Professional Documents
Culture Documents
Hans Fangohr
2017-02-06
Outline
Introduction
Summary GTD
1
Introduction
Introduction
2
These slides are based on
3
Motivation for GTD
4
Problems of Knowledge Workers
• Procrastination
• Avoiding things you should do
• There are items that always stay on your to-do list
• Although you think you plan things well, they sometimes
get out of control
• Although you worked a lot, you have the feeling of having
nothing really accomplished
• You feel that there is too much stuff to do
• Things pop up to your mind in situations when you cannot
do anything about them
• You do not have a clear mind
5
GTD Aims
6
Creativity
7
GTD overview and Motivation
On your mind
8
The need of having a trusted system
9
The Ideas of GTD on one slide
10
The daily GTD cycle
Key Steps of the (Daily) GTD Process
• Capture/Collect
• Process
• Organise
• Do
• [Review]
11
Actions
Attributes of an action:
• Context – what is needed to be able to carry out the
action (next slide)
• Project – the larger project this action belongs to
• optional:
• due date – deadline: by when does this action have to be
completed
• start data – don’t consider starting this action before the
start date 12
Contexts
• People
• People:Supervisor • Locations
• People:Landlord • office
• People:Spouse • university
• home
• Technology
• errands
• Phone
• Smartphone • Ideas and facts you may
• Computer need to look up
• Internet or online frequently
• idea
• Waiting-for
• data
• Waiting
14
Key Steps of the (Daily) GTD Process
Step Slide
1 Capture/Collect 20
2 Process 21
3 Organise 25
4 Do 31
5 [Review] 35
15
Step 1: Capture/Collect
16
Step 2: Process
17
Step 2: Process (flow diagram)
Is it actionable?
Yes No
multiple actions
What is the next action? Plan project No
18
Archive
The Archive
19
Someday / Maybe list
20
Step 3: Organise
21
Step 3: Organise (Flow diagram)
Is it actionable?
Yes No
multiple actions
What is the next action? Plan project No
22
Waiting-for list
23
The Calendar
24
The (Next) Actions Lists
25
Plan a Project
26
Step 4: Do
• This is where the actual work takes place, and actions are
being dealt with.
We did try to delay any real work so far, but now we really have to do it.
(Inspirational video: https://www.youtube.com/watch?v=ZXsQAXx_ao0)
27
Step 4: Do
• This is where the actual work takes place, and actions are
being dealt with.
We did try to delay any real work so far, but now we really have to do it.
(Inspirational video: https://www.youtube.com/watch?v=ZXsQAXx_ao0)
27
Step 4: Do (flow diagram)
Is it actionable?
Yes No
multiple actions
What is the next action? Plan project No
Do it
28
How does the work day split into activities?
29
Step 5: Review
30
Tools and practical suggestions
GTD tool requirements
31
Some GTD tools
Include
• OmniFocus (http://thesweetsetup.com/apps/
best-personal-gtd-app-suite/)
• Orgmode
(http://orgmode.org/worg/org-gtd-etc.html)
• Things
• BamBam
• Producteev
• Remember the milk
• Todoist
• Wrike
• Zendone
• …
• Overview from gettingthingsdone.com 32
OmniFocus Screenshot
OmniFocus Screenshot
Projects Actions Context Deadline
Action Groups
Overdue
Due soon
33
OmniFocus discussion
34
Email
Using GTD with your Email inbox
Decide what to do
Archive
Delete Delegate Respond Defer Do it
35
Keeping emails in your inbox
Don’t do it.
36
Inbox Zero strategy
37
Summary GTD
Benefits
38
Why GTD may not work for you
39
A few remarks when starting
40
Typical flow for me 1/2
42
Summary / Literature
43