August __, 2018

Ms. Dixie T. Diaz

Regional Officer
Bicol BFAR
2nd Flr., ALDP Bldg., Roxas Avenue, Naga City

Re: 20th BFAR Bicol Convention

Dear Ma’am;

Greetings!

It is our privilege and honour that our company was invited of your good office to be the event
organizer of this big event to provide services for five (5) days, the 20th BFAR Bicol Convention.

As a service provider, we are looking forward to have a great partnership with you.

Attached is the proposal for the said activities. For inquiries you may contact Mr. John Kevin
Montecillo our Event and Program Manager at 0921-541-2399.

Thank you and more power.

Respectfully yours,

Intia, Nilo B.
CEO, Compass Convention
 Company History

Compass Convention started its operation on January 25, 2015. It is established and
organized by the former CEO Mr. Nilo B. Intia. The company provides an excellent service in any types
of event.

We have been an established and popular company with an excellent track record for the
best customer satisfaction. We have never compromised the quality and services provided to the
customer. We believe in keeping and providing customers an excellent and quality service abiding the
Mission and Vision of the company.

MISSION:

To help our clients “customer” lifetime value both internal and external experience with
satisfactory and in a cost-effective way.

VISION:

To become premier and preferred provider of successful event management

Compass Convention has a potential to organize and facilitate any event with extremely
competitive highly level of services.

Scope of Services

• Recollection
• Family Event
• Baptism
• Wedding
• Seminars and Trainings
• Pageants
• Graduation

Achievements:

Teacher National Convention – March 2015

BFAR Seminars and Trainings – May 2015
78th PATTO – August 2015
Youth Ambassador for Christ Fellowship – September 2015

Bicol Agricultural Summit – May 2016

Teacher Coalition Convention – September 2016

SUC – State, Universities and Colleges Convention – January 2017

Science and Technology Convention – May 2017
19th BFAR Bicol Convention – December 2017
Introduction:

Values education, moral education, character education and ethics are one but similar process
of teaching and learning about fishing principles that a fishing society needs. While learning values
can take a similar number of forms the underlying to understand the values. The 20th BFAR Bicol
Convention transpires facing with skills and knowledge to lessen and fight illegal fishing in Bicol
Region.

Seminars and Field Trips envisioned providing an opportunity for the participants and delegates being
the implementers, engaging and motivating their constituents in the near future the opportunity of
learning through actual practices in their localities.

Activity Proposal
th
What 20 Bicol BFAR Convention
Why BFAR Bicol Convention 2018
When December 8 to 12, 2018
Where Villa Caceres Hotel Magsaysay Avenue, Naga City
Who LGU’s and License BFAR Personnel
How Gathering of Registered and Respective Bicol BFAR Personnel and Localities
Work Plan

Work Plan for 20th Bicol BFAR Convention Months

Pre Tasks October November December
Planning and Organizing of the upcoming event 1 to 10
Coordinating and distributing of tasks with the respective working
15 to 25
committees
Submssion of final report and draft for the upcoming event from the
26 to 31
five (5) committees
Sending follow-up report and invitation for the respective delegates
3 to 20
and participants
Endorsing of final financial projection for the event 21 to 30
During Tasks
Daily monitoring of the event from the start till the last day
Ensure stand-by Medical and Police personnel 8 to 12
Follows the SOP in any unwanted crisis
Post Tasks
Checking the venue and equipments used during the event 13 to 16
Sending final financial and inventory report 17 to 19
Employees Rest 20 to 25
Working Committees

Committees Duties and Responsibilities

Responsilble for planning and organizing of the upcoming event

Program Planner Responsible for distributing tasks in every working committees

Responsible for the contracting of speakers and stage decoration,

lightnings, equipment and area ventilation

Responsible for secured transportation back and fort of delegates

Responsible in coordinating and delivering safe tour to the delegates

Transportation
involving Plane and Transporation Bus

Responsible for for submitting financial report of Transportation

Expenses

Responsible in coordinating with the Event Venue and Accommodation

Host
Accommodation
Communicate with the Hotel Management

Responsible for submitting financial report of Accommodation Expenses

Responsible for checking and ensuring food/s are clean, and serving the
food in a systematic manner.

Food Handling Responsible for for submitting financial report of Food Expenses

Responsible in coordinating in Food Establishment and Management

Responsible in giving the crisis, contigency plans and instructions for

safety and secure throughout the event

Event Security Responsible in coordinating with Military, Police Sectors and Medical
Team

Responsible for for submitting financial report of Security Expenses

 PROGRAM ACTIVITIES DECEMBER 8 TO 12, 2018
TIME DAY 1 DAY 2 DAY 3 DAY 4 DAY 5
Arrival of
Wake up call
participants, Wake up call and Wake up call and Wake up call and
7:00AM- and Breakfast
registration, giving Breakfast for the Breakfast for the Breakfast for the
8:00AM for the
training module and delegates delegates delegates
delegates
convention concept
Assembly Time, Doxology and Interpretative
Prayer and Nat'l Prayer and Nat'l
8:15AM- Prayer and Singing singing of Nat'l Dance and Nat'l
Anthem thru Multi- Anthem thru Multi-
8:30AM National Anthem thru Anthem thru Anthem thru Multi-
media media
Multi-Media Multi-Media Media
Host Group
Host Group from
Welcome remarks from the Presenting Dynamics
the
from City Mayor John delegates/part Third Guest for Fishing and
9:00AM- delegates/particpa
Bongat and icpants that Speaker : Violeta Breeder like
9:15AM nts that will recap
Acknowledegement will recap the Catolico BFAR PFO Application Planning to
the previous
of Partcipants previous Csur projects, Observation
activities
activities
9:30AM SNACK TIME SNACK TIME SNACK TIME

SNACK TIME (15 SNACK TIME

Second Guest munutes)
Speaker Host Group from
First Guest Speaker Inspirational
9:45AM- Speech : BFAR the Travel and Tours in
Speech : BFAR Usec Message from BFAR
11:45AM Region Rosie delegates/particpa different major Fisher
Atty. Asis G. Perez Officers
Caballero nts that will recap Ponds/Breeding Fish
Albaos the previous Area
activities
12:00PM LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK LUNCH BREAK
Multi-media
presentation
Assisting the
data,
delegates, Recap of the
researches, Delegates Rest
1:00PM participants and Trainings and
and law before the party
personnels for the Activities
prohibition
open forum
from the
Awarding of the
delegates
plaque, certificates
Short Open and tokens
1:45PM- Short Open Forum Short Open Forum
Forum and
2:45PM and Consultation and Consultation
Consultation
Farewall Party for
3:00PM SNACK TIME SNACK TIME SNACK TIME
the delegates
Workshop/Sha
3:45PM- Workshop/Sharing of Workshop/Sharing
ring of
4:30PM Experiences of Experiences
Experiences
Closing
5:00PM Closing Remarks Closing Remarks Closing Remarks
Remarks
Closing/Departure/Ho
6:00PM Delegates and Participants are in SM or Robinson Mall or Bar hopping in Magsaysay me sweet Home

8:00PM Delegates and Participants rest time

Financial Projection

Projected Financial Expenses

Accommodation 1500php/pax x 1000 pax @ 4 days 6,000,000
Foods 800php/pax for 5 days x 1000pax 4,000,000
Transportation 150,000
Security 100,000
Plaque and Awardes 50,000
Total Expenses 10,300,000
Contingency 10% of Total Expenses 1,030,000
Net Income 11,330,000
Registration = Total of Income/ 1000pax 11,330
 Single Client Agreement

This Memorandum of Agreement (this “MOA” or this “Memorandum of Agreement”) is made

and entered into on this __ day of July 2018 (“July __, 2018”) by and between:

Compass Convention as the Event Organizer, with an office located Bldg. 1, Room # 2, West Park,
Magsaysay Ave. Naga City;

BFAR Bicol as Client, with an office located at 2nd Flr., ALDP Bldg., Roxas Avenue, Naga City

PURPOSE & SCOPE.

The purpose of this Memorandum of Agreement is to set forth the terms and conditions, scope of
work and responsibilities of the parties associated with their collaboration on BFAR Bicol Specifically,
both parties will cooperate to develop 20th Bicol BFAR Convention.

BACKGROUND.

Both parties see the benefits of this project, have a desire to pursue the project and have determined
that each brings unique expertise and experience necessary to accomplish the objectives outlined
above.

TERMS AND CONDITIONS.

It is mutually understood and agreed by and between the parties that:

1. Each party takes legal and financial responsibility for the actions of its respective employees, officers,
agents, representatives and volunteers. Each party agrees to indemnify, defend and hold harmless
the other to the fullest extent permitted by law from and against any and all demands, claims,
actions, liabilities, losses, damages, and costs, including reasonable attorney’s fees, arising out of or
resulting from the indemnifying party’s acts or omissions related to its participation under this
Memorandum of Agreement, and each party shall bear the proportionate cost of any damages
attributable to the fault of such party, its officers, agents, employees and independent contractors. It
is the intention of the parties that, where fault is determined to have been contributory, principles of
comparative fault will be applied.

2. Each party, at its sole cost and expense, shall carry insurance or self insure to cover its activities in
connection with this MOA, and obtain, keep in force and maintain, insurance or equivalent programs
of self-insurance, for general liability, workers compensation and business automobile liability
adequate to cover its potential liabilities hereunder.

3. This MOA may be amended from time to time by mutual agreement of the parties in a written
modification signed by both parties.
4. This MOA will show the payment structure 50% shall be partially paid upon signing the contract and
next 50% shall be paid after the event.

5. This MOA may be terminated by mutual agreement of the parties, and shall automatically terminate
upon completion of all responsibilities as stated herein, unless otherwise amended.

FUNDING; COSTS.

The parties shall each be solely responsible for any and all costs associated with their responsibilities
under this MOA.

EFFECTIVE DATE AND SIGNATURE.

This Memorandum of Agreement shall be effective upon the date of the last party to sign this MOA
below. The parties indicate agreement with this Memorandum of Agreement by their signatures
below.

Compass Convention

____________________________ ______________

Nilo B. Intia, Chief Executive Officer DATE

Compass Convention, Camarines Sur

____________________________ ______________

Dixie Diaz, Regional Officer, BFAR Bicol DATE