User Training Manual - FI - Z Developments V 1 1

BSNL
User Manual
Finance & Controlling (FICO)
Z Developments
Version:1.1
User Manual FI : Accounts Payable
Module Name Finance & Controlling
Business Process Z Developments
01.07.2011
Version Control
Date Version Author Change Description

01.02.2010 1.0 Nidhi Tulshan
01.07.2011 1.1 Jaswinder Kaur Updated changes to Vendor Master Creation
Process
The document has been prepared to be used by the following stake-holders:
 End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
 Core Team – Directly involved in recording and accounting of costs related to electricity.
 Business Process Owners – Respective Business Leaders, involved in validating the process
design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.
Page 1 of 20
Course Overview
SAP Finance & Controlling module manages all the transactions related to accounting of
business transactions and controlling module is used for internal reporting purposes. The unit
explains the various Z Developments.
Target Audience
This course is intended for the following audiences:
 Junior Accounts officer

 Chief Accounts officers’
 Senior Management – Accounting and Finance functions.
Course Prerequisites
 Knowledge of navigating SAP systems

 Basic knowledge of Finance & Controlling
Course Goals
This course will prepare you to:

 Vendor Master Report
 Upload Vendor CIN Details
 Temporary Advance Status Report
 Temporary Advance Status Details
Course Objectives
After completing this course, you will be able to:

 Vendor Master Report
 Upload Vendor CIN Details
 Temporary Advance Status Report
 Temporary Advance Status Details
Page 2 of 20
Important information to be noted:-
 All documents are to be created in reference to the preceding document.

 All SAP Transactions can be executed either by navigating to the required
Transaction through the Menu Path or by simply entering the Transaction Code for
the respective Transaction in the Command Field.
Page 3 of 20
Table of Contents
1. VENDOR MASTER REPORT ............................................................................ 5
2. UPLOAD VENDOR CIN DETAILS ...................................................................... 6
3. TEMPORARY ADVANCE STATUS REPORT ..................................................... 12
4. TEMPORARY ADVANCE STATUS DETAILS .................................................... 15
Page 4 of 20
1. Vendor Master Report
The purpose of this development is to generate the list of the vendor details based on the
vendor number given or Vendor Account group .
This list provides the complete list of the vendor details like name , bank details , PAN number ,
Excise details , CIN details
Based on the vendor Account number given or Vendor Account group given the complete list
of vendor details can be fetched . This list will give the following details for the vendor :
i) Vendor Name
ii) Bank details
iii) CIN Details
iv) Excise details
v) PAN number
User can download the same details in excel and keep same for record purpose
Go to Tcode ZFI172
Via Transaction Code ZFI172
Update the following Required ( R ) and Optional ( O ) field
Field Name Description R/O Values( Example )

Vendor Vendor Account Number O
Account
Number
Vendor Vendor Account Group R Z001
Account Group
Company Code Company Code O 1021
Click on Execute
Page 5 of 20
On execution it will show the vendor master report
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
2. Upload Vendor CIN Details
The purpose of this development is to upload the CIN details of the vendors once the vendor
master is created . The various details which can be uploaded includes Excise details , service
tax details , PAN details
Once the vendor master is created , the CIN details for multiple vendor master can be uploaded
using the BDC upload format . The BDC upload format is attached herewith :
Vendor CIN details

upload format .xls
Instead of entering details for each vendor separately , the data can be mapped in the attached
excel format and using ZFI157 all vendor CIN details can be uploaded in one go .
Page 6 of 20

File Vendor CIN details excel R Vendor CIN details
excel
Mode Processing mode R E
Click on Execute
Go to TCode XK03

Vendor Vendor R 1005089
Company Code Company Code R 1021
Page 7 of 20
Press Enter
Page 8 of 20
Click on
Page 9 of 20
Click on the tab
Page 10 of 20
Click on the tab
Page 11 of 20
3. Temporary Advance Status Report
The purpose of this development is to get both the current and detailed status of the temporary
advance and its settlement . The report can be fetched giving details of the total advances which
is approved and advances which are not approved .
Based on the different criteria such as Company code , employee vendor code , Request number
the report for temporary advances which are approved and which are pending can be fetched .
Also the status report of the temporary advance current detail and detailed view can be
generated . Following details can be derived from the report :
i) Approval status
ii) Remarks given at different levels
iii) Time and Date of action
iv) Amount approved
v) Final SAP document generated
Go to Tcode ZFI070
Page 12 of 20

Company Code Identifying the company code R 1080
Business Area Identifying the business area O 8001
Employee Vendor Employee Vendor Code O 98001234
Code
Date Range Date Range O
Request No Temporary Advance Request No. O T00000000053
Status Request Status O
Click on
Page 13 of 20
Temporary Advance Status Report gets displayed.
Click on the back button
Page 14 of 20
Enter the below details
Click on
4. Temporary Advance Status Details
The purpose of this development is to check the status of both temporary advance request
number and its settlement . This is required for checking the current status of any temporary
advance applied by user .
Page 15 of 20
Here giving the request number of temporary advance and making selection for advance details
/ settlement details the detailed screen of the request / settlement will appear which will give
details of the current status , amount , approving level of the request / settlement . This will
help in tracking the status of the request / settlement.
Go to Tcode ZFI174

Request No Temporary Advance Request No. R T00000000053
Click on
Page 16 of 20
Click on the back button
Enter the below details & click on
Page 17 of 20
Page 18 of 20
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BSNL

Date Version Author Change Description

The document has been prepared to be used by the following stake-holders:

This course is intended for the following audiences:

 Junior Accounts officer

 Knowledge of navigating SAP systems

This course will prepare you to:

After completing this course, you will be able to:

Important information to be noted:-

 All documents are to be created in reference to the preceding document.

1. Vendor Master Report

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )

On execution it will show the vendor master report

2. Upload Vendor CIN Details

Vendor CIN details

Via Transaction Code ZFI157

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )

Click on the tab

Click on the tab

3. Temporary Advance Status Report

Via Transaction Code ZFI070

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )

Temporary Advance Status Report gets displayed.

Click on the back button

Enter the below details

4. Temporary Advance Status Details

Update the following Required ( R ) and Optional ( O ) field

Field Name Description R/O Values( Example )

Click on the back button

Enter the below details & click on

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