Certification and

Recertification of Schools
for ESC Participation
 About PEAC

PLEASE WATCH THE VIDEO.

 Outline of Presentation

I. Rationale of Certification
II. Preparation Before, During and After the
School Visit
III. Question and Answer
 Rationale

 DepEd encourages a system of quality

assurance of service providers through the
continuous certification of ESC participating
schools.
 The Certification Program of the PEAC
ensures a school’s compliance with DepEd
minimum standards and its readiness to
participate in the ESC.
 Objectives

• The PEAC through the National Secretariat

Certification Unit is tasked to pursue the
following objectives:
1. To assess ESC participating schools’ extent of
compliance with the DepEd minimum standards,
and to classify or reclassify the schools as:
• Approaching Excellence in Practicing the Standard
• Exceeding the Minimum Standard
• Practicing the Minimum Standard
• Approaching the Minimum Standard
 Objectives

2. To improve and strengthen the certification

process that encourages ESC participating schools
to upgrade their quality.
 General Principles

 School-initiated and school-based

 Collaborative and collegial review and
judgment
 General Principles

• Improvement is a continuous process.

• It must be inquiry-driven.
• Evidence from academic audits shows
that student learning meets high
expectations.
• It is intended to be frugal.
 Closely Interrelated Units in the ESC Program

Certification Monitoring and Training and

Processing Unit Development
Unit (CU) (MPU) Unit (TDU)
 3-Step Certification Process

SELF-ASSESSMENT CONDUCTED BY THE

1 SCHOOL

2 VISIT MADE BY A TEAM OF CERTIFIERS

FOLLOW-UP PROCEDURE CARRIED OUT BY THE

3 SCHOOL
 Types of Evaluation Visits

Certification – for an applicant school offering 4

grade levels in the JHS and has been granted
government recognition

Recertification – for an ESC participating school

that obtained an overall rating of at least 2.0

Revisit – for an applicant or ESC participating

school that obtained a rating of less than 2.0
 ESC
School
Applicant Accredited
School School

Applicant School ESC School
• Letter of Intent • Actions Taken on previous
• CAI team’s recommendations
• Vision-Mission Statement • CAI
• Government Recognition • Vision-Mission Statement
• Latest Audited Financial • Government Recognition
Statement • Latest Audited Financial
• SEC Registration/Updated Statement
GIS • SEC Registration/Updated
• School Profile GIS
• Faculty Profile (JHS) • School Profile
• Class Schedule (JHS) • Faculty Profile (JHS)
• Class Schedule (JHS)
• Certification Report*
Requirements
Accredited School
• Certificate of Accreditation
by FAAP (at least Level 1)
• Latest Audited Financial
Statement
• SEC Registration/Updated
GIS
• School Profile
• Faculty Profile (JHS)
 Deadline for Submission of
Initial Documentary Requirements

School Opening Deadline

June LAST FRIDAY OF JULY
(July 27, 2018)
July LAST FRIDAY OF AUGUST
(August 31, 2018)
August LAST FRIDAY OF SEPTEMBER
(September 28, 2018)
 PEAC official website
www.peac.org.ph

DepEd official website

www.deped.gov.ph
 For Applicant Schools

Ms. Rhodora Angela F. Ferrer

Executive Director
Private Education Assistance Committee
5th Floor, Salamin Building
197 Salcedo St., Legaspi Village
Makati City
Tel No. (02) 840-6000
 Cycle for Recertification Visits

School Year 3 Year Cycle 5 Year Cycle

Last Visited (rating of 2.00- (rating of 3.00
2.99) and above)
2014-2015 2018-2019 2020-2021
2015-2016 2019-2020 2021-2022
2016-2017 2020-2021 2021-2022
 *Check PEAC website
and read latest DepEd
Policies and Guidelines

*Submit letter of Intent

ESC Participating School and initial documents to
PEAC NS

PEAC
Release of Results and
Recommendations Certification Process for Initial review by PEAC NS

Applicant Schools

Final review of reports

Schedule of regional
by PEAC Executive
visits via PEAC website
Director

School Visit by PEAC staff

and Team of Certifiers
 *ESC Participating School
acts upon Certification
Team’s
Recommendations

Recertified as an ESC *Notification from PEAC

Participating School NS that school is due for
Recertification via
website/email

Release of Results and PEAC Submit letter of Intent

and Initial Documents to
Recommendations
Recertification Process PEAC NS

Final review of reports Initial Review and

by PEAC Executive Scheduling by PEAC NS
Director

School Visit by PEAC staff

and Team of Certifiers
 For ESC Schools
S
 *Check FAPE-PEAC
website and Read latest
DepEd Policies and
Guidelines

*Submit letter of Intent

ESC Participating School and Initial Documents to
PEAC NS

PEAC
Certification Process for
Accredited Schools
Release of
Acknowledgement from Initial Review by PEAC NS
PEAC NS

Final review of
application by PEAC
Executive Director
For Accredited Schools
Before the School Visit
---Initial Documentary
Requirements---
Initial Documentary Requirements

1. Certification Assessment Instrument (CAI)

A. School Philosophy, Vision, Mission,

Goals/Objectives
B. Instructional Program
C. School Personnel: Faculty and Non-
Teaching Personnel
D. Student Services
E. Administration and Governance
F. School Budget and Finances
G. Institutional Planning and Development
 Weighted Average Per Area

A. Philosophy, Vision, Mission, Goals & Objectives

B. Instructional Program 9
C. School Personnel
c.1. Faculty 5
c.2. Non- Teaching Personnel 3
D. Student Services 5
E. Administration and Governance 7
F. School Budget and Finances 6
G. Institutional Planning and Development 5
 General Statistical Summary

How to Compute:
1. The Area Mean: Add all the
ratings divided by the number of
items
2. The Overall Mean: Multiply each
area mean by the respective
area weight. Add up these
products and divide the sum by
40, which is the total weight
value of the various areas.
Initial Documentary Requirements

2. Vision-Mission Statement

Vision Statement
• what the school hopes to achieve

Mission Statement
• what the school does and why the
school does it
Initial Documentary Requirements

3. Government Recognition
 Initial Documentary Requirements

4. Latest Audited Financial Statements

 Initial Documentary Requirements

5. SEC Registration and Updated GIS

Initial Documentary Requirements

6. School Profile
 Initial Documentary Requirements

7. Faculty Profile (Junior High School)

 Initial Documentary Requirements

8. Class Schedule (Junior High School)

 Other Important Matters

1. Schools in High Risk Areas

2. Schools with Alternative Delivery Mode
• (ex. OHSP, MWSP etc.)
3. Schools with Adverse Findings
• (ex. Suspended, Terminated)
4. Schools undergoing Reinstatement
 Before the Visit
What to do:

1. Go to the PEAC website and look for the list of schools due
for Recertification Visit for School Year 2018-2019.
2. Submit two (2) sets of the initial documents to the PEAC NS
if your school is due for Recertification Visit.
3. Prepare the documents needed for the visit (please refer to
the CAI where documents needed are listed after every
area). Please ensure that the documents are:
 properly labeled
 arranged according to area
 updated
 all placed in the headquarters

IMPORTANT NOTE: WITH OR WITHOUT THESE DOCUMENTS, THE

SCHOOL WILL BE VISITED AS SCHEDULED.
 Before the Visit
What to do:

4. The headquarters where the certifiers will stay during the

visit:
 It should be within or near the Junior High School classrooms
and facilities
 There should be privacy
 There is a work table
5. Please assign a private room for group interviews.

IMPORTANT NOTE: PRIOR TO THE DAY OF THE VISIT, A

PEAC STAFF WILL COORDINATE WITH THE SCHOOL. MAKE
SURE YOUR CONTACT DETAILS ARE UPDATED.
Schedule of Visit

See schedule of visit

per month
Schedule of Visit
During the School Visit
 During the School Visit
Inspection of Exhibits Classroom Observation

Group Individual Inspection of

Interviews Interviews Facilities
 During the School Visit

1. Courtesy call to the School Head and/or JHS Principal

2. Classroom observations
- learning plan should be placed on the observer’s chair
at the back of the classroom
- No more greetings (to avoid interrupting the flow of the
lesson)
3. Group Interview with selected JHS students
4. Group Interview with full-time JHS faculty
5. Individual interviews with key people in the school
6. Ocular visit to the different JHS facilities
7. Wrap-up
8. Departure
 Exhibits

A. School Philosophy, Vision, Mission, Goals/Objectives

 School Catalogue/Prospectus: Brief History
 Vision-Mission Statement
 School Policy & Administrative Manual
 Articles of Incorporation & By-Laws
 DepEd Recognition Certificate
 Perception Survey of Students & Parents on the
School’s PVMGO
 Joint Statement of the Stakeholders’ Shared Vision of
the School
 Exhibits

B. Instructional Program
 School Curriculum Learning Guides/Syllabi
 Inventory List of Instructional Strategies
 Minutes of Meetings on Articulation among Subject
and Grade Level Teachers
 Students Academic Achievement and Performance
 Sample Test Questions
 List of Textbooks per Subject/Level
 List of Instructional Materials
 List of Human and Community Resources used in
Class
 List of Instructional Technologies and Materials
 Evaluation Sheet
for Classroom Observation
 Exhibits

C. School Personnel
 Faculty 201 Files
 Teaching loads of Faculty
 Job Descriptions of School Personnel
 Class List (list of JHS students)
 List of professional organizations affiliated with
 List of Seminars/Professional Trainings attended by
teachers
 Minutes of Faculty Articulations/Meetings
 Personnel Evaluation Performance Report
 Supervisory Plan
 Faculty Development Program
 Personnel Handbook
 Exhibits

D. Student Services
 Enrolment Policy
 Enrolment Data
 Chart for the past 3 years
 Policy on retention and promotion of students
 Report on Parents' Assemblies
 List of Medical Personnel
 List of Medical Supplies/Equipment
 Medical and Dental records of students
 Guidance Development Plan/Homeroom and
Guidance Program
 Report on Guidance and Counseling Services
 Students' Cumulative Folders
 Samples of guidance tests given to students
 Exhibits

D. Student Services
 List of required library holdings (past 3 years)
 Statistics on the use of the library
 Library acquisition program
 School Discipline Policy
 Campus and Security Guidelines
 Student Handbook
 List and schedule of co-curricular and extra-curricular
activities
 List and schedule of Social Action Activities
 School Canteen and Supply concessionaire's
contract
 Health Certificate of Canteen Personnel
 Exhibits

E. Administration and Governance

 SEC Report/Annual GIS Report
 Government Recognition
 File copy of the Minutes of School Board Meetings
 Benefits granted by school
 Parents Manual
 Organizational Chart
 School's Outreach Activities
 Socio-Economic Profile of the Community
 Administrative/Faculty/Personnel Manuals
 Manual of School Procedures and Policies
 Inventory list of Administrative Files and Records
 Copy of Notarized Employment Contracts
 Exhibits

F. School Budget and Finances

 Annual Budget Proposal
 Budget Performance Reports
 School Income and Expenses Statement (past 3
years)
 Audited Financial Statement
 List and Amounts of Grants, Gifts and Donations
(past 3 years)
 Copy of DepEd-approved Tuition, Miscellaneous and
other fees
 Exhibits

G. Institutional Planning and Development

 Performance Indicators (past 3 years)
 School Statistical Data and duly-accomplished BEIS
 School Improvement Plan with budget allocations
 Report on the Implementation and Evaluation of the
SIP (Annual Operational Plan)
After the School Visit
 After the Visit

What to do:
1. Secure all documents.
2. Wait for the result of the visit. Re/certification
reports will be released two (2) to three (3)
months after the visit.
3. Study and implement the recommendations
given by the certification team.

IMPORTANT NOTE: THERE SHOULD ALWAYS BE A FORMAL TURN-OVER OF ALL

SCHOOL DOCUMENTS IF THERE IS A CHANGE IN THE LINE-UP OF
ADMINISTRATORS.
Results and Recommendations
Page 1 - RATINGS

 If the rating is 2.00-2.99 or “Within

Standards” the school will be
visited after 3 years

 If the rating is 3.00-4.00 or “Above

Standards” the school will be
visited after 5 years and will have
incentive slots.

*effective SY 2013-2014 onwards

Weights
 Weights

How to Compute for Actions Taken on the Previous

Team’s Recommendations:

• Implemented =1
• Partially Implemented = 0.50
• Not Implemented =0

*Add all the ratings of extent of

implementation divided by the number of
recommendations
Results and Recommendations
Page 2 – Best Features/Recommendations
 Certification Revisit
What to do:

 An applicant school that fails the Certification

may reapply in the next school year following
the last certification visit, provided it has
addressed or complied with the
recommendations of the Certification Team.
 The school shoulders all the expenses for the
revisit.
 An applicant JHS that fails two consecutive
visits may only reapply three school years
after the last certification.
 Recertification Revisit

 An ESC participating Regular JHS that fails

recertification may apply for a recertification revisit
after the school has complied with the
recommendations of the previous recertification
result. (within one school year)
 The ESC participating Regular JHS shall shoulder all
the expenses for the revisit.
 In the event an ESC participating Regular JHS fails the
recertification revisit (failed twice), it shall be
terminated from participating in the ESC program
and shall only be allowed to graduate all their
remaining ESC grantees. The school may reapply in
the program as an applicant JHS after all their ESC
grantees have completed Grade 10.
Question and Answer
Thank you for listening!
See you in SY 2018-2019