EHS Professional

Welcome EHS
Members
Emergency Planning and Safety

Presented by EHS Professionals

For Members by Members

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EHS Professional Webinar

Fred N. Rubel, M.S., QEP

Manager, Special Projects and Principal
Environmental Consulting, Inc
Tamara Parris
Owner EHS Professional Group
Our EHS Professional member Fred Rubel has more than 40 years of
experience in the field of environmental protection and occupational safety.

He participated in the development and implementation of the Federal

programs under the National Contingency Plan for responding to
environmental episodes.

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 Review of the Control Panel

Small Panel

Full Control Panel

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Housekeeping

• Length of Webinar is 60 minutes duration

• Questions can be placed in the “Question”
Area on the panel
– Will try and answer all questions while on air,
– Unanswered will be posted on EHS Professional
LinkedIn

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Communication with Moderator

Webinar will be recorded and available to

everyone at EHS

If you need to communicate out of the Webinar

area Tamara can be reached through:

Email TamaraeParris@gmail.com

Skype: tamara.parris.ehsq 6
Emergency Planning and Safety
June 17, 2015
Presented by Fred N. Rubel, M.S., QEP
For EHS Members by EHS Members

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Introduction

• A basic overview of planning for safe

outcomes during emergencies.

• Much more information out there!

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Emergency Management

Consider NFPA 1600 “Standard on Disaster/

Emergency Management and Business Continuity
Programs.”

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Introduction

• Day-to-day activities are usually enough to

occupy all available time.
• Time taken away from operations can be
hard to come by, have consequences.
• Operations having difficulty - less likely to
plan, but also have less financial margin to
sustain consequences of a poorly managed
emergency.

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Introduction

And, we can’t plan and be

prepared for every emergency!

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Introduction

But, only when time is allotted to prevent

and plan for what to do in an emergency, will
emergency planning be accomplished.

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Revised Presentation Title?

“A Professional Waste of Time”

(**To be Explained**)

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Overview of Emergency Planning

Why Do Emergency Planning?

• Required by Regulation
– Hazardous Waste (40 CFR §265.52)
– Bulk Storage of Oil (40 CFR §112) or Chemicals
– OSHA Process Safety/EPA Risk Management
(29 CFR §1910.119; 40 CFR §68)
– Plus Others

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Overview of Emergency Planning

Why Do Emergency Planning?

• Best Management Practice (we need to
know what to do in an emergency)
• As an ISO 14001, OHSAS 18001 Element
• CRAP HAPPENS!

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Emergency Planning – Where to Start?

Prioritize the Risks to be Addressed

• Assess risk of types of emergencies.
• A government organization’s emergency
planning differs from a small company’s, or a
retail space in a larger building.
• At home, or at a hotel, or at a meeting room:
Consider planning for some emergencies.

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Emergency Planning – Where to Start?

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Mandatory/Best Practices Elements

• Check the regulation!

• Have a Written Plan
• Set roles, functions for various emergencies
• Top management endorsement
• Convey to all levels of managers and
employees (training)

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Why Drills/Exercises?

• Practice Proper Procedures

• Identify Shortcomings
• Improve Communication
• Improve Response Coordinator
Effectiveness in an Emergency
• Jurisdiction/country in which facility is
located - - applicable regulatory
requirements.
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Emergency Management

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Emergency Management

• Regional Federal Agency Coordination

• Federal & Sate Coordination
• Designates the Federal “On-Scene
Coordinator” (U.S. Coast Guard & EPA) to
lead the effort (by geographic location).
• Initially, primary onus is with the
responsible party to respond properly.

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Emergency Management

• Local Emergency Planning Committees

(“LEPC’s”) - responsible for oil/chemical
emergency readiness.
• Emergency Management Agency
representative coordinates actual
responses.

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Emergency Management

Local, state, and Federal emergency

responders are encouraged to use the
Incident Command System (“ICS”):

https://www.fema.gov/national-incident-
management-system

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Emergency Management

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Emergency Management

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Emergency Management

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Emergency Management

Typical Response Coordinators Errors:

• Failing to set up a response organization at
the outset of an incident.
• Failing to delegate areas of responsibility
to others.
• Failing to have a log/recording events (for
corporate, insurance, regulatory, or
litigation reasons).
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Emergency Management

Designate and train “Response Coordinators”

to manage any emergency incidents
(all shifts, all days of the year).

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Emergency Exercises

• Best way to have an effective emergency

plan that assures safety . . .
• Practice – Emergency Exercises/Drills

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Tips for Emergency Exercises

Limitations/Opportunities
• If practical, have participants play a role:
– Plant Manager
– Fire Chief
– Local Mayor
– Reporter
– Outside Contractor, etc.

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Tips for Emergency Exercises

Types of Exercises/Drills
• Tabletop Exercise
• Modest Roll-Out
• Full Roll-Out

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Tips for Emergency Exercises

Types of Exercises/Drills
• Tabletop Exercise
• Modest Roll-Out
• Full Roll-Out
For each: Develop a scenario of events, roles, and
the imaginary sequence of events as conveyed
in information from Referees. Referees
evaluate actions taken . . .

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Tips for Emergency Exercises

Types of Exercises/Drills
• Tabletop Exercise
– Participants interact within the confines of
one (or more) rooms
– Response equipment generally not “rolled
out”

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Tips for Emergency Exercises

Types of Exercises/Drills
• Modest Roll Out
– Participants interact employing internal
physical equipment
– Players move to different locations

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Tips for Emergency Exercises

Types of Exercises/Drills
• Full Roll Out
– Participants interact employing internal and
external physical equipment
– Outside organizations “play”

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Tips for Emergency Exercises

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Tips for Emergency Exercises

• What will drill will test for?

– Ability to use Incident Command System
– Communication capabilities adequate
for an emergency
– Accuracy of communications during an
emergency
– When occupants should be evacuated

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Tips for Emergency Exercises

• What will drill will test for?

– When to conduct response internally, or
outside specialists?
– Adequate amount of PPE
– Adequate type of PPE
– Employee ability to use PPE
– Have a post-exercise critique involving
all players
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Change Title of This Webinar?

Why should this presentation be re-titled?

“A Professional Waste of Time”?

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“A Professional Waste of Time”

You wasted your time if you fail to act:

 Assess emergencies to be prepared for
 Develop list of who to notify
 Verify that first aid supplies in
place/adequate
 Know/have first aid options
 Conduct periodic emergency evacuation
drills, and evaluate results

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“A Professional Waste of Time”

You wasted your time if you fail to act:

 Define authority to commit resources ($)
in an emergency
 Engage all workers in emergency planning
and readiness (including off-shift)
 Pre-qualify any emergency contractors,
such as for cleanup of a major
environmental cleanup (with pre-agreed
to rates)
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“A Professional Waste of Time”

You wasted your time if you fail to act:

 Develop an ability to deal with neighbor
facilities, the public/its representatives &
press
 Have appropriate response equipment
(PPE, oil sorbent, etc.) and make sure
people practice/ know how to use it
 Decide on the level of fire fighting tactic
that employees will use, and train
accordingly
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“A Professional Waste of Time”

You wasted your time if you fail to act:

 Know where liquids especially go if it
escapes the facility (e.g., storm drains),
how best to address, and who to notify
 Get familiar with your local emergency
response organizations, and they with
your facility’s features

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“A Professional Waste of Time”

“We Just Need to Do It!”

Thank you for your attention!

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Emergency Planning And Safety
Post-Webinar Discussions
For EHS Members by EHS Members

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 Question for Discussion

“What sort of emergencies and planning

would be appropriate for Solar Power
Stations?”
Question for Discussion
Mandatory/Best Practices Elements

At a Minimum, Have Directions for

• Fire
• Medical Emergency
• Weather Emergency
Mandatory/Best Practices Elements

Next Level Planning

• Permit required confined spaces present (rescue
planning)?
• Bulk storage of chemicals/oil?
• Highly hazardous chemicals/ processes?
• Hazardous waste emergency?
• Communicable disease?
• Active shooter?
More Questions Discussion?
Thank you EHS Professionals

Fred N. Rubel M.S., QEP

Manager, Special Projects and Principal
Environmental Consulting, Inc.
LinkedIn Profile: https://www.linkedin.com/in/fredrubel
Direct Email: FRENV@aol.com

Tamara Parris
Owner EHS Professional Group

Thank you for joining us today!