Questionnaire for JICA’s Ex-Post Evaluation on

Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project

(SL-P103)

Questionnaire for
Government of Eastern Provincial Council

Ex-Post Evaluation on
Emergency Natural Disaster Rehabilitation Project (SL-P103)

Contact Person on the Sri Lanka Side: *Please correct if the information is wrong.

Name Title Organization

Mr. S. Abeygunawardhana Chief Secretary Easter Province

Mr. S. Mahinthan Director Easter Province

Provincial Road Development
Department
Eng. S. Thilagaraja Director Easter Province
Provincial Irrigation
Department

Objectives of the Survey:

Japan International Cooperation Agency (JICA) implements ex-post project evaluation studies on
Japan’s ODA loan and grant projects two years after the completion of the projects. In order to
review the current situation, operation, maintenance, and management of the completed projects
neutrally and impartially, JICA appoints and dispatches third party evaluators. The main objectives
of JICA’s ex-post evaluation are;
(1) To assess the results of projects to achieve accountability to the general public of Japan;
(2) To extract lessons learned that can be reflected in future projects;
(3) To make recommendations to the executing agency and JICA to enhance their operations.
This questionnaire is designed to collect data and information necessary for the ex-post evaluation.
Kindly prepare your answers before the arrival of JICA Mission, preferably byJanuary5th, 2017.
We would like to express sincere gratitude for your cooperation in advance.

Basic Concept of Evaluation:

Ex-post evaluation on JICA-financed project is exercised in the view of five evaluation criteria, i.e. (1)
Relevance, (2) Efficiency, (3) Effectiveness, (4) Impact, and (5) Sustainability.

Each part/block of this questionnairehas questions relating to five evaluation criteria.

Please prepare the answers to each question in writing together with supporting data/documents
accordingly. If information or data requested in this Questionnaire is not readily available, please
provide alternative indicators and data, which meet the objectives of this questionnaire survey under
the five evaluation criteria.

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Five Evaluation Criteria

Criteria How to examine each criterion

(1) Relevance Questions whether project objectives overall goals, and project scope were/are in line
with the priority needs and concerns of the recipient country at the time of the project
appraisal as well as the ex-post evaluation. This criteria will focus on the recipient
country’s development policies/plans, the needs of beneficiaries, and the donor’s
policy.

(2) Efficiency Measure how efficiently the various inputs are converted into outputs of the project in
the implementation process (productivity of implementation process). This criterion
will examine the appropriateness of inputs such as project cost and its volume,
implementation schedule, timing, institutional/organizational function. Also the
Internal Rate of Return (IRR) of the project is re-calculated.
(3) Effectiveness Examine the extent to which the project objectives have been achieved in relation to the
project outputs. This criterion will include quantitative analysis based on operation and
effect indicators as well as qualitative analysis.
(4) Impact Identify the extent to which the overall goal of the project has been achieved, and
verify intended and unintended, direct and indirect, positive and negative changes in
technical, socio-economic, institutional and environmental aspects as a result of the
project.
(5) Sustainability Questions whether project benefits are likely to continue after completion of the
project. This criterion will include a study of institutional, technical, and financial
aspects in operation & maintenance agency /organization, condition and status of
equipment/facilities procured/constructed by the project, technology transfer, and
ownership of beneficiaries. It will also include an analysis of issues and constraints
that may impede sustainability of the project.

Project Summary:
(1) Background
In Sri Lanka, the heavy rain from December 2010 through February 2011 caused major damage,
destroying infrastructure including roads and irrigation facilities in Central, North Central and Eastern
Provinces. There were more than 1.2 million victims and 430,000 damaged buildings, ranking next to
the tsunami damage of the Sumatra Earthquake in December 2004. The flash floods destroyed
approximately 18,237km of roads and 1,752 agricultural and irrigation facilities, which blocked
transportation access and impeded daily life in rural areas. The rice farming areas mainly in Eastern
Province were severely damaged, and there was a concern of crop failure for the following year unless
the irrigation facilities were rehabilitated in time to prevent water shortage in the dry season.
(2) Project Objectives
To promptly recover the economic and social activities of the damaged areas by rehabilitating
damaged roads and irrigation facilities in Central, North Central and Eastern Provinces of Sri Lanka,
thereby contributing to the recovery of safety and livelihood of the residents, rehabilitation of the
economy and society from the disaster and to prevent further damages/losses.
(3) Project Scope
The project includes the following components:
 Project site/target districts: Central, North Central and Eastern Provinces
 Project Components
 Rehabilitation of national roads, provincial roads and community roads (approximately
1,018km)
 Rehabilitation of irrigation facilities (approximately 244 locations)

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

(4) Borrower/Executing Agency

Borrower Executing Agency
Ministry of Finance and Planning
The Government of the Democratic Socialist (currently the executing agency has been
Republic of Sri Lanka changed to Ministry of National Policies and
Economic Affairs

(5) Outline of Loan Agreement

SL-P103
Loan Amount 7,000 million yen
Loan Disbursed Amount 6,987 million yen
Date of Exchange of Notes September 2011
Date of Loan Agreement September 2011
Terms and Conditions
- Interest Rate Interest Rate: 0.01%
- Repayment Period (Grace Period) Repayment Period: 40 years (Grace Period: 10 years)
- Procurement Conditions for Procurement: General untied

Final Disbursement Date October 2014

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Block A: Relevance

(Note) The Block A examines whether or not the project objectives and goals were/are in line with the
priority needs of India at the time of ex-post evaluation.

(A-1)Relevance to Development Policies, Plans and Needs

(1) Please review and fill out the columns for the relevance of the Project to the provincial policies and
development needs of your province.

Table A-1: Relevance to Development Policies, Plans and Needs at Ex-Post Evaluation
Relevance at the time of ex-post evaluation (2017)
a) At the provincial policy level
(Please explain the priority of provincial/rural road development and irrigation scheme development
in the latest development plan of EasternProvince)
For the economic and social development of a region the provincial/rural road network should be in
good condition to link national highways to internal areas.

b) At the development needs of the project

- What is a role of provincial and rural roads and irrigation schemes in socio-economic development
in Eastern Province?
The good road network and easy access obviously contribute to enhance the social & economic
development.

(2) In relation to the above question, please provide a set of copy of:
(i) Latest development policy/plan of Provincial Road Development Department

Vision:
Quality & User Satisfactory Provincial Road Network towards regional development

Mission:
Providing Safe, Comfortable and time saving transportation for the socio economic
development through improvement and proper maintenance of road network in a sustainable
manner

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Block B: Efficiency

(Note) In the Block B, the appropriateness of inputs such as project cost, the schedule and mechanism
of the project are examined.

(B-1) Selection of Subproject

a) At the time of JICA’s appraisal, the following selection criteria was to be adopted.
<Fist Selection>
The candidatesubprojects were to be selected according to the following criteria among the subproject
long list prepared based on the needs assessment by the National Planning Department (NPD).
 Damaged by the natural disaster occurred during December 2010 and February 2011.
 Necessary to be rehabilitated before the next rainy season.
 Not included in any other foreign funded programmes/projects.
 No negative impact on environment (exclusion of projects which are classified as “Category A”
under JICA’s Guideline for Environmental and Social Considerations)
 No acquisition of Right of Way
 No resident resettlement
 Implemented and to be implemented by contractors properly selected in compliance with
applicable laws and regulations.
<Second Selection>
The target subprojects were to be finally selected by the each implementing agency among the
candidate projects of first selection according to needs and priorities in the target areas.
Criteria for priority Road subproject
 Necessity of rehabilitation (no matter of national, provincial, and rural roads); the community is
isolated without the road, means that “No access by car without the project road”
 Priority is given to national and provincial roads based on traffic volume
 For rural roads, Divisional Secretariat will (i) prioritize “Very important”, “Important”,
“Relatively less important”, and (ii) proportion of “Very”, “Important”, “Less” will be 10%, 20%,
70% respectively.
 Proportion of national, provincial and rural roads will be determined by the Government of Sri
Lanka (GOSL).
 Proportion among provinces will be determined by GOSL.
 Proportion among districts for rural roads will be will be determined by Provincial Governments.

Criteria for priority Irrigation subproject

 Priority is given to all the damaged head-works.
 Allocation to central and provincial irrigation schemes will be determined by GOSL.
 Main canals and irrigation canals are selected according to irrigation area, benefitted area and
volume of products.
 For main and D&F canals, DOI in Ministry and Divisional Secretariat will (i) prioritize “Very
important”, “Important”, “Relatively less important”, and (ii) proportion of “Very”, “Important”,
“Less” will be 10%, 20%, 70% respectively.
 Proportion among provinces will be determined by GOSL.
 Proportion among districts for rural roads will be will be determined by Provincial Governments.

Were the subprojects of this project selected according to the above criteria? If there are any
exceptional cases, please brief them.

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

(B-2) Institutional Arrangements for the Project

a) The projects were to be implemented by the following institutional arrangement: Project
Management Unit (PMU), Project Implementation Unit (PIU), National Project Steering Committee
(NPSC) and Provincial Project Steering Committee (PPSC).
Did the above implementation system function well? If Yes, please elaborate how the system worked
effectively?
Yes.
The proper coordination and communication between PIU & PMU, The meeting of National &
Provincial Steering committee meetings helped to discuss & sort out many matters during the
project implementation

b) Do you think the above Institutional Arrangements contributed to smooth and timely
implementation of the project? Please elaborate your opinion.
Yes.
The problem and issues, practical problems during the implementation were discussed & sorted out
at the above meetings.

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 Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Block C: Effectiveness (Achievement of Project Objectives)

(Note) Block C examines the extent to which the project objectives have been achieved.

(C-1) Operational Performance of the Project

(1) Request for Design Specification Documents of Subprojects
The ex-post evaluation will examine whether the rehabilitated road and irrigation facilities were
recovered to the condition before they were damaged. In order to do so, the ex-pose evaluation team
will review the design specification of the subprojects.
Therefore, please kindly prepare the design specification documents for 10-15% of total subprojects
and submit the ex-post evaluation team at the kick-off meeting.

(2) Supplement indicators

Please provide the information in Table C-1 below if available. If you have any records of particular
subproject before and after the project regarding the supplement indicators, please provide the
information with identifying the subproject.
Table C-1: Supplement Indicators
Base line Actual (After project completion)
Indicator
(2010) 2014 2015 2106
<Road>
1. Annual Average Daily Traffic (AADT)
-
(no. of vehicles/day)
Specify the particular section, if any -
(1)
(2)
(3)
<Irrigation>
2. Area benefitted by the project (ha)
Specify the particular irrigation scheme, if any
(1)
(2)
(3)
3. Cultivated area (ha)
Specify the particular section, if any
(1)
(2)
(3)
4. Volume of agricultural products (ton)
Specify the particular section, if any
(1)
(2)
(3)
Note: The above data are the average of 10 sample routes.

(3) Reasons for Difference between the status before and after the project
a) If there was a difference between the baseline value and actual values after project implementation
for the supplement indicators, please state possible reasons including external factors as well as
remedial actions/plans to achieve the target values.

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Table C-2: Possible Reasons for Difference between Baseline Value and Actual Values
Items Reasons and Remedial Actions
1. AADT Reasons:
Due to convenient travelling, alternative road users.
Those who used alternative roads started to use the actual roads after rehabilitation
due to its best present condition.
Remedial Actions/Plans:

2. Area benefitted by Reasons:

the project

Remedial Actions/Plans:

3. Cultivated area Reasons:

Remedial Actions/Plans:

4. Volume of Reasons:
agricultural products

Remedial Actions/Plans:

(C-2) Achievement of Project Objective

(1) Prompt recovery of the economic and social activities of the damaged areas
Please state your observation on how the project objective, (i.e. prompt recovery of the economic and
social activities of the damaged)has been achieved after the project implementation.
The rehabilitated safe and better roads have earned the satisfaction of the people of the area.

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Block D: Impact

(Note) Block D examines to which extent the overall goals of the project have been or are expected to
be achieved, and identifies direct and/or indirect, positive and/or negative impacts, including socio-
economic issues that are likely to be related to the project.

(D-1) Impact on Recovery of Safety of Residentsin Affected Areas

Please state your observations on how the project contributes torecovery of safety of the residents in
the affected areas. It is very informative if you can quote some actual cases (location, beneficiary, the
type of benefit, etc.) on the contribution of this project.
a) Observation

The renovated roads improved the travelling condition & Minimize the risk of accident

b) Actual cases (location, beneficiary, the type of benefit etc.)

part...... road users of the area Beach road, Kattankudy, Veechukalmunai road, Valayiravu Link road.

(D-2) Impact on Rehabilitation of Economy and Society from Disaster

Please state your observations on how the project contributes torehabilitation of the economy and
society from the disaster. It is very informative if you can quote some actual cases (location,
beneficiary, the type of benefit, etc.) on the contribution of this project.
a) Observation
Facilitate the easy and quick transportation of agricultural inputs & Outputs with less transportation
cost.

b) Actual cases (location, beneficiary, the type of benefit etc.)

Ex.
Pavatkodichenai, Valayiravu link road etc.; Farmers, villagers, sellers, etc ; Easy Transportation

(D-3) Impact on Prevention of Further Damages and Losses

JICA conducted tactical cooperation project in Sri Lanka “the Disaster Management Capacity
Enhancement Project Adaptable to Climate Change” (2010-2013). In the framework of the above
technical cooperationproject, it was planned that a disaster prevention expert would provide a
technical advice to this SL-P103 project such as technical advice on road design strong to flood etc.
Also the JICA’s technical cooperation project was expected to contribute to establish the disaster
prevention plan and infrastructure development plan by reflecting the lessons learned of this SL-P103
project thorough the technical cooperation.
a) Were any of the technical advice and/or inputs of the above JICA’s technical cooperation project
adapted to this SL-P103 project? If Yes, please brief how they were utilized for this project?

No consultants for this project.

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

b) If you answered Yes in the previous question, please state your observations on how the project
contributes to prevent further damages and losses in the affected areas. It is very informative if you
can quote some actual cases (location, beneficiary, the type of benefit, etc.) on the contribution of this
project.
a) Observation

N/A

b) Actual cases (location, beneficiary, the type of benefit etc.)

(D-4) Impacts on Natural Environment

(1) If there were/are any environmental issues observed during and after the project implementation,
please state such issues and mitigation measures taken by the project and/or your province.
During project implementation
a) Environmental issues : No significant impact

b) Mitigation measures

After project implementation

a) Environmental issues

b) Mitigation measures
- Safety Construction
- Minimize/ not allowed cutting of trees, Prohibit excavation of soil/gravel from nearby land.

(2) Please state the environmental monitoring system and activities during and after the project
implementation.
During project implementation
a) Environmental Monitoring system
Monitoring by Executive Engineer & Chief Engineer & Technical Officers

b) Monitoring activities

Inspection and site observations

After project implementation
a) Environmental Monitoring system
The department has no separate unit for Environmental monitoring. But the general
environmental aspects related to the department are looked after by Chief Engineers and his staff.

b) Monitoring activities

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

(D-5) Social Impacts

(1) Land Acquisitionand Relocation and/or Resettlement of Peoples
a) Please provide the information on land acquisition and relocation and/or resettlement of people
implemented by the Project,if any.
a) Total area of land acquisition:
N/A

b) Total number of relocated people or households:

b) Please brief the land acquisition and resettlement process implemented by the project, if any.
N/A

c) Please brief how to handle and settle the claims from the affected peopleassociated with civils
works during the project implementation, if any.

N/A

(D-6) Other Impacts

If you have recognised other changes, other than those stated above, please list them up and describe
each with verifiable data.
N/A

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Block E: Sustainability

(Note) Block E examines the sustainability of the project from institutional, financial, and technical
perspectives.

(E-1) Institutional Aspect

(1) Organization of Provincial Road Development Department
Please provide information of Provincial Road Development Department including (i) name of main
sections and division, (ii) their main function and responsibility, (iii) number of staff, and (iv)
sufficiency of allocation of staff number in Table E-1 below.
Table E-1: Organization of Provincial Road Development Department
Allocation of staff
Name of Section/Division Main Function and Responsibility No. of staff
number
EE’s Division Maintenance, Improvement, Q/C manageable
CE’s Region Overall In charge of District manageable
Provincial Head Office Overall In charge of Province manageable

Total

(2) Organization of Provincial Irrigation Development Department

Please provide information of Provincial Irrigation Department including (i) name of main sections
and division, (ii) their main function and responsibility, (iii) number of staff, and (iv) sufficiency of
allocation of staff number in Table E-2 below.
Table E-2: Organization of Provincial Irrigationt Department
Allocation of staff
Name of Section/Division Main Function and Responsibility No. of staff
number
Sufficient / Insufficient
Sufficient / Insufficient
Sufficient / Insufficient
Sufficient / Insufficient
Total

(3) Outsourcing of O&M to Private Contractor and/or CBO

If you have established a system for outsourcing of operation and maintenance (O&M) of
provincial/rural roads and irrigation schemesto private contractors/service providers and/or CBO,
please brief this system and responsibility of private contractors and/or CBO in O&M.
Provincial and Rural Roads:
The Service of private contractors are obtained through procurement procedures for maintenance of
work and all these works are supervised & implemented by Road Development department.

Irrigation Schemes:

(4) Demarcation of Responsibility in O&M of rural roads between Provincial Road

Development Department and PradeshiyaSabhas.
What is the relation between Provincial Road Development Department and PradeshiyaSabhas in
operation and maintenance of the rural roads rehabilitated by this project?

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

During the defect liability period (1 year) the maintenance come under PRDD and this was attended
through the respective contractors. Thereafter, the Pradesiya sabha should maintain their
roads.

(5) Organization charts

Please provide the latest organization charts of (i) the Provincial Council Government ofEastern
Province, and (ii) a typical PradeshiyaSabhas.

Organization chart of PRDD has been attached.

(E-2) Technical Aspect

(1) Maintenance Program of the Project Facilities
Please fill out in Table E-3, Table E-4 and Table E-5for the detailed information on the maintenance
program for the project facilities.
Table E-3: Maintenance Program for Provincial Road by Provincial Road Development Department
Section/Divisi
Type Contents Frequency
on in charge
Routine
Maintenance
Periodic Repaint the road markings, repair the structures & side Executive 3-5 years
Maintenance drainages ,etc Engineer,
Sand sealing, Over laying ,etc Chief
Engineer
Other Patching the pot holes, Shoulder Filling and correction, Executive 6 month /
( Recurrent correction of edge damages, Engineer, 1 year
Maintenance) Chief
Engineer

Table E-4: Maintenance Program for Rural Road by PradeshiyaSabhas

Section/Divisi
Type Contents Frequency
on in charge
Routine
Maintenance
Periodic
Maintenance
Other
( )

Table E-5: Maintenance Program for Irrigation Scheme by Provincial Irrigation Department
Section/Divisi
Type Contents Frequency
on in charge
Routine
Maintenance
Periodic
Maintenance
Other
( )

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

(3) Present Technical Capacity of O&M staff

a) Do you think technical capacity of the O&M staff is sufficient? Please state your evaluation with
relevant reasons.
O&M staff of Provincial Road Development Department
The technical qualification of the existing staff are sufficient but number of technical staff should
be little increased.The departmental staff are supervising only. The road maintenances are done by
contractors,
O&M staff of PradeshiyaSabhas

b) If you outsource operation and maintenance (O&M) to private contractors/service providers and/or
CBO, how do you evaluate their technical capacities in O&M of provincial and rural roads?
ICTAD grade. Their records for past experiences

(4) Training Opportunities

What kinds of training programs are presently implemented by the provincial government and/or
relevant agencies such as Road Development Authority (RDA) and Irrigation Department to maintain
and improve the technical capacity of the staff ofProvincial Road Development Department,
Provincial Irrigation Department as well as PradeshiyaSabhas? Please provide the information in
Table E-6 and Table E-7 below or attach a copy of relevant documents.
Table E-6: Training Program for Provincial Road Development Department and PradeshiyaSabhas
(Provincial and Rural Roads)

Frequency of
Name of Training Target Staff No. of
Purpose Training Program
Program (Qualification, etc.) trainees
per year
Quality control road To enhance the Engineers, TOs 3-5 1 or 2
construction knowledge.
Procurement To enhance the Engineers 2-3 1 or 2
knowledge.

Table E-7: Training Program for Provincial Irrigation Department (Irrigation Svhmes)

Frequency of
Name of Training Target Staff No. of
Purpose Training Program
Program (Qualification, etc.) trainees
per year

(5) O&M Manual and Guideline

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

a) Did Provincial Road Development Department establish the O&M manual and guideline for
provincial and rural roads?

Following the Standard guidelines( Specifications) of RDA& ICTAD

b) Are the O&M manual and guideline for provincial and rural roads utilized by the staff of Provincial
Road Development Department and PradeshiyaSabhas in their work place?
Yes. It is followed by PRDD wherever necessary and as much as possible.

c) Did Provincial Irrigation Department establish the O&M manual and guideline for irrigation
schemes?

d) Are the O&M manual and guideline for irrigation schemesutilized by the staff of Provincial
Irrigation Departmentin their work place?

(6) Handover the necessary project information from the Ministry of National Policies and
Economic Affairs (MNPEA)to Provincial Road Development Department and Provincial
Irrigation Department
Did Provincial Road Development Department and Provincial Irrigation Department receive the
necessary project information from MNPEA or PMU such as specification of rehabilitated roads and
irrigation facilities, necessary maintenance procedures, etc. in order to ensure a proper maintenance of
the project facilities?
General information of project received from PMU

(E-3) Conditions of the Project Facilities after Project Completion

a) What are the current condition of the provincial road, rural road and irrigation schemesrehabilitated
by the project in your province?
Provincial and Rural Roads:
Good
Irrigation Schemes:

b) If there are any critical problems in each facility under the management of provincial government,
please describe it details.
Table E-8: Problems occurred to the Project Facilities
Section/item Problems Remedial action plan
N/A

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

c) Ifthere are any specific issues, such as types of breakdown and problems that occur frequently,
please describe them in the box below.
N/A

(E-4) Financial Aspect

(1) Budget mechanism.
Please provide information on the budget structure for operation and maintenance of provincial
road ,rural roads and irrigation schemesfor each of the Provincial Road Development Department,
Provincial Irrigation Department and PradeshiyaSabhas.
Table E-9: Budget Mechanism.
Budget allocation to the
Composition of roads and irrigation schemes
How the budget amount is
operation and rehabilitated under this
decided (e.g. unit price x km,
Organization maintenance project (i.e. is the budget
fixed, annual, on demand,
expenditure (name of allocated to them in the same
etc)
cost items) way as to other rural roads
and irrigation schemes?)
Provincial Road  60 Mn. Based on the length of the
Development roads falling under each
Department Head district
Office
Provincial
Irrigation
Department Head
Office
PradeshiyaSabhas
(typical case)

Others (if any)

Specify:

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

(2) Income and expenditure.

Please fill in the table below or provide the equivalent information in your own form.
Table E-10: Income and Expenditure of Provincial Road Development Department inEastern Province
(Unit: )
FY2014 FY2015 FY2016
Item
Plan Actual Plan Actual Plan Actual
Revenue
1) Total
2) From Province 150 Mn 86 Mn 150 Mn 114Mn 150 Mn 63.7 Mn
3) From Central
Government
4) Others (specify)
Expenditure
1) Total
2) O&M of provincial roads 86 Mn 52Mn 114 Mn 103 Mn 63.7 Mn 55 Mn
3) O&M of rural roads
4) Other ( )

Table E-11: Income and Expenditure of PradeshiyaSabhasin Eastern Province(a typical case)
(Unit: )
Item FY2014 FY2015 FY2016
Plan Actual Plan Actual Plan Actual
Revenue
1) Total
2) From Province
3) From Central
Government
4) Others (specify)
Expenditure
1) Total
2) O&M of rural roads
3) Others ( )

If possible, please provide actual information of Table E-11 for the respectivePradeshiyaSabhaswhich
is responsible for O&M of the rural roads rehabilitated by the project inEasternProvince.

(3) Issues on operation and maintenance budget.

Is there any problem in allocating sufficient budget for operation and maintenance of the provincial/
rural roads and irrigation schemes under the management of provincial government? How the
problem could be solved? What are the future prospects?

Lack of fund for the maintenance for provincial/rural roads is a common problem.
To solve this problem to some extent, the maintenance period of the work of the contract by
contractors may be increased up to 5 years .

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Recommendations and Lessons Learned

(1) Recommendations
Please kindly provide recommendations for JICA and/or National Planning Department, Ministry of
National Policies and Economic Affairs (MNPEA) in order to ensure the sustainability of the project.

1.Sufficient fund allocation and release of imprest for proper maintenance of roads
2.Adopt arrangements/system in the original contract to maintain the road at least to 3 years by
contractors.

(2) Lessons Learned

Please kindly state lessons learned from the project, which seems to be useful for future
JICA-financed projects.

Allocate money in the project component to adopt arrangements/system in the original contract to
maintain the road at least to 3 years by contractors

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Questionnaire for JICA’s Ex-Post Evaluation on
Government of Eastern Provincial Council Emergency Natural Disaster Rehabilitation Project
(SL-P103)

Profile of Respondent to Questionnaire

Name:
Organization and Title:
TEL/FAX:
E-mail:
Data of Answer:

Profile of JICA Evaluation Team

Name: Mr. Keishi MIYAZAKI

Organization and Title: OPMAC Corporation, Principal Consultant
Period of Field Survey: January 5 to February 4, 2017 (the first field survey mission)
TEL/FAX: Tel: (+81) 3-3293-3331 / Fax: (+81) 3-3292-2847
E-mail: miyazaki@opmac.co.jp
Local Contact and Title: Mr. Neelakanth Wanninayake,
Organization and Title: Industrial Business Bureau (ISB), CEO
Address: #141,Kandy Road, Kurunegala, 60000, Sri Lanka.
TEL/FAX: Tel: 037 222 3721-3 / Fax:037 222 3562
E-mail: neelakanthw@isb.lk
Mobile Phone No. 077 780 4950

This questionnaire is prepared with Microsoft Word. If you need the electric file, please do not hesitate
to contact us by e-mail.

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