Professional Documents
Culture Documents
Area : Finance
Function : Materials Management
Work Instruction
Purpose
Use this procedure to function as a requisition when ordering or as a payment authorization
document when used as a confirmation order to pay an invoice, registration, subscription, etc.
Trigger
Perform this procedure to create a purchase requisition when it is not possible or appropriate to
use your procurement card.
Prerequisites
• Specifications for the items including detailed description and unit of measure.
• Attach any supporting documentation or forms.
Menu Path
Use the following menu path(s) to begin this transaction:
• Select Logistics Materials Management Purchasing Purchase Requisition
Create to go to the Create Purchase Requisition screen.
Transaction Code
ME51N
Helpful Hints
Procedure
Not expanded
Click .
Expanded --
A (Account R Code used to identify the type of cost object that will receive
Assignment the cost of the line item. For example, cost centers, internal
Category) orders, or grant numbers.
Example: K
5. Click .
8. Return to Step 6.
21. The Texts tab contains all the Long text. If one of the Long Texts fields contains information,
there will be a checkmark next to the Long Text name. Click on the name of the texts to switch
between them and to enter information for that category of text. You can use Authority
Number (PR), Item note, Delivery text, and Material PO text.
If Then
If Then
23. Click .
26. Click .
28. Click .
The system displays the message, "Purchase requisition number XXXX created."
29. Click until you return to the SAP Easy Access screen.
Result
You have created a purchase requisition.
Comments
You can create another requisition without exiting the Create Purchase Requisition screen.
Line items must be itemized. The purchase order will reflect what is in the requisition Do not
create a line item that says “see attached quote.” Incomplete requisitions will be returned.
Any forms i.e. Personal Service Contract, Single Source Justifications, etc. still need to be filled
out and forwarded to Procurement Services at the time of request. These forms can be found
at http://access.nku.edu/purchasing/forms. The policies can be found at
http://access.nku.edu/purchasing/policies.