SHEQ File Index

Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
Email: annan.agam.trading@gmail.com Cell: +27 82 060 3525
CEO – HPJ Mplia COO – S Mashele
Health Safety Environmental and Quality File
Contents
Health Safety Environmental and Quality File ............................................................................................ 1
1. Objective ............................................................................................................................................... 2
2. Scope ..................................................................................................................................................... 2
3. References ............................................................................................................................................ 2
4. Health Safety Environmental and Quality File Index ............................................................................ 3
1. Company Documents ........................................................................................................................ 3
2. Legal Appointments .......................................................................................................................... 4
3. Personnel .......................................................................................................................................... 7
4. Plans, Policies and Procedures .......................................................................................................... 8
5. Risk Management ............................................................................................................................. 9
6. Incidents/Accidents......................................................................................................................... 10
7. Hazardous Chemicals ...................................................................................................................... 11
8. Tools and Equipment ...................................................................................................................... 12
9. Reports ............................................................................................................................................ 13
10. Toolbox Talks .............................................................................................................................. 14
11. Quality Management .................................................................................................................. 15
12. Copies of Acts and Regulations available on Site........................................................................ 16
13. Audit Report ................................................................................................................................ 20
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
1. Objective
The purpose of this document is to ensure that all contractors working for or under Annan Agam is making use of a
standardized file.
This file covers legal compliance with the Occupational Health and Safety Act, 85 of 1993 and related Regulations.
2. Scope
This document is applicable to all Annan Agam employees and Contractors.
3. References
No Document number Document name
01 Quality Management ISO 9001;2015
02 Environmental Management ISO 14001;2015
03 Health and Safety Management ISO 45001;2018
04 Occupational Health and Safety Act Act 85 of 1993
05 Construction Regulations CR 2014
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
4. Health Safety Environmental and Quality File Index

1st Auditor 2nd Auditor 3rd Auditor
Applicable Approved
Legal Responsible Audit Initials Audit Initials Audit Initials
Item. Document 0-Not Compliant 0-Not Compliant 0-Not Compliant
Ref. Person
Yes/No/NA Yes/No/NA
1-Compliant 1-Compliant 1-Compliant
1. Company Documents
1. Scope of Work
2. Permit to Work
3. Site Organogram
4. Emergency Contact Details
5. Mandatory Agreements S 37(2)
6. Health and Safety CR 5(1)

Specification
7. Basic Health and Safety

Rules Agreement
8. Rules for Contractors on

Site
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Audit Initials Audit Initials Audit Initials
Item. Document Legal Ref. 0-Not Compliant 0-Not Compliant 0-Not Compliant
Yes/No/NA Yes/No/NA
2. Legal Appointments
1. CEO Resolution Statement S 16(1)
2. Assistant CEO Appointment S 16(2)
3. HSE Representative S 17(1) &

Appointment GAR 6 and
7
4. HSE Committee Member S 19(3)

Appointment
5. Chairperson HSE Committee S 19(3)

Appointment
6. Construction Manager CR 8(1)

Appointment
7. Construction Site Health and CR 8(5)

Safety Officer Appointment
8. Risk Assessor Appointment CR 9(1)

Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
9. Fall Protection Officer CR

Appointment 10(1)(a)
10. Construction Vehicle Mobile CR 23(1)

Plant Inspector Appointment
11. Construction Vehicle Mobile CR

Plant Operator Appointment 23(1)(k)
12. Stacking and Storage CR 28(a)

Supervisor Appointment and GSR 8
13. Fire Fighting Equipment CR 29(h)

Inspector Appointment
14. Fire Extinguishing Equipment CR 29(i)

User Appointment
15. First Aider Appointment GSR 3(1)

and (4)
16. Confined Space Inspector GSR 5

Appointment
17. Stacking Inspector GSR 8

Appointment
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
18. Incident Investigator GAR 9(2)

Appointment
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
3. Personnel
1. Employee List
2. Site Specific Induction
3. PPE Issue Sheet
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
4. Plans, Policies and Procedures
1. Company Health, Safety and S 7(1)
Environmental, Policy
2. Health and Safety CR 7(1)

Management Plan
3. Fall Protection Plan CR 10(1)
4. Environmental Management
Plan
5. Waste Management Plan
6. Emergency Preparedness and

Response Plan
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
5. Risk Management
1. Company Baseline Risk CR 9(1)(b)
Assessment and 9(2)
and 9(1)(c)
2. Task Specific Risk CR 9(1)(b)

Assessments and 9(2)
and 9(1)(c)
3. Daily (Continues) Risk CR 9(1)(b)

Assessment and 9(2)
and 9(1)(c)
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
6. Incidents/Accidents
1. Incident and Accident S 24
Reporting Procedure
2. Employers Accident Reporting COID

Form (WCL 2) 6(a)13
3. Incident/Accident Reporting GAR

Form(s) Annexure
1
4. Flash Report
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
7. Hazardous Chemicals
1. List of Chemicals to be Used HCS
2. Training Record HCS
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
8. Tools and Equipment
1. List of Tools and Equipment
2. Tools and Equipment

Inspections
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
9. Reports
1. Monthly SHE Report
2. Site Inspections
3. Audit Checklists
4. Audit Reports
5. Non-Conformance Reports
6. Daily Attendance Register
7. SHE Rep Report
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
10. Toolbox Talks
1. Toolbox Talk Program
2. Toolbox Talks
3. Toolbox Talk Attendance

Register
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
11. Quality Management
1. Quality Assurance Policy
2. Quality Control Plan (QCP)
3. Drawing Register and Issue

Sheet
4. Inspection Test Plan (ITP)
5. Quality Checklists as Per ITP
Section Score
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122

Applicable Approved
Yes/No/NA Yes/No/NA
12. Copies of Acts and Regulations available on Site
1. Occupational Health and
Safety, Act 85 of 1993
2. General Administrative
Regulations, 2003
3. General Safety Regulations
4. Major Hazard Installations
5. Regulations for Hazardous

Biological Agents
6. Explosives Regulations
7. Construction Regulations,
2014
8. Regulations on Hazardous
Work by Children in South
Africa
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
9. Health and Safety of Children

at Work Regulations
10. BCEA Regulations on

Hazardous Work by Children
11. Asbestos Regulations
12. Diving Regulations, 2009
13. Environmental Regulations

for Workplaces
14. Facilities Regulations, 2004
15. Hazardous Chemical

Substance Regulations
16. Lead Regulations, 2001
17. Noise-Induced Hearing Loss

Regulations
18. Driven Machinery

Regulations, 2015
19. General Machinery

Regulations
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
20. Lift, Escalator and Passenger

Conveyor Regulations, 2009
21. Regulations Concerning the

Certificate of Competency
22. Pressure Equipment

Regulations, 2009
23. Electrical Installation

Regulations
24. Electrical Machinery

Regulations, 2011
Section Score
Total Score
85% is needed to pass

85-75% Continue but Fix within 5 working Days
Below 75% Stop and fix
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
Audit Score
1st Audit 2nd Audit 3rd Audit 4th Audit 5th Audit 6th Audit
Auditor Initials and Surname
Contractor Manger
Contractor Safety Officer/Rep
Date of Audit
Pass or Fail
7th Audit 8th Audit 9th Audit 10th Audit 11th Audit 12th Audit
Auditor Initials and Surname
Contractor Manger
Contractor Safety Officer/Rep
Date of Audit
Pass or Fail
Annan Agam
6161 Section R
Mamelodi West
Gauteng
0122
13. Audit Report

Audit Inspector and
Non-Conformance Corrective Action Due Date Responsible Person Pass/Fail
Number Date Inspected

SHEQ File Index

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

SHEQ File Index

Uploaded by

Copyright:

Available Formats

Annan Agam

CEO – HPJ Mplia COO – S Mashele

Health Safety Environmental and Quality File

CEO – HPJ Mplia COO – S Mashele

CEO – HPJ Mplia COO – S Mashele

4. Health Safety Environmental and Quality File Index

4. Emergency Contact Details

5. Mandatory Agreements S 37(2)

6. Health and Safety CR 5(1)

7. Basic Health and Safety

8. Rules for Contractors on

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Assistant CEO Appointment S 16(2)

3. HSE Representative S 17(1) &

4. HSE Committee Member S 19(3)

5. Chairperson HSE Committee S 19(3)

6. Construction Manager CR 8(1)

7. Construction Site Health and CR 8(5)

8. Risk Assessor Appointment CR 9(1)

CEO – HPJ Mplia COO – S Mashele

9. Fall Protection Officer CR

10. Construction Vehicle Mobile CR 23(1)

11. Construction Vehicle Mobile CR

12. Stacking and Storage CR 28(a)

13. Fire Fighting Equipment CR 29(h)

14. Fire Extinguishing Equipment CR 29(i)

15. First Aider Appointment GSR 3(1)

16. Confined Space Inspector GSR 5

17. Stacking Inspector GSR 8

CEO – HPJ Mplia COO – S Mashele

18. Incident Investigator GAR 9(2)

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Site Specific Induction

3. PPE Issue Sheet

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Health and Safety CR 7(1)

3. Fall Protection Plan CR 10(1)

5. Waste Management Plan

6. Emergency Preparedness and

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Task Specific Risk CR 9(1)(b)

3. Daily (Continues) Risk CR 9(1)(b)

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Employers Accident Reporting COID

3. Incident/Accident Reporting GAR

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Training Record HCS

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

2. Tools and Equipment

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

6. Daily Attendance Register

7. SHE Rep Report

CEO – HPJ Mplia COO – S Mashele

1st Auditor 2nd Auditor 3rd Auditor

3. Toolbox Talk Attendance

CEO – HPJ Mplia COO – S Mashele