Time Evaluation Schema

A schema is a sequence of rules that typically gets executed in a waterfall model. Schemas
contain Sub-Schemas, Functions and Personnel Calculation Rules (PCR’s). PCR’s comprises of
Operations and parameters.

SAP provides 4 standard Time Schema’s which are copied and customized to suite business
requirements. However only 3 schemas are used in HCM – Time Management.

The 4 schema’s are:

1. Schema TM00: Time Evaluation with Personnel Time Events

2. Schema TM01: Time Evaluation for Work Schedule Deviations
3. Schema TM02: Time Evaluation for External Services Management
4. Schema TM04: Time Evaluation without Clock Times

Schema TM00: Time Evaluation with Personnel Time Events

TM00 is used to form time balances and time wage types from the time data. If the employee has
recorded their actual times at a Time Recording Terminal, at a PDC system or via IT2011, then
TM00 is the most suitable schema to work with. Time Pairs are formed, Attendances, Absences
are imported and then the data is evaluated.

Schema TM00 is based on positive recording of time data, which means recording all times that
count as working time (actual times).

Schema TM00 only evaluates time data with clock times (or full-day records). The main task of
schema TM00 is to classify the actual times by comparing them to the planned specifications in
the daily work schedule (start and end of planned working time, core times, breaks, and so on).

To determine overtime in schema TM00, time worked before the start of planned working time
or after the end of planned working time is not counted as working time unless it has been
approved. (Schema can also handle a case where Overtime need not be approved). TM00 can
calculate Overtime on a daily or weekly basis.

To determine Flextime in Schema TM00, all times worked between the start and end of the
planned hours is considered. First, we need to meet to requirements for the daily planned hours.
Any excess hours are treated as Flextime.

The “Time Management status” indicator in the Planned Working Time infotype (0007) should
be set to 1.
Schema TM01: Time Evaluation for Work Schedule Deviations

Schema TM01 evaluates data that has been entered as clock times to record only exceptions to
the work schedule.

The valuation basis for time evaluation forms a planned pair, which is generated according to the
planned specifications in the employee’s personal work schedule.

The planned pairs generally correspond to the time worked. Only attendances from infotype
2002 and absences from infotype 2001 result in a difference between planned and actual.

Schema TM01 automatically generates overtime for all attendance times recorded over and
above the planned specifications in the personal work schedule. If overtime is recorded in
infotype 2005, it can be approved systematically taking account of overtime breaks.

The schema forms time balances, time wage types, and time quotas.

TM01 is based on negative time recording methodology

The “Time Management status” indicator in the Planned Working Time infotype (0007) should
be set to 9.

Schema TM02: Time Evaluation for External Services Management

Schema TM02 carries out time evaluation for External Service Providers who record their hours
in the Materials Management module. Typically, in the HR/HCM module, we do not implement
TM02.

For each external employee, we evaluate the attendance (IT2002) and accordingly create wage-
types.

Schema TM04: Time Evaluation without Clock Times

Schema TM04 is used for the evaluation of time data that is entered online, either in hours or in
pair of actual times. The schema evaluates actual working hours as well as exceptions to the
work schedule. The aim is to form time balances and time wage types from the time data.

TM04 is intended as an alternative to the other time evaluation schema – TM00.

You can use schema TM04 to process attendances and absences that specify a number of hours
only, rather than concrete start and end times.
The times stipulated in the daily work schedule are not relevant. Only specifications such as
planned hours and minimum daily working time are evaluated from the daily work schedule.

TM04 caters both for negative time recording (recording of exceptions to the work schedule) and
positive time recording (recording all attendances or actual times).

If negative recording is used, the planned hours are generated on the basis of the daily work
schedule. Recorded absences and some attendance times are deducted

Overtime can be calculated using the following regulations:

• Overtime after x hours per day

• Overtime after y hours per week
• Overtime after z consecutive working days in a week
• Overtime recorded in IT2005 will be considered for evaluation

The “Time Management status” indicator in the Planned Working Time infotype (0007) shows whether
all actual times are recorded for an employee, or only exceptions to the planned specifications. The
value should be set to 1 or 9 depending upon how the schema is customized.

Raghav
SAP HR Consultant
Babu.saphr01@gmail.com