POINT OF SALES SYSTEM FOR BENE CAFÉ

A Capstone Project

Presented to

The Department of Information and Computer Technology

BENEDICTO COLLEGE

A.S Fortuna Street, Bakilid Mandaue City

In Partial Fulfillment of

The Requirements for the Degree of

Bachelor of Science in Information Technology

JOSE REY BACLAAN SARABOSING

JAMIEL LLORAG BELARMINO

April 2018
 APPROVAL SHEET

The Capstone Project entitled “POINT OF SALES SYSTEM FOR BENE CAFÉ” prepared
and submitted by Jose Rey B. Sarabosing and Jamiel L. Belarmino in partial fulfillment of the
requirements for the degree Bachelor of Sciences and Information Technology has been
examined and is recommended for approval and acceptance.

RECOMMENDED:

Mrs. MIGUELA INDIG Ms. JENNIFER S. POVADORA

Adviser Project Design Instructor

MITCH E. CORTES, MATCS

Dean, DICT

APPROVED by the Committee on Oral Examination with a grade of PASSED on

March 16, 2018

MARIA SHEENA M. VENANZUELA, LPT, M.Ed

Panel Member

DR. ELENITA APAS Mrs. MIGUELA INDIG

Panel Member Adviser

MITCH E. CORTES, MATCS

Chairman

ACCEPTED and APPROVED in partial fulfillment of the requirements in Bachelor of Science

in Information Technology.

RANULFO L. VISAYA JR., M.Ed.

School Director
 ABSTRACT

Title: POINT OF SALES SYSTEM FOR BENE CAFÉ

Researchers: JOSE REY BACLAAN SARABOSING, JAMIEL LLORAG BELARMINO

Degree: BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Adviser: MIGUELA INDIG

Institution: BENEDICTO COLLEGE

Address: A.S. FORTUNA STREET, MANDAUE CITY, CEBU

Year Completed: 2018 No. of Pages:

This design project aimed to develop point of sales system for the Benedicto College’s Bene

Cafe. This study is a software development project wherein the researchers developed a

computerized system with the use of Barcode scanner as a tool for tracking sales and inventories.

It is being developed to help the staffs on tracking everyday sales in the best way possible and

also reduce the human efforts. This system is efficient and user friendly to lessen the process

and workloads of the Bene Café’s staffs.

 ACKNOWLEDGEMENT

The project presented in this thesis would have not been possible without the support and advice

received from a multitude of people to whom the researchers would like to express our most

sincere gratitude. First and foremost, the researchers would like to thank the Almighty God for

being the strength and the guidance in every decision-making, as well as, for the wisdom and

knowledge for the documentation of the project. The researchers would also like to thank the

following:

Mr. Ranulfo L. Visaya Jr., School Director, for giving the researchers permission to conduct

the research inside the school premises;

Mrs. Mary Ann Agoncillo, Bene Café’s manager, for her cooperation and suggestions in

developing this project;

Ms. Jennifer S. Povadora, Project Design I and II Coordinator, for the time and effort she gave

in listening to some specific concerns about the project. The patience in giving corrections, the

advices and knowledge shared towards the system conducted;

Mr. Raphael Philip Pedraza and Mr. Melvin Baybayanon, fellow classmates, for the support,

advice and for answering the questions related to the system being researched;

Ms. Roxan Del Preda, fellow classmate, for helping and giving advices on this project’s

documentation.

Jose Rey B. Sarabosing

Jamiel L. Belarmino
 DEDICATION

This project would not be successful without the guidance and people behind who offered their

time and effort in making this project possible. The researchers dedicate this project to God

Almighty my creator, the source of inspiration, wisdom, knowledge and understanding. The

researchers also dedicate this work to Mr. and Mrs. Sarabosing and Mr. and Mrs. Belarmino

who had encouraged the researchers all the way, for supporting, giving motivation to continue

until the end. The love, patience and understanding in everything without them it’s impossible

for the researchers to accomplish this project.

TABLE OF CONTENTS
TITLE PAGE I

APPROVAL SHEET II

ABSTRACT III

ACKNOWLEDGEMENT IV

DEDICATION VI

TABLE OF CONTENTS VII

LIST OF FIGURES IX

Chapter I

THE RESEARCH AND ITS SCOPE

Rationale of the Study 1

Conceptual Background of the Study 3

Present System Overview 5

System Objectives 4

General Objectives

Specific Objectives

System Problems 5

General Problems
 Specific Problems

System Functions 6

Scope and Limitations 7

Research Methodology 8

Design

Flow of the Project Study

Physical Environment and Resources

Respondents

Instrument

Procedure

DEFINITION OF TERMS 17

Chapter II

REVIEW OF RELATED LITERATURE AND STUDIES

Foreign Related Literature

Foreign Related Study

Local Related Literature

Local Related Study

 Review of Foreign Related Literature

Review of Foreign Related Study

Review of Local Related Literature

Review of Local Related Study

Chapter III

SYSTEM PRESENTATION, ANALYSIS, AND INTERPRETATION

System Case Scenario 30

System Flowchart 32

System Requirements 44

System Cost and Benefits 45

System Modules 47

Chapter IV

SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION

Conclusion

Chapter V
OUTPUT OF THE STUDY – LIBRARY SYSTEM

Rationale of the Project 51

Objectives of the Study 51

General Objectives

Specific Objectives

Target Clientele 51

Scheme of Implementation 52

BIBLIOGRAPHY

APPENDICES

A. TRANSMITTAL LETTER 54

B. SAMPLE QUESTIONNAIRE 55

C. GANTT CHART 57

D. CODES 58

E. USERS MANUAL 59

F. GRAMMARIAN CERTIFICATE 60

G. CURRICULUM VITAE 61

LIST OF FIGURES
Figures Title Page

1 Use Case Scenario - Present System Overview 7

2 Waterfall Model 16

3 Use Case Diagram for Proposed System 31

4 Point of Sale System Flowchart - Login 32

4.1 POS System Flowchart – Cashier Form 34

4.2 POS System Flowchart – Admin Form 35

4.3 POS System Flowchart – Admin Products 36

4.4 POS System Flowchart – Admin Sales 37

4.5 POS System Flowchart – Admin Employee 38

4.6POS System Flowchart – Admin Credit 39

4.7 POS System Flowchart – Admin Paid Report 40

4.8 POS System – Borrower Attendance 41

4.9 POS Diagram of Library System 42

5 Entity – Relationship Diagram of Library System 43

Chapter I
 THE RESEARCH AND ITS SCOPE

Rationale of the Study

It is important to have a fixed and efficient process for sales and inventory to achieve accurate

reporting and run a productive business. Based on the article posted by Bob Foster on August

162013 in homepage, Industry News, having a POS system in place can add convenience,

accuracy and save time in busy situations. Inventory management is a critical contributor to

business operations. He further stated that efficient sales and inventory process includes

automating data entry, using a real-time data base and tracking product sales to use this

information to inform your inventory storage.

With the proposed system of this study, it is foreseen to help on coming up with efficient sales

and inventory reports. The system will base on current barcode system that includes barcode

machine or scanner. This will allow a real time electronic tracking and deduction of product and

goods sold from on hand inventory. This will help the staff on getting an accurate tracking of

products and goods sold at the Café. The researchers are also looking forward to learn more

about the proposed system and these knowledge will contribute career growth that can be used in

the near future.

The study aimed at proposing a system to ensure efficient sales and inventory reporting of Bene

Café on a daily basis. While there are studies previously conducted to improve Bene Café’s

facilities, this study is focus on improving its sales and inventory process.

Conceptual Background of the Study

Bene Café is a sole cafeteria of Benedicto College and was established last 2000, the same year

the said school was founded by Francisco L. Benedicto. It did undergo renovations throughout

the years but there are some facilities of the Café that remains from the year it was established up

until now.

If we will take a look on Bene Café’s accounting system, it still uses the same accounting system

from the time it was established up until the present. This is system is called QuickBooks, an

accounting system which was introduced in the business industry on early 2000. This system can

be considered as outdated and has certain disadvantages. An online article from Arxis Cloud

Solution published stated these disadvantages. One of disadvantages is that, this system requires

a lot of manual effort on the part of the end user to function properly. Everything from reports to

transaction histories has to be complied and requested manually, and trying to merge information

sources is not automated either. The accumulation of these kinds of task may mean that the staff

spend significant amount of time manually configuring task and entering in data.

These gap of the said system is what the proponents are trying to fill in with this study as there

has been no previous attempt yet to change the current system. The proposed system aims to

remove, if not all but most of the manual efforts of the end user when doing transactions and

making reports.

PRESENT SYSTEM OVERVIEW

Figure 1 presents the Present System Analysis Case Scenario of the operation of Benedicto

College Bene Café. Based on the figure, the customers includes the students, teachers and the

staffs of the school.

The customers can have an easy and hassle free transaction with the cashier on buying at the

Café and at the same time the cashier will have an efficient tracking of the sales based on the

transaction since all she needs to do is to scan the barcode of the product and it will be registered

to Order list. Once the payment has been tendered by the customers, the transaction will now be

considered as sales and will be registered to Sales list. The cashier has the option to print a

receipt of the transaction or not depending on the customer’s preference. Another feature of the

proposed system is that, the customers can also have the option to purchase through credit

instead of cash. This transaction will be registered to Credit list. By the end of day, the cashier

will then submit these lists as a form of report to the Assistant Manager. These lists are important

for coming up with inventory reports.

The Assistant Manager is the one in-charged on managing the stocks for the Café. This includes

coordinating with the supplier, insuring the quality of the stocks and purchasing. She is also in-

charged on creating an inventory report based on the report the cashier has provided to her and

with the remaining stocks. She will then submit the inventory report to the Café owner.
 Figure 1.

Use Case

Scenario -

Present

System

Overview

SYSTEM OBJECTIVES

General Objective

The objective of the study is to create a fully functional barcode system that will monopolies all

the information for faster and accurate computation, to lessen the effort and time of transaction

and to provide an efficient day to day sales and inventory reports.

Specific Objectives
1. To improve the accuracy of the transactions and of sales and inventory reports.

2. To keep manual data entry errors at the minimum.

3. To improve inventory control for efficient operations.

SYSTEM PROBLEMS

General Problem

There are some challenges that can be seen on Bene Café’s sales and inventory process due to

the present system that is being used, which leads to inaccurate sales reports and overall business

operations might be negatively affected in a long run.

Specifically, this sought to answer:

1. The problem in the current system as to;

1.1 Does it store accurate sales data?

1.2 Are pricing of the products fixed?

1.3 Is the overall sales and inventory process efficient?

2. The difference between the manual system and Point of Sales System as to;

2.1 Does it have the accuracy needed to run business efficiently?

2.2 Is it convenient to both staffs and customers?

2.3 Is it efficient enough?

SIGNIFICANCE OF THE STUDY

The system that will be created through this study will largely benefit the Bene Café considering

that the inefficiency of the process due to the system can have a distressing effect on the
business’ overall profitability in the long run. Having a system that is accurate on the

transactions and has minimal data entry errors will have a positive impact on the business’ sales

and inventory which is a very important aspect of business operations. Thus, being efficient on

its operations with the help of the proposed system will improve the business’ process that will

lead to more reliable, more accurate, and less hassle transactions between the Café’s staff and

with the customers. Being said, customers will feel convenience on transacting with the Café and

positively affect their overall customer experience. As for the researchers, the study will help

improve their critical thinking, analytical skills and their learnings and knowledge about creating

a program.

SYSTEM FUNCTIONS

The function of this system are as follows:

1. The system has divided into two (2) accounts, the Administrator and the cashier.

1.1 Administrator – serves as the admin of the system in which she can manage the overall

transaction. The admin can add, delete, and update personnel accounts. She can also view and

generate daily, weekly or monthly sales and inventory reports.

1.2 Cashier – serves as the personnel who will take orders from the customers using the barcode

scanner to register the sales transactions on the system. She can also accommodate credit

transactions from the customer’s that are registered in the system that is allowed to have a credit

transaction. By the end of day, the cashier is the one who is in charged on generating sales

reports that needs to be submitted to the administrator which is the assistant manager.
 SCOPE AND LIMITATIONS

Point of Sales System will help the cashier and the assistant manager on delivering efficient and

accurate sales and inventory reports.

The features of the proposed system are listed below:

1. The cashier that serves as the customer’s direct contact wherein she will take orders through
barcode scanner. She can also take a credit transaction.

2. The cashier can generate daily sales reports.

3. The cashier has an option to print receipt or not depending on customer’s preference.

4. The assistant manager or the manager serves as the administrator of the system in which she
can add, view and manage the account.

5. The system can trace the payment due for the supplier and will notify if the due date is already
near.

6. Administrator can generate daily, weekly or monthly reports.

7. The customers can pay credit either to the cashier or to the Administrator.

Limitations

Below are the following restrictions of the proposed system:

1. The system is not a web-based application.

2. The current transaction will not be able to save if there is a power interruption. The

system doesn’t have backup/restore the data.

3. The system doesn’t have barcode generator.

4. Customer’s cannot have credit transactions without the registration by the Administrator
 RESEARCH METHODOLOGY

Planning the researcher plans to simplify the job for the client by proposing the Sales and

Inventory System for Bene Café of Benedicto College it will help the operation faster, and by

the time this system will be installed all the problem will be resolved and to ease the burden of

the staff of the Bene Café.

Design the system should be easy to use and user-friendly. Can perform and meet all the

requirements needed for the operation

Implementation by the time the system will be installed the following outcomes are:

1. Productivity will increased

2. More accurate information

3. Better computation of sales

4. Lesser errors

5. Shorten the time-consumption

Testing all the material should be used such as hardware must be in good condition at all times

especially the software there should be no room for errors, to avoid the unexpected events that

might come and.

Maintenance will occur only if the client wants to add any additional operation after the system

installation or there will be a new branch of the business if they are planning to do it.

Physical Environment and Resources

This study is conducted at the Benedicto College and is located at A.S. Fortuna St., Banilad,

Mandaue City. The researchers are conducting the research in Benedicto College canteen.

Respondents

The respondent of this study is the manager and the assistant manager only.

Instruments

The said interview serves as the primary instrument in data gathering.

Procedure

The first step in conducting the interview is to request the permission of the client in a form of a

letter. Upon approval, the researcher will retrieve the request letter, the client will now schedule

for the interview.

 Figure 2. Waterfall Model

Figure 2 presents the system flow of the study. The waterfall model will help to plan and

schedule the system development. Development process moves from planning, analysis,

designing, implementation, testing and will end up with maintenance.

The figure is the overall process involved in developing the system.

DEFINITION OF TERMS

To understand and clarify the study, these following terms used are defined below:
Sales – refers to the revenues earned by Bene Cafe.

Inventory – a current asset of Bene Café who’s ending balance should report the cost of a

products awaiting to be sold.

Accuracy – the accuracy in managing the system.

Barcode Scanner – is a type of device used to scan the product bought by the customers.

Convenience – convenience for the management for sales transactions using barcode scanner.

Effectiveness – the effectiveness of the system in generating reports and other features of the

system.

Barcode system – the proposed system of this study which is a network of hardware and

software used to automate data collection of Bene Café’s sales transactions and generating

reports.

Chapter II

REVIEW OF RELATED LITERATURE AND STUDIES

This chapter includes the ideas, finished thesis, generalization or conclusions, methodologies and

others. Those that were included in thus chapter helps in familiarizing information that are

relevant and similar to the present study

Foreign Related Literature

Sales & Inventory Monitoring Systems

By Audra Bianca, Demand Media

Data Collection for Decision-Making

Using this type of system, a company makes strategic business decisions regarding raw material

purchases, production scheduling, pricing, logistics and other decisions in the supply chain. Sales

and inventory data enables the company to increase or decrease production in the factory so the

company won't have too many finished goods stored in its warehouses.

Function

A sales and inventory monitoring system collects data to aid in production scheduling. !or

example, some systems use recent sales data to forecast how many of a type of product will be

needed to meet consumer demand in the near future. This includes monitoring the levels of a

product at all locations. A good example is a global company with customers all over the world.

The customer may live in Japan, but the system must see if the warehouse in Canada has a

product available to ship to Japan.

How it Works

The system compares current inventory levels of a product and the number scheduled for

production with the number needed, and determines if the level of production must be changed.

If necessary, the system sends a message to the master production schedule to increase

production. Also, the inventory monitoring system slows down production when a product's

retail sales levels don't meet the sales forecast and the company overproduces the product.

Competitive Advantage

Automated sales and inventory monitoring gives a company a competitive advantage by linking

different automated processes within the supply chain. For example, automating the ordering
process for customers and the production scheduling, then adjusting manufacturing based on up-

to-date inventory levels, makes a company more flexible, capable of deciding how to best satisfy

customer orders. Then automated activities are linked ensuring information flows rapidly from

one part of the supply chain to another a company can exploit these linkages. Management can

make rapid decisions to increase revenues, such as ramping up production immediately in one

location because of a sudden surge in demand in another part of the world.

Sales Monitoring System

By Celkon Mobiles

Celkon is one of leading manufacturing companies in India. We have pioneered mobile phone

solutions and wireless technologies in India. Celkon caters to the increasing smart needs of

mobile users across the world.

Our forte lies in providing innovative mobile technology to every customer. At Celkon, we

believe every user needs an experience more personalized than ever. We are dedicated towards

manufacturing customized use friendly phones. Our value added features ensure the personality

of the phone matches the taste of the user.

The wide range of products available at Celkon ensures that there is a phone for every pocket.

Every Celkon product undergoes stringent quality tests at every stage of production.

Our main focus is to excel and provide the use with best designs paired with unmatched

technology.
 Monitoring Sales for Accountability by Sales Creator

Measuring Sales Performance

Most companies have the problem of measuring the performance of their sales staff because each

salesperson is different and they work in varied methods. Because a sale involves customer bases

differ and the product mix offered to each customer can vary. What are the important

components to track to determine sales success? The factors can be tangible and intangible.

When examining the tangible side of the sales ledger you need to consider methods for targeting,

frequency of contact, message and presentation and communications. Some intangible factors

that can be difficult to quantify are the salesperson’s ability to build relationships and “connect”

with customers, and whether or not there is a clear purpose of the call or meeting. The reason for

contact can be to help the customer, or sometimes it is to help the salesperson’s quota.

Effective results from measuring the performance of each salesperson should have a purpose to

help them be more profitable to your company. When this occurs they have more worth through

additional pay and incentives and they receive a value, and that is a good feeling about doing a

great job. There are three steps in bringing about the improvement of an employee when a

problem is identified measuring, correcting with training, and planning to make the change

permanent.

Measuring the Performance

The ability to measure performance depends on the use of success-based criteria as a

model to compare daily, weekly and monthly numbers. Here are some of the criteria that Sales

Creators uses when designing a monitoring system for their customers.

1. Time spent selling, time spent in administration, time prospecting.

2. Number of calls made on existing accounts.

3. Number of calls made to new customers, and number of new customers.

4. Promptness in submitting reports and sales orders and accuracy of reports.

5. Volume of sales, number, size, product mix and repeat account.

6. Accuracy in quoting prices and delivery information with approved margins to customer.

7. Method of call backs set up with the customer.

8. Cost of customer to company.

9. Marketing and promotional time, specific areas.

10. Improvement areas where time is being invested on the part of the salesperson and

management this includes topics such as behavior modification, appearance, schooling and other

personal issues.

Measuring must start with standards that are compiled from the averages of all employees who

are doing the same task. Then review the progress for the last 56 months and determine how it

compares to the budget compliance standards. If the performance levels do not meet the basic

standards set by the company, or if their performance falls more than 10 percent from last year's

numbers then it is time to move into a corrective step of action.

Training and Process for Correction

 This is a positive step for improvement and it starts with management reevaluating the

sales and marketing systems. Is there a need to increase promotional campaigns, change or add

prospecting methods, establish tighter controls with price variances, or get input to problems

from the sale staff? Management's first duty means time spent working on fixing the systems

then it is time to provide help for the salesperson. They should have daily direction and support,

be provided with proper coaching by role-playing on specific areas of weakness found in the

'measuring performance' section. Take mentoring time available with best salesperson and the

salesperson that needs help and have them observe and listen to their instructor. Caily progress

must be recognized and acknowledged until the problem is resolved by noticeable improvement

in a given area.

Planning for a Positive Change

Once a problem has been found, management must help get it corrected. Once it has been

corrected it is time to outline an agreement to reach the stated goals. Planning in its final form

should be in writing with the steps needed to reach the final destination. Then the time must be

allotted to put management's system changes into effect by introducing them to the employees at

a meeting.

Local Related Literature

Inventory Ordering System by Globe Business Philippines

With just a few keystrokes, track your supplies using Globe’s Inventory Ordering System. The

cost-effective and highly innovative inventory management system gives you instant access to

stock levels, allowing for timely orders and zero wastage.

Get real-time reports

What the inventory system does is allow you to order supplies based on the most current data.

This minimizes overstocking and at the same time, frees up resources for more urgent needs.

Cut through red tape

The Inventory Ordering System gives you better control over your supply chain,

affording you the convenience of being able to place orders online or via SMS. And because the

system automatically generates inventory and sales reports, your employees will have less

paperwork to file and more time to focus on operations.

Perfect for businesses with franchise operations, this user-friendly inventory management system

can be customized for any multi-site company, commissary, or warehouse backend ordering

operation.

Features & Benefits

● Registration Module

● Order Management

● Inventory Management

● Sales Management

● Reports Module

● Text Broadcast

Online Sales Monitoring and Inventory System

Jan 2011
The problem of the conducted research is about the company’s sales monitoring and inventory

system. Keeping records of sales and inventories manually are the current method used by the

company. Cue to this current method of inventory system, the company has encountered several

problems regarding the monitoring and stocks checking.

KONEK.COM management once said, “Manual method is very hassle and time consuming

process of inventory. It has many drawbacks as there are many mistakes while recording large

data and it disturb some important transaction sometimes”

Upon hearing this, the researchers developed a system which will help the management keep

record of inventories in systematic way and help them produce report about the inventory or

stock currently available in their store in automatic way. Through this the hassle and committing

mistakes while recording large data could be avoided. Also the work of the management and the

time consume during inventory will be minimize.

KONEK.COM is a hardware store located at Mabini St., +Molave Kamboanga del sur. It was

owned and managed by Mr. & Mrs. Roy Megapatan. They started at a very small scale business

selling cell phone accessories. But because of the company’s dedication for hard work and

determination to rise among others, the very small hardware store becomes one of those who are

trusted when it comes to supplying electronic devices such as computers, computer accessories,

cell phones, cell phone accessories, flash drives and etc. in its community.

Today KONEK.COM, having three branches with in the municipality, boasts its tag as one of its

community’s leading hardware store.

 Sales and Inventory System

By eahm05, Jan 2013

Computerize sales and inventory system

Computers began from a wild imaginative idea to the world’s highly prioritized tool. Computers

today are now used as a substitute to manual processes and other past inventions like the radio,

television, etc. It is now used by people for much simpler, easier and faster way to do things.

Some used it as a hobby, and some use it as a job.

Technology has never stopped from advancing through the years. Its new innovations helps

answer the people’s further complex questions. Why not use these advantages to benefit

ourselves?

Many people use commuters in their daily lives. Some use it for transactions, some use it for

educational purpose and others use it for data storage. Through it might sound unnecessary but in

some cases when string a file for such a big company, can you manage it properly? Organizing,

finding a file, etc. with computers, it can help you simplify the process of storing and managing

the files you need for future use and make finding files easier than the manual process.

A Proposed Sales and Inventory System

In business like merchandising, Sales and Inventory system plays an important role. It is used to

track all the transactions made by the business and responsible for monitoring the items

suppliers. All the business transactions must be properly recorded and must be fully secured by

password. A Computerized system is the best solution and most innovative answer for their

needs.
The researchers had been motivated to do a study on this topic according to the above

observation. The result may help others to understand more about computer-generated data

processing, especially on how to deal with computers in terms of speed, accuracy and data

security. Monitoring the transactions and other significant information regarding the customer is

the main concern of this study.

Foreign Related Studies

Thailand Implementations Inventory System

ARTICLE EXCERP

This survey-based research identifies the different inventory models in use by multinationals

operating in Thailand. Unlike many of the newly industrialized countries, Thailand has received

relatively less attention in the international operations management literature. This article

highlights key factors affecting the type of inventory systems implemented in Thailand, which

can be of value to developing countries making the transition into newly industrialized ones.

This study shows that inventory systems in Thailand are affected by the type of production,

location of the multinationals’ headquarters, demands, supply base, and the extent to which

materials were either exported or imported.

INTRODUCTION

Like any other country, Thailand is characterized by a unique set of infrastructural, regulatory,

legal, and economic conditions. Cheap labor coupled with a relatively stable economic and
political climate has attracted Multinational Corporations (MNCs) to Thailand. As multinationals

invest billions of dollars into Thai operations, It is essential that they design and manage systems

that are congruent with the local needs. One key operational area of interest is the management

of inventories.

Inventory system can be affected by a host of international, product, and supply factors. In this

research we attempt to empirically ascertain how inventory systems are influenced by industry

type and look for interactions with cultural, infrastructural and economic issues. This research is

expected to be of value to MNC managers in designing inventory system that work more

effectively in Thailand. In addition, it could also provide direction to nations making the

transition to Newly Industrial Countries (NIC) status from that of developing one.

A significant amount of literature is available on inventory systems. A majority of the findings

are derived from experiences in the US, Japan and Western Europe. Some inventory system

however, can be affected by variations. Hence, it is essential to view such systems in an

international context. To frame this research, we will examine the literature on operations in NIC

countries followed by an analysis of local conditions in Thailand.

A number of articles are available that examine the inventory setups in Singapore, Hong Kong

and Korea (Amsden, 1989). For example, Cheng (1988) and Hum and Ng (1995) examine the

workings of Just In Time (JIT) systems in Hong Kong and Singapore, respectively. Other studies

related to inventory management include facility location decisions (Sisodia, 1992; Nambiar,

fielders and Van Wassenhove, L. N, 1989; Mathews, 1997) and distributed systems. These

studies indicate that Thailand is not as industrialized as the other NIC countries such as

Singapore, and infrastructure short comings play an important role.

Infrastructure affects both the productivity and effectiveness of manufacturing companies. It has

a direct impact on the distribution of raw materials, parts and finished goods to customers. The

few studies focused on Thailand have primarily addressed infrastructural problems In Thailand

(Chalamwong, Chalongphob and Wattanalee, 1994; Chalamwong, 1993). In identifying the

infrastructure-related problems, Yukio (1990) calls for the Thai government to pay closer

attention to transportation systems in their effort to attract more Japanese and foreign investment.

Sibunruang (1986) also points to infrastructural constraints having a bearing on the development

of the Thai economy. The present government, however, does realizes the importance of

infrastructure for the country's overall economy. On its efforts to improve infrastructure, the Thai

government has privatized telecommunication service and has started seeking help rom private

local and foreign companies to cope with the road shortage.

Foreign Related Studies

Sales and Inventory System

By jamjam123456, Mar 2011

According to the U.S. Small Business Administration, “Inventory refers to stocks of anything

necessary to do business” (U.S. Small Business Administration, 2010). The U.S. Small Business
Administration publication describes what constitutes successful inventory management

(balancing cost versus benefits of inventory), including;

1. Maintaining a wide assortment without spreading the rapidly moving item too thin,

2. Increasing inventory turnover without sacrificing service,

3. Keeping stock low without sacrificing performance,

4. Obtaining lower prices by making volume purchases,

5. Maintaining an adequate inventory without an excess of obsolete items.

Anyone in business must understand the business of inventory. Below is a look at six different

inventory systems as well as a comparison of the advantages and disadvantages.

Wal-Mart Inventory System

Wal-Mart runs its stores on a perpetual inventory system. This system records the quantity of

items sold as items are purchased. The computer system at Wal-Mart constantly keeps up with

additions or deductions from inventory and tells management what items are on hand. The

organization also conducts counts of employee manual counts of inventory periodically. When

an item arrives at the Wal-Mart distribution center it is scanned into the inventory system. When

the items are purchased by the consumer, the point-of-sale system reduces the inventory from

that purchase. According to Wal-Mart Gail Lavielle, a leaner inventory will help clear out store

clutter and help Wal-Mart focus on specific brands and products that consumers want (The

Associated Press, 2006).

Advantages and Disadvantages of the Wal-Mart Inventory System The advantages of a perpetual

inventory system are that inventory is quickly updated in real-time, which gives a constant

picture of the inventory status.

US PubMed.gov

Automating the purchasing and inventory control functions.

Factors involved in computerizing the purchasing and inventory control functions in hospital

pharmacies are described. When initiating an automated in hospital pharmacies are described.

When initiating an automated purchasing and inventory control system, a feasibility study should

first be conducted to determine the extent of automation needed to develop a cost-effective

system. The design of the system will depend on the extent to which the department of materials

management is involved with other hospital departments. The advantages and disadvantages of

decentralized versus centralized system are discussed, and criteria for selecting hardware and

software vendors are presented. A return-on-investment analysis should be performed to validate

the benefits or savings expected from implementing the new automated system. Factors to

consider during implementation of the new systems, such as bar coding, are discussed. With the

current concern about rapidly rising health-care costs and the need to enhance productivity, the

development and implementation of automated purchasing and inventory control system are

important strategies for institutions to pursue now.

CISS (Computer Inventory System Specialist LTD.)

Purchase Order Management

Inventory Pro's Purchasing System allows you to order, track, and receive both inventory items

and assets. It also provides the ability to browse purchase orders, list currently outstanding

purchase orders, and generate reports based on purchase orders. Like most parts of Inventory

Pro, the purchasing System can be customized with logos, messages, fields, and terms to adapt it

to your specific business.

● Purchase Assets or Inventory Items

● Purchase Order Approvals

● Delivery Schedule (Blanket PO’s)

● Inbound Appointment Scheduling

● Supplier’s Catalogue

● Supplier History

● Term Agreement (Supplier Contracts)

● Automatic Generation of Purchase Orders

● Accounting software Integration

● Cost History of Purchased Items

● Receiving (Partials and Complete Orders)

● Reporting

Reference:

● Sandycap: Chapter 2 Related literature and related studies

https://www.google.com.ph/url?sa=t&rct=j&q=&esrc=s&source=web&cd=11&cad=rja&uact=8

&ved=0ahUKEwiD3Y2rv53PAhWBNJQKHSjPBp84ChAWCBkwAA&url=http%3A%2F%2Fs

alesmonitoringsystem-

sandycap.weebly.com%2Fuploads%2F1%2F8%2F8%2F6%2F18868624%2Fchapter_2_-
_sandycap.docx&usg=AFQjCNEYQeBHxmEHzB_QpEbN1QuLz2krFg&sig2=TY_mac6LJQxn

vgcEZxTa7A&bvm=bv.133178914,d.dGo

Chapter III

SYSTEM PRESENTATION, ANALYSIS AND INTERPRETATION

SYSTEM CASE SCENARIO

The diagram below is the proposed system for the Sales and Inventory for Bene Café this is the

total functionality of the project. The project focuses the operation between the cashier and

accounting staff. The information their handling is very valuable and must be accurate at all

times. All the information will be saved on the database during the transaction of the cashier
between the customers. The information of the product can be modified if needed such as wrong

information was input and incorrect price.

SYSTEM FLOWCHART
System flowchart describes the step by step process or operation in developing the system
Figure 4 presents the main flowchart of the system. The system starts by logging in the accounts

of personnel of the Café which includes the assistant manager, and the cashier. The assistant

manager serves as the admin or administrator of the system. The admin is the one who will

control or manage the system.

Figure 4.1 presents a detailed explanation on managing the cashiers account. Its main function is

to capture sales from the Café’s customers. This account can also generate sales reports and can

update payments from the customers with credit transactions.

The cashier will take orders from the customers and will register it in the system through barcode

scanner that will then show in the order list. It will also show the product and the quantity that is

ordered. The customer has the option to pay cash or have it as credit. If the customer pay cash,

the cashier will input the amount and if a change is needed, it will then calculate for the amount

of the change based on the payment tendered. If the customer opted to have it as a credit

transaction, the cashier will then input the name of the customer. The cashier has also an option

to print receipt based on the customer’s preference. After the transaction has completed, the date

will then be stored to the database. The cashier will also be the one to generate an end of day

sales and credit report.

Figure 4.2 represents the assistant manager’s account which is the administrator of the system.

She has the ability to manage all of the accounts registered in the system, which includes adding

or managing products for stock allocation, viewing and generating sales reports, and adding

account for employees. She can also add and update customer’s credit accounts, view credit list

and create credit and balance reports.

SYSTEM REQUIREMENTS
System Specification:

This presents the hardware and software specification as the system requirements of the Point of

Sale for Bene Cafe in Benedicto College.

Hardware Specification:

1. Intel(R) Core(TM) i5-4200H CPU @ 2.8GHz, 2801 Mhz, 2 Core(s), 4 Logical

Processor(s)

2. Motherboard (P5V533-M X)

3. 4GB DDR4 PC2133 MEMORY

4. TOSHIBA 500GB 7200 SATA3 HDD

5. TP-Link TL-SG108E 8-Port Gigabit Easy Smart Switch

6. RJ45 JACK SHIELDED

7. EPSON L120 PRINTER

8. Allwin Handheld USB Wired Automatic Barcode Scanner Scanning Barcode Bar-code

Reader

9. Xprinter 58mm Thermal Receipt Printer XP-58IIH

Software Specification:

Microsoft Visual studio – VB.Net 2010

Microsoft Access Database (.mdb)

SYSTEM COST AND BENEFITS

Development Cost of the System

Hardware Cost

Item Cost

1. Intel(R) Core(TM) i5-4200H CPU @ 2.8GHz, ₱ 2, 706.00

2801 Mhz, 2 Core(s), 4 Logical Processor(s)

2. MOTHERBOARD (P5V533-M X) ₱ 3, 160.00

3. 4GB DDR4 PC2133 MEMORY ₱ 849.00

4. TOSHIBA 500GB 7200 SATA3 HDD ₱ 1, 964.00

5. LED PC Monitor ₱ 2, 985.00

6. Logitech Optical Mouse ₱ 315.00

7. Logitech K120 Keyboard ₱ 599.00

8. Secure 500 watts AVR ₱ 522.00

9. TP-Link TL-SG108E 8-Port Gigabit Easy ₱ 2, 595.00

Smart Switch

10. RJ45 JACK SHIELDED ₱ 36.00

11. EPSON L120 PRINTER ₱ 4, 799.00

12. Allwin Handheld USB Wired Automatic ₱ 857.00

Barcode Scanner Scanning Barcode Bar-code Reader

13. Xprinter 58mm Thermal Receipt Printer XP-58IIH ₱ 1, 125.00

Miscellaneous

1. Electricity ₱ 4, 000.00

2. Programmer ₱ 10, 000.00

Total Cost ₱ 36, 512.00

Benefits

The application of Point of Sale System will benefit the assistant manager on delivering an

accurate inventory report to the owner of the Café as well as it will benefit the cashier since the

transaction between her and the customers will be convenient with the use of the barcode

scanner. The system can store all the data in database in accessing the data in the system. The

researchers can also benefit from this study for it will widen their knowledge and potentials on

what they have learned for the past few years of studying. In addition, it will be an advantage to

them for they can still continue the system for further enhancements and to the readers who plan

to develop the system that they proposed. Also this will leave a learning experience base from

the knowledge of the researchers and their system.

SYSTEM MODULES

Personnel Module

This section shows the adding and updating of accounts and displaying the registered sales

captured with a barcode scanner.

Reference Module

This section shows the adding, updating, and displaying the registered sales. The personnel also

can print the list of sales to create sales reports to be submitted to the administrator.

Credit Transaction Module

This section shows the adding of the name of the registered customers allowed by the

administrator to have a credit transactions with Bene Café. This will also display the list of the

customers that has a credit and the amount of credit they owe from the Café.

Personnel Log Module

This shows the logs of the personnel who use the system, displaying the sales, printing the sales

by date and the searching of sales in the logs.

Transaction Report Module

This shows all the sales transaction. Displays the product which is the subject of the transaction

and the price or amount involved in the transactions. This also includes the quantity of the

product purchased and the amount tendered.

Chapter IV

SUMMARY OF FINDINGS, CONCLUSION, AND RECOMMENDATION

Summary of Findings

The study aimed at proposing a system to ensure efficient sales and inventory reporting of Bene

Café on a daily basis. With the proposed system of this study, it is foreseen to help on coming up
with efficient sales and inventory reports. The system will base on current barcode system that

includes barcode machine or scanner. This will allow a real time electronic tracking and

deduction of product and goods sold from on hand inventory. This will help the staff on getting

an accurate tracking of products and goods sold at the Café.

Conclusion and Recommendation

After the researchers have completed the proposed system, it is believed that the manual system

will be overcome. The “POINT OF SALE SYSTEM” process is made to reduce human errors

and to increase the efficiency. The main focus of this project is to lessen human efforts. The

efficiency of sales transaction in which accuracy of the registered orders will be attained with the

help of the proposed system. Moreover, this will help on effective sales and inventory reporting.

The system will be convenient not only to the cashier and to the assistant manager but to the

customer’s as well. It will create a hassle free transaction which will lead to a good customer

experience. Lastly, the business is the one which is most likely to be benefited with the effective

and efficient process.

Chapter V

OUTPUT OF THE STUDY – POINT OF SALE FOR BENE CAFE

Rationale of the Project

Fixed and efficient process for sales and inventory to achieve accurate reporting and run a

productive business is necessary. Inventory management is a critical contributor to business

operations. Efficient sales and inventory process includes automating data entry, using a real-
time data base and tracking product sales to use this information to inform your inventory

storage. Thus, as system that will be effective on improving Bene Café’s sales and inventory

process must be developed.

OBJECTIVES OF THE STUDY

General Objectives

To provide an accurate way on generating sales and inventory reports.

Specific Objectives

The proposed system aims:

1. To obtain fixed pricing of the products

2. To capture and record accurate sales through barcode scanner

TARGET CLIENTELE

This Point of Sale System is for Bene Cafe of Benedicto College.

SCHEME OF IMPLEMENTATION

The Point of Sale System will be effective on running the Bene Café’s business operations

efficiently. However, there is a need to focus first on its implementations.

The following are designed for implementation.

1. The programmer needs to set up the system at the Cafe and needs to ensure that the Admin’s

system will communicate to the system of the cashier.

2. Train the staffs and let them be familiarize the system.

3. Purchasing of necessary technology needed for the enhancement.

4. Department heads and teachers shall manage and make a follow up on the implementation in

learning programming.

BIBLIOGRAPHY

Website Reference:
 Appendix A

Transmittal Letter
 APPENDIX B

Questionnaire

The researcher conducts an interview to gather information like the problems how their operation

works. All the gathered data were helpful for the project in order to create the exact or what the

client needed for the particular problem.

These are the following questions:

Does the café have any system?

No, the café has no particular system involve except for the cash registrar, but the problem is

sorting the products the name are identical but the price aren’t which make them slow to generate

the report.

What are the problems of the operation?

The problems are:

1. Inventory

2. Sorting process

3. Pricing

4. Expired good

5. Generating report

6. Consumable products on that day.

APPENDIX C

Gantt chart
 J J A S O N D J F M
U U U E C O E A E A
N L G P T V C N B R
E Y U T O E E U R C
S E B M M A U H
T M E B B R A
METHOD B R E E Y R
E R R Y
R

PLANNING

ANALYSIS

DESIGN

IMPLEMENTATION

MAINTENANCE

APPENDIX D

User Manual
 APPENDIX E

Grammarian Certificate
This is to certify that the undersigned has reviewed and went through all the pages of the

proposed capstone project entitled “POINT OF SALE SYSTEM FOR BENE CAFE” as

against the set of structural rules that govern the composition of sentences, phrases, and words in

the English language.

Signed:

DR. ELENITA APAS

Grammarian

Conformed:

MITCH E. CORTES, MATCS

Chairman Oral Defense Committee
 APPENDIX F

Curriculum Vitae

Belarmino Jamiel L.

Sitio Canumay, Labogon, Mandaue City, Cebu

09222893782

mayeskara123@gmail.com

PERSONAL INFORMATION

Age: 19

Date of Birth: December 27, 1997

Gender: Male

Civil Status: Single

Nationality: Filipino

Religion: Roman Catholic

Mother’s Name: Cherry Belarmino

Father’s Name: Magno Belarmino

EDUCATIONAL BACKGROUND

Tertiary: Benedicto College

A.S. Fortuna St., Mandaue City, Cebu

S.Y. 2014- present

Secondary: Labogon National High School

Labogon Mandaue City

S.Y. 2010- 2014

Primary: Labogon Elementary School

Labogon Mandaue City

S.Y. 2004- 2010

SEMINAR AND TRAINING EXPERIENCES

Network Security Benedicto College

Google Developers JCenter Mall

HONORS AND AWARDS

TESDA Provincial Skills (INC) Gold Medalist

TESDA Regional Skills (INC) Gold Medalist

Sarabosing Jose Rey

P. Remedio St. Cabancalan Mandaue City

09052418011

esojrey27@gmail.com

PERSONAL INFORMATION

Age: 26

Date of Birth: December 15, 1998

Gender: Male

Civil Status: Single

Nationality: Filipino

Religion: Roman Catholic

Mother’s Name: Imelda Sarabosing

Father’s Name: Justiniano Sarabosing

EDUCATIONAL BACKGROUND

Tertiary: Benedicto College

A.S. Fortuna St., Mandaue City, Cebu

S.Y. 2014- present

Secondary: Cabancalan National High School

Cabancalan Mandaue City

S.Y. 2008- 2009

Primary: Cabancalan I Elementary School

Labogon Mandaue City

S.Y. 2004- 2