15 Vlord Processing

Q.1: Com pl ete the following statements.

(i) MS- 'vVo rd is a wi ndows based ( · \
(ii) Pre 'S the 1'key for over type mode.
• · , ·

(ii i) Th :re are items on the menu bar of MS-Word.

(i I) Pr ss Control +S hift += to make ·, {· i ~ . .· , ~, ·I style.
(v ) Press C ~ r l + 5 to increase · .. , !. ·t in the selected pa_ragraph.
•
Answers :
(i) GU I (ii ) Insert (ii i) 9
(iv) super cript (v) 1.5 line

Q.2: Tic k th e foll9wing statemenits either True or False.

i) In ~1S- - Word any characters can be used in a fil ename. True/ Fal~ e
ii) · ·elec t the enti re document tr ipl e click the document. True/False
111 J Ctr I + - -·l i ft + D is used to drop the capitals in the select
re 't. True/Fal 9e
i ) In parat, raph for matting the words shows spaces as dots. True/False
v) In case of l 0 point fo nt a max imum of 5 lines can be
typed in an inch. True/F al s.e ,,,,..-
'
Answe r~) :
(i) Fa! e ( ii ) T ru e (iii) False
( i v) True (v) r aise

Q.3: Encir J e one choi ce A, B, C or D in each case.

{ i) Second bar on MS- Word Window is call ed: -
a. f\/fen u bar
b. Too l ba ·
c. Starns bar
~ .J rormatt ing tool bar
(i i) Pi·e._ sing Ctrl +V will cause :
u. T appear View drop-d own li st
, · ~1 J To t astthe copied ite m
C. f L ·I l Cr e ell \' iew Of the d OC UITi e i1t
d. To cu t the sel ected item.
( i i i ) ·1 t lhars co mmand is li sted on drop-d own li st of:-
1

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 View
b. Insert
c. Forrnat
d. . Tools
(iv) By default. word automatically saves you r document after every
a. 5 minutes
,_ . I 0 minutes
c. 15 minutes
d. 30 minutes
(v) Pressing Ctrl+Shift+A causcs:-
13· To se lect whole document
b. To h·ighlight the selected text
c. To capitalize the selected text
d. Office assistant to appear
Answers:
( i) d (ii) b (iii) a
(iv) b (v) a

Q.4: Match the items given in Column I with those given in Column II.
Column I Column II
i) Change Case L a) Formatting Toolhar
ii) Help ( b) Insert
iii) Edit J c) Shift + -F3
i ) Symbol ~) d) Standar~ Toolbar
v) Left justification c e) Fl
..
f) Of'lice Clipboard
Answers:
( i) ~ (ii) e (iii) f
(iv) b (v) a

/
/Q.,
,,,
What are the advantages of using a word processing p,rogram
over a typewriter?
Answer:
The type\\ ritcr ~id fair job of getting readable characters onto paper. But once
thns~ charactc.rs appeared on the paper. it was hard to get them off. Since you did not
g~t a chanc~ to sec your \.\'Ords until they \\o'Cre on paper. therefore. by the time yo u
rca I i z ~J ynu had made a mistakc , it was too late . You had to erase th~ mi take or tart
the d1Jcumcnt ov~r. This problem w~L sol ed wh~n computer word processi ng
programs ga\·c you a chance to rcvie\.\ the pages of yo ur document before the ~ were
printed out. ,

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 Word processing refers to the use of a computer program to prepare and print
documents. Through this software, a user enters the text with the help of input
devices. views it on the monitor. changes it as necessary, saves the document on disk
and gets a hard copy of it from the printer.
Other useful functions of word processing software are setting of margins, line
spacing. automatically wrapping the text around the margins inserting, deleting, and
searching the document for a particular sequence of characters, underline, boldface or
italicized material. An important operation with word processing software is the
ability to electricity "cut'' or ''copy'' a block of material from a document and "paste'
it any number of times, somewhere else either in the same or some other document.

Q.6:)
. : List the advantages of working MS Windows environment.
~e~ .
ADV ANT AGES OF WORKING MS WINDOWS ENVIRONMENT
Some advantages of using MS-Windows include these factors:
• The ability to run more than one application at a time.
• The ability to copy and move information .among application.
• The abilit! to link ~ objects from one application into another.
• The ability to display on the screen what you will get from the printer.

What are the different levels of formatting a document?

Answer:
The changing of the appearance of text in a document is referred to a text
formatt.ing. There are (our difterent levels of text formatting .
CHARACTER FORl\1ATTING
Selection of typeface. font sizes and styles for text is called character
formatting. The most common way to emphasize text is to apply bold face, italic or
underline character-formatting styles.
PARAGRAPH FORMATTING
· A paragraph varies in length from a single line to a full page, and may
formatted independently from the rest of the document. Paragraph formatting
includes text alignment; line spacing, indentations, tab settings and borders.
SECTION FORMATTING
Section formatting specifies page number, headers and footers for different
sections or chapters of a document.
DOCUMENT FORMATTING
Document formatting specifies the overall page layout for printing. [t includes
choosing the paper size page orientation and margins.

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 Q.8: Why· is it significant to know that the default mode in word is the
Insert mode?
Answer:
In in sert mode. text is inserted into the document at the insertion point. This is
the default mode. When yo u type any character it appears at the insertion point while
the ex istin g text on the right moves forward to make room for the new text.

Q.9: Why is it important to close a document before retrieving another

file?
Answer:
When yo u are working on a docu ment a reco rd of what yo u enter is .kept in
the co mputer· s memory. If the computer is turned off, or if there is even a momentary
interruption of povver t the computer~ every thing in this memory will .di sappear and
· ~1 Ii ~ ·o ur vvork \ vi 11 be lost if you ha ve not saved it. Therefore it is necessary to save a
document before v'vt retrieve another fi le.

Q.1O: What happen if you press [enter] when the insertion point is in the
middle of a paragraph?
Answer:
By pressing enter key whe n the in sertion poi nt is in the midd le of the
paragraph , it wi 11 brc.ak the paragraph into an other paragraph.
. , .~

Q.11: How will you delete a character to the left of the insertion point?
Answer:
Press backspace key to delete a character to the left of the in ertion point.

Q.12: What is meant by the term word wrap?

Answer:
\Vo rd \.\T3p autn rnati cal! y continues text from th e begi nnin g of the next line
\\hen you ri.:ach ri !lht margin .
.
Q.13: What is the difference between the File, Save and File, Save as
command?
Answer: www.ratta.pk
S . \ \ F C.0~1!\l\ND
·f-i k: Sa\ t: com mand is used to save a new Itic w.ith a ne w name. it is al:o u ed
t 1
s ~1\ ca n uld t"1k \\ i1h its default n ~ mc .

S \VE AS C0!\1 !\ IA1\D

l·ile : Save s ( um mand is used to save and old file with a new name.

Q.14: How do you select an entire document using the mouse?

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 Answer:
Move the mouse pointer into the selection bar. \\'ait until the pointer changes
to right pointing arrow and then hold down [CTRL] and click onct:. You can also
triple click with the I-beam mouse pointer position in the selection bar.

Q.15: What are the keyboard shortcut keys for applying bold, italic and
under lines the text?
Answer.·
Keyboard shortcut keys
Effect Shortcut Com1nand
Bold CTRL + B
ltal ic CTRL + I
Under Line CTRL + U

Q.16: What is the difference between typeface and a font?

Answer:
TYPEFACE
The typeface represents one aspect of a ji>nl. The font also includes such
characteristics as size, weight. italic , and so on.
There are two general categories of typefaces: surf(and sans ser{f Sans serif
typefaces are composed of simple lines, whereas serif typefaces use s1nall decorative
1narks to em be I Iish characters and make them easier to read. Hcl vetica is a sa ns serif
type and Tin1es Roman is a serif type.
FONT
A font is the combination of typeface and other qualities. such as size. pitch.
and spacing. For ex.ample, Tin1es Roman is a typeface that dcfin~s the shape of each
character. Within Ti1nes Ron1an. however. there are many fonts to dioose fro1n --
different sizes, italic, bold, and so on. (1 he term f(Jnl is ohcn used incorrectly as a
synonym for t~peface .) ,?

Q.17: What are the different paragraph alignment options?

Answer:
Aligning text to the left, right, or at the center of the page affects the outlook
of your document. The way how the text is aligned with the 111argins of a document is
called justification. MS Word provides four different types of justification or
alignment.
_L_e_f_tJ_u_s_ti_fi_ca_t_io_n_ _P..l:sns text at the left margin.
Iine or paragraph between the
1-C_e1_11_re_ J u._s_ti_f_1c_at_io_n--+_c_-,c_·n_te_r_s_tl_1e__ ~a_r_·g_in_s_.---~
R_ig_h_t_Ju_s_t c_at_i0_1_1_ _A_l g._n_stext at the right margin.
___ 1_
· f'_1 1_·

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 Ful l Ju tificati 11 Sprt:ads the text en try between the left and right margin by
auto matically.

Q.18: Describe some methods of moving the cursor around a

document?
Answer:
Meth d fl r moving th e curso r:
• U c arrow k •' tom e in UP, DOWN. RIGHT and LEFT directions.
• e CTRL HOME t move cursor t the beginning of file.
• Use CTR L + END to move cursor to the end of file.
• U c HOf\~ E kc. tog to the beg inning fa line.
• c END ke. t go ll the end of a line.

Q.1'9: Name three different views you can access by clicking button on
the horizontal scrollbar.
Answer:
We can nccc. the f l l"'' ing view b cli king butt ns on the horizontal scrol l
bar.
Norma l Vic,,· Al-I-w:- · u t tv c. edit and rmat docum
' -
, 1 t. but doe - n t
~-

di s la ' add iti nal in formation sucb~ a he~J and foo ter . .
Page/Print All O\\ S you o d' ' 1nultiple columns. foot note , heaJcr and
Layout Vicv\ footers . in the document. Yo u can als;- view graphic in this
- lonnat.
Outl ine Vic \\ Al low · vou to view and ~dit the document structu re.

Q.20: How do you return to Word's application windows when you are
in Full Screen mode?
Answer:
To return t the regular wor I Work pa c or niodc from full creen mode click
the FLI 11 ' crcc n button once ( r pres r LSC] .

·Q.21: Name the tabs in Page set-up dialog box.

Answer:
The Page selllp dialog box provides four tabs
• Margins
• Paper . ize
• Paper )urcc
• . t
I .JVOLl

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 t'.1.ar·gm Paper Size e_aper Source \,_ayout ·

Iop : I''
§.ottom : 11" .. '
Lett : j i.zs" .. '
a I

RigQ.t : a I
11 .25" Y.J

G~tte r : lo"
From edge
Heg_der: lo .5" ..
Footer~ lo s Apply_ to : !w hole document

Mi! ror margins Gutter posttiOll

f_ pages per sheet • L~t TQp

Q.ef ault ... OK Cancel

Fig: Page Setup di alo g box

Q.22: What are the two methods for chang·ing the margins in a
document?
Answer:
Two methods of chang in g the margin s in a doc ume nt are as follov,;s:
I. Doubl e cli ck the gra y area in th e '" Rul er'" or selec t Ma rgin s Tab from hie;
Page Setup co~nrn a n d.
1
You ca n al so change the margin s of doc um ent usin g mo use. Pos iti on th e
mouse pointer over the m~u g in s bound ary (the lin e betwee n th ~ gray area and th e
v\ hite area on the rul er) un til a doubl e headed bl ack arrow appea rs. Drag it to increase
or dec rease the margins. In order to displ ay th e margin rn ea _urem ents in th e ruler as
yo u drag th e margin in boundary. Press ·[ALTl Key and hold it down.

Q.23: How do you preview a document before sending it to the printer?

Answer:
Cli ck on th e Fil e Me nu on th e menu ba r and then choose th e Print Prcvit.:\\
co mm and to pn::v ic\v a doc um ent. Or Clic k on th e Pri nt Prev iew butt n on the
StanJ ard Too ll-1ar. Or press CTRL F2 us in g keyboa rd to prcv iC\\ a document.

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Q.24: What are the two modes available in Print Preview?

Answer:
Before you pass a document for printing, it is better to look at the document
how it would appear when printed. Word provides the facility to preview document in
full-page display before sending them to the printer. There are two modes available in
print preview, which are as follows
• Zoom Mode
• Edit Mode
Select Zoom mode to view your document or edit mode to modify and format
your document without leaving print preview.

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