Excel2007f ExerciseWorkbook

2007
Foundation Exercise Workbook
Excel 2007
velsoft.com
Microsoft Office Excel 2007 Foundation Courseware
Written by Kelvin MacDonald
Published by Velsoft Interactive Inc.
Courseware release Version 3.0

© 2005 by Velsoft Courseware, Inc.
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TABLE OF CONTENTS
SECTION 1: Getting Started.........................................................................................................1

Lesson 1.1: Starting Out.......................................................................................................................2
Step-By-Step..........................................................................................................................................................3
Lesson 1.2: About Workbooks..............................................................................................................6
Step-By-Step..........................................................................................................................................................7
Skill Sharpener....................................................................................................................................................11
Lesson 1.3: Exploring your Workbook..............................................................................................12
Step-By-Step........................................................................................................................................................13
Skill Sharpener....................................................................................................................................................16
Lesson 1.4: Getting Help in Excel 2007..............................................................................................17
Step-By-Step........................................................................................................................................................18
Skill Sharpener....................................................................................................................................................22
SECTION 2: The New Interface.................................................................................................23

Lesson 2.1: The Quick Access Toolbar...............................................................................................24
Step-By-Step........................................................................................................................................................25
Skill Sharpener....................................................................................................................................................28
Lesson 2.2: The Home Ribbon............................................................................................................29
Step-By-Step........................................................................................................................................................30
Skill Sharpener....................................................................................................................................................35
Lesson 2.3: The Insert Ribbon............................................................................................................36
Step-By-Step........................................................................................................................................................37
Skill Sharpener....................................................................................................................................................42
Lesson 2.4: The Page Layout Ribbon................................................................................................43
Step-By-Step........................................................................................................................................................44
Skill Sharpener....................................................................................................................................................48
Lesson 2.5: The Formulas Ribbon.....................................................................................................49
Step-By-Step........................................................................................................................................................50
Skill Sharpener....................................................................................................................................................53
Lesson 2.6: The Data Ribbon..............................................................................................................54
Step-By-Step........................................................................................................................................................55
Skill Sharpener....................................................................................................................................................59
Lesson 2.7: The Review Ribbon.........................................................................................................60
Step-By-Step........................................................................................................................................................61
Skill Sharpener....................................................................................................................................................64
SECTION 3: Excel Basics...........................................................................................................65

Lesson 3.1: Working With Excel 2007...............................................................................................66
Step-By-Step........................................................................................................................................................67
Skill Sharpener....................................................................................................................................................70
Lesson 3.2: Basic Excel Features........................................................................................................71
Step-By-Step........................................................................................................................................................72
Skill Sharpener....................................................................................................................................................76
Lesson 3.3: Moving your Data............................................................................................................77
Step-By-Step........................................................................................................................................................78
Skill Sharpener....................................................................................................................................................82
Lesson 3.4: Smart Tags and Options Buttons....................................................................................83
Step-By-Step........................................................................................................................................................84
Skill Sharpener....................................................................................................................................................86
Lesson 3.5: Editing Tools....................................................................................................................87
Step-By-Step........................................................................................................................................................88
Skill Sharpener....................................................................................................................................................93
SECTION 4: Editing Your Workbook..........................................................................................94

Lesson 4.1: Modifying Cells and Data...............................................................................................95
Step-By-Step........................................................................................................................................................96
Skill Sharpener..................................................................................................................................................100
Lesson 4.2: Cell Formatting..............................................................................................................101
Step-By-Step......................................................................................................................................................102
Skill Sharpener..................................................................................................................................................108
Lesson 4.3: Enhancing a Worksheet’s Appearance.........................................................................109
Step-By-Step......................................................................................................................................................110
Skill Sharpener..................................................................................................................................................118
Lesson 4.4: Working With Charts....................................................................................................119
Step-By-Step......................................................................................................................................................120
Skill Sharpener..................................................................................................................................................126
Lesson 4.5: Working with Charts, Part 2........................................................................................127
Step-By-Step......................................................................................................................................................128
Skill Sharpener..................................................................................................................................................134
SECTION 5: Printing and Viewing your Workbook.................................................................135

Lesson 5.1: Using the View Ribbon..................................................................................................136
Step-By-Step......................................................................................................................................................137
Skill Sharpener..................................................................................................................................................142
Lesson 5.2: Managing a Single Window..........................................................................................143
Step-By-Step......................................................................................................................................................144
Skill Sharpener..................................................................................................................................................147
Lesson 5.3: Managing Multiple Windows........................................................................................148
Step-By-Step......................................................................................................................................................149
Skill Sharpener..................................................................................................................................................153
Lesson 5.4: Printing your Workbook...............................................................................................154
Step-By-Step......................................................................................................................................................155
Skill Sharpener..................................................................................................................................................161
Index............................................................................................................................................162
SECTION 1: Getting Started
In this section you will learn:

 What Microsoft Excel 2007 is
 How to open Microsoft Excel
 How to interact with Excel
 How to close Excel
 How to create a new workbook
 How to open a workbook
 How to save a workbook
 How to close a workbook
 About Excel file types
 How to switch worksheets
 About the active cell
 How to select cells
 How to explore a worksheet
 How to use the zoom feature
 How to use the Help screen
 How to use Online Help
 How to use Offline Help
Microsoft Office Excel 2007 Foundation 2
Lesson 1.1: Starting Out
Microsoft Excel is one of the most powerful and widely used spreadsheet applications available
today. Excel’s functionality and popularity have made it an essential component on computers
in countless organizations, businesses, and other institutions throughout the world.
If you are new to Excel, the extensive array of features and capabilities that it provides may
seem daunting at first, but don’t worry. The keys to becoming proficient with Excel are patience,
practice, and a solid foundation built on the basics.
Step-By-Step
1. Open Microsoft Office Excel 2007. First look for the Excel icon on your desktop. If it is not
1 available, try the Start menu or the Run dialogue box.
2. When the Excel 2007 screen opens, use your arrow keys to maneuver the heavy black
2 border from cell to cell. Use the Ctrl + Arrow key combinations to move the black border
to the cell at the start or end of a row, and the top or bottom of a column. Try to get to
the very last cell in the lower right of the spread sheet by using the Ctrl + Arrow key
combinations.
Take note of the name (column letters and row number) of the bottom right cell. (It
should be XFD1048576.)
3. Move the heavy black border to any cell that has a few empty cells below it. Type the
3 number 100 into the cell and press the Enter key. The heavy black border will move to
the cell immediately below the one you were just at. Type 200 into this cell, press Enter,
and then enter 300 into the cell immediately beneath. Your black border should be
surrounding the cell beneath your column of numbers as shown below.
4. Now, click the word Formulas in the row of tab labels above the Ribbon area.
4
This will display a Ribbon with a selection of buttons and controls related to formulas
and functions.
5. Click the AutoSum button.
You should see flashing animated border around your column of numbers. In the cell
with the heavy border, you should see some text (=SUM), and some cell names
corresponding to the cells that you entered your numbers into.
6. If you press the Enter key, the sum of your column of numbers will appear in the cell
5 immediately beneath the numbers. The heavy black border will surround the cell
immediately below the sum.
7. Next, close Excel 2007 by clicking the X in the upper right of the Excel screen.
6
8. When you see the following alert box appear, click the No button.
7
This will close Excel without saving the spreadsheet changes that you made.
Lesson 1.2: About Workbooks
In the previous lesson, you learned how to open Excel 2007 and how to close it. You also
received a brief introduction to Excel spreadsheets, cells, and the new Excel 2007 user interface.
All of these concepts and more will be dealt with in greater detail as this manual proceeds.
For now, the next topic of discussion is Excel workbooks. As you already know, a spreadsheet
(sometimes called a worksheet) consists mainly of a large grid-like array of cells that contain
data or information. Essentially, a workbook is just a collection of individual spreadsheets. As a
matter of fact, when you open Excel 2007, you are not opening a single spreadsheet, but rather
a workbook that contains three spreadsheets. Take a look at the three spreadsheet tabs at the
bottom of the newly opened Excel screen.
Step-By-Step
1. Begin by opening Excel 2007. First, look for the Excel icon on your desk top. If it is not
available, try the Start menu or the Run dialogue box.
2. Once Excel 2007 is open, type the number 1000 into the upper left cell (cell A1).
3. Next, display the Office menu by clicking the Office button.
When the Office menu appears, click the Close option to close the current workbook.
4. When you attempt to close the current workbook, you should see the following alert box.
Click the Cancel button to abort the closing action.
5. Next, display the Office menu and click the Save As option.
6. When you see the Save As dialogue box, use the side panel of location icons and the Save In
drop list to navigate to your Practice Exercises folder.
Clicking here will display a

“file type” drop list.
Name the file Practice2 in the File name text area, and choose Excel 97-2007 as the file type
by selecting from the file type options available in the Save as Type drop list.
When you are ready, click the Save button to save your file.
(If you cannot find your Practice Exercises folder, ask your instructor for help).
7. When you have saved your Workbook, close Excel 2007 by clicking the X in the upper right
of the Excel screen.
Skill Sharpener
Objective Understand how to open an existing workbook, change its name,

and save it in the same folder as the original.
Briefing Your supervisor has asked you to create a copy of a workbook that
will be saved in the same folder that contains the original
workbook.
Task You should end up with two versions of the same workbook, saved
in the same folder, that are identical except for their names.
Hints Try using the Save As dialogue box.

Lesson 1.3: Exploring your Workbook
Now that you are familiar with the basic concepts of spreadsheets, cells, and workbooks, it is
time to learn how to explore and navigate your workbooks in greater detail.
In this lesson, you will learn how to switch between worksheets in a workbook, how to select
cells in a worksheet, how to move around in a worksheet, how to use the active cell, and how to
use Excel’s zoom feature.
Step-By-Step
In this Exercise you will open Excel 2007, enter data on different worksheets, make a selection,
and use the zoom feature.
1. To begin, open Excel 2007 by using the Excel icon on your desktop. If you cannot find it,
try opening Excel from the Start menu.
2. When the Excel screen opens, type the number 100 in the first cell (Cell A1). Press the
Enter key, and then type the number 200 in the second cell. Use the same method to
enter 300, and 400, in the next two cells in the column. When you are finished, your
spreadsheet should look like this.
3. Next, click the tab for Sheet2 at the bottom of the Excel screen.
This will make Sheet2 the active sheet and the grid area for Sheet2 will be displayed on
the Excel 2007 screen.
4. In sheet2, enter the numbers 400, 500, 600, and 700, in a column of cells starting at cell
A1 (very much like the column of numbers on Sheet1).
5. Next, make sure the Home tab at the top of the Excel screen has been activated.
6. The next step is to select the column of numbers that you entered. You can do this by
making cell A1 the active cell and dragging with your mouse down the column of
numbers from cell A1 to A4. Your selection should look like the one shown in the
following image.
7. Next, click the Bold button on the Home Ribbon mentioned in step 5. This should make
all of the values in your selection boldface.
8. Next, use the zoom slider switch to increase the magnification of your spreadsheet.
You can increase the magnification by dragging the switch toward the plus sign (+) with
your mouse.
This is the column of selected numbers zoomed to 184%.
9. Close Excel 2007 without saving the workbook.

Skill Sharpener
Objective To understand how to navigate within an Excel 2007 workbook.
Briefing You must show a co-worker how to navigate in Excel 2007.
Task Use arrow keys, sheet tabs, and Ribbon tabs to explore the Excel
2007user interface and worksheets.
Hints Don’t forget about the shortcut keys for moving through a
spreadsheet.
Lesson 1.4: Getting Help in Excel 2007
Before we get into the nuts and bolts of working with Excel 2007, it is probably a good idea to
learn about Excel’s help features.
Almost anyone who works with a spread sheet program, word processor, or any application with
many functions and options, will find themselves needing help at some point. You may know
exactly what you want to do, but not how to do it.
In this lesson, you will learn how to get help by using the Excel 2007 Help Screen. You will also
learn about online and offline help. Knowing how to use these features can help you access the
information and instructions you need to accomplish your Excel goals.
Step-By-Step
In this exercise, you will practice researching an Excel topic with the Help Screen.
1. The first step is to start Excel 2007. (Use the Excel icon or the Start menu.)
2. When Excel opens, press F1 on your computer keyboard to display the help screen.
3. When you see the help screen, click on the Charts link.
4. This will display more specific links related to the subject of charts.
Next, click the Creating charts link, and then click the Available Chart Types link when it
appears.
5. You should now see descriptions of the many chart types available in Excel 2007.
You can use the scroll bar at the left of the help screen to view more of the available chart
types. If you wish, you can view previously visited pages by clicking the back (green arrow)
button at the upper left of the screen.
6. In the search field, type Pie charts, and click the search button (square green arrow
button).
7. The help screen should now be populated with links to information about pie charts.
Recently searched
items
8. Close the Excel Help window by clicking the close button in the upper right.
9. Close Excel without saving your workbook.

Skill Sharpener
Objective To understand how to search for instructions or information on

any given Excel topic.
Briefing Your manager has asked you to research the possibility of creating
a three dimensional bar graph with Excel for a presentation later
in the week.
Task Research the Excel 2007 charting capabilities.
Hints Try a search on 3D charts in Excel 2007 help.

SECTION 2: The New Interface
In this section you will learn about:

 The default toolbar buttons
 Adding buttons
 Removing buttons
 Changing icon size
 The Home Ribbon (buttons and controls)
 The Insert Ribbon (buttons and controls)
 The Page Layout Ribbon (buttons and controls)
 The Formula Ribbon (buttons and controls)
 The Data Ribbon (buttons and controls)
 The Review Ribbon (buttons and controls)
Lesson 2.1: The Quick Access Toolbar
One of the major differences between Excel 2007 and its predecessors is the new graphical user
interface. The new user interface does not rely on multiple tool bars and menus; instead it
offers a cleaner, more intuitive, Ribbon-based layout.
An important component of the new interface is the Quick Access Toolbar (or the QAT for
short). The Quick Access Toolbar is a part of the user interface that you can use to store buttons
or features that you rely on heavily. When features are added to the quick access toolbar, they
can be brought into play with a single click, even when the associated Ribbon is unavailable.
In this lesson, you will learn all about the Quick Access Toolbar. You will learn about the default
buttons, how to add and remove buttons, how to change the icon size, and how to customize
the toolbar.
Step-By-Step
In this exercise, you will practice how to customize the quick access toolbar.
1. To start, open Excel 2007 by double clicking the desktop icon. If you cannot find the Excel
icon on the desktop, try the Start menu.
2. When Excel 2007 opens, make sure the Home Ribbon is visible. IF it is not, click the word
Home.
3. Right click on the Bold button ( ) and then choose Add to Quick Access toolbar from
the menu options.
The bold button should now appear on the toolbar.
4. Next, click the small down pointing arrow at the right of the toolbar. Click More Commands
when the menu appears.
5. When the Excel Options screen appears, highlight the Bold item in the list of toolbar items
on the right, and click the up arrow to move it above the Redo item.
6. When you are finished, click the OK button at the bottom of the Excel Options screen.
The quick access toolbar should now reflect the customization you made.
7. Close Excel 2007 without saving your work.

Skill Sharpener
Objective Customize the quick access toolbar in an Excel workbook.
Briefing A fellow employee has asked you to create a workbook that has a
Save As button and a Close button added to the quick access
toolbar.
Task Add two new buttons to the QAT from the Excel Options Screen and
save the workbook.
Hints Make sure that you make the customization apply to the current
workbook and not all workbooks. You can do this in the Excel
Options screen.
Lesson 2.2: The Home Ribbon
The most notable feature of the new Excel 2007 interface is the Ribbon format. By default Excel
has seven Ribbons available through tabs. These Ribbons are:
 The Home Ribbon

 The Insert Ribbon
 The Page Layout Ribbon
 The Formulas Ribbon
 The Data Ribbon
 The Review Ribbon
 The View Ribbon
In this lesson, you will learn about the Home Ribbon and the different button groupings that it
contains:
 The clipboard group
 The font group
 The alignment group
 The number group
 The style group
 The cells group
 The editing group
The Home Ribbon buttons are very important buttons to get comfortable with. This Ribbon
contains the most frequently used buttons and features that Excel has to offer.
Step-By-Step
In this exercise you will practice using a few basic features available on the Home Ribbon.
1. To begin, start Excel 2007 by double clicking the desktop icon or by using the Start menu.
2. When you see the Excel screen, use the Office menu to display the Open dialogue box.
Use the Open dialogue box to browse to the file named PracticeExercise2.2.
Double click the file name to open the workbook in Excel 2007.
3. You should see the following Excel screen.

4. Click cell B3 to make it active (it contains the number 12000) and then drag your mouse
diagonally to from cell B3 to cell E7 (in the lower right corner of the data). Your selection
should look something like this.
5. For the next step, click the Accounting number format button in the Number button
group.
This will change the selected data to accounting format.
6. Next, click the Cell styles button in the Style button group to display a selection of cell
formatting styles.
7. When the menu of cell style options appears, move your mouse over the different styles
that are shown. When your mouse pointer hovers over a particular style, you will see
what that style would look like applied to the data cells that you selected. Click on the
Accent4-40% option in the cell style menu to implement this style on your data cells.
8. Next, use the F12 key or the Office menu to invoke the Save As dialogue box.
9. To save your workbook, use the Save dialogue to navigate to an appropriate folder. Enter
a name for your workbook in the File Name field and click the Save button to save it.
10. When your file has been saved, close Excel 2007.
Skill Sharpener
Objective To enhance the appearance of data in a spreadsheet with a border.
Briefing A friend asks you if you know how to add fancy borders to his
spreadsheet.
Task Create a spreadsheet something like the one you used in the practice
exercise and add borders to the cell data.
Hints There is a button in the Font button group that can help with this.
Lesson 2.3: The Insert Ribbon
The next interface component that we will explore is the Insert Ribbon. The buttons on this
Ribbon are used for inserting a variety of different objects into your spreadsheets. You can
create professional looking charts and insert numerous eye catching graphics with this Ribbon.
Step-By-Step
In this exercise, you will insert a simple pie chart into a spread sheet.
1. Open Excel 2007.
2. Use the Office menu or the Ctrl + O shortcut to display the Open dialogue box.
Use the Look In drop down menu to navigate to your practice exercise folder. (If you can’t
find this folder, ask for help.) Double click on the PracticeExercise2.3 file to open it in
Excel.
3. The spreadsheet that opens should look like the following.

4. Next, make cell A3 the active cell and drag your mouse pointer diagonally down to cell
B7. Your selection should look like this:
5. The next step is to click the Insert tab to display the Insert Ribbon. On the Insert Ribbon,
click the Pie chart button from the Charts button group. This will display a menu of pie
chart options.
6. From the menu of chart options, click Exploded 3-D Pie.
7. You should see a pie chart appear on your Excel 2007 screen.
This chart represents the sales per product line for the north region. Notice that when
the chart is added to your spreadsheet, additional tabs appear above the Ribbon. To see
some formatting options for your chart, click the Design Ribbon.
Excel 2007 will automatically provide options (new tabs like design and layout) that are
related to the current task (such as creating a chart) that you are working on.
8. The next step is to resize the chart so that it does not block your data. To do this, place
your mouse pointer over the upper left corner of the chart box. When your pointer turns
into a double headed arrow you can drag your mouse toward the center of the chart box
to resize it.
9. After you decrease the chart size by dragging the upper left corner of the chart box, click
on any blank cell outside of the chart area.
When you have taken the focus off of the chart (by making a cell active), the Ribbon and
tabs return to their normal state.
10. Save your work with the Save As dialogue box (F12 key) and close Excel 2007.
Skill Sharpener
Objective Use the buttons on the Insert Ribbon to create an organization

chart in Excel.
Briefing Your manager would like you to create a small organizational chart
for a particular department in your organization
Task The final product should be an Excel 2007 spreadsheet with an

organizational chart representing a simple hierarchal structure.
Hints Think of the options in the Smart Art dialog box.
Sample Data Bill and Dan report to Sue. Stan reports to John. John and Sue
report to Nancy.
Follow-up Questions Can you figure out how to add more levels to the chart?
Lesson 2.4: The Page Layout Ribbon
The Page Layout Ribbon allows you to change the theme of your Excel document, arrange the
layout of objects in your document, and prepare your document for printing.
The Page Layout Ribbon is a great help when it comes to enhancing the visual effectiveness of
charts, tables, and your print outs.
In this lesson you will learn about the Themes button group, the Page Setup button group, the
Scale to Fit button group, the Sheet Options button group, and the Arrange button group.
Step-By-Step
In this exercise, you will use the Page Layout Ribbon to enhance a spreadsheet.
1. To begin, open Excel 2007 by double clicking the Excel icon on the desktop or by using the
Start menu.
2. When Excel 2007 opens, use the Office menu or the Ctrl + O shortcut to display the Open
dialogue box.
Use the open dialogue box to browse to your practice folder. When you reach the correct
folder, double click on the PracticeExercise2.4 icon to open the workbook.
3. When the work book opens, click the Page Layout tab to display the page layout Ribbon.
Your Excel screen should look like the following.

4. On the Themes button group, click the Themes button to display the menu of theme
options.
Notice that as you let your mouse hover over the various themes, the appearance of the
spreadsheet will change so as to preview the theme that is currently in focus in the menu.
Click the Oriel option to implement the corresponding theme.
5. Next, move your mouse pointer to the Sheet Options button group.
Remove the check mark from the View box under the Gridlines heading. This will remove
the cell grid from the spreadsheet.
6. Next, drag your mouse pointer from cell B3 to cell E7. When they are selected, click the
Print Area button in the Page Setup group and select Set Print Area from the drop down
menu. This action will place a thick dashed border around the selection.
If you clicked the Quick Print icon in the Office menu, only this region of numbers would be
printed. (No headings, charts, or labels would be printed.)
7. Save your work with the Save As dialogue box (F12 key), and then close Excel.
Skill Sharpener
Objective Become familiar with the buttons and controls on the Page Layout
Ribbon.
Briefing You must describe the features and functions of the page layout
Ribbon to a friend. How would you do this?
Task Explore the Page Layout component of the Excel 2007 user
interface. Learn enough about the buttons and controls so that you
could describe this part of the user interface to a friend.
Hints Don’t be afraid to experiment with the Page Layout buttons, and
remember that you can research topics with the help features.
Follow-up Questions Can you find buttons on any other Ribbons that would help when
printing spreadsheets?
Lesson 2.5: The Formulas Ribbon
When you reach the point where you are doing advanced work with Excel, the Formulas Ribbon
will become very important to you. This is the user interface component that provides access to
Excel 2007’s preset functions and to Excel’s formula auditing tools. Don’t be alarmed if you
know very little about formulas, functions, or cell references at this point. You will understand
these topics more and more as you progress in Excel. The purpose of this lesson is to show you
how and where you can access some of these features.
The Formulas Ribbon contains a number of important features designed to help you access
Excel’s formula and function tools.
The first section of the Formulas Ribbon is the Functions library. Functions are preset
mathematical formulas or algorithms designed to perform a specific task. Excel 2007 provides a
large library of functions designed to solve a variety of problems.
In addition, you can create your own custom formulas in Excel, which may involve features like
functions or range names. This is where the Defined Names section will come in handy. You may
also have to audit (find errors in) a complex formula that you create. To help with this, the
Formulas Ribbon presents a Formula Auditing button group.
Getting a little familiarity with these buttons and concepts now will help you later on when it is
time to work with them in depth.
Step-By-Step
In this exercise, you will practice using the formulas Ribbon.
1. Open Excel 2007 by double clicking the Excel icon on the desktop or by using the Start
menu.
2. When Excel 2007 opens, use the Office menu or the Ctrl + O shortcut to display the Open
dialogue box. Use the Open dialogue box to browse to your practice folder. When you
reach the correct folder, double click on the PracticeExercise2.5 icon to open the
workbook.
3. When the workbook opens, click the Formulas tab to display the Formulas Ribbon. Your
Excel 2007 screen should look something like the following.
4. Click on cell B8 to make it active, and then click the small arrow at the bottom of the
AutoSum button to show the AutoSum menu.
If you click on the Average menu option, you will see =Average(B3:B7) appear in the active
cell. This is telling you that the average function will be applied to cells B3 through to B7
and the result will be put into the active cell.
Press Enter to implement this function in cell B8. You will now see the average of the unit
sales for the north region in cell B8.
5. Now click on cell C8 to make it active. Once again use the AutoSum menu to make cell C8
contain the average of the column of numbers above it. Repeat this process for cells D8
and E8 as well.
When you are finished, your spreadsheet should look something like the figure on the next
page.
6. Next, click cell B8 to make it active. The next step is to click the Trace Precedents button,
which is located in the Formula Auditing group of buttons.
You will see a blue arrow showing you all of the cells that contribute to the value in cell B8.
7. Save your work with the Save As dialogue box (F12 key), and then close Excel.
Skill Sharpener
Objective Become familiar with the buttons and controls on the Formulas
Ribbon
Briefing You must describe the features and functions of the Formulas
Ribbon to a co-worker. What is the best way to do this?
Task Explore the Formulas Ribbon in Excel 2007. Experiment with the
buttons and controls so that you are comfortable displaying the
menus and choosing options.
Hints Don’t be afraid to experiment with the different Formula Ribbon

buttons. Try to figure out how some of the preset functions work.
The Insert Function button can be helpful when researching

functions.
Lesson 2.6: The Data Ribbon
The Data Ribbon is the part of the user Interface that gives you access to Excels data controls.
These buttons will allow you to import data from external sources, manage your data
connections, merge and organize data, and more.
The button groups on the Data Ribbon are:

 Get External Data
 Connections
 Sort & Filter
 Data Tools
 Outline
Step-By-Step
1. To begin, open Excel 2007 by double clicking the Excel icon on the desktop or by using the
Start menu.
2. When Excel 2007 opens, click the Data tab to display the Data Ribbon.
Your Excel screen should look like the following.
3. Let your mouse pointer hover over the buttons in the Get External Data button group.
Take note of the information boxes that appear when you mouse over the individual
buttons in the group.
4. Explore the other button groups in the Data Ribbon by displaying the information boxes.
Click the buttons to show any menus or dialogue boxes that may be associated with the
buttons.
5. Enter the column headings Data, Data2, Data3 in the first row and then enter random data
beneath the headings. The numbers you enter are not important at this point. If you wish,
you can enter the same numbers that are in the image below.
6. Next, drag your mouse pointer to select all of the headings and data that you entered.
Your selection should be highlighted in blue, with a thick black border around it.
7. Next, click the Group button in the Outline button group. A Group dialogue box will
appear.
When you see the group dialogue box, make sure that the Rows radio button is selected
and click OK.
8. The selected data in your spreadsheet will now be formatted as an outlined group.
If you click the square with the (-) minus sign in it, the data will be collapsed.
If you click the plus sign (+), the data group will expand and be visible again.
9. Close Excel 2007 without saving the workbook.

Skill Sharpener
Objective Become familiar with the buttons and controls on the Data Ribbon
Briefing You must describe the features and functions of the Data Ribbon to
a friend. What is the best way to do this?
Task Explore the Data Ribbon in Excel 2007. Experiment with the buttons
and controls so that you are comfortable displaying the menus and
choosing options.
Hints Don’t be afraid to experiment with the different Data Ribbon

buttons. Always remember that you can get more information on a
specific topic with Excel’s help features.
Lesson 2.7: The Review Ribbon
The Review Ribbon gives you access to the tools you need to proof and review your
spreadsheets. The spell checker, thesaurus, and research task pane are all available on the
review Ribbon. Moreover, the review Ribbon provides features for annotating your
spreadsheets with comments. Perhaps most importantly, the review Ribbon contains a button
group that can be used to tighten the security of your spreadsheet.
The Review Ribbon is composed of three main button groups: the Proofing group, the
Comments group, and the Changes group.
Step-By-Step
1. To begin, open Excel by double clicking the Excel icon on the desktop or by using the Start
menu.
2. When Excel 2007 opens, click the Review tab to display the Review Ribbon. Your Excel
2007 screen should look like the following.
3. Type the following misspelled words into the first row of your spreadsheet:
Exel, Ofice, and Spredsheet. Your sheet should look something like the following.
4. Click the Spelling button in the Proofing button group.
When you click this button you may see a prompt like the following.
If you see this prompt click the Yes button. (This prompt is displayed because the active
cell is not at the beginning of the data area of the spreadsheet.)
5. When you see the Spelling dialogue box, select the most suitable spelling for the word in
question, and then click the Change button.
The dialogue box will change the misspelled word, and then move on to the next
misspelled word in the spreadsheet. Follow the same procedure to correct all of the
misspellings.
6. When you have finished, close Excel 2007 without saving your work.
Skill Sharpener
Objective Become familiar with the buttons and controls on the Review
Ribbon.
Briefing You must teach the features and functions of the Review Ribbon to
a friend. What is the best way to do this?
Task Explore the Review Ribbon in Excel 2007. Experiment with the
buttons and controls so that you are comfortable displaying the
menus and choosing options.
Hints Don’t be afraid to experiment with the Review Ribbon buttons.

Remember that you can use Excel’s help features if you get stuck.
SECTION 3: Excel Basics
In this section you will learn how to:

 Work with columns, rows, cells, and ranges
 Create worksheet labels
 Enter and delete data
 Print your worksheet
 Use the AutoFill feature
 Use the AutoSum feature
 Use AutoComplete
 Work with basic formulas
 Drag and drop cells
 Cut, copy, and paste cells
 Copy and paste multiple items
 Use paste special
 Insert and delete cells, rows, and columns
 Use undo, redo, and repeat
 Use Smart Tags
 Use the error option button
 Use the AutoFill option button
 Use the Paste Option button
 Use AutoCorrect
 Use Spell check
 Use Find and Replace
 Document a worksheet with comments
Lesson 3.1: Working With Excel 2007
The main purpose of an Excel 2007 worksheet is to organize and analyze data. To accomplish
this, you must learn to work with the basic structures found in every worksheet. You must also
be able to enter and group your data according to different categories so your worksheet has
meaning.
In this lesson you will learn about the basic building blocks of worksheets: columns, rows, cells,
and ranges. You will learn about worksheet labels and you will learn how to enter and remove
data in a worksheet. Finally, you will learn how to print a worksheet.
Step-By-Step
In this exercise, you will practice creating column labels and entering data as you build a simple
spreadsheet.
1. Start Excel 2007 by double clicking the Excel 2007 icon or by using the Start menu.
2. When you see the Excel screen, click on cell B1 to make it active. Type Item in the cell
and press the right arrow key to move to the next cell on the right (C1). (If you make a
mistake when typing, it may be easier to edit the cell contents in the formula bar.)
3. Type Quantity in cell C1, and then move to cell D1 and type Price.
Now move to cell B2 (with the arrow keys or by clicking the cell) and type widget1.
Press Enter and B3 will become the active cell. Type widget2 in cell B3
4. Move to the cell beneath the Quantity label (C2) and type 100. Press Enter and type
200 in the next cell (C3).
5. Now enter 3.5 and 5.0 under the Price label in cells D2 and D3 respectively.
Move to cell D2 (making it the active cell) and click the Accounting format ($) button in
the Number button group on the Home Ribbon. Do the same for cell D3.
You now have a simple spreadsheet detailing item types, quantity, and a price for each
item.
6. Select all of the data cells by dragging your mouse from Cell B1 to CellD3.
7. Next, click the bold (B) button in the font button group on the Home Ribbon. This will
make all of the data and labels in your selection bold.
8. Save your work if you wish, and close Excel 2007.

Skill Sharpener
Objective Create and enhance a simple spreadsheet.
Briefing Your manager asks you to create a spreadsheet containing the

column labels Item, Cost, Quantity, and Price. She would like all
headings to be in bold font. She would also like the numbers in the
price column to be in an accounting format.
Task You should create a spreadsheet with the four column headings
described above. The headings should be in bold and italic, and the
data in the price column should be in an accounting format.
Hints You can use the buttons in the Format button group on the Home
Ribbon to apply Bold and Italic formatting.
Sample Data Here is the data for the Price column: 20.35, 24.99. 7.99, 5.5.
Lesson 3.2: Basic Excel Features
When working with spreadsheets, it is often the case that you must repeat data in a large
number of cells. Excel helps you do this efficiently by automating some basic and repetitive
tasks for you.
In this lesson we will discuss some of the most fundamental and useful Excel features: AutoFill,
AutoSum, and AutoComplete. In addition to covering these automated features, you will learn
another key concept: how to work with basic formulas.
Step-By-Step
In this exercise, you will practice entering data with the AutoFill feature and you will enter a
simple formula.
1. Start Excel 2007 by double clicking the Excel 2007 icon or by using the Start menu.
2. When you see the Excel 2007 screen, press the Ctrl + O keys or use the Office menu to
display the Open dialogue.
3. Use the navigation controls in the Open dialogue to browse to your practice folder. Double
click the PracticeExercise3.2 file to open it in Excel.
Your Excel spreadsheet should look like this.

4. Next, type the year 2000 in cell A2. After that, type 2001 in cell A3.
5. Next, select the cells A2 and A3 by dragging your mouse over them. You should see a small
black box on the lower right corner of the bottom cell in your selection (cell A3).
6. Next, place your mouse pointer on the small box at the bottom right of the selection and
drag the box down to cell A12. You should now see a column of years from 2000 to 2011.
7. In cell C2 type 21 and in D2 type 27.5. Click cell B2 to make it the active cell, and in the
formula bar, type =(C2+D2)/2. (Don’t forget to put an equal sign in front of your formula).
When you are ready, press the Enter button to enter the formula into Cell B2.
8. You should now see the result of your simple formula (24.25) in cell B2.
9. Save your work and close Excel.

Skill Sharpener
Objective Use AutoFill and AutoComplete to fill in data in a spreadsheet.
Briefing A friend has asked you to create a table of rankings for his bowling
league.
Task The table should include a Rank column with numbers 1 to 20. It
should also contain a Name column for the first names of the
bowlers. Finally it should contain a column named Score to contain
the bowling scores for each ranked player, and a column named
Team for the team name that each player belongs to.
Hints Use AutoFill to enter the numbers 1 through 20 in the rank column.
Sample Data Use the following names for the players: John, Jack, James, Brenda,
Barbara, Nancy. (Notice if AutoComplete attempts to complete a
name for you.)
Use the following names for the teams: Jets, Rockets, and Tigers.
(Take note of the AutoComplete feature when you enter the team
names.) From the six players listed above, there should be two
players per team.
Lesson 3.3: Moving your Data
The ability to manipulate your data is crucial to building worksheets and workbooks. To work
with your data efficiently, you should know how to cut, copy, and paste single and multiple
items. You should also know how to insert and delete cells, rows, and columns, and understand
how to use paste special. You should also know how to drag and drop cells, and be familiar with
Excel’s undo, redo, and repeat features.
Step-By-Step
In this exercise, you will practice copying and pasting a single cell and a selection of data.
1. To begin, open Excel 2007 by clicking the desktop icon or by using the Start menu.
2. When Excel opens, use the Ctrl +O keyboard shortcut to display the open dialogue.
3. Using the navigation controls in the open dialogue, browse to your practice folder and open
PracticeExercise3.3 by double clicking it.
4. This is what the spreadsheet should look like when you open it.
5. Right click on cell D1 to make it the active cell and to display the pop up menu.
Click the Copy option near the top of the menu. The cell should now be outlined in a
flashing black dashed border.
6. Next, single click cell J1 to make it active. (If you double click, you will lose the flashing
border around cell D1.) Right click to expose the pop up menu, and then click the Paste
option.
The Units Sold heading should now be visible in cell J1.
7. Next, select cells D2 to D8 by dragging your mouse over the cells. Right click on any cell in
the selection and choose Copy from the menu that appears.
The selection should now be surrounded with a flashing border.
8. Right click on cell J2 and click the Paste option from the pop up menu. The column of data
should now be duplicated in cells J2 to J8.
9. Save your work (F12 key) and close Excel.

Skill Sharpener
Objective Add data to an existing spreadsheet.
Briefing Your manager asks you to create a spreadsheet containing the

column labels Item, Cost, Quantity, and Price. Later, the same
manager asks you to add two additional columns between Cost and
quantity. These columns will be labeled Order Number and Vendor.
Task You should create a spreadsheet with the first four column headings
described above. After you create it, add the last two additional
headings by inserting columns.
Hints Columns will be inserted to the left of the column that you right
click on to expose the menu.
Sample Data Enter any data you wish that is reasonable in the context of the
spreadsheet.
Lesson 3.4: Smart Tags and Options Buttons
Excel’s Smart Tags and Option Buttons can provide you with information and actions based on
the context of what you are currently doing with your worksheet.
In this lesson you will learn what smart tags are and how to use them. You will also learn about
the Error option button, the AutoFill option button and the Paste option button, and how they
can make tasks easier.
Step-By-Step
In this exercise, you will use the AutoFill option button to enter dates in a worksheet.
1. Start Excel 2007 by double clicking the Excel icon or by using the Start menu.
2. When the Excel 2007 screen opens, make cell A2 the active cell and enter the following
date: 7/23/2006.
3. Place your mouse pointer on the lower right corner and it will turn into a thin cross +.
Hold your left mouse button and drag across the top row, Auto Filling the dates as you go.
4. When you stop, notice the AutoFill option button at the lower right corner of the last cell.
5. Click on the options button to display its menu.

6. Click the radio button next to the Fill Years option.
You can see how the year has been automatically incremented by one for each date cell.
7. Now, start in cell A3 and follow the same procedure again, but when you are finished
dragging, select the Fill Month option from the AutoFill option button menu.
Now, you can see that the month has been automatically incremented by one, from cell to
cell.
8. Exit Excel without saving the workbook.

Skill Sharpener
Objective Insert a Stock Ticker symbol that will activate a Smart Tag.
Briefing Your friend would like you to help her create a spreadsheet that
contains refreshable data related to a Stock Ticker symbol.
Task Enter a Stock Ticker symbol in your spreadsheet and use the smart
tag that appears to access the related stock data.
Hints You will need to have an Internet connection and you will need to
have smart tags enabled in Excel.
Sample Data You may need to do Internet research to find stock tickers.
Follow-up Questions Can you think of other uses for this kind of Smart Tag?
Lesson 3.5: Editing Tools
Excel 2007 offers a variety of editing tools to help ensure that your worksheets are accurate,
free from spelling errors, and well documented.
In this lesson you will learn about AutoCorrect and Spell Check, two features that can help you
fix typing and spelling errors. You will also learn how to use Find and Replace, a great tool for
finding and fixing mistakes. Finally, you will learn how to add comments to a worksheet in order
to clarify and explain your data.
Step-By-Step
In this exercise, you will practice using the find and replace feature.
1. Start Excel 2007 by double clicking the Excel icon or by using the Start menu.
2. When you see the Excel 2007 screen, use the Office menu or the Ctrl + O keys to
display the Open dialogue.
Browse to your practice folder and open the workbook named PracticeExercise3.5 by
double clicking on its name in the list of files.
3. When the workbook opens, it should look like the following.

4. Now, suppose we are told that there is a problem with the billing system and that the
system cannot process any item number that has adjacent 2’s. (That is, every
occurrence of 22 in an item number must be changed to something else, like 28). A
quick way to do something like this, in a large worksheet, is to use the find and replace
feature. To use this feature, you can click the Find and Select button on the right side
of the Home Ribbon.
When you click this button, a pop up menu will appear. Click the Replace option in the
menu to display the Find and Replace dialogue box.
5. When you see the Find and Replace dialogue box, enter 22 in to the Find What field
and type 28 into the Replace with field.
6. Once you are ready, you can keep clicking the Find Next button (to find one
occurrence of the number 22 at a time) or you can click Replace All (to replace all
occurrences of the number 22 with the number 28 at once). Since you want to do this
quickly, you should click the Replace All button.
Remember though, that you may not want to replace every occurrence of 22. You
need to replace only the occurrences of 22 that are in the item numbers column.
The way to do this is to make sure the column of item numbers is selected,
(highlighted in blue), and then click the Replace All button to replace 22 with 28.
7. Excel 2007 will provide an information box, letting you know how many replacements
were made.
When you are finished, click the Close button on the Find and Replace dialogue.
8. Now, check the column of item numbers for any occurrences of the number 22.
9. When you are finished, close Excel without saving the workbook.
Skill Sharpener
Objective To add comments to a spreadsheet.
Briefing Your supervisor would like you to add comment boxes to each of
the headings on a particular spreadsheet, explaining what the data
in the columns represents.
Task Add columns to the headings of an existing spreadsheet.
Sample Data Use the SkillSharpenerData3.5 workbook for an existing

spreadsheet.
Follow-up Questions What are some other uses for comments, besides explaining the
meaning of the data?
SECTION 4: Editing Your Workbook

 Change the size of rows or columns
 Adjust cell alignment
 Rotate text
 Create custom number or date formats
 Use conditional formatting
 Use the Format Painter
 Merge cells
 Use AutoFit
 Find and replace formatting
 Add patterns and colors
 Add borders
 Work with styles
 Create charts
 Format charts
 Enhance charts with drawing tools
 Change the chart type
 Change the source data for a chart
 Work with chart axes and data series
 Create a chart template
Lesson 4.1: Modifying Cells and Data
To make the most out of your worksheets, you should understand the many ways that you can
modify cells and data in Excel. In this lesson you will learn about changing the size of rows and
columns, adjusting cell alignment, creating custom formats, and rotating text.
Step-By-Step
In this practice exercise, you will adjust the font size and the font color for a selection of cells.
1. To begin, open Excel 2007 by double clicking the Excel icon on the desktop or by using
the Start menu.
2. When Excel 2007 is open, use the Office menu or the Ctrl + O shortcut to display the
Open dialogue box. In the Open dialogue box, navigate to your practice folder and
open the file PracticeExercise4.1 by double clicking on it.
3. Your spreadsheet should look like this.
4. Next, select the Price Per Unit data and the Sales data with your mouse.
When you have the data selected, click the Accounting Number format button to
apply a format to the selected cells.
The selected data should now be in Accounting format.
(If at any time you see ###### in a cell, this indicates that the column is not wide
enough for the data. To resolve this, double click on the line separating the column
letter and the next column letter to the right. This action will AutoFit the column.)
5. Next, select the cells containing the headings in row 2 of the spreadsheet.
6. Right click on the selection, and then click on the small arrow by the Font Color option
at the top of the menu that appears. From the menu of colors that pops up, select a
dark blue by clicking on the appropriate color square.
7. Your spreadsheet should now look like this.
8. The next step is to select the product name data (cells A3 to A7) and click the Bold
button in the Font group of the Home Ribbon. This action will apply bold formatting to
the selected cells.
9. Next, select the data in cells B3 to F7 and change the font size to 10 by clicking the
Decrease Font button.
Your spreadsheet should now look like the following.

10. With the cells still selected, click the Italic button. Your spreadsheet should now look
like the following.

Skill Sharpener
Objective To change the text orientation of a series of column headings.
Briefing Your coworkers have created a spreadsheet, but the column

headings are quite long. They would like you to rotate the text in
the column headings so the columns are not so wide.
Task Rotate the column headings in a pre-existing spreadsheet.
Hints After the text is rotated, you may have to resize the columns to
decrease their width.
Sample Data Use the following column headings in your spreadsheet:

Employee Name, Employee Number, Registration Date, Years of
Employment.
Lesson 4.2: Cell Formatting
When it comes to the quality and clarity of a workbook, layout and appearance play a major
role. Excel puts an extensive array of formatting features at your disposal, letting you create
practical worksheets with a professional look and feel. This lesson deals with some of the cell
formatting tools that can help you present your data in a polished and meaningful way.
In this lesson you will cover conditional formatting and the format painter. You will also learn
about cell merging, AutoFit, and Find and Replace Formatting.
Step-By-Step
In this exercise you will apply conditional formatting to a spreadsheet.
1. Begin by opening Excel 2007. (You can double click the Excel 2007 icon or use the Start
menu).
2. Next, open the workbook named PracticeExercise4.2 from your practice folder.
3. When the spreadsheet opens, it should look like something like the following.
4. The data in this spreadsheet is a series of 10 test scores for each of 20 students. As the
course instructor, you would like to look at the spreadsheet and see the top 15 percent of
the marks at a glance.
The first step in doing this is to select the data area (A2 to K21) with your mouse.
5. Once you have the data selected, click the Conditional Formatting button on the Home
Ribbon, and then mouse over the Top/Bottom Rules button. Click the Top 10%... option in
the sub menu.
6. When you click this option, the following dialogue will be displayed.
You can adjust the percentage of cells that the conditional formatting will apply to, by
using the small arrows on the left to increment the percent value. In the drop list on the
right, you can choose the fill and font color that will be applied to the top N % of values,
where N is a percentage you specify.
Here, the conditional formatting options are set so the top 15% of values will have a
green fill and dark green font.
This conditional formatting will be applied to the data area that you selected. If data
changed in the conditionally formatted area, the formatting will adjust as needed to
accommodate the condition (top 15%) and the new values. Click OK to apply the
conditional formatting to the spreadsheet.
7. Here you can see the top 15% of test grades as indicated by the conditional formatting.
8. If you wish, you can apply more conditional formatting to the data. To do this, ensure
that the same area is selected and click the conditional formatting button to display your
options. This time, click the Bottom 10% option from the Top/Bottom sub menu.
In the dialogue box, increase the percentage to 20 and choose Light Red Fill with Dark
Red Text as your format. Click OK when you are ready.
9. Here is the spreadsheet with the top 15% of grades highlighted in green, and the bottom
20% of grades highlighted in red.
10. Save your work and close Excel 2007.

Skill Sharpener
Objective To apply conditional formatting to a spreadsheet.
Briefing As the instructor of a course, you have decided to give a bonus of 5

points to every student that has a test score of 75% or higher. You
decide to apply a conditional formatting rule to your spreadsheet of
scores to determine who gets the 5 points.
Task Apply a conditional format to a selection of cells, so that every cell

with a value of 75 or higher is highlighted.
Hints Use the New Rule option at the bottom of the Conditional
Formatting menu.
Sample Data Use the spreadsheet in the SkillSharpenerData4.2 workbook.
Follow-up Questions What if you wanted to highlight cells with values in a range, such as
values between 65 and 85?
Lesson 4.3: Enhancing a Worksheet’s Appearance
Up until now, you have been dealing with formatting individual values or ranges of cells.
In this lesson you will learn how to further enhance your worksheet’s appearance by applying
colors, patterns, borders, and fill effects. You will also learn what styles are and how to use
them.
Step-By-Step
In this exercise, you will enhance an existing spreadsheet with color and formatting.
1. To start, open Excel 2007 by double clicking the desktop icon or by using the Start menu.
2. When Excel 2007 opens, use the Open dialogue box to open the workbook named
PracticeExercise4.3 in your practice folder. If you cannot find this workbook, ask for help.
3. When the workbook opens, your Excel 2007 screen should look like the following.
4. The first step is to select the data in the Rank column by dragging with your mouse. When you
are finished, the column of data should be highlighted and surrounded by a thick border.
5. Now that you have the data selected, highlight the selected cells with color by clicking the fill
color button on the Home Ribbon. Select a color (grayish blue) from the color palette by clicking
in the palette on the corresponding small square of color.
6. The spreadsheet should now look like the following.
Now, select the entire data region by dragging your mouse from cell B2 through to G31.
7. Once you select the data cells as shown above, click the center alignment button on the Home
Ribbon.
Your spreadsheet should now look like this, with the data neatly centered in the cells.
8. Next, select the same group of cells again (all of the data cells). Then, click the small arrow on
the Border button to display a menu of cell borders.
In this menu, click the All Borders option. This will surround all of the cells in the selection with
a black border.
9. The spreadsheet should now look something like this.

The next step is to display the page layout Ribbon by clicking the Page Layout tab near the top
of the Excel screen.
10. Click the Themes button on the left of the page layout Ribbon, and then click the Currency
theme from the theme menu.
The resulting spreadsheet should look like the image on the next page.
11. Save your work (F12 key) and then close Excel.
Skill Sharpener
Objective To become familiar with the Style and Theme features in Excel 2007.
Briefing A friend has asked for your help in improving the visual appearance
of their spreadsheet.
Task Open an existing spreadsheet and apply different styles and themes
until you find a combination that is visually interesting.
Hints Seeing theme changes is easier if sections of the spreadsheet are

highlighted with color.
Sample Data Use the spreadsheet SkillSharpenerData4.3 from your practice

folder.
Lesson 4.4: Working With Charts
Sometimes it can be hard to discern patterns or relationships in your data from basic tables of
numerical entries. Excel 2007’s powerful chart tools can help you create a more meaningful
representation of your data, by making it easy to build professional looking charts.
In this lesson you will learn how to create, format, and manipulate a chart. You will also learn
how to enhance your chart with Excel’s drawing tools and how to add titles and tables.
Step-By-Step
In this practice exercise, you will create and modify a chart.
1. To begin, start Excel 2007 by clicking the desktop icon or by using the Start menu.
2. When Excel 2007 opens, open the file PracticeExercise4.4 by navigating to it with the
Open dialogue. You can also open the file (without starting Excel first) by opening your
practice folder that contains the file, and double clicking the file icon directly.
3. When the workbook opens, your spreadsheet should look like this.
4. You will now create a column chart that displays the sales, expenses, and profit data.
The first step in creating the chart is to click the Insert tab to display the Insert Ribbon.
Then select the data and the row and column headings, so that the chart will be
automatically labeled.
Here is what your Excel screen should look like. The data and the column and row labels
have been selected, and the Insert Ribbon and Chart buttons are visible.
5. Next, click the Column chart button in the Charts button group and select the Clustered
2-D Column Chart from the drop down menu.
6. A column chart representing the data you selected should appear in your spreadsheet.
7. If you single click in the chart area, you will see a new Design tab appear with the others
above the Ribbon. Click the Design tab to display the Design Ribbon.
On the design Ribbon, click the arrow in the bottom right of the quick styles group of
buttons. This will display a menu of chart style options.
8. From the menu of options, click Style 43. This is the quickest and simplest way of
modifying your chart.
9. Let your mouse pointer hover over the corner of the thick light blue border around your
chart. When the pointer turns into a double headed arrow, drag the corner toward the
center of the chart to make it a little smaller.
Next, drag the chart by the side edge (the side border), until it is positioned underneath
the data.
10. Your spreadsheet should now look something like this.
11. Save your work and close Excel 2007.

Skill Sharpener
Objective Create a 3-D bar chart in Excel.
Briefing Your manager has requested that you create an eye catching bar
chart In Excel. The chart must show the sales, expenses, and profit
levels for your company based on region.
Task Create a 3-D Bar chart based on the SkillSharpenerData4.4File.
Hints Use the design Ribbon (click on the chart to expose the design tab)
to quickly format your chart with a visually interesting preset style.
Sample Data Use SkillSharpenerData4.4 from your practice folder.
Follow-up Questions Do you think a bar chart is the best kind of chart to represent this
data? What other kind of chart do you think would be better?
Lesson 4.5: Working with Charts, Part 2
This lesson will expand on the concepts covered in the previous lesson. In this lesson you will
learn how to apply a new chart type to your source data and how to change the source data
while maintaining the same chart type. You will also learn how to create chart templates and
how to work with the chart axis and data series.
Step-By-Step
In this exercise, you will alter the source data for a chart.
1. To begin, start Excel by double clicking the Excel 2007 desktop icon. (You can also use the
Start menu if the icon is not available.)
2. When the Excel screen opens, use the Open dialogue to open the file named
PracticeExercise4.5, located in your practice folder.
3. You will notice that the chart displays information related to Sales, Expenses, and Profit.
Your task is to now modify the data source of the chart so that it only displays sales data.
To do this, right click on the chart and choose Select Data from the menu.
This will display the Select Data Source dialogue box. You can see the old data source (A2
to D6) in the Chart Data Range field.
4. The next step is to change the data source by selecting only the Sales data and row
headings from the spreadsheet.
With the dialogue open, select the sales data and corresponding column and row
headings with your mouse (cells A2 to B6). When you do this, they will be automatically
entered into the Edit Data Source dialogue.
You can see the new source data (A2 to B6) in the chart data range field.
5. Click the OK button to close the dialogue box. You should now see the new data source
represented in the chart.
Now, change the value in cell B5 (the East region) to 175000 and change the data in cell
B6 (the West region) to 50000.
6. You should see that the columns in the chart are updated immediately, to correspond
with the new values that you entered into the spreadsheet.
7. Once again, right click on the chart and choose the Select Data option from the pop up
menu. This time, select the region containing the Sales and Expenses information (A2 to
C6).
8. The chart will once again update to reflect the new source data.

Skill Sharpener
Objective To take a spreadsheet containing a chart, and then change the chart
type, while still using the same data.
Briefing You must prepare a report based on an existing spreadsheet, but

your team feels that the chart in the spreadsheet needs to be
revamped and they would like you to change the chart type.
Task Change the type of chart used in a spreadsheet, without changing

the source data.
Hints Remember to take advantage of the Design Ribbon.
Sample Data You can use the workbook named SkillSharpenerData4.5 as the
spreadsheet containing the original chart.
SECTION 5: Printing and Viewing your Workbook

 Use normal view
 Use the Page Break Preview
 Use the Page Layout view
 Use the Full Screen view
 Manage a single window
 Create a window
 Hide a window
 Freeze a pane
 Manage multiple windows
 Switch between open workbooks
 Arrange windows
 Compare workbooks side by side
 Reset windows
 Save a workspace
 Use Print preview
 Use the print dialogue
 Use the Page Setup dialogue
 Use Quick Print
Lesson 5.1: Using the View Ribbon
In Excel 2007 there are a few different ways to view your workbook. These different views are
designed to make certain tasks easier. If you are ready to print, for example, you probably don’t
want to view your workbook as a normal spreadsheet. If you do, it will be hard to tell exactly
where your printed pages will begin and end. Sometimes, you may want to view a larger section
of the grid area, or you may want to view several spreadsheet pages at once.
The options for the different Excel 2007 views can be found on the View Ribbon.
In this lesson, you will learn about the normal view, the page break view, the page layout view,
and the full screen view.
Step-By-Step
In this exercise, you will practice using the different views available in Excel.
1. To begin, open Excel 2007 by double clicking the desktop icon. (If the icon is not available,
1 use the Start menu.)
2. When Excel opens, open the workbook called PracticeExercise5.1.

2
3. Your spreadsheet should look something like the following.

3
4. First, click the View tab to expose the View Ribbon.

4
5. You spreadsheet will typically open in Normal view. Click the Full Screen button in the
5 workbook Views button group to display the spreadsheet working area on a larger scale.
As you can see, much more of the grid area will become visible. Since we wish to
continue exploring our different spreadsheet views, press the Escape key to return to
normal view, where we can access the view Ribbon.
6. On the view Ribbon, click the Page Break Preview button.

6
The page break view should look like this.

As you can see, the data does not seem to fit nicely on two pages; we would like one
cycle per page if possible.
To achieve this, drag the first blue dotted line until it cleanly separates cycle 1 from cycle
2 (the line between column E and column F). Next, drag the blue border (or dotted
border) at the right until it cleanly separates column I from column J (cycle 2 from cycle
3).
Your new page breaks should look like those shown in the following image.
7. Click the Page Layout View button in the view Ribbon. Then, zoom out to about 40%
7 using the slider.
You should now be able to see all three pages.
8. Next click the Page Layout tab to display the Page Layout Ribbon. Click the Margins
8 button to display the preset margins menu and then click the Wide option.
9. Your Page Layout view should now look like this.

1
10. Close Excel without saving any changes.

1
Skill Sharpener
Objective Use the Page Layout view and Page Break Preview to prepare a
spreadsheet for printing.
Briefing As the Excel guru for your office, you must prepare a large
spreadsheet populated with data for printing.
Task Open the spreadsheet and adjust the page breaks and margins as
required to prepare the document for printing.
Hints Try to keep a logical format to the individual pages (i.e. one data set
per page).
Sample Data Use the SkillSharpenerData5.1 file in the practice folder.

Lesson 5.2: Managing a Single Window
When you open a workbook in Excel, the actual working area (grid area with column letters and
row numbers), is defined as its own region. That is to say, this working area is bounded by a
border and can be minimized, closed, or resized independently of the Excel program itself. This
self contained working area can be referred to as a window.
In this image, you can see a workbook represented as a window within the larger Excel screen.
In Excel 2007 you can have multiple windows for the same workbook open at the same time, or
multiple windows representing completely different workbooks open at the same time.
In this lesson, you will learn how to create a new window, hide a window, unhide a window, and
how to freeze panes in a window.
Step-By-Step
In this exercise, you will practice splitting and freezing a window in Excel 2007.
1. To begin, start Excel 2007 by double clicking the Excel desktop icon or by using the Start
menu.
2. Next, use the Open dialogue to open the workbook named PracticeExercise5.2.
When it is open, the spreadsheet should look like this.
3. Next, click the View tab to display the View Ribbon.
4. In the View Ribbon, click the Freeze Panes button to reveal the freeze panes menu.
From the Freeze panes menu, click the Freeze Top Row button.
5. Now you should see a black line separating the top row from the rest of the data.
Drag the scroll bar down with your mouse or use the arrow keys to move downward
through the data. You will see the data scroll up, but the column headings (Cycle 1, Cycle
2, and Cycle 3) will remain fixed for reference.
6. Next, click the Freeze Panes button again to display the freeze panes menu. On the menu,
click the Unfreeze Panes option to unfreeze the panes.
Set cell F19 as the active cell by clicking on it, and then click the Freeze Panes button
again to display the menu. This time, choose the first (Freeze Panes) option.
7. Now you should have black lines just to the left and above the active cell, separating it
into different scrollable areas.
Use the scroll bars to experiment with how you can move the data. What data remains
fixed? What data moves?
8. Close Excel without saving your work.

Skill Sharpener
Objective To learn how to use the Split feature.
Briefing Because you are the Excel guru for your office, you are asked to
show how the Excel split feature works.
Task Open a spreadsheet and use the split feature to open it into four
panes that you can scroll through independently.
Hints Make cell A1 the active cell for a nice split.
Sample Data Use the workbook SkillSharpenerData5.2.

Lesson 5.3: Managing Multiple Windows
If you find that you frequently open a number of workbooks at the same time, Excel 2007 has
some useful features that may help you manage your windows and workbooks better.
In this lesson, you will learn how to switch between open workbooks, how to arrange
workbooks, how to compare workbooks side by side, and how to reset a window.
Step-By-Step
In this exercise, you will practice working with multiple open workbooks.
1. To begin, open Excel 2007 by clicking the desktop icon or by using the Start menu.
1
2. When Excel 2007 opens, use the Open dialogue (or perhaps the recently used file list
2 under the Office menu) to open PracticeExercise4.4, PracticeExercise5.1, and
PracticeExercise5.2, so that they are all open at once.
3. Click PracticeExercise4.4 on your task bar to make this the active workbook in Excel.
3
Your Excel spreadsheet should look like this.
4. Next, click the Switch Windows button on the View Ribbon to display a menu of open
4 workbook windows.
In this menu, you will see a list of the currently open workbooks. Click PracticeExercise5.2
to make it the currently active workbook.
Your Excel screen should now display the PracticeExercise5.2 spreadsheet.
5. Next, click the Arrange All button on the View Ribbon.

5
This will display the Arrange windows dialogue box. Make sure that the Tiled radio button
is selected and then click the OK button.
6. You should now see all three workbooks arranged in your Excel screen. You can switch
6 focus between workbooks by clicking on them. When you click on a workbook, the scroll
bars for that spreadsheet will become active. You can then proceed to view or modify
data if you wish.
7. Next, click the Compare Side by Side button.

7
When you click this button, you will see the following dialogue box.
Select the PracticeExercise5.1 option and click OK.
8. Your Excel screen should now look something like this.

8
Experiment with the scroll bars to move through both spreadsheets at the same time.
9. When you are finished experimenting, click the Close Side by Side button to return to
9 your previous screen configuration.
10. Close Excel without saving your work.

1
Skill Sharpener
Objective To become familiar with the techniques related to managing

multiple open workbooks.
Briefing You have been asked by your supervisor to instruct a group of new
team members on how to manage multiple open workbooks.
Task Practice working with three or more open workbooks until you are
comfortable enough to describe the Excel window management
features in your own words.
Hints Don’t be afraid to experiment, especially with the Compare Side by

Side and Arrange Windows features.
Lesson 5.4: Printing your Workbook
It is often the case that printouts of your workbook (or parts of your workbook) will be required
for one purpose or another. This is especially true for the workplace, where hard copies of data
are often requested. Needless to say, knowing how to print data from your workbook is
essential.
You have already seen how the Page Layout view can help you view your spreadsheet as
separate pages in preparation for printing. Beyond this, there are a few other Excel 2007
features that can be a great help when it comes to printing your documents.
In this lesson, you will learn how to open Print Preview and how to use the print preview
toolbar to set up print options.
Step-By-Step
In this exercise, you will prepare a selected area and a simple spreadsheet for printing.
1. To begin, open Excel 2007 by clicking the Excel icon on the desktop or by using the Start
menu.
2. When Excel opens, use the Open dialogue to open the workbook PracticeExercise5.4.
3. Your spreadsheet should look like the following.
4. First, we want to prepare a simple selection of data for printing. The data we want to
print is the player statistics in cells A1 through to D9. To print only this section of the
data, select the cells A1 to D9 with your mouse.
Once these cells are selected, click the Office menu and click Print.
5. To prepare the entire spreadsheet for printing, click the Page Break Preview button on
the View Ribbon.
Your spreadsheet should now look something like this.

You will want to have all of the data on one page, so drag the blue dotted line over to the
right edge (line between column I and J).
6. Next, click the Page Layout View button.
Your spreadsheet should now appear in page layout view.

7. Click on the words “Click to add header,” and then at the cursor type the header, “Sports
Stats.” When you are finished, click on a cell in the spreadsheet, and use the arrow keys
to move to the bottom of the page.
8. When you get to the bottom of the page, click on the words “Click to add footer,” and
then at the cursor type, “Our League.”
9. Next, zoom out until you can view the entire page.
Here you can see the results of you preparation. All of the data is on a single page, with a
header and footer at top and bottom respectively.
To print the page, just use the Ctrl +P keyboard shortcut to display the Print dialogue.
10. When you are ready to print, just click the OK button.

Skill Sharpener
Objective To become familiar with Excel 2007’s printing features.
Briefing As the Excel expert for your office, you are in charge of setting up
spreadsheets for printing. You must become experienced enough
with Excel’s printing features to be able to show others how to use
them.
Task Explore the page layout view, the page breaks view, and the print
preview. Compare what tasks you can do from within each view.
Hints Don’t be afraid to experiment with margins, page breaks, and

headers and footers. Don’t forget about the Page Setup dialogue
box.
Index
Automated Features
AutoComplete................................................................................................................65, 71, 76
AutoCorrect..........................................................................................................................65, 87
AutoFill.........................................................................................................65, 71, 76, 83, 84, 85
AutoSum....................................................................................................................4, 51, 65, 71
Charts
Design Ribbon............................................................................................................39, 122, 134
Conditional Formatting..........................................................................94, 101, 102, 104, 105, 108
Data Ribbon.......................................................................................................................23, 29, 54
Editing Commands
Format Painter...........................................................................................................................94
Formulas Ribbon..........................................................................................................29, 49, 50, 53
Getting Help...................................................................................................................................17
Home Ribbon....................................................14, 23, 25, 29, 30, 68, 69, 70, 89, 98, 103, 111, 113
Insert Ribbon........................................................................................................29, 36, 38, 42, 120
Page Layout Ribbon..............................................................................................29, 43, 44, 48, 140
Page Setup...............................................................................................................43, 47, 135, 161
Printing
Defining a print area..................................................................................................................47
Print Preview............................................................................................................................154
Quick Print.........................................................................................................................47, 135
Quick Access Toolbar.....................................................................................................................24
Review Ribbon.......................................................................................................23, 29, 60, 61, 64
Smart Tags................................................................................................................................65, 83
Using Save As.......................................................................................................8, 9, 33, 41, 47, 52
View Ribbon...................................................................................29, 136, 137, 144, 149, 150, 156
Views
Full Screen........................................................................................................................135, 138
Page break preview..........................................................................................135, 138, 142, 156
Page layout view..............................................................................................135, 141, 142, 154
Using zoom.................................................................................................1, 12, 13, 15, 140, 158
Workbooks
What are workbooks?..................................................................................................................6
Workspaces..................................................................................................................................135

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2007

Foundation Exercise Workbook

Courseware release Version 3.0

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Velsoft Interactive Inc.

304 Newbury Street 130 Provost Street

Toll Free: 1-800-730-7115 Toll Free: 1-800-730-7115

Ph. (902) 755-1884 Ph. (902) 755-1884

SECTION 1: Getting Started.........................................................................................................1

SECTION 2: The New Interface.................................................................................................23

SECTION 3: Excel Basics...........................................................................................................65

SECTION 4: Editing Your Workbook..........................................................................................94

SECTION 5: Printing and Viewing your Workbook.................................................................135

In this section you will learn:

Lesson 1.1: Starting Out

5. Click the AutoSum button.

Lesson 1.2: About Workbooks

3. Next, display the Office menu by clicking the Office button.

Click the Cancel button to abort the closing action.

Clicking here will display a

Objective Understand how to open an existing workbook, change its name,

Hints Try using the Save As dialogue box.

Lesson 1.3: Exploring your Workbook

This is the column of selected numbers zoomed to 184%.

9. Close Excel 2007 without saving the workbook.

Objective To understand how to navigate within an Excel 2007 workbook.

Briefing You must show a co-worker how to navigate in Excel 2007.

Lesson 1.4: Getting Help in Excel 2007

9. Close Excel without saving your workbook.

Objective To understand how to search for instructions or information on

Task Research the Excel 2007 charting capabilities.

Hints Try a search on 3D charts in Excel 2007 help.

SECTION 2: The New Interface

In this section you will learn about:

Lesson 2.1: The Quick Access Toolbar

The bold button should now appear on the toolbar.

7. Close Excel 2007 without saving your work.

Objective Customize the quick access toolbar in an Excel workbook.

Lesson 2.2: The Home Ribbon

 The Home Ribbon

3. You should see the following Excel screen.

This will change the selected data to accounting format.

Objective To enhance the appearance of data in a spreadsheet with a border.

Lesson 2.3: The Insert Ribbon

1. Open Excel 2007.

3. The spreadsheet that opens should look like the following.

6. From the menu of chart options, click Exploded 3-D Pie.

Objective Use the buttons on the Insert Ribbon to create an organization

Task The final product should be an Excel 2007 spreadsheet with an

Hints Think of the options in the Smart Art dialog box.

Lesson 2.4: The Page Layout Ribbon

Your Excel screen should look like the following.

Lesson 2.5: The Formulas Ribbon

In this exercise, you will practice using the formulas Ribbon.

Hints Don’t be afraid to experiment with the different Formula Ribbon

The Insert Function button can be helpful when researching

Lesson 2.6: The Data Ribbon

The button groups on the Data Ribbon are:

In this exercise, you will practice using the formulas Ribbon.

9. Close Excel 2007 without saving the workbook.

Hints Don’t be afraid to experiment with the different Data Ribbon

Lesson 2.7: The Review Ribbon

In this exercise, you will practice using the formulas Ribbon.