FI11 - 03 - Part A - Vendor Master Creation

User Manual FI11.
03 ( Part A )
Title: Vendor Master creation
Module Name : Account Payable Module
OVERVIEW
Vendor Master Creation in Accounts Payable
The unit explains the various steps involved in creating the vendor master data .
It will covers the following steps relating to vendor creation :
Vendor master creation centrally

Vendor master creation at company code
Transaction Code Description

XK01 Create Vendor Master Centrally
FK01 Create Vendor Master at Company Code
Details of the various vendor account group settings maintained in the system are explained
as below :
Account Description Number External / Mandatory Fields

Group Range Internal
Number
range
Z001 BSNL Domestic 1000000 - Internal Name , Postal Code ,
Vendor 1999999 Reconciliation Account
, payment method
Z002 BSNL Foreign 2000000 - Internal Name , Postal Code ,
Vendor 2999999 Reconciliation Account
, payment method
Z003 BSNL Existing E00000001 - External Name , Postal Code ,
Employees E99999999 Reconciliation Account
, payment method ,
Personnel Number
Z004 BSNL Retired R00000001 - External Name , Postal Code ,
Employees R99999999 Reconciliation Account
, payment method ,
Personnel Number
Z005 BSNL – One Time 3000000 - Internal Name , Reconciliation
Vendor 3999999 Account
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Nidhi Tulshan Release: ERP 6.0 1 of 24
User Manual FI11.03 ( Part A )
Scenarios Covered
Course Transaction Code Description
FI11.03.02 FK01 Create vendor
FI11.03.06 XK01 Create Vendor centrally
Input - Required Fields Field Value / Comments

Company Code 1021
Purchasing Organisation 1000
Account Group Z001
Procedural Steps
1) Create Vendor Master Centrally
This functionality is used to create vendor master centrally at company code and
purchasing organization level
Via Menus Logistics >> Material Management >> Purchasing >>

Master Data >> Vendor >> Central >>XK01-Create
Via Transaction Code XK01
Update the following Required ( R ) , Optional ( O ) and Default ( D ) field
Field Name Description R/O/D Values ( Example )

Company Code Code identifying the circle R 1021
Purchasing Code identifying the R 1000
Organisation purchasing organization
Account Group Group to which vendor R Z001
belongs

Press Enter
Create Vendor: Address


Title Title O Company
Name Name of vendor R XYZ& Company
Search Term Short Name to search O XYZ Co.
Vendor
Address Address of Vendor O ( Required Connaught Place
in case
payment
advice needs
to be sent to
the vendor )
Postal Code Postal Code of the city of O ( Required 110085
the Vendor in case
payment
advice needs
to be sent to
the vendor )
City City of Vendor R Delhi
Country Country of vendor R IN
Region State of Vendor O 30
Telephone Telephone number of O 9449418767
Vendor
Fax FAX number of Vendor O
Internet Mail Email Address of Vendor O ( Required
Address in case
payment
advice needs
to be sent to
the vendor
through mail )

Press CIN Details button to maintain tax related information of Vendor.


Excise Division Excise Division O
Excise Excise Commissionerate O
Commissionerate
Excise Reg. No. Excise Reg. No. O
Press Tab:

Ser. Reg.No Service Tax registration O AEWPD5024KST001
Number of Vendor

Press Tab:

PAN Permanent Account O AEWPD5024K
Number of Vendor
Press Back Button to go back to main screen
Press Enter to reach to next screen
Create Vendor: Control Screen


Customer Customer Code in case O
vendor is also
Industry Field to distinguish vendor R B001 : SME Vendor
as SME or Not SME . B002 : Not SME
Select from F4 option Vendor
To search the details of options available click on industry field and press search button
.In case the selection for Industry is other than B001 or B002 , then on saving the
vendor , system will give the error message (explained at end )
Create Vendor: Payment Transactions Screen

Ctry Country where Bank R IN
account is maintained
Bank Key Code which identifies the R CORP0000006
Bank key maintained for
different banks
Bank Account Bank Account Number of R 786543467789
the Vendor
Account Holder The name of the Account O XYZ Company
holder
Bank Control Key Key to indicate nature of R 10
Bank Account

The below custom transaction code is maintained which will maintain the length of the
Bank Account number for different Bank keys .
The tick for Exact length will check the exact length of the Bank account number based
on the Bank key selection . In case the Exact length is not ticked , then system will not
ask for the exact length of bank account number but will only check the maximum length
of the Bank account number . System will accept the length of the Bank account less
than the maximum defined
Transaction code : ZFI150
In above Tcode , for CORP bank code the Length of Bank Account number is fixed as
18 and also Exact length field is ticked , therefore any Bank Account number less than
18 will give below error message to correct the data

The entry in field Bank Control Key is required in case the Bank Account number is
entered . In case same is not maintained , then below error message will come
The value in Bank Control Key should be from below two :
10 : Saving Bank Account

11 : Current Bank Account
In case value is different from above , then below error message will come to correct the
value

Correct the value

Create Vendor : Accounting Information Screen
Field Name Description R/O/D Values (

Example )
Recon Account Vendors’ Reconciliation D ( based 1310101
account updated through on Account
sub ledgers Direct posting not group )
permitted)
Sort Key Determines the Document line D 001
lay out rules

Create Vendor: Payment Transaction Screen
Field Name Description R/O/ Values ( Example )

D
Payt Terms Terms that determine how the D Z001
vendor will be paid
Cr Memo Terms Terms that determine how the O Z001
vendor will be paid
Chk double Inv Activates the checking of dual D Tick
processing of the
same invoice under Vendor
accounts
Payment Method List of payment methods which R C : Cheque
may be used in payment E : NECS Payment
transactions M : Money Order
T : Bank Transfer (
RTGS + NEFT )
Payment Block Key to identify whether vendor D Blank ( free for

is blocked for payment payment )
Create Vendor: Correspondence Accounting

Business Area Enter Business Area of R 2101
Vendor
A check is maintained that the business area entered corresponds to the company code
selected in the initial screen . In case the business area entered does not corresponds
to the company code selected , then error message will come at time of final saving of
vendor ( explained at end )
Create Vendor: Withholding Tax Screen


WH Tax Country Country of Withholding O IN
Tax
Wth.t.type This indicator is used to O T1
classify the different types
of withholding tax
Wth.t.code Codes determine the O C1
various percentage rates
for the withholding tax
type.
Liable Tick to identify if vendor is O Tick
liable for withholding tax
Create Vendor: Purchasing Data

Field Name Description R/O/D Values (

Example )
Order Currency Currency on which an D ( based on INR
order placed account group )
Terms of Payment Payment terms D Z001

Incoterms Trading terms with vendor O CFR

Text Text of Incoterms R ( in case Cost and Freight
Incoterms are
added )
Schema Group , Pricing Procedure for D ( based on ZD
Vendor vendor account group )
GR – Based Inv . Specifies goods-receipt- D Tick
Verification based invoice verification
for a purchase order item
or invoice item
Srv– Based Inv . Specifies servide - D Tick
Verification receipt-based invoice
verification for a purchase
order item or invoice item

Click the Save button to get the vendor code created
The below error message will come for correction of Business Area in case business
area entered does not belong to the company code selected

Press Enter
The below screen will appear for correction of entry in Business Area field
Correct the Business Area

Press Save Button
The below error message will come for correction of Industry field in case same entered
is other than B001 or B002
Press Enter
The below screen will appear for correction of entry in Industry field
Correct the entry in Industry field

Press Save button
The message bar displays creation of vendor master data.
Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete
2) Create Vendor Master at Company Code
All the above steps excluding Create Vendor: Purchasing Data will be followed for
creating vendor at company code level.


FI11 - 03 - Part A - Vendor Master Creation

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User Manual FI11.

Vendor Master Creation in Accounts Payable

Vendor master creation centrally

Transaction Code Description

Account Description Number External / Mandatory Fields

Last changed on: Prepared by: Version: 1.0 Page:

Input - Required Fields Field Value / Comments

1) Create Vendor Master Centrally

Via Menus Logistics >> Material Management >> Purchasing >>

Via Transaction Code XK01

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

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Create Vendor: Address

Last changed on: Prepared by: Version: 1.0 Page:

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Last changed on: Prepared by: Version: 1.0 Page:

Press CIN Details button to maintain tax related information of Vendor.

Last changed on: Prepared by: Version: 1.0 Page:

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Last changed on: Prepared by: Version: 1.0 Page:

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Press Back Button to go back to main screen

Press Enter to reach to next screen

Create Vendor: Control Screen

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Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Press Enter to reach to next screen

Create Vendor: Payment Transactions Screen

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

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Transaction code : ZFI150

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The value in Bank Control Key should be from below two :

10 : Saving Bank Account

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Correct the value

Last changed on: Prepared by: Version: 1.0 Page:

Press Enter to reach to next screen

Create Vendor : Accounting Information Screen

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values (

Last changed on: Prepared by: Version: 1.0 Page:

Press Enter to reach to next screen

Create Vendor: Payment Transaction Screen

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/ Values ( Example )

Payment Block Key to identify whether vendor D Blank ( free for

is blocked for payment payment )

Press Enter to reach to next screen

Create Vendor: Correspondence Accounting

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field

Field Name Description R/O/D Values ( Example )

Create Vendor: Withholding Tax Screen

Last changed on: Prepared by: Version: 1.0 Page:

Update the following Required ( R ) , Optional ( O ) and Default ( D ) field