Lingkod E.R.

– UST

Junior Officer Training Manual | 1

Exercise No. 1
LINGKOD E.R.-UST Identity
Objectives

To state the mission-vision of the organization

To identify the major activities of the organization to carry out their mission
and vision
To learn how the organization started

1. Write the Mision-Vision of Lingkod E.R.-UST

Mission Vision

2. How will you fulfill the mission-vision of the organization

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3. Explain briefly the ff. major activities of Lingkod E.R.-UST
➢ Patient Assistance Program

➢ Medical missions

➢ Emergency Room Volunteer Program

➢ Emergency Training Seminars

➢ Science/Medical-related Seminars

➢ Health Awareness Campaigns

4. How did Lingkod E.R.-UST started? Who is its founder?

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5. Where is Lingkod E.R-UST Office located?

6. Why did you decide to be a part of the LER Family?

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Exercise No. 2
L.E.R Family

Objectives

To present the organizational structure of Lingkod E.R.-UST

To know personally the officers of the organization
To identify the qualifications, basic functions and responsibilities of the
members of the Executive Board.

1. Draw or attach the organizational chart of LER. Write each member of the executive
board and have them sign beside their names.

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2. List down the qualifications, basic functions and responsibilities of each member of the
executive board.

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3. What position are you currently interested of filling in the near future? Why?
1st Choice 2nd Choice

Date:____________

4. Write/Attach a list of names of each junior officer. Get their signature.

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Exercise No. 3
Project Proposal

Objectives

To identify the components of a project proposal

To present the project proposal format
To create a sample project proposal

1. What is a Project Proposal?

2. What is a Project Title?

3. Who is the “Project Proponent”?

4. What is a Project Rationale?

5. What is a project Objective? Give an example.

6. Objectives must be SMART. What does the SMART stand for?

7. What is a Project Description?

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8. What do you mean by Project Duration?

9. Who can be target beneficiaries of a project?

10. What is a Budget Proposal?

11. How is monitoring and evaluation done?

12. Who should be the signatories of a project proposal?

13. Arrange the ff. Project proposal components in chronological order.

____ Budget Proposal ____Project Description

____Project Description ____Project Objectives
____Monitoring and Evaluation ____Project Proponent
____Project Title ____Project Beneficiaries
____Project Proponent ____Signatories

14. Attach a sample project proposal of a project in mind.

15. Attach a sample cover letter for the project proposal.

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Exercise No. 4
Budget Proposal

Objectives

To identify the components of a budget proposal

To familiarize with the budget proposal format
To create a sample budget proposal

1. What is a budget proposal?

2. Identify the parts of a budget proposal and explain them briefly.

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3. Attach a sample budget proposal for your previous project proposal and identify each of
the entry’s PR number with the given chart of accounts.

NOTE: Specifications are needed to be disclosed and/or be made clear in the description column

NOTE: The categories with the darker blue background are used in the expense report while account
titles within the lighter blue background are used in the liquidation report

NOTE: Miscellaneous expenses for [1] any outflows that does not qualify any aforementioned account or
category, [2] any unexpected outflows during the event proper, and [3] any minimal outflows during the
event proper

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Junior Officer Training Manual | 11

Exercise No. 5
Processing of Papers

Objectives

To familiarize with the personnel of the Office of Student Affairs

To state the flow of paper processing
To familiarize self with the venue reservation process.

1. Draw/Attach a flow chart of the Paper Processing procedure.

2. Draw/attach a flow chart of the e-reservation process

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3. What is the Office of Student Affairs (OSA)? Where is it located?

4. What is the Facilities Management Office? Where is it located?

5. Who is the Director of OSA?

6. Who is Roberto B. Evangelista? When do you talk to him?

7. Who is Allan Theo J. Hernandez? When do you talk to him?

8. What are the papers you need to get a project approved?

9. Who are the signatories you need?

10. Attach a copy of an approved project proposal. Highlight the important parts.

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Exercise No. 6
Preparing the Summary of Receipts and Disbursements with
the Financial Statement

Objectives

To understand the importance of the Summary of Receipts and

Disbursements and the Financial Statement
To identify the components and other documents needed for this financial
report

1. What is the purpose of the Summary of Receipt and Disbursements?

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2. What is the purpose of the Financial Report?

3. Identify and describe the components of this report.

4. Why are photocopies of the official receipts and liquidation reports necessary to confirm
this report as valid?

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5. Currently, who are holding the given positions for the signatories necessary for the Summary
of Receipts and Disbursements?

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Exercise No. 7
Reimbursements and Liquidation Reports

Objectives

To identify the parts of a receipt

To familiarize in the recording of the receipts
To identify when a reimbursement is or not valid
To state the reimbursement process
To familiarize in making liquidation reports

1. Identify and label the parts of the receipt below and decide wether it is valid or not.

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2. Draw/Attach the flow of the reimbursement process.

3. Write sample record of at least 3 reimbursement

4. What are the differences of a budget proposal and a liquidation report?

5. Attach a liquidation report and identify its major components.

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Exercise No. 8
Reimbursement for the Student Activity Fund

Objectives

To Understand the purpose of the Student Activity Fund

To know the required documents for the approval of the reimbursement
To identify the components of an Expense Report

1. What is the purpose of the Student Activity Fund?

2. How much does the OSA provide for each University-wide Organization every year?

3. What are the required documents needed to be passed to OSA for the approval of the
reimbursement of SAAF?

4. Identify the components of the Expense Report

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Exercise No. 9
Get Organized

Objectives

To gain comprehensive understanding on the activities involved in the

receipt an storage of materials.
To identify key activities and documents needed when receiving and
storage of materials.
To emphasize the importance and criticality of the activities involved in
receiving and storage of materials.

5. Draw a schematic diagram or flowchart on a logical flow of activities when receiving and
storing items in the org. room.

6. Among the activities involved name 3 most important activities and why?

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7. How critical is proper documentation on this aspect?

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Exercise No. 10
Making Business Letters

Objectives

To differentiate business letter structures

To learn the proper format of business letters
To emphasize the correct use of words and terminologies when writing a
letter

1. When do you prepare the following? Whom should you address in each letter?
● Letter to Dean
● Letter to OSA
● Project Proposal to OSA
● Cover Letter to FMO
● Cover Letter to Doctors
● Partnership Letter
● Liquidation Report
● Terminal Report
● E-Reserve
2. Attach a copy of the types of letters stated above and highlight its main parts.

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Junior Officer Training Manual | 23

Exercise No. 11
Documentation

Objectives

To present post-processed photographs of events.

To present the details of a terminal report
To familiarize self on the monitoring and evaluation of projects

1. Take a photo during an event that would highlight the whole project. Attach a before
and after post-processing of the said photo.

2. Attach a sample terminal report and highlight the important parts.

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Junior Officer Training Manual | 24

Seminar Evaluation Form
Your feedback is critical for LER to ensure we are meeting your educational needs. We would appreciate
if you could take a few minutes to share your opinions with us so we can serve you better.

Please return this form to the instructor or organizer at the end of the workshop. Thank you.

School:______________________ College:_____________________
Date:________________________ Instructor: ___________________

Strongly Strongly
agree disagree
1. The content was as described in publicity materials 1 2 3 4 5

2. The workshop was applicable to my life 1 2 3 4 5

3. I will recommend this workshop to other people 1 2 3 4 5

4. The program was well paced within the allotted time 1 2 3 4 5

5. The instructor was a good communicator 1 2 3 4 5

6. The material was presented in an organized manner 1 2 3 4 5

7. The instructor was knowledgeable on the topic 1 2 3 4 5

8. I would be interested in attending a follow-up, more

advanced workshop on this same subject 1 2 3 4 5

9. Given the topic, was this workshop:  a. Too short  b. Right length  c. Too long

10. In your opinion, was this workshop:  a. Introductory  b. Intermediate  c. Advanced

11. Please rate the following:

Excellent Very Good Good Fair Poor
a. Visuals     
b. Acoustics     
c. Meeting space     
d. Handouts     
e. The program overall     

12. What did you most appreciate/enjoy/think was best about the course? Any suggestions for
improvement?

________________________________________________________________________________

Thank you! Please return this form to the instructor or coordinator at the end of the symposium.

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Exercise No. 12
Art Attack

Objectives

To present a poster for an approved event.

To advertise LER in social media and on campus
To make a digital collage of the activities done by Lingkod ER

1. Make a poster for your proposed project in exercise 3 and attach it to this page.

2. Make a promotional poster for LER. Attach it to this page

3. Form a group of 4 people and make a “WHY JOIN LER” video. Upload the video on
the organization’s google drive.
Filename format: Grpname_JoinLER
Link: _________________________________________________________________

Name of Member Contribution

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Junior Officer Training Manual | 26

Exercise No.13
Emergency Room Volunteer Program

Objectives

To observe and experience the Emergency Room

To gain knowledge through initiative and assertiveness
To boost confidence in speaking with doctors and patients
To determine the strengths and weaknesses of the program

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Exercise No. 14
Patient Assistance Program

Objectives

To gain knowledge about the processing of papers

To experience preparing medications for the indigent patients
To help in the medicine turnover from the pharmacy to the ER
To familiarize with the doctors and people involved in the process
.

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Exercise No. 15
Spreading Awareness

Objectives

To address different issues regarding healthcare

To plan and make an action regarding the healthcare issues
To inform other people about the importance of health
To educate people about proper information with scientific basis

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Exercise No. 16
Road to Pope-Leo

Objectives

To have a vision and plan for the implementation of the project

To find sponsors and partnership for the project
To process the papers on time
To execute the project smoothly

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Exercise No. 17
My role as an Alumni Member and Officer

Objectives

To identify my qualifications, basic functions, and responsibilities

To determine whether you fulfill you duties as an officer
To evaluate your overall service to the organization
To know the points to improve for the next officers

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PORTFOLIO
Rotation No. 1
President

Objectives

To identify the qualifications, basic functions and responsibilities

To have a general supervision of the organization
To preside and facilitate every meeting
To have projects that would make an impact and leave a legacy

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PORTFOLIO
Rotation No. 2
Executive Vice President

Objectives

To identify the qualifications, basic functions and responsibilities

To monitor the progress of the EB, Directors, Coordinators and Jos
To evaluate the performance of the Executive Board and Staffs
To create a project that would improve the bond of all the officers.

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PORTFOLIO
Rotation No. 3
Vice President for Student Related Activities

Objectives

To identify the qualifications, basic functions and responsibilities

To present projects or activities involving Students
To know the processing of the papers and speak with partners
To have projects that involve community development

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PORTFOLIO
Rotation No. 4
Vice President for Hospital Affairs

Objectives

To identify the qualifications, basic functions and responsibilities

To assist in the Patient Assitance Program
To know the processing of the ERVP
To speak with doctors and nurses inside the ER

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PORTFOLIO
Rotation No. 5
Secretary

Objectives

To identify the qualifications, basic functions and responsibilities

To know how to processing of papers work (E-Reserve)
To have projects that would focus on the improvement of the system of
files and documentations as well as the organization

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PORTFOLIO
Rotation No. 6
Treasurer

Objectives

To identify the qualifications, basic functions and responsibilities

To know how to logistics functions (Merchandise)
To have projects that would enhance transparency and more efficient
budget planning

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PORTFOLIO
Rotation No. 7
Auditor

Objectives

To identify the qualifications, basic functions and responsibilities

To know how to logistics functions (Merchandise)
To have projects that would enable us to easily do inventory

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PORTFOLIO
Rotation No. 8
Public Relations Officer

Objectives

To identify the qualifications, basic functions and responsibilities

To make Lingkod ER an organization for everybody
To have projects that would highlight health awareness

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