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Early or Late coming and generation OT by Version 5

T555Z
created by Woody Nguyen on Mar 2, 2013 1:46 PM, last modified by Woody Nguyen on Jun 1, 2013 2:12 PM

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I. Purpose
In order to deeply understand Time Schema, this document will guide you how to check early/ late coming and
generate Overtime by configuration in T555Z.

II. Solution
1. Checking early/ late coming
First, you have to get Start Working Time in Planned Working Time (IF0007) of employee. Creating PCR ZSWT

HRS=SNTB Start of normal working hours => Time type 9000 will hold this value - Start Working
Time of employee.

After having start working time, comparing it with first check in (clock in) as in PCR ZE/L

HRS=PBEG it's the first check in.

HRS-D9000 minus first check in with start working time holded in Time Type 9000
HRS?0 comparing with 0.
Who comes early, Time Type 9002 (Early coming) will be updated.
Otherwise, Time Type 9003 (Late coming) will be updated.
Now merging 2 new PCRs into Time Schema ZM00 (it's copied from standard Time Schema TM00).
2. Generation Overtime
In the Time Type Determination view (V_T555Z), you define which time types and processing types the
TIP entries are assigned, based on the time identifier and the pair type:
Pair type 0: Unrecorded times
Pair type 1: Attendances from time postings and planned pairs
Pair type 2: Absences (infotype 2001)
Pair type 3: Attendances (infotype 2002) and off-site work postings
Calculation Overtime bases on Clock in / out, so you have to configure with Pair type 1

In order to understand, look at processing in Time Schema with Function TIMTP (Assign time type to time pair)
Inputting:
Planned Working Time: 09:00 - 17:00 (Break from 13:00 - 14:00)
Time Events: clock in on 08:00 and clock out on 19:00
After processing with TIMTP (basing configuration on T555Z), results are:

How it processes? because the meaning of all ID in T555Z (from 01 to 09)

01 = Overtime, unapproved (outside of planned working time)
02 = Fill time (during planned working time, without core times)
03 = Core time
04 = Core time break
05 = Fill time break
06 = Paid break
07 = Unpaid overtime break (infotype 2005)
08 = Paid overtime break (infotype 2005)
09 = Overtime break
=> from 08:00 to 09:00 (before start working time, ID's 01), 1 hour Overtime will be assigned into Time Type 0310
 => from 09:00 to 13:00 (working time, ID's 02), from 14:00 to 17:30 (working time, ID's 02), insert into Time Type
0110
=> from 13:00 to 14:00 (break time, ID's 05), Time Type 0510 will be updated.
=> from 17:30 to 19:00 (after end working time, ID's 01), 1.5 hours Overtime for Time Type 0310.

III. Testing
One employee has working time from 01st-Jan-13 to 06th-Jan-13 as below (note 01-Jan-13 is Holiday)

Actual working time:

These are reports after running Time Schema.

Report for early/ late coming (01 Jan is Holiday and 06 Jan is Sun, not calculate on these days)

Employee came Early on 02-Jan and 05-Jan and Late on 03-Jan and 04-Jan. It's exactly.
Report for Overtime:
 Overtime on 01 Jan and 06-Jan are full days as 2 days are Holiday and Sunday - no working time.
Overtime on 02-Jan and 05-Jan are correctly as well.

Hope you have more knowledge and tobe clear time schema and configuration in T555Z

2984 Views Tags: human_capital_management, schema, time_management

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22 Comments

Srikanth Naidu Akula Mar 3, 2013 11:05 PM

Hi Woody,

Nice work, and clearly expressed. Keep it up.

Like (1)

Woody Nguyen Mar 4, 2013 9:37 AM (in response to Srikanth Naidu Akula)

Thanks Srikanth Sure

Like (0)

Dilip Kumar Mar 14, 2013 4:22 AM

very nicely explained :-) good job dear

Like (0)

Woody Nguyen Mar 20, 2013 7:10 AM (in response to Dilip Kumar)

Thanks Dilip

Like (0)

vib vib Mar 26, 2013 1:50 PM

Hi woody nice explanation !!

Like (0)

Woody Nguyen May 1, 2013 10:11 AM (in response to vib vib)

Thks Vib!

Like (0)

Swapnil Takte May 2, 2013 3:00 PM

Hi Woody,

Good work...!!!

Like (0)

Chinna SAP HR May 9, 2013 4:11 PM

Hi Woody It is very informative and helpful to us and your presentation is excellent.

It is very clear.

keep posting.

Thanks

Like (0)

Woody Nguyen May 14, 2013 3:40 AM (in response to Chinna SAP HR)

Thanks Swapnil & Chinna ( welcome new friend from China ) Sure, I will do it when I
have done my huge current target and have free time

Regards!

Woody

Like (0)
Pramod K Varma May 27, 2013 4:34 PM

You are too good Woody..kudos to your articles...

Regards
Pramod

Like (0)

Woody Nguyen Jul 5, 2013 10:32 AM (in response to Pramod K Varma)

Thanks Pramod, hope you can get a lot of value from the document.

Regards!

Woody

Like (1)

Srikanth Reddy Munugala Aug 6, 2013 12:20 PM

Good Work...

Like (0)

Satish P Aug 6, 2013 1:10 PM

Good explanation Woody Nguyen

Thanks
Satish

Like (0)

Woody Nguyen Aug 11, 2013 6:35 AM (in response to Satish P)

Thanks Srikanth & Satish for your comments

Like (0)

Arka Sengupta Mar 26, 2014 6:59 AM

Hi Woody,

Pls tell me how to capture overtime if I am using negative time management.

Thanks and regards,

Arka

Like (0)

Woody Nguyen Mar 26, 2014 9:17 AM (in response to Arka Sengupta)

Hi Arka,

Of course with - time, you have to input OT manually no choice.

You can input into IT2010 (number or amount) or input number in IT2002 (attendance), after
that control by Schema.
ps: you can use CATS.

Regards.

Woody

Like (0)

Srikanth Reddy Munugala Mar 26, 2014 9:59 AM (in response to Woody Nguyen)

Hi Woody,
if in my organization i have both positive and Negative then how do i do the Over
time?

Like (0)

Arka Sengupta Mar 28, 2014 6:46 PM (in response to Woody Nguyen)

Hi woody,
I am new to sap and not very through with time management.Can you old help me
how to do this by schema?
Thanks in advance.

Like (0)

Woody Nguyen Mar 31, 2014 3:44 AM (in response to Arka Sengupta)

Hi Arka,
The document has mentioned by modifying pcr and schema already right?
Now merging 2 new PCRs into Time Schema ZM00 (it's copied from
standard Time Schema TM00).
In scn and my blog, there are a lot of documents to create pcr and modify
schema, try your best to understand it.

Hi Srikath,

You can check who is under positive or negative in schema.

 For positive, my document is an idea for you to calculate OT. Only run the
part above if employee is under positive.
For negative time, must manually calculate and input into IT2010 or if you
want you can you IT2002. Or CATS is an option for you to manually input
data.

Regards,
Woody

Like (0)

Vikrant Dukre Dec 3, 2014 7:25 AM

1. Hi Woody, I have requirement as describe below.

The requirement is to have leave deductions against shortfall hours on quarterly basis.

Employee leave deduction on short fall of working hours.

Shortfall Hours in the Quarter (X) = Total Planned Hours (In a Quarter) - Total Hours Clocked (In a
Quarter)

Conditions
1. Sequence for leave deduction is.
First it should consider CL once CL quota is done the PL quota to be used. If now
Absence quota Available the it should consider LWP
2. Leave deduction for short fall hours is half day only
a. e.g for 4 hours 45 min half day leave deduction
if it’s 9 hours then it should be ½ day leave 4hr45min and another ½
days for next 4hr 45min
3. All leave deduction against short fall of hours should be reflect in
Absence info type.
4. 1 hour grace period is given in each Quarter.
Following Absence and Attendance type are consider while calculating logic
1. All Paid and unpaid leaves
2. OD
3. Weekly offs
4. Public holiday
5. Training Attendances
6. On travel.(Out of City)
Can you please guide how we can control this through PCR and configuration.
Like (0)

Priya Gupta Dec 9, 2014 7:56 AM

Could you please let me know step by step process ? I can only see PCR but not schema
If i want to place PCR where I need to place in schema Please elucidate

I dont see time types config

Like (0)

Woody Nguyen Dec 17, 2014 9:48 AM (in response to Priya Gupta)

Hi Priya,

Please read the document thoroughly again as I mentioned and capture screenshot from
schema as well. Thanks.

Now merging 2 new PCRs into Time Schema ZM00 (it's copied from standard Time
Schema TM00).

Best Regards,
Woody
Like (0)

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