MICAP

Networking Site Survey

P/N FRM-OS-MICAP-I June 2014

 General Information

Abstract This document lists the information that is required for the network configuration
of the Clinac and Acuity systems.

Manufacturer and Manufacturer: European Representative:

European
Varian Medical Systems, Inc. Ltd. Varian Medical Systems UK Ltd.
Representative
3100 Hansen Way, Bldg. 4A Gatwick Road, Crawley
Palo Alto, CA 94304-1030, U.S.A. West Sussex RH10 9RG
United Kingdom

Notice Information in this document is subject to change without notice and does not
represent a commitment on the part of Varian. Varian is not liable for errors
contained in this document or for incidental or consequential damages in
connection with the furnishing or use of this material.
This document contains proprietary information protected by copyright. No part
of this document may be reproduced, translated, or transmitted without the
express written permission of Varian Medical Systems, Inc.

Trademarks ARIA® oncology information system, Clinac® iX linear accelerator, Clinac®

linear accelerator, OBI® kV imaging system, On-Board Imager® kV imaging
system, SmartConnect® technology, Trilogy® system, Trilogy® stereotactic
system, and VARiS® practice management solution are registered trademarks.
Acuity™ treatment planning, simulation & verification system, Eclipse™
treatment planning system, Inspiration™ integrated oncology environment,
Millennium™ MLC, Real-time Position Management™ (RPM) system, and
VARiS Vision™ oncology information system are trademarks of Varian Medical
Systems, Inc.
All other trademarks or registered trademark are the property of their respective
owners.

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General Information

Contacting Support Support services are available without charge during the initial warranty period.
If you seek information not included in this publication, call Varian Medical
Systems support at the following locations:
 United States and Canada telephone support — + 1 888 827 4265
 United States and Canada Direct telephone support — + 1 650-213-1000
 European telephone Support — + 41 41 749 8844
 Fax (US) — + 1 702 938 4754
 Fax (Service Europe) — + 41 41 740 3340
All other countries please call your local service office
To contact the support location nearest you for Service, Parts or Support, see
the list at the Varian Medical Systems website:
Worldwide Listing —
http://www.varian.com/us/oncology/services_and_support/contacts.html

Communicating Via the World Wide Web

If you have access to the Internet, you will find Varian Medical System support
at the following location:
Oncology Systems — http://my.varian.com
If you have a Varian account, enter your username and password. Otherwise,
first click create new account to get a username and password.
From MyVarian home page, click Contact Us from the Support list along the left
side of the window.
If possible, please send all e-mail inquires through the my.varian.com web site
at http://my.varian.com/contactus; otherwise, use the following e-mails
addresses for support:

Sending E-Mail
 North America (North America
and Canada)
 Central & South America
 Europe (Europe, Middle East,
Africa)
 Australia (Australian, New
Zealand, Australasia)
 China / Asia (China, Asia)
 Japan
 Brachy Therapy Systems
support-americas@varian.com
soporte.al@varian.com
support-emea@varian.com
support-anz@varian.com
support-china@varian.com
support-japan@varian.com
brachyhelp@varian.com

Updates For updates to this document, please contact PSE iLab in Switzerland

Copyright 2014 Varian Medical Systems Inc., Oncology Systems

All rights reserved.

MICAP Networking Site Survey, FRM-OS-MICAP-I 3 of 16

 General Information

Document History

J June 07, 2014 No content change. Convert document to electronic form. MAA
I Feb 04, 2014 Included required information for TrueBeam installations, MAA,
Added fields for SmartConnect information DGR,
JML
H Aug 30, 2010 Updated scope description, added customer contact, systems to be DGR
installed or upgraded, OIS information, domain login, internet and
remote access sections, updated system specific configuration
section, removed section to detect DNS/AD integration
G Apr 27, 2009 Update OBI version compatibility and updated Windows server DGR
version
F May 31, 2007 Introduced new name ‘Clinac Network Interface Device (CNID)’ BS, DGR
E Oct 21, 2006 Removed signature section; removed VARIAN CONFIDENTAL from RP, DGR
headers; added ARGUS Section into customer section; removed
PORT information for IMPAC sites; removed Appendix Section;
removed MICAP from the List of Abbreviations
D Oct 6, 2006 Renamed document from OB-Survey-13 to FRM-OB-MICAP; DGR
changed IMPAC Server to IMPAC Sequencer; added note about
IMPAC default TCP ports; added aS1000 license rehosting to
Treatment license section.

C Aug 29, 2006 Changed wording from ‘MICAP’ to ‘OBI 1.3’ RP, DGR
B May 22, 2006 Updated document based on feedback from PM, MM, RP DGR
A Mar 17, 2006 Initial version DGR

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 Contents

Contents

Contents ............................................................................................................................. 5
1. Introduction .................................................................................................................. 7
1.1 Scope................................................................................................................................................ 7
1.2 Conventions ...................................................................................................................................... 7
1.3 Abbreviations .................................................................................................................................... 8

2. General Information..................................................................................................... 9
2.1 Customer contact (Hospital IT Representative) ............................................................................... 9
2.2 Systems to be installed or upgraded ................................................................................................ 9
2.3 Oncology Information System .......................................................................................................... 9
2.4 Domain Login Information .............................................................................................................. 10
2.5 Internet Access and Remote Access ............................................................................................. 10

3. System Specific Information..................................................................................... 11

Appendix A TrueBeam User Accounts ...................................................................... 13
Appendix B TrueBeam Server Side Share................................................................. 14

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 Contents

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 Introduction

1. Introduction
1.1 Scope
This document helps the hospital and the Varian installation team to prepare for the forthcoming
TrueBeam, Clinac (C-Series Linac) or Acuity installation, which will have the Mission Critical
Application Protection (MICAP) setup to isolate the Varian private network related data
communication from the hospital network. This document is used to collect the information about
the site’s network infrastructure and configuration, so that the necessary preparations can be
done to make the installation as smooth as possible, and to avoid any unnecessary interruptions
to the operations of the clinic in case of an upgrade.
For details on MICAP, please refer to the MICAP Whitepaper, available from Varian.
Return the filled in survey prior to the installation or the upgrade to your Varian Project
Manager.

1.2 Conventions
This section presents the types of notes and precautionary notices used in the guide, along with
their icons. The following notational conventions are used:

NOTE: A Note provides non-critical information, such as user requirements, computer

messages, suggestions, and shortcuts, which can help the user to obtain optimum performance
from the equipment and software.

CAUTION: Describes actions or conditions that could result in minor or moderate injury or
damage to equipment or loss of data. All Caution notices must be obeyed.

WARNING: Describes actions or conditions that could result in serious injury or death.
All Warning notices must be obeyed.

STOP: Notifier to indicate any condition that must be verified and/or satisfied before continuing.

Bold text Commands are printed in bold text.

Courier new Screen messages are printed in Courier new.
Italics Menu and file navigations appear in italic type.
[References] References to other documents are shown in square brackets, e.g. [1].

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Introduction

1.3 Abbreviations
CLINAC Varian C-Series Linear Accelerator
DB Database
DHCP Dynamic Host Configuration Protocol
DICOM Digital Imaging and Communications in Medicine
DNS Domain Name System
IP Internet Protocol
IT Information Technology
MICAP Mission Critical Application Protection
NID Network Interface Device
OIS Oncology Information System
SIG Security Implementation Guide

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 General Information

2. General Information
2.1 Customer contact (Hospital IT Representative)
List a Hospital IT representative who Varian can contact to clarify networking questions.

Hospital / Site:
Name:
Position:
Phone:
E-Mail:

2.2 Systems to be installed or upgraded

List the number of forthcoming new TrueBeam, Clinac or Acuity installations (or upgrades) and
the serial number of each new system. In section 3, network details will be required for each
system listed below.

Quantity: Serial Number(s):

TrueBeam:
Clinac:
Acuity:

2.3 Oncology Information System

Select one of the following options and provide the requested ARIA information if the first option
applies to your site:

 ARIA is installed and running with the following configuration:

Hostname: IP Address:

ARIA DB Server:

OSP Server (if not on DB Server):

ARIA Image Server:

RPM database location:

Domain Name:

 ARIA installation is planned, but not available yet.

rd
 3 party OIS, e.g. Mosaiq.

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General Information

2.4 Domain Login Information

For the data transfer between the ARIA server and the machine console Varian requires one
Domain user with sufficient rights on the ARIA DB and Image servers. Details on user rights and
access permission can be found in the Security Implementation Guide (SIG). Varian will use the
default username and password of the DICOM Daemon according to the SIG. However, if the
password of the DICOM Daemon user has been changed by Hospital IT, provide the details
below:

Username: Password:
DICOM Daemon: dicomdaemon
ARIA User:

2.5 Internet Access and Remote Access

SmartConnect is Varian’s Device Relation Management Tool for remote diagnosis and remote
support. In order to remotely support Varian Medical Systems medical device, both questions
need to be answered with ‘Yes’. Select ‘In Progress’, if internet access is planned, but not
available yet, or if SmartConnect is pending approval.

Internet is available in the Console Areas:  YES  IN PROGRESS  NO

Use of SmartConnect is approved:  YES  IN PROGRESS  NO

Remote connection details:

Proxy Server Name:

Port:
Proxy Authentication
schema (if applicable):

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 System Specific Information

3. System Specific Information

The following information is required from the customer (hospital IT dept.) to configure the
TrueBeam, Clinac or Acuity Network Interface Device (NID) for a proper integration into the
hospital network.
Please copy this page if multiple machines will be and installed and fill in a separate form
for each machine:

Machine Type:  TrueBeam  Clinac  Acuity

Name / Serial Number:

Define a hostname for the NID. If no hostname is defined, the following default names will be
used: VARIANFW1 or for TrueBeam, TrueBeamFWxxxx (xxxx is the TrueBeam serial number):

NID Hostname:

Choose either an available static IP address or reserve an IP address (when using DHCP) for
the NID. Fully dynamic IP addressing for the NID is not supported by Varian:

Static IP Address: ______ . ______ . ______ . ______

or

Reserved DHCP IP Address: ______ . ______ . ______ . ______

Net Mask: ______ . ______ . ______ . ______

Default Gateway: ______ . ______ . ______ . ______

Provide the fully qualified domain suffix, for example radonc.hospital.com:

Fully qualified domain suffix:

Provide at least one DNS server IP address:

DNS Server IP Addresses: 1.

2.

The following information is required for Mosaiq OIS sites only. Provide the machine name and
IP address of the Mosaiq Sequencer which will be used for the Varian Medical Systems medical
device:

Mosaiq Sequencer IP Address: ______ . ______ . ______ . ______

Mosaiq Sequencer Hostname:

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System Specific Information

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 TrueBeam User Accounts

Appendix A TrueBeam User Accounts

All users will use the auto logon user within the TrueBeam. This Windows user is the user that will be used
by the site for all purposes. The OSP login will still need to be used and the OSP user rights will be
dependent on the sites OSP server. It will be important to make sure there is a local user on the DB & Image
Server(s) that have local administrator rights. That local server user will be: dicomdaemon. The
dicomdaemon user on the TrueBeam will need to have the same password as the dicomdaemon user on the
server(s). This will be for file permissions when reading and writing DB and image file information. The
syncing of data generated by the TrueBeam will also use the dicomdaemon user.

Configure Local User Accounts

No workstation within the TrueBeam system will be joined to the hospitals domain. The local user that is
predefined as the auto login user will need to be used.

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TrueBeam Server Side Share

Appendix B TrueBeam Server Side Share

The TrueBeam will generate data that the customer may want to have access to. This data will be
automatically copy from the TrueBeam to the provided server share. The customer will then be able to gain
access to these files via that share.

The Image Server for the site is the expected location the TrueBeam will sync/mirror with. If the Customer
does not have an Image Server or does not want to use their image server for this purpose then a different
computer outside the CNID can be used. The term “Image Server” in this section will refer to the computer
that is outside the CNID and being used to sync/mirror with the TrueBeam.

At a 3rd party OIS environment this share can be setup at the Image Server. We have discussed this with
Elekta and there are no issues. Access to that machine will need to be coordinated with the customer as
Varian may not have access to it or login credentials for it. If the customer does not want to use this machine
as the mirror location, please reference the first part of this note

1. This share created on the image server can be done at any time before the TrueBeam is
installed.
2. IP Address of the Image Server: ________________________________.
3. Create the following directory structure on the Image Server:
D:\Varian
D:\Varian\Transfer
D:\Varian\Transfer\RTPlans
D:\Varian\Transfer\Gating
D:\Varian\Transfer\TDS
4. Additional directory structure will be created under the TDS directory above by the
TrueBeam. No manual entries for the directories listed below is necessary.
D:\Varian\Transfer\TDS\{machineID}\Backup
D:\Varian\Transfer\TDS\{machineID}\Treatment
D:\Varian\Transfer\TDS\{machineID}\TrajectoryLog\Daily QA
D:\Varian\Transfer\TDS\{machineID}\TrajectoryLog\Treatment
Etc…

The directory D:\Varian should already be on the Image Server.

- The “D” drive may be a different letter on the Image Server.
** {machineID} will be the serial number of the TrueBeam, ex: H191001

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 TrueBeam Server Side Share

Figure 1: Server Side Directory Structure Example

5. The Image Server (machine with VA_Transfer share) must have the following:
- local user: dicomdaemon
- This password can be customer defined.
- dicomdaemon - member of the Varian Applications and Administrators group
6. If the group Varian Applications does not exist then set the properties of the new
VA_TRANSFER share to be the same as the VA_DATA$ share that already exists.

NOTE: Refer to the ARIA Security Implementation Guide (SIG-SS-xx, where 'xx' reflects the
ARIA version) for additional details for the share and user setup on the ARIA servers.

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TrueBeam Server Side Share

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 Template: TMP-GE-SERVICE-E Approval List

Approval List

Department: Function: Appr.: Date, Signature

VMS iLab
Magnus Ammann PSE Team Lead, Author √ The electronic signature record will
be appended to the last page of
David Aggeler PSE Manager √ the secured document.
Daniele Henggeler RA/QA Manager √

VMS Milpitas/PA
Joel Linn PSE Systems Engineer √
Carlos Moore PSE Manager Imaging √
Jack Guydish PSE Manager Software √

MICAP Networking Site Survey, FRM-OS-MICAP-I Approval - i