Avoid using bold font in combination with italics, quotation marks, and uppercase
letters to emphasize a word, phrase or sentence. Choose one style and be
consistent.
e.g.
The suspects Elmer Cruz and Richard Santos were arrested this morning.
The suspects Elmer Cruz and Richard Santos were arrested this morning.
NOT:
The suspects “ELMER CRUZ” and “RICHARD SANTOS” were arrested this
morning.
b. Italics
Titles of books, magazines, newspapers, plays, movies, artworks, and musical

compositions are always in Title Case and set in italics.
e.g.
J. R. R. Tolkien’s The Lord of the Rings
reading the Philippine Daily Inquirer
c. Quotation Marks
1) Titles and subjects of memorandum circulars, executive orders, Letters of

Instructions, and newspaper and magazine articles are set in Title Case and
enclosed in quotation marks.
e.g.
She dedicated the song “The Wind Beneath My Wings” to her husband.
LOI “Tamang Bihis”
Oplan “Sita”
Memorandum Circular No. 2012-14344 with subject “Love Is Blind”
Executive Order 52 “National Feeding Program”
Executive Order No. 226 series of 2003 entitled “Institutionalizing the Patrol
“117” as a Nationwide Hotline Number”
2) Periods and commas always go inside quotation marks, even inside single
quotes.
e.g.
The sign changed from "Walk," to "Don't Walk," to "Walk" again within 30
seconds.
She said, "Hurry up."
She said, “He said, ‘Hurry up.’”
3) Use single quotation marks for quotes within quotes. Note that the period goes
inside all quote marks.
e.g.
He said, "Danea said, 'Do not treat me that way.’"
d. Pagination
All documents (CMCs, MOAs, MOUs, Memorandum Circulars, etc.) that have more
than two pages must have page numbers, EXCEPT letters, and memos.
Page 12 of 13
14. Others
Please be informed and For information of (redundancy)

Once the “please be informed” phrased is used in the previous paragraph, the “for the
information” phrase should no longer be used.
Philippine National Police (PNP) and other acronyms (should be abbreviated in the first
instance if it will be used again in the succeeding paragraphs otherwise, do not).
When referring to numbers 1 to 10, write only in words (e.g. one caliber .45 pistol). When
referring to numbers 11 or more, write the numerical figures only (e.g. 25 caliber .45
ammunition, 65 rounds, 85 PNCOs) (exception for legal documents).
However, Don’t mix-and-match digits and words unless required for purposes of clarity and
Don’t start a sentence with digits.
Page 13 of 13

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Letter Addressed to PRRD:

(3 spaces after the letterhead)

(From the last line of the last paragraph)

Letter Addressed to PBSA III thru SILG:

(From the last line of the last paragraph)

(From the last line of the last paragraph)

Letter Addressed to Chairman, NAPOLCOM:

(From the last line of the last paragraph)

Dear Senate President Pimentel: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to a Senator:

Dear Senator Recto: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Dear Speaker Alvarez: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to a Congressman:

(3 spaces after the letterhead)

Dear Representative Bataoil: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Dear Ambassador Ahmad: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to Department Secretary:

Dear Secretary Lorenzana: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Dear USEC Orbos: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to Undersecretary:

Dear USEC Cuy: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Your Excellency: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to a Commissioner:

(3 spaces after the letterhead)

Dear Commissioner Casurao: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Dear ASEC Aldana: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)

Letter Addressed to an AFP Officer:

Dear Gen. Visaya: (Bold)

(Starts the Body of the Letter….)

Very truly yours,

RONALD M DELA ROSA (Bold)