sc CIVIL SERVICE Ct are MC No. 16. s. 2016 MEMORANDUM CIRCULAR To : ALL HEADS OF CONSTITUTIONAL BODIES; DEPARTMENTS, BUREAUS AND AGENCIES OF THE NATIONAL GOVERNMENT; LOCAL GOVERNMENT _UNITS; GOVERNMENT-OWNED OR CONTROLLED CORPORATIONS | WITH ORIGINAL CHARTER; AND STATE UNIVERSITIES AND COLLEGES SUBJECT : Revised Qualification Standards for Legal Assistant | and Legal Assistant I Positions and Qualification Standards for Legal Assistant Ill (SG 14) Position Pursuant to CSC Resolution No. 1600501 dated 16 May 2016, the Commission amends the existing qualification standards for Legal Assistant | and II positions and adopts the qualification standards for the newly created Legal Assistant Ill position, as follows: Legal Assistant | (SG 10) Education : BS Legal Management, AB Paralegal Studies, Law, Political Science or other allied courses Experience None required Training ~~ None required Eligibility: Career Service Professional! Second Level Eligibility Legal Assistant Il (SG 12) Education: BS Legal Management, AB Paralegal Studies, Law, Political Science or other allied courses Experience None required Training 5 4 hours of training relevant to legal work, such as legal ethics, legal research and writing, or legal procedure Eligibility: Career Service Professional Second Level Eligibility Legal Assistant Ill (SG 14) Education BS Legal Management, AB Paralegal Studies, Law, Political Science or other allied courses Experience 1 year experience in legal work such as preparation of pleadings, legal opinions and memoranda or legal research Training 8 hours of training relevant to legal work, such as legal ethics, legal research and writing, or legal procedure Eligibility Career Service Professional! Second Level Eligibility Ina RACE, to Serve: Res Accessible, Courteaus and Eff ie Public Service CSC Building. IBP Road. Constitution Hills, 1126 Quezon City + B93) 30 031-8 1 esephilia wehmal.ese.gov.ph +4 www.cse gov.phThe approved qualification standards shall be the bases of the Civil Service Commission in attesting appointments to subject positions in the government. CSC Resolution No. 1600501 dated May 16, 2016 shall take effect fifteen (15) calendar days after its publication in the Official Gazette or in a newspaper of general circulation. L ROSA- BALA Chairperson 22 JUL 2016 CSC Resolution No. 1600501 dated May 16, 2016 was published on 08 July 2016 in the Philippine Star page B13 HRPSO/QSSD/APENLT/DOLM/myaCIVIL SERVICE COMMISSION ro QUALIFICATION STANDARDS; Number,__ 1600501 Re: Revised QS for Legal Assistant | and I! Positions; 16 MAY 2016 QS for Legal Assistant III Position Promulgated: x RESOLUTION WHEREAS, Section 3, Article IX-B of the 1987 Constitution provides that ‘the Civil Service Commission as the central personnel agency of the Government shall establish a career service and adopt measures to promote morale efficiency, integrity xxx. It shall strengthen the merit and rewards system, integrate all human resources development programs for all levels and ranks, xxx’ WHEREAS, Section 12(1), Chapter 3, Title | (A), Book V of Executive Order No. 292 (Administrative Code of 1987), provides that the Commission shall administer and enforce the constitutional and statutory provisions in the merit system for all levels and ranks in the Civil Service; WHEREAS, Republic Act No. 6758 or the ‘Compensation and Position Classification Act of 1989" directed the Department of Budget and Management (DBM) to establish and administer a unified Compensation and Position Classification System among others; WHEREAS, the same law provides that the Compensation and Position Classification System shall be applied to all positions, appointive or elective, on full or part- time bases, now existing or hereafter created in the government, including government- ‘owned or controlled corporations and government financial institutions; WHEREAS, Undersecretary Richard E. Moya of the DBM, in his letter dated February 3, 2016, informed the Commission of the creation of the new class title of Legal Assistant (LA) Ill, SG-14 under the Legal Counseling Group, Legal and Judicial Service, as part of their continuing effort in strengthening the corps of professionals in the government; WHEREAS, the comparative matrix of the duties and responsibilities for the Legal Assistant series of positions according to DBM is, as follows: Legal Assistant Ill, SG-14 Definition: Under general supervision and with some latitude for the exercise of independent judgment, performs Legal Assistant !,SG-10 | —_—_Legal Assistant Il, SG-12 Definition: Definition: Under general supervision and with | Under general supervision and with limited latitude for the exercise of || some latitude for the exercise of independent judgment, performs | independent judgment, performs simple but responsible professional | somewhat dificult responsible work | difficult responsible work requiring work. requiring training, moderate | training, moderate experience and experience and a broad knowledge | a good knowledge of legal work of legal work. [CSC Building, 1BP Road, Constitution Hills, 1126 Quezon City + $2931-79351931-7939/931-8092 + 2 escphil’@webmail.ese-gov.ph » @ www.csc rieRevised QS for Legal Assistant Positions; page 2 Legal Assistant , SG-10_ Legal Assistant l, SG-12 Legal Assistant il, SG-14 Actual Duties ‘Actual Duties ‘Actual Duties | « Performs routine professional Performs varied relatively Performs varied relatively legal work; difficult legal work; | difficult legal work; + Assists in the drafting of egal__| « Preparesi drafts pleadings, legal | « Supports case preparation by opinions and memoranda; ‘opinions and memoranda; preparing case summaries and materials; | » Conducts legal research work; | Conducts legal research work of and ‘complicated nature; and « Assists lawyers during representations in courts; + Does related work that may be | « Does related work that may be assigned from time to time. assigned from time to time. | # Does related work that may be assigned from time to time. WHEREAS, based on the differences in the class definition and actual duties, Undersecretary Moya proposed the adoption of the following qualification standards for the Legal Assistant III position’ POSITION | EDUCATION | EXPERIENCE | TRAINING ELIGIBILITY Legal Assistant | Bachelor's 7 year of relevant | 4 hours of | Career Service (Professionall/ (SG-14) degree relevant | experience relevant Second Level Elgibiity | to the job training | WHEREAS, in the 1997 Revised Qualification Standards Manual, the approved QS for the Legal Assistant | and Legal Assistant Il positions are as follows POSITION EDUCATION | EXPERIENCE | TRAINING ELIGIBILITY Legal Assistant! | Bachelor's degree | None required | None required | Career Service (Professional)/ (SG-10) relevant to the job ‘Second Level Eligibility Legal Assistant Il | Bachelors degree | None required | None required | Career Service (Professional)/ (86-12) relevant to the job | ‘Second Level Eligibility | WHEREAS, Section 4, Rule IV of the Omnibus Rules Implementing Book V of Executive Order No. 292 and other pertinent Civil Service Laws provides that the Commission shall adopt qualification standards for service-wide positions in the first and ‘second levels and shall review and update, whenever necessary, those already established; WHEREAS, the Commission deems it necessary to review and update the existing qualification requirements of the Legal Assistant | and Legal Assistant II positions in the light of the duties and responsibilities of the Legal Assistants series of positions as determined by DBM, such that the education requirements are made specific and appropriate to the field and that the training requirements observe proper gradation; WHEREAS, an evaluation of the duties and responsibilities of the Legal Assistant |, | and III positions shows that subject positions require basic knowledge of the Philippine laws, rules, and jurisprudence, as well as legal management. The positions also require general know-how in legal research and legal procedures; familiarity with prescribed legal forms andRevised QS for Legal Assistant Positions; page 3 legal terms; and good file management and retrieval system. In the aspect of work difficulty, the following are its marked progression: Legal Assistant | Performs routinary filing and retrieval of legal documents, assistance in drafting legal correspondences and conducts simple legal research Legal Assistant I Performs legal research of complicated nature and prepares legal drafts and correspondences Legal Assistant Ill Prepares case summaries and materials, drafts court notes and establishes client rapport and relationship necessary in resolving assigned case WHEREFORE, the Commission RESOLVES to AMEND the existing qualification standards for Legal Assistant | and Legal Assistant II and ADOPT the qualification standards for Legal Assistant III position, as follows’ POSITION EDUCATION | EXPERIENCE TRAINING ELIGIBILITY Legal Assistant | BS Legal None required | None required | Career Service (SG-10) Management, AB (Professional) Paralegal Studies, Law, Poltical Second Level Science or other Eligibility allied courses | Legal Assistant iI | BS Legal None required | 4hours of training | Career Service (SG-12) Management, AB relevant tolegal (Professional) Paralegal Studies, work, such as legal Law, Political ethics, legal ‘Second Level Science or other research and Eligibilty allied courses wing, oF legal procedure Legal Assistant ill | BS Legal T year experience | 8hours of raining | Career Service (SG-14) ‘Management, AB | in legal work such | relevant to legal (Professional) Paralegal Studies, | as preparation of | work, such as legal Law, Political pleadings, legal | ethics, legal Second Level Science or other | opinions and research and Etigibilty allied courses memoranda or ‘writing, or legal legal research procedure | CeThe Commission FURTHER RESOLVES that the qualification standards shall be the bases of the Civil Service Commission in attesting appointments to subject positions in the government. This Resolution shall take effect after fifteen (15) calendar days from its publication in the Official Gazette or in a newspaper of general circulation. Quezon City. mid ie ebeSwaus Chairperson MANNY ROBERT S. MARTINEZ NIEVES L. OSORIO ‘Commission Commissioner Attested By: DOLORES &. BONIFACIO Director IV Commission Secretariat and Liaison Office ea