Period Employer Position

From To Faculty Administrator for

The British University in Egypt Quality Assurance and
May Faculty of Informatics and Acting Faculty Administrator
present Computer Sciences for Postgraduate Studies &
2016
Research
The British University in Egypt
October
Present Faculty of Informatics and MEGA Project Administrator
2017
Computer Sciences (Research Center)

Faculty Administrator for Quality Assurance Responsibilities:

1) Answering routine enquiries on a daily basis related to the work of the faculty.

2) Work closely with the quality assurance unit director (academic) to originate policies,
procedures and contribute to strategic documents.

3) Accountable for the performance of the faculty quality and practice administrative teams.

4) To provide information to members of staff in the wider university or stakeholders as a point

of expertise in the Faculty.

5) Working with other faculty administrators, academic quality enhancement and registry.

6) To provide a high level of customer service to all customers, including external partnerships.

7) To ensure that the service provided by the administrative function meets the faculty and
wider university requirements, adapting the service provided where necessary.

8) To take independent decisions on how to deal with administrative staffing issues that may
arise within the Faculty.

9) To provide advice to the associate deans and the dean, to enable them to take decisions on
resources, e.g. staffing requirements in different faculty areas.

10) To provide advice to heads of department across the faculty, to enable heads to make
decisions on how to implement processes determined by the associate dean (academic) in
relation to quality processes and requirements.

11) Fully accountable for the planning and organizing of their team to meet the required
objectives. To include the setting of objectives for staff the role holder line manages through
their PDRs.
12) To deal with all staffing problems and performance issues in line with university procedures.

13) Responsible for all data and monitoring required of the administrative team, the role holder
may not be required to undertake data entry etc. but will be required to ensure it is
completed and review data gathered by others.

14) To extract relevant data from university reports and circulate to the departments within the
Faculty.

15) To ensure new members of the administrative team are appropriately inducted.

16) Contribute in monitoring the performance and effectiveness of academic, student support,
and administrative units.

17) Analyze student satisfaction and staff satisfaction data and generate reports for senior
management review.

18) Take initiatives to support the vice deans and the program director with curriculum planning,
design, and implementation based on institutional data collection

19) Gather information to measure the extent to which students achieve faculty-developed
outcomes

20) Follow the “Measure what Matters” concept and report information to senior management
(so they can use the results to make the College more effective)

21) Participate in continuous improvement efforts at the College.

22) In-charge of preparing and completing documents in a timely manner.

23) Maintain the database and filling systems

MEGA Project Responsibilities:

1) Coordinate project management activities, resources, equipment and information

2) Liaise with clients helping in identifying project requirements, scope and objectives

3) Make certain that clients’ needs are met as the project evolves

4) Help prepare project proposals, timeframes, schedule and budget

5) Monitor and track project progress and handle any issues that arise
6) Act as the point of contact and communicate project status adequately to all participants
7) Use project management tools to monitor working hours, budget, plans and money spend

8) Issue all appropriate legal paperwork

9) Report and escalate to management as needed

10) Create and maintain comprehensive project documentation, plans and reports
 Period Employer Position
From To
Saudi Binladin Group HR Coordinator
April April Haram Project and Prophet Mosque Project (Development Department)
2014 2016

1) Reporting visa recruitment campaign of overseas candidates & recruitment contract with
other members of the resourcing team.

2) Maintained resume/applicant profile databases.

3) Responsible for making requisition report for manager’s information and new work
assignment deployment.

4) Scheduled, coordinated and conducted interviews for new hires and orientations for new on-
board employees.

5) Sustenance the recruitment officer in the implementation of recruitment goals, guidelines.

6) Support and coordinate with recruitment officer in preparation of manpower plan &
accordingly prepare monitor and control, an efficient recruitment plan.

7) Processed new hire paperwork including data entry and file management.

8) Screened resumes and employment applications relative to JDs.

9) To receive all the job applications, sort and classify based on each profession and store in
database for retrieval as and when required.

10) Maintaining management guidelines by preparing, updating and recommending human

resource policies and processes.

11) Specific recruitment processing tasks include: short listing candidate CV’s against job
descriptions, updating vacancy and applicant status within the recruitment procedure,
organizing interviews and producing interview schedules, liaising with applicants to provide
updates on their progress etc.

12) Maintaining previous human resource records by designing a filing; keeping past and
current records.
13) Promote best recruitment practice, share ideas and information to ensure consistency
through a value added services.

14) Track and report on critical recruitment data weekly.

15) Assisted higher management in the creation and implementation of new policies.

16) End to end recruitment knowledge and experience.

17) To be aware of the sensitivity and confidentiality of the function and act upon it.

18) Excellent team working ability to ensure smooth operation in HR organization as a whole.

19) Cultivate and update organization chart.

20) Prepared departmental reports.

21) Maintained attendance record.

 Period Employer Position
From To - Admin Clerk (2009-2011)
Promotion
The British University in Egypt
- Admin Assistant (2011-2013)
September April Faculty of Informatics and
Promotion
2009 2014 Computer Sciences
- Faculty Administrator for
Examination Affairs (2013 – 2014)

1) Manages the daily calendar for line manager and coordinates scheduled appointments.

2) Screening incoming calls and correspondence and responds independently when

possible.

3) Ensure that staff is aware of University policies and procedures.

4) Maintains and establishes an updated filing system and database.

5) Prepares confidential correspondence and reports.

6) Creates, maintains and updates staff records on the HR data base and issue regular
reports as required.

7) Handling staff attendance data base and reporting as appropriate.

8) To set up and maintain administrative procedures in relation to student registration,

teaching and assessment, using the University’s corporate student database as
appropriate.

9) To ensure that processes are in place to track student registrations, assessment

progress and formal coursework submissions.

10) To co-ordinate with the student affairs office in the production of a teaching schedule.

11) To service faculty committees.

12) To provide administrative support in arranging occasional conferences, workshops and

guest lectures, in liaison with other University departments as necessary.

13) Handling study schedules & exams schedule.

14) Handling student list and student’s majors.

15) Controlling the control room and the exam answer booklets.

16) Handling the student’s evaluation.

17) To be assistant to the exam officer.

18) Any other duties as directed by the dean of the faculty.