TSA eRegistry System and Backup & Recovery System

Part 1. Registration of assigned BIR Personnel:

1. Click on the Admin icon before using

the logbook or survey system to register
your username and password.

2. After clicking the Admin Icon you will

be redirected to the login module of the
system in which you will have to enter
your username and password.

Initially no username and password

are given to users. Please enter your
desired username and password.
Remember that this will serve as your
permanent user name and password so
please do not forget what you have
placed. Click Ok button when you are
done.

3. You will then be redirected to the

Supervisor Menu.

Once you are here click on the Assigned

RDO button.
4. You will now be inside the RDO
Assignment Screen where you will
have to choose what RDO you are
assigned.

From the dropdown list select which

RDO you are assigned to and click it.

Click Save button when you are done then

click the Yes button to confirm, otherwise
click No to go back to RDO Assignment
Screen.

5. You will then be redirected to the

Supervisor Menu Screen (see image on
number 3 of this manual).

Simply click Back button which will redirect

you to the Main Menu Module of The
Logbook & Survey Data Entry System.
Part 2. Using the Logbook Data Entry System:

Note: Make sure that you are done with the

Registration (see part 1 of this manual) before
proceeding.

1. On the Main Menu Screen of TSA

eRegistry System simply click on
Logbook Icon.

2. You will now be inside the Registration

screen of the Logbook Data Entry
System. Simply click the Add button.

3. Fill in all the fields in the

Taxpayer/Company
Representative and click the Save
button.

Click the Yes button on the System

Message box to confirm.
 Click the Ok button and you will be
redirected to the Registration Screen.

Part 3. Using the Survey Data Entry System:

NOTE: Make sure that you are done with the

Registration (see part 1 of this manual) before
proceeding.

1. On the Main Menu Screen of TSA

eRegistry System simply click on
the Survey Icon.

2. You will now be inside the Survey Menu

Screen. Click the Language of your
choice, and click the Survey Form
button.
3. In the Survey Form screen, once the
taxpayer clicks the Add button he could
start to fill in the Survey Form.

4. Fill up the form.

Page 1: Click the answer of your

choice. Questions with answered “NO”
automatically proceed to Page 2.

Page 2: Fill in the boxes of your

answer. Click the Previous button if
you need to edit your answer on Page
1 or simply click on the Page 1 tab.

5. Once you are done answering the

Survey form, simply click on the Save
button and then click the Yes button to
confirm.
 Click Ok button and you will be
redirected to Survey Form Screen.

Part 4. Using TSA Data Entry System:

NOTE: For TSA Personnel Only

1. Simply click on TSA Data Entry

button.
2. There are two ways on how to fill in the
TSA Data Entry screen.

2.1 If there were too many records on

the screen, simply click the
Inquiry button to search for the
user / taxpayer data.

A pop up search screen appears.

Fill in the Last Name or First
Name or Company Name and
then click the Search button.

Click the Browse button or

double-click the column and then
click the Edit button to be able to
update / change the mandatory
fields.

2.2 Or simply put the cursor on the

user / taxpayer data, click the
Browse button and then click the
Edit button to be able to update /
change the mandatory fields.
3. After filling in all the fields, click the
Save button.

A system message appears “Do you want

to save your transaction?”, click Yes.

Another pop up message appears

“Transaction successfully saved ”, click Ok.

4. Click the Back button and you will then

be redirected to the TSA Data Entry
screen and perform another transaction
if necessary.
Part 5. Using the Admin Data Entry System:

NOTE: Make sure that you are done in filling up the

Registration and Survey Form.

1. On the Main Menu Screen of TSA Data

Entry simply click on Admin Icon.

2. After clicking the Admin Icon you will

be redirected to the Login module of
the system in which you will have to
enter your User Name and Password
then click Ok when done.

3. You will then be redirected to the

Supervisor Menu Screen. There are six
(6) selection buttons that are displayed
(i.e., Extract Logbook, Extract
Survey, Assigned RDO, Change
Password, TSA Data Entry and
Reports,)

EXTRACT LOGBOOK

1. Simply click on Extract Logbook

button.
2. You are now inside the Extract Logbook
Data Screen. Simply type the <Date
From> and <Date To> of the data
you want to generate.

3. After entering the Date From and Date

To of the records you want to generate,
simply click the Extract button.

A pop up box screen appears

presenting the created file. Then click
Ok.

Once you are done just click Exit

button and you will be redirected to the
Supervisor Menu Screen.
EXTRACT SURVEY

1. To extract survey, simply click the

Extract Survey button.

2. You are now inside the Extract Survey

Data screen. Simply type the <Date
From> and <Date To> of the data
you want to generate.

3. After entering the Date From and

Date To of the records you want to
generate, simply click the Extract
button.

A pop up box screen appears presenting

the created file. Then click Ok.
Once you are done just click Exit button
and you will be redirected to the
Supervisor Menu Screen.

REPORTS

1. To view reports, simply click on the

Reports button.

2. Inside the List of Reports screen you

can view reports based on generated
records of Logbook and Survey Form.
Simply click on the report you want to
preview.

Logbook Report

1. Once you click the Logbook Report

button, simply type the <Date From>
and <Date To> of the data you want
to view.
2. Click Preview button to view the
Logbook Report.

3. Click Print button to print the report.

4. After clicking the Print button, you will

then be redirected to Logbook Report
Screen, click Cancel to go back to the
List of Reports screen
Logbook Daily Statistical Report

1. Once you click the Logbook Daily

Statistical Report button, simply type
the <Date From> and <Date To> of
the data you want to view.

2. Click Preview button to view Logbook

Daily Statistics Report

3. Click Print button to print the report.

4. After clicking the Print button, you will
then be redirected to Logbook Daily
Report Screen, click Cancel button to
go back to the List of Reports screen

Logbook Transaction Monthly Report

1. Once you click the Logbook

Transaction Monthly Report button,
select the month you want to view.

2. Click Preview button to view

Transaction Monthly Report
3. Click Print button to print the report.

4. After clicking the Print button, you will

then be redirected to Logbook Monthly
Report Screen, click Cancel to go back
to the List of Reports screen

SURVEY REPORT

1. Once you click the Survey Report

button, simply type the <Date From>
and <Date To> of the data you want
to view.
2. Click Preview button to view Survey
Report.

3. Click Print button to print the report.

4. After clicking the Print button, you will

then be redirected to Survey Report
Screen, click Cancel to go back to the
List of Reports screen

SURVEY DAILY STATISTICAL

REPORT

1. Once you click the Survey Daily

Statistical Report button, simply type
the <Date From> and <Date To> of
the data you want to view.
2. Click Preview to view Survey Daily
Statistical Report.

3. Click Print button to print the report.

4. After clicking the Print button, you will

then be redirected to Survey Daily
Report Screen, click Cancel to go back
to the List of Reports screen
SURVEY MONTHLY STATISTICAL
REPORT

1. Once you click the Survey Monthly

Statistical Report button, simply
select the month you want to preview.

2. Click Preview button to view Survey

Monthly Statistical Report.

3. Click Print button to print the report.

4. After clicking the Print button, you will
then be redirected to Survey Monthly
Report Screen, click Cancel to go back
to the List of Reports screen

CHANGE PASSWORD

1. To change password, click Change

Password button.

2. Fill in all the required fields, then click

the OK button.

A pop up screen appears confirming

password was successfully changed.
Click the OK button and you will be
redirected to the Supervisor Menu
Screen.
 USER’S GUIDE

1. Simply click on the User’s Guide

button to view the Guide on how to use
this program.

Backup

1. To Backup the Files, click the Backup

button.

2. Select the file you want to backup and

then click Select.
A pop up box appears stating that the
database has been backup, and then click
Ok. You will then return to BIR Logbook
and Survey Backup and Recovery screen.

Recovery

1. To Recover the Files, click the Recover

button.

2. A pop up message box appears “Are

you sure you want to Restore and
Replace the database?”, and then click
Yes.

3. Select the file you want to recover and

then click Select button.
A pop up box appears stating that the
database has been recover, and then click
Ok. You will then return to BIR Logbook
and Survey Backup and Recovery screen.