Identity Documents including Address Verification

From 1 October 2018 Accountants must obtain and verify information from new and existing clients including
full name, date of birth and residential address and if the client is a trust or company that information is
required for persons associated with that entity (such as directors and shareholders, trustees and
beneficiaries).

In order to verify your identity we need you to provide proof of your identity and residential address from only
one of the options below:

Option 1 Option 2 Option 3

NZ or Overseas Current Current NZ Driver Licence Current NZ Driver Licence, or

Passport, or (copy both sides)
and one of the following
NZ Firearms licence or
(copy both sides) Bank Statement < 6 months
Overseas passport old
and residential address Government Agency
verification < 6 months old: Document containing the
person’s name and signature
Bank Statement e.g. Super Gold Card
(copy both sides)
Utility Bill Government Agency statement
issued to you < 6 months old
Rates Bill
and unless you have provided
Vehicle Registration Notification a Bank Statement as above,
one of the following forms of
IRD Statement residential address verification
< 6 months old:
Insurance policy document
Utility Bill
(copy both sides)
18+ Card (copy both sides)
and one of the following
Birth Certificate
Certificate of New Zealand
Citizenship
Birth Certificate issued by
foreign government
and one of the following forms
of residential address
verification < 6 months old:
Bank statement < 6 months
old
Utility Bill

Rates Bill Rates Bill

Vehicle Registration Vehicle Registration

Notification Notification

IRD Statement IRD Statement

Insurance policy document Insurance policy document

All forms of photographic ID listed above and used for ID verification must be the original document and
currently valid.

The residential address verification document must be an original document and cannot be printed from an
online source or in PDF form.

In the event that you are unable to provide any of the above information please contact the office and we
will arrange for alternative procedures.

Certification of Documents
Please see over the page for certification requirements.

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Document certification
If you are able to bring your original documents to our office in person we will certify copies.
In the event that you are unable to bring original documents to our office in person (e.g. out of town) you
must have copies of the original documents certified face to face by a Third Party Referee selected from
the list below:

 Lawyers  Justice of the Peace  Notary Public

For identity verification the Third Party Referee must sight the original identification and make a statement
to the effect –

“I hereby certify that this is a true copy of the original documentation for

……………………………………......................................
which I have sighted, and it represents a true likeness of the individual.”

Dated:…………….………………

Full Name:……………………........Occupation:…………………………….Signature: ……………………………

For document verification the Third Party Referee must sight the original document and make a statement
to the effect –

“I hereby certify that this is a true copy of the …………………………………………

for……………………………………………………….

Dated:…………….………………

Full Name:……………………........ Occupation:…………………………….Signature: …………………………

The document certification must be carried out in the 3 months prior to the date of presentation of the
documents. The certified documents can be scanned and emailed to Lawson Accounting, kay@lawacc.co.nz
however the original certified documents must be forwarded by mail to Lawson Accounting, PO Box 462,
Timaru 7940.

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