Position description

Position title Project Officer Construction

Section/department Construction and Projects – City Operations

Classification MOA Level 6

Reports to Team Leader Construction

Direct reports Nil

Position number 0506

Position purpose The position is responsible for the effective Project Management
and delivery of:
 the planning, management and reporting of allocated projects
/ programs as part of the Construction and Projects section
 the coordination of physical, contractual and financial
resources
Key working The position requires strong working relationships, positive
relationships communication and good cooperation across areas of the
department and organisation including external contractors,
suppliers and the general public/ratepayers. In particular with:
 All teams within the Construction and Projects section
 Infrastructure Asset Management
 Community Assets
 Field Operations
 Contracts / Procurement
 Accounts payable
 Management accounting
 Human Resources
 Organisational Development
 Plant and Fleet

Financial To work within allocated budgets and timely reporting of

responsibilities project/program status

Special requirements Due to the nature of the position, the incumbent may be required
to attend to afterhours call outs and Council meetings as required
MAJOR ACCOUNTABILITIES/RESPONSIBILITIES

Service delivery Undertake project / program and reactive work relevant to the
position or as negotiated with the Team Leader Construction or
Manager Construction and Projects
Contribute advice in the preparation of the Project and Capital
Works plan as it relates to the Construction team
Provide input to the corporate strategic and policy-planning
functions of the organisation were appropriate
Model the City of Onkaparinga values in management of staff,
interaction with management team, other departments, elected
members, community groups and individuals and representative of
government and non-government departments and agencies

Projects / The delivery and reporting of allocated projects to agreed quality

Programs standards, within allocated budgets and completed within agreed
timeframes applying sound risk management principals
Achievement of allocated programs consistent with business plans
Assist in scheduling of the annual capital works program including
daily resourcing and input of additional projects as required
Ensure the integration of economic, social and environmental
consideration in construction activities
Preparation of tender documentation and contract administration
processes relating to civil construction projects
Coordination and surveillance of contractors and contracts to ensure
agreed outcomes are achieved
Provide leadership, direction and support to staff in the area of
expertise as required to facilitate development within the team and
the organization

Policies and Assist in the development and implementation of council’s project

procedures /contract management policies and procedures

Monitoring and Assist with the preparation of budgets and ongoing review processes
reporting including the preparation of reports required by the Council,
Directors, Managers, Team Leaders and the Construction team
Record and report the progress of projects/programs utilising
council’s systems within agreed timeframes

Customer service Provide professional, relevant advice and assistance to elected

members, external and internal customers on areas of accountability
Develop and maintain key relationships with council staff in other
departments as identified
CORPORATE REQUIREMENTS

We expect these things of all employees of the City of Onkaparinga

Contribute towards the organisation’s planning processes.

Planning and
achieving Ensure the achievement of agreed personal, team, departmental
outcomes and organisational measures and outcomes identified through
strategic plans, business plans, performance development plans,
budgets and external funding agreements.
Ensure ongoing measurement and reporting of these outcomes
Take reasonable care for the health and safety of oneself and
Health and safety others.
Adopt work practices that support our Workplace Health and
Safety (WHS) management system and approach.
Contribute to the delivery of equity and diversity principles and
Equity and procedures and other workplace regulations.
diversity

Implement appropriate risk management strategies within the

Risk team/section to identify and mitigate risks in accordance with
corporate requirements.
Adhere to corporate policies, procedures, guidelines and
Organisational standards. In particular, but not limited to, our Organisational
requirements
Values, Code of Conduct for Employees, Fraud Prevention and
Control Policy and Employment in Addition to Council,
Whistleblowers, E-communication, Management of Unsatisfactory
Performance and Unacceptable Behaviour procedures.
Manage projects and corporate documentation in accordance
Using corporate with the organisation’s project and corporate management
systems
systems/guidelines on electronic records management.

Participate in corporate activities related to the position or as

As a member of required.
our organisation
Conduct and participate in internal and community engagement
projects as required.
Contribute to service and process reviews and risk management
processes.
POSITIONS SKILLS, KNOWLEDGE AND EXPERIENCE

Essential

Strong Project management, including financial management

understanding and (budgeting) principles, practices and processes
experience
Risk management processes that identify hazards, assess risks
and initiate controls that manage risks in the work place
Contract management and conditions of contracting
Infrastructure construction / maintenance principles and practices
Principles of risk management, continuous improvement and
quality assurance and how they relate to a shared service
environment
Social, environmental and economic considerations in relation to
infrastructure construction activities
Customer service principles and practices
Demonstrated knowledge of Microsoft Project

Highly developed Project management, contract management, financial

management and risk management skills
Time management and work prioritisation skills to plan, schedule
and control multiple projects
Ability to develop, read and interpret civil construction plans,
specifications and contract documentation

Skills and ability Demonstrated ability to work in an innovative manner to achieve

agreed outcomes
To work independently, take initiative, be self organising and
meet timelines with limited supervision and be supportive of team
members
Demonstrated experience in a leadership and/or supervisory role
Demonstrated ability to relate to people from various
backgrounds
Ability to develop positive relationships with customers and to
resolve difficulties with service provision
Ability to proactively maintain a team environment to maximise
the effectiveness and participating of a team
High level interpersonal skills, which encourage the development,
cooperation and support of others
High level of oral and written communication skills which enable
communication at all levels through appropriate mechanisms
Ability to make independent decisions, having regard to policy
guidelines, organisation practice and political influences
Skills and ability Ability to identify and analyse problems and to develop and
(continued) recommend solutions
Ability to plan, organise and prioritise tasks and resources to
ensure work is completed efficiently and effectively
Demonstrated negotiating skills and the ability to handle difficult
situations to achieve positive outcomes
Ability to adapt to and implement change brought about by
technology and to use technology as an aid to achieve the
objectives of the position

Corporate skills Demonstrated commitment to customer service and continuous

and knowledge improvement.
Demonstrated commitment to teamwork and the maintenance of
a supportive work environment.
Working knowledge of the Microsoft Office suite and use of
corporate technology.
Application of equity and diversity principles, WHS and injury
management procedures and participative work practices.
Backfilling as required in accordance with individuals performance
and development (My Plan) discussions
Demonstrated In civil construction projects
Experience Minimum of five years’ experience in a relevant field or discipline
In the management of financial, physical and technical resources
In project and contract management
Current drivers licence – passenger vehicle

Desirable

Proven knowledge, Tertiary qualifications in a relevant field or discipline

experience and
qualifications Knowledge of council operations and internal / external reporting
processes
Experience in a local government environment