SAUL HOUSE SAMPLE CONTRACT

Fixed Term Assured Shorthold Tenancy Agreement under the housing act 1996.
An agreement made the day of 20 , between APS Properties, Saul
House, Ruston Way, Lincoln, LN6 7FQ. (herein after called ‘The Landlord’) of the one part and

(Please complete in Block Capitals)

Full Name

Home Address 1st Line

Town/City

Post Code

Mobile Number

Emergency Contact Information

(Name/telephone number)

Email Address

Date of Birth

University Attending

Student ID Number

Course & Year

I hereby confirm I have read and understood the clauses and my obligations set out in this contract. I
understand this contract is a legally binding document. I am aware that it is a fixed term contract and I
will not be released from my obligations until the contract end date, the rental payment has been made
in full or a replacement is found as set out in the contract.

Signed by the Landlord ) Date:

Signed by the Witness ) Date:

Signed by the Tenant ) Date:

Signed by the Witness ) Date:

 SAUL HOUSE SAMPLE CONTRACT

The Landlord lets and the tenant(s) jointly and severally take the dwelling house known as

APARTMENT ,ROOM , SAUL HOUSE, RUSTON WAY, LINCOLN, LN6 7FQ

(here in after called ‘The Premises’) together with the furniture and household effects now in the premises
and listed in the schedule hereto, for the term, rent and upon the conditions here in after mentioned.

It is agreed by the Landlord and the tenants jointly and severally that the tenancy shall be for weeks,
commencing on the day of 20 and that no break in the tenancy is
implied or permitted and, the tenancy shall terminate absolutely on the day of
20

The tenants shall replace anyone who leaves with an enrolled student. An administration fee of £100 will
be levied on persons leaving the contract after a replacement has been confirmed.

The permitted number of tenants for this property shall not exceed 1

Each tenant shall pay for the premises and furniture the rent of £ per week for the period of
weeks.

Payment to be made by Direct Debit, payment details to be issued to cover the full period of this
agreement.

The Tenant(s) shall upon the signing of this agreement complete a payment sheet with their preferred
payment schedule, issue the non-refundable booking fee and provide a guarantor.

This page is an overview of the contract stating: the agreed length, rent per week per person, number of
people who can live at the property, payment method, guarantor details and the non-refundable booking
fee.

The important thing to take into account is that it is a legally binding document. Once the contract has
been signed we are saying the property is yours for the agreed period and we will expect the tenant to pay
rent for that period, unless they find a replacement to sign the contract and complete a new direct debit
mandate.
 SAUL HOUSE SAMPLE CONTRACT

Tenants Obligations

1.1 The Tenant(s) jointly and severally agree that they are fully liable for the obligations set out in this
agreement.
“You are signing the contract as a group, and therefore are responsible for each other. Whilst we will
always pursue a defaulter individually we retain the right to ask the group to make up any shortfall or non-
payment”

1.2 The Tenant(s) shall not assign the benefit of this Agreement or sublet any part or share the possession
of the Premises or any part thereof without the permission of the Landlord
“You cannot charge anyone to stay at your house or home any permanent guests”

1.3 The Tenant(s) are notified that it is a condition of the tenancy that you are able to provide at least one
UK based guarantor who is approved by us. If a signed deed of guarantee is not received within
two weeks of the agreement being signed, APS reserve the right to either replace you on the
contract or ask that the full amount of the rent be paid in advance prior to moving into the
property. You agree that we have the right to contact the guarantor not only if you are in arrears of rent,
but also if you are not performing your obligations under this agreement.
“You are required to supply APS with a completed approved Guarantor Form before you can be issued
keys to the property”

1.4 The Tenant(s) shall be charged a fee of £0.50p for each direct debit transaction in addition to the
agreed rental instalment.
“For each Direct Debit payment taken you will be charged an additional 50p, e.g. taking the semesterly 4
payment option will result in an extra £2.00 being charged overall”.

1.5 If the rent hereby reserved or any part thereof shall be unpaid for 21 days after becoming payable
(whether formally demanded or not) or any of the foregoing stipulations on the Tenants part shall not be
performed the Landlord may at any time thereafter re-enter upon the Premises and resume possession of
the said furniture and effects and thereupon this tenancy shall terminate.
“You must keep up your rent payments. This document is legally binding and we will enforce it”

1.6 The Tenant(s) agree if any payment issued by the Tenant(s) is dishonoured, for any reason, a fee of
£30.00 is payable immediately to the Landlord. Any amendments, cancellations or representing of
Direct Debits will also be charged at £20 each.
“If we are unable to collect your direct debit we incur costs, these costs are simply passed onto you. We
can hold back a direct debit but we must have 5 days’ notice and you will be charged for the direct debit
being put through on another date“

1.7 If Rent is not paid to the Landlord by the relevant payment date, the Tenant must pay the Landlord
interest at the rate of 4% per annum above the base rate of Santander Bank plc from time to time on the
outstanding amount from the date the payment was due to the date payment is made. Interest will be
charged daily and compounded monthly.
“If your direct debit is late we charge interest on the outstanding amount. Should a property visit be
required a charge of £25 will be charged”

1.8 The Tenant(s) agree that all fees and expenses incurred by the Landlord in recovering a debt will be
payable by the Tenant(s)
“If you do not pay your rent we will pass your information onto a Debit Collection Agency, they will add
their costs to the outstanding debt which could be as much as 20% of the outstanding dept. They will then
pursue the debt to its conclusion through the courts if required.

1.9 The Tenant(s) shall be responsible for any payment of Council Tax, which may become applicable
during the tenancy.
“If you are a full time student you are exempt from any council tax payment. However, should your
circumstance change then any applicable payment is the responsibility of the tenants”

1.10 The Tenants shall during the tenancy keep in tenantable repair all the fixtures, fittings, carpets and
glass on the premises and shall not remove from the Premises any of the said furniture, carpets and
effects and shall keep the said furniture, carpets and effects in their present state of repair and condition
(reasonable wear and tear excepted) and shall make suitable recompense to the Landlord for any
damage to or loss of the said furniture, carpets, fittings and effects (reasonable wear and tear excepted).
“You need to ensure you keep the property in good order and not damage or break any of the fixtures
and fittings. However if you do damage something, then that is your responsibility and you will be
invoiced for the repair or replacement”
 SAUL HOUSE SAMPLE CONTRACT

1.11 The Tenant(s) shall be invoiced for loss or damage of the said fixtures, fittings, carpets and effects
during the course of the tenancy are to pay any fees which are due within 14 days of the Landlord’s invoice.
“Just because we do not take a deposit it does not give you the right to damage our property. If you do we
will invoice and pursue payment”

1.12 The cost of unnecessary repairs to microwave oven(s), washing machine(s) Fridge Freezer(s)
Cooker(s) Dishwashers and vacuum cleaner(s) during the tenancy will be the responsibility of the
Tenant(s), (fair wear and tear excluded)
“If any of the goods we supply break down then it is our responsibility to repair or replace. However if
you damage or misuse something then that is your responsibility and we will invoice you for the repair
or replacement”

1.13 The Tenant(s) shall under no circumstances bring additional furniture (including fridges, freezers,
tumble dryers or electric heaters) into the residence.
“As you are on a fair use policy these appliances can seriously affect your chances of going over your
allowance. If you require an extra fridge for medical reasons please let us know and we can discuss
further”

1.14 The Tenants shall keep the Premises in good decorative order and shall not affix to the walls, doors,
windows or furniture anything which shall have the effect of damaging the decoration thereof. Shelves
fitted to walls must remain in the property at the end of the tenancy.
“Any damage to walls, doors, windows or furniture, you will be invoiced for. Remember to complete your
inventory when you move in.”

1.15 The Tenant shall under no circumstances carry out any redecoration or touching up whatsoever.
“NO DECORATING OF THE PROPERTY ALLOWED and we ask that you do not touch up the walls”

1.16 The Tenants shall replace immediately at their own expense any cracked or broken windows, which
have been caused by the carelessness or wanton act of the Tenant or their visitors.
“If you or any of your guests break a window then you must pay for it to be replaced”

1.17 The Tenants shall clear or pay for the clearance of any blockages or overflow when any occur in any
of the drains, sinks, toilets, showers or waste pipes which serve the Property, if the blockage or overflow
is caused by the negligence or misuse by the Tenant or their visitors.
“You will be charged for blocked sinks and drains if food is found to be blocking it and for hair blockages
in the shower and for non-flushable items down the toilet”.

2 The Tenants inventory will be issued to the first tenant collecting keys and must be returned to our office
within 7 days with any amendments and comments, or it will be deemed correct.
”WARNING If there is any damage to the Accommodation or the Contents at the end of the tenancy the
Tenant may find it difficult to prove that they were not responsible, if they failed to report the problem at
the start of the tenancy. If there is any dispute about damage APS are entitled to presume that a Tenant
who did not report a discrepancy on the Inventory did not find a discrepancy at the start of the Tenancy.”

2.1 House inspections will be carried out at least once per quarter to ensure that the property is being kept
clean, and to check for any damage to the room or its contents. At least three days’ notice will be given
prior to any room inspection. Should there be a need for a re-inspection it will be at the Landlords absolute
discretion to instruct cleaners to enter and clean the property, the proper cost of which shall be payable
by the tenant(s) on demand.
If the property is too untidy for us to carry out an inspection then we will charge you for the re
inspection, if it still remains untidy for a second visit, then we will instruct cleaners to clean the property
and you will be liable for the full cost”

2.2 The Tenant(s) shall not keep any animal, or pet of any description, on the Premises or any part thereof.
“NO PETS ALLOWED”

2.3 The Tenant(s) shall not permit the Premises or any part thereof to be used or occupied for illegal
purposes, or for any purposes, which could cause annoyance or nuisance or disturbance to neighbours.
“Keep within the law and have respect for your housemates and neighbours”

2.4 The Tenants shall not neither singularly nor collectively entertain guests at the property beyond
midnight and the Tenants shall not either singularly or collectively play any music or emit any other noise
in the property after 11.15 p.m. which might be considered a nuisance or disturbance to the owners or
occupants of adjoining properties
“Have respect for your housemates and neighbours”
 SAUL HOUSE SAMPLE CONTRACT

2.5 Due to the increased risk of fire and the additional maintenance, redecoration and cleaning costs
included, the tenants and the landlord agree that the property is a non-smoking area. Smoking by the
tenant(s) or any if their guests is not permitted within the property. Carrying lighted cigars, cigarettes or
other lighted products through the property is also prohibited. If evidence of smoking in the property is
found, the tenant will be in breach of the agreement and will be invoiced for any and all damage.
“We have no problem with you smoking outside of the property, but not inside as it can cause damage to
the property and can be off putting for the other tenants that don’t smoke”

2.6 The Tenants shall not allow illegal drugs of any sort to be taken or used on the Premises.
“It is illegal to use or supply drugs on our premises”

2.7 The Tenants shall keep any gardens attached to the premises in a clean and tidy condition.
“We will do the gardening but you need to keep the garden tidy and free from any rubbish, don’t forget to
put out the bins and bring them back in again!”

2.8 The Tenants(s) will use reasonable endeavours to ensure the property does not become infested by
insects, rodents, fungus and to ensure the property is adequately ventilated so as to avoid any build-up of
mildew mould and damp.
“Ensure you keep the property in a clean and tidy condition, do not leave half eaten burgers under beds or
sofa and then wonder why you have mice, empty kitchen bins regularly and keep kitchens and bathrooms
clean”.

2.9 The Tenant(s) agrees not to burn candles, joss sticks or any naked flame in the premises.
“For reasons of fire safety we ask that you do not use these items under any circumstances, posters have
been known too fall of walls on to naked flames and candles can be knocked over or blown over as you
close a door.

2.10 The Tenant(s) agrees not to use any cooking device such as toasters, grills or sandwich makers in the
bedroom.
“Again for fire safety reasons we ask that you do not use them in the bedrooms”.

2.11 Tenant(s) agree not to remove door closers, wedge open doors, cover smoke detectors, and obstruct
corridors, stairs or communal areas or to behave in a manner that may affect the wellbeing of themselves
or other tenants.
“You must be aware of the dangers of fire, do not put socks over smoke detectors, do not leave bikes or
shoes in corridors, ensure you close all internal doors before going to bed as these will save your life if a
fire where to start”

2.12 The Tenant(s) shall not misuse fire equipment e.g. fire extinguishers, fire blankets, fire alarms or
smoke detectors or interfere in any way with equipment of this kind so as to cause it to be dysfunctional.
If any equipment of this kind is caused to be dysfunctional through neglect and/or misuse then the Tenant
will pay the Landlord the full cost of repairs or renewals to such equipment.
“Fire equipment is supplied to be used in an emergency not for a foam party”.

2.13 The Tenant(s) agree that under no circumstances will they claim housing benefit for this property.
The Tenant(s) agree should one or more of the them be found to be claiming housing benefit, then the
Landlord may at any time thereafter re-enter upon the premises and thereupon this tenancy shall
terminate.
“We do not accept housing benefit as a form of payment”
 SAUL HOUSE SAMPLE CONTRACT

3. All maintenance work is to be reported immediately to our office, this to include any damage to the
property or furniture. We undertake to respond to any maintenance work promptly.

IN THE EVENT OF ANY WATER LEAKS PLEASE REPORT AS A MATTER OF URGENCY.

Failure to give notice of the above to the landlord, the tenants shall cover all loss and expense incurred by
the landlord.

3.1 Any unnecessary call out not in office hours (9.30 a.m. – 4.30 p.m. Monday to Friday), will incur a cost
of £30.00.THIS INCLUDES UNLOCKING ROOMS OR HOUSES
“An emergency is anything potentially harmful to you or the property, such as gas leaks, water leaks or
electrical problems. If you are locked out in the early hours we will not leave you stranded but there is a
£30 call out charge that goes directly to the poor soul who gets out of bed to let you in! “

3.2 The Tenants shall permit the Landlord or his duly authorised agent at all times as is deemed necessary,
and after reasonable notice, unless in the cases of emergency, access to the Premises for the purpose of
inspection and repair. The Tenants shall also permit the Landlord or the Landlord’s agent upon reasonable
notice, at reasonable hours, in the daytime to enter and view the premises with prospective Tenants
“We need access to the property to carry out maintenance. We also need to view the properties with
prospective tenants for the next academic year (just as we did with you). We will e-mail or call you the day
before the viewing”

3.3 Damages caused to Tenants possessions within the house within the duration of the tenancy itself are
the responsibility of the Tenants.
“You need to ensure that you have Contents Insurance to cover your personal belongings as this is not
supplied by APS”

3.4 The Tenants must remove all personal possessions from the Property once the Tenancy has ended. If
any of the Tenant's personal possessions are left at the Property after the Tenancy has ended, the Landlord
has the right to dispose of the Tenant's possessions.
“You must remove all your belongings from the house at the end of the tenancy or we will and charge you
for anything we have to dispose of”

3.5 At the termination of the tenancy the Tenants shall deliver up to the Landlord the keys of the Premises
and the Premises furniture, carpets and effects in as good state of repair, decoration and cleanliness as
they were in when the tenancy started, (reasonable wear and tear excepted). Any costs to re-instate the
property to its original condition will be met by the tenants this to include the professional cleaning of the
property and all the contents thereof.
“Please can we have our property handed back to us in the same condition as you received it, clean, tidy
and no rubbish. Remember Inventories”

3.6 Any communication from us to you (during the Accommodation Period) will be sent to your personal
email address and/or by hand or first class post to the Accommodation. In the event of any absence from
the Accommodation, it is your responsibility to ensure that your post is collected or forwarded and any
change of email address is to be notified immediately as failure in this regard shall not invalidate any
communication from us.
“We will email you to keep you up to date on payments, house inspections and any other important
information you need to remain safe and happy in your home. If you change your email or mobile
number please ensure you let APS know as you may miss something important.”
 SAUL HOUSE SAMPLE CONTRACT

Landlords Obligations

4 APS Properties will be responsible for the payment of gas, electricity, water, cable tv and broadband
supplied to the premises to their chosen suppliers. If during the course of the tenancy any of the Tenants
were to change any of the suppliers, then all of the tenants shall be jointly and severally liable for any
payment to that new supplier.
“APS will pay all costs for water, gas, electric, broadband and cable TV” Do not transfer any of the gas,
electric, water or broadband accounts. Refer any callers to APS. DO NOT SIGN ANYTHING. If you do
change the suppliers it is your responsibility to pay for the services you have signed up too.”

4.1 The broadband access service will be made available to you by StudentCom. When you use the service
you will need to comply with the "Terms of Use" and "Acceptable Use Policy" for the service. If you fail
to comply with these terms, they may take action to restrict or suspend your use of the services.
“Although you have unlimited broadband internet access every Broadband supplier has an ‘acceptable use
policy’ and you must adhere to this, see the details on the StudentCom web-site’

4.2 The Landlord shall be responsible for the repair of the structure and exterior of the building including
drains, gutters and external pipes and keep in repair and proper working order the fittings for the supply
of gas, electricity, water, sanitation and space and water heating.
“The fabric of the building is our responsibility”

4.3 The Landlord agrees with the Tenants that the Tenants paying the rent as aforesaid and performing
and observing all the agreement on their part shall quietly possess and enjoy the Premises during the
tenancy without any interruption from the Landlord.
“If you pay the rent on time, do not damage the property or its contents and do not disturb the neighbours,
then we will leave you alone to enjoy your stay with us.”

4.4 The Landlord are responsible for the purchase of the TV Licence required.
“TV licence is our responsibility”

4.5 Within seven days after receipt send the Landlord a copy of any notice or other communication
affecting the Property made by any competent authority in respect of the Premises to give full particulars
thereof to the Landlord and not take any action regarding such notices or communications without the
prior consent of the Landlord
“If any authority such as the Council ask for any works to be carried out or access to the property you must
inform APS without delay prior to any access given or works carried out. We will also expect your
cooperation in resolving any issue”

4.6 The Premises are subject to a mortgage granted before the beginning of the tenancy and the mortgagee
is or may be entitled to exercise a power of sale and may require possession for the purpose of disposing
of the Premises in the exercise of that power. The Landlord hereby gives notice to the Tenants that
possession of the Premises may be recovered on Ground 2 in Part 1 of Schedule 2 to the Housing Act 1988.
“It is a requirement of English Law that we tell you that although we own our properties they may well be
subject to a mortgage with a Bank or Building Society.