Data inventory template

INVENTORY OF NATIONAL DATA ON OUT‐OF‐SCHOOL CHILDREN (OOSC)

Country
MALAYSIA

Please complete this document for all sources of data on out‐of‐school children collected
during the last five years. Use a separate form for each data source. Examples for household survey data and
administrative data are attached.

Include information on data collection systems and sources that are not national in coverage but
provide information on out‐of‐school children for a specific geographic region of the country
(for example, a province or state) or for a specific sub‐population group.

If applicable, please provide questionnaires, codebooks and other documents that provide a
better understanding of the data.

Name SITI RAFIDAH BINTI SARIMAN

Position ASSISTANT DIRECTOR

Department ICT UNIT

Agency SCHOOL MANAGEMENT DIVISION (BPSH)

Address BLOCK E2, COMPLEX E, FEDERAL GOVERNMENT ADMINISTRATIVE CENTRE,

PUTRAJAYA
Telephone 03-88849415

Email rafidah.sariman@moe.gov.my
 Sources of data on out‐of‐school children- Add title here

Complete one form for each data source. Please attach the questionnaire, codebook and
other information, if applicable.
Data source
SCHOOLS, NATIONAL REGISTRATION DEPARTMENT

Agencies responsible for collection and dissemination of data

ICT UNIT (BPSH)

Data collection date (not publication date)

ALWAYS UPDATED

Frequency of data collection (for example, annual, every two years)

MONTHLY

Definition of an out‐of‐school child (for example, is not enrolled, did not attend in the last
three months)
CHILDREN WHO DID NOT REGISTER IN SCHOOLS

Definitions of other education terms

School entrance age CHILDREN WHO HAVE REACHED SIX YEARS OF AGE IN JANUARY IN
THE SCHOOL CALENDAR YEAR AND HAVE BEEN REGISTERED AS
PRIMARY SCHOOL PUPILS AND MAINTAIN IN THE SYSTEM
THROUGHOUT THE DURATION OF COMPULSARY EDUCATION
Enrolment CHILDREN WHO REGISTERED IN SCHOOL BY YEAR OF SCHOOL

Attendance
ALL CHILDREN WHO ARE PRESENT TO SCHOOL BY DAYS OF SCHOOL

Drop‐out CHILDREN WHO STOP SCHOOLING WITHIN THE SCHOOL YEAR

Education
CHILDREN’S HIGHEST ACHIEVEMENT THROUGHOUT THE COMPULSARY
attainment SCHOOL YEAR

Other relevant terms

REMOVED CLASS PUPILS: THOSE WHO FAILED BAHASA MALAYSIA PAPER IN
UPSR
REPEAT PUPILS: THOSE WHO APPLIED TO REPEAT THEIR FORM 5 DUE TO
FAILURE IN SPM THE PREVIOUS YEAR
Sample design and coverage of data collection (for example, national, specific geographic
region, specific sub‐population group)
PUPILS ATTENDING MINISTRY OF EDUCATION (MOE) SCHOOLS

Smallest administrative area for which statistics on the out‐of‐school population are
statistically accurate
SCHOOLS

Types of disaggregation possible with data (for example, by age, sex, area, wealth quintile,
socio‐economic group, ethnicity, religion, type of school)

NRIC/MYKAD, AGE, GENDER, ETHNICITY, RELIGION, TYPE OF SCHOOL, PARENTS’

DETAIL, PARENTS’ INCOME, ORPHANAGE, NATIONALITY

Data availability and access (include information on type of data available and procedure to
acquire the data)

DATA COLLECTION ALL YEAR ROUND. CAN BE ACCESSED BY ANY DIVISIONS

UNDER MOE, STATE EDUCATION DEPARTMENT DAN DISTRICT EDUCATION OFFICE.
APPROVAL MUST BE OBTAINED FROM THE DIRECTOR OF SCHOOL MANAGEMENT
DIVISION FOR APPLICATION OF DATA

Data limitations (coverage, accuracy)

DATA ONLY COVERS THE SCHOOLS UNDER REGULATORY OF MOE. ACCURACY OF
DATA DEPENDS ON THE KEYED-IN DATA AT SCHOOL LEVEL

Other information