Catering & Decorating Services (Rs. 1.22 Million) PDF

Pre-Feasibility Study
(Catering and Decorating)
Small and Medium Enterprises Development Authority

Ministry of Industries & Production
Government of Pakistan
www.smeda.org.pk
HEAD OFFICE
4th Floor, Building No. 3, Aiwan-e-Iqbal Complex, Egerton Road,
Lahore
Tel: (92 42) 111 111 456, Fax: (92 42) 36304926-7
helpdesk@smeda.org.pk
REGIONAL OFFICE REGIONAL OFFICE REGIONAL OFFICE REGIONAL OFFICE
Punjab Sindh Khyber Pakhtunkhwa Balochistan
3rd Floor, Building No. 3, 5th Floor, Bahria Ground Floor Bungalow No. 15-A
Aiwan-e-Iqbal Complex, Complex II, M.T. Khan Road, State Life Building Chaman Housing Scheme
Egerton Road Lahore, Karachi. The Mall, Peshawar. Airport Road, Quetta.
Tel: (042) 111-111-456 Tel: (021) 111-111-456 Tel: (091) 111-111-456 Tel: (081) 2831623, 2831702
Fax: (042) 36304926-7 Fax: (021) 35610572 Fax: (091) 5286908 Fax: (081) 2831922
helpdesk.punjab@smeda.org.pk helpdesk-khi@smeda.org.pk helpdesk-pew@smeda.org.pk helpdesk-qta@smeda.org.pk
Note: All SMEDA Services / information related to PM's Youth Business Loan are Free of Cost
May, 2014
Pre-Feasibility Study Catering and Decorating Services (Rs.1.22 Millions)
Table of Contents
1. DISCLAIMER......................................................................................................................... 2
2. PURPOSE OF THE DOCUMENT ......................................................................................... 3
3. INTRODUCTION TO SMEDA ............................................................................................. 3
4. INTRODUCTION TO SCHEME ........................................................................................... 4
5. EXECUTIVE SUMMARY ..................................................................................................... 4
6. BRIEF DESCRIPTION OF PROJECT................................................................................... 4
7. CRITICAL FACTORS............................................................................................................ 5
8. INSTALLED AND OPERATIONAL CAPACITIES ............................................................ 5
9. GEOGRAPHICAL POTENTIAL FOR INVESTMENT........................................................ 6
10. POTENTIAL TARGET MARKETS ...................................................................................... 6
11. PROCESS FLOW ................................................................................................................... 6
12. PROJECT COST SUMMARY ............................................................................................... 6
12.1 Project Economics ......................................................................................................7
12.2 Project Financing ........................................................................................................7
12.3 Project Cost .................................................................................................................7
12.4 Space Requirement ....................................................................................................8
12.5 Machinery and Equipment .........................................................................................8
12.6 Human Resource Requirement ................................................................................9
12.7 Revenue Generation ..................................................................................................9
12.8 Other Costs ..................................................................................................................9
13. CONTACTS - SUPPLIERS .................................................................................................. 10
14. ANNEXURES ....................................................................................................................... 11
14.1 Annexure 1 – Income Statement ............................................................................11
14.2 Annexure 2 – Balance Sheet ..................................................................................12
14.3 Annexure 3 – Cash Flow Statement ......................................................................13
14.4 Useful Project Management Tips ..........................................................................14
14.5 Useful Links ..............................................................................................................15
15. KEY ASSUMPTIONS .......................................................................................................... 16
1. DISCLAIMER
This information memorandum is to introduce the subject matter and provide a general
idea and information on the subject. Although, the material included in this document is
based on data / information gathered from various reliable sources; however, it is based
upon certain assumptions which may differ from case to case. The information has been
provided on as is where is basis without any warranties or assertions as to the
correctness or soundness thereof. Although, due care and diligence has been exercised
to compile this document, the contained information may vary due to any change in any
of the concerned factors, and the actual results may differ substantially from the
presented information. SMEDA, its employees or agents do not assume any liability for
any financial or other loss resulting from this memorandum in consequence of
undertaking this activity. The contained information does not preclude any further
professional advice. The prospective user of this memorandum is encouraged to carry
out additional diligence and gather any information which is necessary for making an
informed decision, including taking professional advice from a qualified consultant /
technical expert before taking any decision to act upon the information.
For more information on services offered by SMEDA, please contact our website:
www.smeda.org.pk
SMEDA Services / Information related to PM’s Youth Business Loan are FREE OF COST - 2
2. PURPOSE OF THE DOCUMENT

The objective of the pre-feasibility study is primarily to facilitate potential entrepreneurs
in project identification for investment. The project pre-feasibility may form the basis of
an important investment decision and in order to serve this objective, the document /
study covers various aspects of project concept development, start-up, production,
marketing, finance and business management.
The purpose of this document is to facilitate potential investors in Catering and
Decorating Services by providing them with a general understanding of the business
with the intention of supporting potential investors in crucial investment decisions.
The need to come up with pre-feasibility reports for undocumented or minimally
documented sectors attains greater imminence as the research that precedes such
reports reveal certain thumb rules; best practices developed by existing enterprises by
trial and error, and certain industrial norms that become a guiding source regarding
various aspects of business set-up and it’s successful management.
Apart from carefully studying the whole document one must consider critical aspects
provided later on, which shall form the basis of any investment decision.
3. INTRODUCTION TO SMEDA
The Small and Medium Enterprises Development Authority (SMEDA) was established in
October 1998 with an objective to provide fresh impetus to the economy through
development of Small and Medium Enterprises (SMEs).
With a mission "to assist in employment generation and value addition to the national
income, through development of the SME sector, by helping increase the number, scale
and competitiveness of SMEs" , SMEDA has carried out sectoral research to identify
policy, access to finance, business development services, strategic initiatives, and
institutional collaboration and networking initiatives.
Preparation and dissemination of prefeasibility studies in key areas of investment has
been a hallmark of SME facilitation by SMEDA.
Concurrent to the prefeasibility studies, a broad spectrum of business development
services is also offered to the SMEs by SMEDA. These services include identification of
experts and consultants and delivery of need based capacity building programs of
different types in addition to business guidance through help desk services.
4. INTRODUCTION TO SCHEME
‘Prime Minister’s Youth Business Loan’ program, for young entrepreneurs, with an
allocated budget of Rs. 5.0 Billion for the year 2013-14, is designed to provide
subsidised financing at 8% mark-up per annum for one hundred thousand (100,000)
beneficiaries, through designated financial institutions, initially by the National Bank of
Pakistan (NBP) and the First Women Bank Ltd. (FWBL).
Loans from Rs. 0.1 million to Rs. 2.0 million with tenure up to 8 years inclusive of 01
year grace period and a debt: equity of 90:10 will be disbursed to SME beneficiaries
across Pakistan, covering; Punjab, Sindh, Khyber Pakhtunkhwah, Balochistan, Gilgit
Baltistan, Azad Jammu & Kashmir and Federally Administered Tribal Areas (FATA).
5. EXECUTIVE SUMMARY
Catering and Decoration Services Business is proposed to be located in a middle

income area in cities like Karachi, Lahore, Rawalpindi, Hyderabad, Faisalabad, Multan
etc.
Services include catering of food & services to events such as weddings, mehndi &
mayun, corporate Events etc and decoration of event site (this service is to be
outsourced).
Capacity: Maximum 100 events per year and initial utilization upto 50%
Total Cost Estimates is Rs. 1.22 million with fixed investment of Rs. 0.92 million and
working capital of Rs. 0.304 million
Given the cost assumptions IRR and payback are 27 % and 3.8 years respectively
The most critical considerations or factors for success of the project are:
1. Procurement of Raw material
2. Location- proximity to marriage halls, business hubs etc
3. Quality Food
6. BRIEF DESCRIPTION OF PROJECT
• Location: The recommended area for the proposed catering and decorating
service business is the middle income locality in cities like Karachi, Lahore,
Rawalpindi, Hyderabad, Faisalabad, Multan, Peshawar and Quetta etc. This
business can also be undertaken in all small 2nd tier towns in addition to
suburban towns of large cities.
• Product: The proposed project will offer high quality food & catering services to
events such as weddings, anniversaries and corporate events etc.
• Target Market: Target customer for catering business would be event
management companies, corporate and individual clients, marriage hall & lawns
etc.
• Employment Generation: The proposed project will provide direct employment
to 06 people. Financial analysis shows that the business shall be profitable from
the very first year of operation
7. CRITICAL FACTORS
• Procurement of raw material

• Location - proximity to marriage halls, business hubs etc
• Quality of food, with precautionary measures of salient hygienic features
• Strict management control
• Professionalism and courteous customer service
• Skilled Staff / Cooks
• Planning & Organizing
• Time Management
• Contract with suppliers for decoration
8. INSTALLED AND OPERATIONAL CAPACITIES
For the proposed project, it is assumed that on an average 50 events will be catered
during a year with an average of 400 guests per event. The proposed business can also
serve up to 1,000 or more guests per event. Marquee and other decorative arrangement
for big events can be outsourced to multiple decorators.
Table 1: Project Economics
Events No. of Events in a Year %
Weddings 15 30
Mehndi & Mayun 15 30
Anniversaries 5 10
Corporate Events 3 07
Others 12 23
Total 50 100
9. GEOGRAPHICAL POTENTIAL FOR INVESTMENT
The Pakistani economy is becoming increasingly service-oriented and over the past
several decades the food service industry is growing substantially. There has been a
mushroom growth of marriage halls, event management complexes in the past decade
across all major cities and towns therefore there is a potential for proposed catering and
decorative service business to be established in cities like Karachi, Lahore, Rawalpindi,
Hyderabad, Faisalabad, Multan, Peshawar and Quetta etc.
10. POTENTIAL TARGET MARKETS
The recommended areas for the proposed business will be cities like Karachi, Lahore,
Rawalpindi, Hyderabad, Faisalabad, Multan, Peshawar and Quetta etc. This business
can also be done in all small 2nd tier towns in addition to suburban towns of large cities.
Target customers for the said business would be Corporate and Individual clients, Event
Management Companies, Marriage Halls & Lawns etc.
11. PROCESS FLOW
For a regular event, following process is to be followed:
• Hiring and scheduling of Staff

• Ordering and serving arrangements for menu items
• Ordering equipment as needed from event rental companies
• Obtaining licenses and permits, if needed, for use of the site etc.
• Coordinating all ancillary services with the client and the vendors
12. PROJECT COST SUMMARY

A detailed financial model has been developed to analyze the commercial viability of
Catering & Decoration Service Business under the ‘Prime Minister’s Youth Business
Loan’ program. Various cost and revenue related assumptions along with results of the
analysis are outlined in this section.
The projected Income Statement, Cash Flow Statement and Balance Sheet are
attached as appendix
12.1 Project Economics

All the figures in this financial model have been calculated for catering of 50 events in a
year, whereas decoration service for such events will be outsourced in order to control
the capital expenditure at initial stage. Revenue generated in year 1 through such
events is based on given assumptions and calculated to be Rs. 9.6 million.
The following table shows Internal Rate of Return, Net Present Value and Payback
Period.
Table 2: Project Economics
Description Details
Internal Rate of Return (IRR) 27%
Payback Period (years) 3.8
Net Present Value (NPV) Rs. 3,026,629
Returns and profitability are highly dependent on regular occurrence of events, good
marketing practices, quality of services and more importantly good quality and taste of
food.
12.2 Project Financing

Following table provides details of the equity required and variables related to bank
loan;
Table 3: Project Financing
Description Details
Total Equity (10%) Rs.122,200
Bank Loan (90%.) Rs.1,099,800
Markup to the Borrower (%age/annum) 8%
Tenure of the Loan including Grace Period (Years) 08
Grace Period (Years) 01
12.3 Project Cost

Following requirements have been identified for operations of the proposed business.
Table 4: Capital Investment for the Project

Capital Investment Amount (Rs.)
Construction & Renovation 135,000
Machinery & Equipment 150,000
Office Equipment & Furniture 83,000
Advance Rent (Deposit) 150,000
Vehicles 350,000
Preliminary Expenses 50,000
Total Capital Cost 918,000

Initial Working Capital 304,000
Total Project Cost 1,222,000
12.4 Space Requirement

Space required for Catering & Decoration Services Business is 750 sq. ft. Management
office will require 150 sq. ft. and 600 sq. ft. will be used for storage and cooking. It is
also assumed that preparation of Bar-B-Que items will be prepared on site as and when
required.
Table 5: Space Requirement
Area Required Area Monthly Rent Yearly
(Sq. ft.) Charges (Rs.) Rent(Rs.)
For Office & Storage 750 25,000 300,000
Total Rent 25,000 300,000
12.5 Machinery and Equipment

Following table provides list of machinery and equipment required for the proposed
Catering & Decoration Services Business.
Table 6: Machinery and Equipment
Total
Description
Rs.
Burners / Fittings / Others 25,000
Daigs / Kadhai / Others 20,000
Storage Racks 15,000
Deep Freezers 60,000
Other Kitchen Utensils 30,000
Total 150,000
Table 7: Office Equipment & Furniture Costs

Quantity Cost Amount
Computer & UPS 1 25,000 25,000
Printer 1 10,000 10,000
Tables 2 8,000 16,000
Chairs 6 2,000 12,000
Sofa Set 1 10,000 10,000
Others 1 10,000 10,000
Total 83,000
12.6 Human Resource Requirement

Table 8: Human Resource Requirement
Description Nos. Salary per Total monthly
employee per Salary (Rs.)
month (Rs.)
Owner 01 20,000 20,000
Head Cook 01 18,000 18,000
Cook / Karigar 02 12,000 24,000
Helper 01 10,000 10,000
Driver 01 10,000 10,000
Total Staff 06 82,000
The table above provides detail of human resources required to run a Catering and
Decoration Services Business. Salaries of all employees are estimated to increase at
10% annually.
12.7 Revenue Generation

The revenues are based on assumption that 50 events/year with an average of 400
guests will be organized. The standard menu will be of two items only.
Table 9: Revenue Generation
Sales
Events Nos. Revenue (Rs.)
Price (Rs.)
Banquet Arrangement (Per Head) 400 90 36,000
Shamiana / Kanats (Per Head) 400 15 6,000
Marquee Set up (Per Head) 400 90 36,000
Stage 1 20,000 20,000
Water (Per Head) 16 250 4,000
Food – Standard Menu (Per Head) 400 225 90,000
Total Sales Revenue per event 192,000
Total Sales Revenue in a Year 9,600,000
12.8 Other Costs

An essential cost to be borne by the said business is the promotional expense to attract
more clients. Average monthly expenditure in this head is assumed to be 1% of Net
Sales.
• Working Capital Requirements: It is estimated that an additional amount of

approximately Rs. 304,000 will be required as cash in hand to meet the initial working
capital requirements during operations. The requirement is based on the rent, utilities
and salaries expenses for at least two months. The following table gives the break up.
Table 10 – Working Capital Requirement

Months Monthly Charges (Rs.)
Utilities 02 90,000
Salaries 02 164,000
Rent 02 50,000
Total 304,000
13. CONTACTS - SUPPLIERS

• KITCHEN 'N' RESTAURANT SYSTEMS
102-A, Allama Iqbal Road Butt Lane, Garhi Shahu, Lahore, Punjab, Pakistan
Phone: +92-42-36366590 / 36305989
Fax: +92-42-36305989
• KITCHEN CARE
# 103, Golden Plaza F-7, Blue Area, Islamabad, Capital, Pakistan
Phone: +92-51-32875226
Fax: +92-51-32277176
• PRESTIGE KITCHENS
Kehkashan Shopping Arcade Block-7, Clifton, Karachi 75600, Sindh, Pakistan
Phone: +92-21-35862978 / 35862839
Fax: +92-21-5871814
14. ANNEXURES
14.1 Annexure 1 – Income Statement
14.2 Annexure 2 – Balance Sheet
14.3 Annexure 3 – Cash Flow Statement
14.4 Useful Project Management Tips
Technology
• List of Equipment
Burners / Fittings / Others

Daigs / Kadhai / Others
Storage Racks
Deep Freezers
Other Kitchen Utensils
• Energy Requirement: Should not be overestimated or installed in excess and

alternate source of energy for critical operations should be arranged in advance.
• Equipment Suppliers: Should be asked for training/orientation and after sales
services under a contract with the suppliers.
• Quality Assurance Equipment & Standards: Products/Service quality
standards need to be defined and a monitoring system for compliance to be
instituted. This will improve credibility.
Marketing
• Product Development & Packaging: Expert's help may be engaged for
product/service and packaging design & development.
• Ads & P.O.S. Promotion: Business promotion and dissemination through
banners and launch events is highly recommended. Brochures from good quality
Decoration Service Providers need to be obtained and kept for further use.
• Price - Bulk Discounts, Cost plus Introductory Discounts: Price should never
be allowed to compromise on quality. Price during introductory phase may be lower
and used as a promotional tool. Product cost estimates should be carefully
documented before price setting.
• Human Resources
Owner
Head Cook
Cook / Karigar
Helpers
Driver
• Adequacy & Competencies: Skilled and experienced staff should be

considered an investment even to the extent of offering share in business profit.
• Performance Based Remuneration: Attempt to manage human resource
cost should be focused through performance measurement and performance based
compensation.
• Training & Skill Development: Encouraging training and skill of self &
employees through experts and exposure of best practices is route to success.
Least cost options for Training and Skill Development (T&SD) may be linked with
compensation benefits and awards.
14.5 Useful Links
• Prime Minister’s Office

www.pmo.gov.pk
• Small & Medium Enterprises Development Authority (SMEDA)
www.smeda.org.pk
• National Bank of Pakistan (NBP)
www.nbp.com.pk
• First Women Bank Limited (FWBL)
www.fwbl.com.pk
• Government of Pakistan
www.pakistan.gov.pk
• Ministry of Industries & Production
www.moip.gov.pk
• Ministry of Education, Training & Standards in Higher Education
http://moptt.gov.pk
• Government of Punjab
www.punjab.gov.pk
• Government of Sindh
www.sindh.gov.pk
• Government of Khyber Pakhtoonkhwa
www.khyberpakhtunkhwa.gov.pk
• Government of Balochistan
www.balochistan.gov.pk
• Government of Gilgit Baltistan
www.gilgitbaltistan.gov.pk
• Government of Azad Jammu Kashmir
www.ajk.gov.pk
• Trade Development Authority of Pakistan (TDAP)
www.tdap.gov.pk
• Securities & Exchange Commission of Pakistan (SECP)
www.secp.gov.pk
• Federation of Pakistan Chambers of Commerce and Industry (FPCCI)
www.fpcci.com.pk
• State Bank of Pakistan (SBP)
www.sbp.org.pk
15. KEY ASSUMPTIONS

Description
Debt Equity Ratio 90:10
Interest Rate 8%
Loan Tenure (With 01 year grace period) 8 Years
Sales Price Growth Rate 10%
Depreciation Rate 10%
Weighted Average Cost of Capital 9.2%
Prepaid Rent Period 6 Months
Increase in Staff Salaries 10%
Increase in Office expense 10%

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Pre-Feasibility Study

(Catering and Decorating)

Small and Medium Enterprises Development Authority

2. PURPOSE OF THE DOCUMENT

Catering and Decoration Services Business is proposed to be located in a middle

6. BRIEF DESCRIPTION OF PROJECT

• Procurement of raw material

8. INSTALLED AND OPERATIONAL CAPACITIES

9. GEOGRAPHICAL POTENTIAL FOR INVESTMENT

10. POTENTIAL TARGET MARKETS

11. PROCESS FLOW

For a regular event, following process is to be followed:

• Hiring and scheduling of Staff

12. PROJECT COST SUMMARY

12.1 Project Economics

12.2 Project Financing

12.3 Project Cost

Table 4: Capital Investment for the Project

Total Capital Cost 918,000

12.4 Space Requirement

12.5 Machinery and Equipment

Table 7: Office Equipment & Furniture Costs

12.6 Human Resource Requirement

12.7 Revenue Generation

12.8 Other Costs

• Working Capital Requirements: It is estimated that an additional amount of

Table 10 – Working Capital Requirement

13. CONTACTS - SUPPLIERS

14.2 Annexure 2 – Balance Sheet

14.3 Annexure 3 – Cash Flow Statement

14.4 Useful Project Management Tips

Burners / Fittings / Others

• Energy Requirement: Should not be overestimated or installed in excess and

• Adequacy & Competencies: Skilled and experienced staff should be

14.5 Useful Links

• Prime Minister’s Office

15. KEY ASSUMPTIONS

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