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HSE Policy & Plan
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November 24, 2016

CIVIL CONSTRUCTION

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1. Introduction
1.1 Health & Safety Management System

1.2 Basis of the HSMS

1.3 Abbreviations / Definitions

1.4 HSE Master Form List

1.1 INTRODUCTION
This manual has been prepared to provide each employee with a working knowledge of what is required
to comply with both (Your company name ) occupational health and safety (HSE) objectives and the
relevant legislation as enacted by the Local Government.

It is intended that this be a dynamic document that will change and evolve as the need arises. All
employees are encouraged to seek better ways of carrying out our business in general, and therefore,
are encouraged to contribute to the continuous improvement of this manual.

Fundamentally, this document is intended to offer the framework for the improvement of our
occupational health and safety performance rather than a predetermined set of safety parameters.

The Site In-Charge who is appointed to be the project manager for the project is responsible for the
implementation of the HSEMS manual with the assistance from the site Health and Safety Environment
(HSE) professionals.
 1.2 HEALTH & SAFETY MANAGEMENT SYSTEM
(HSEMS)
Health Safety & Environment Management System (HSEMS) are to be established for all EVO
construction sites. The aims of the Health Safety & Environment Management System are listed below:

1. Ensure that the (Your company name) HSE policy and objectives are implemented.
2. Provide for safe work practices in carrying out the normal operations of the worksite.
3. Provide for the identification of hazards and establish safeguards against hazards.
4. Provide for response to emergency situations.
5. Continually improving safety management skills.
6. Create a culture that safety is an integral part of all work operations.
7. Ensure that proper accident investigation and timely reporting are implemented.

1.3 ABBREVIATIONS / DEFINITIONS

ABCD (Your company name)

PM Project Manager

SM Site Manager

SE Site Engineer

SS Site Supervisor

HSEO Health& Safety Environment Officer

HSEC Health & Safety Environment Coordinator

HSES Health and Safety Environment Supervisor

HSEMS Health & Safety Environment Management System

HSE Health Safety & Environmental

SWP Safe Work Procedure

MOM Ministry of Manpower

SIC Site Incident Controller

Dy SIC Deputy Site Incident Controller

OIC Officer In charge

CDF Civil Defense Force

1.4 HSE MASTER FORM LIST

A master form list of all the forms, checklists and records as required in this HSMS manual is appended
below:

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 Health & Safety Environment
(HSE) Master Form List
Type of Document: Health &
Safety Management System
(HSMS) Manual
Form Rel 1 Rel 2
Description
No (date) (date)
Form Permit To Work
HSE- Application
01 (PTW)

Form
Safety Assessor
HSE-
Appointment
01A

Form PTW Application

HSE- Supervisor
01B Appointment

Form
Scafoldder/Rigger
HSE-
Appointment
01C

Form
HSE – HSE Induction
01D

Daily Checklist for

Form
Civil Engineering
HSE-
& Excavation
02
Works

3
 Form
Risk Assessment
HSE-
Form
03

Form Formwork
HSE- Support/Stripping
04 Checklist

Form
Tool Box Meeting
HSE-
Minutes Record
05

Daily
Form
Boom/Scissor Lift
HSE-
Operator’s
06
Checklist

Form Checklist for Safe

HSE- Entry to Confined
07 Space

Personal
Form
Protective
HSE-
Equipment (PPE)
08
Record

Form
HSE- Lifting Plan
09

Form Pre-Lifting
HSE- Operation
10 Checklist

4
 Form Daily Crane
HSE- Operator’s
11 Checklist

Form Checklist for

HSE- carrying out Hot
12 Works

Form Daily Forklift

HSE- Operator’s
13 Checklist

Form
HSE Training
HSE-
Form
14

Form
Accident
HSE-
Statistics Record
15

Form Accident
HSE- Investigation
16 Form

Form
Incident/Near
HSE-
Miss Form
17

Form
Safety Instruction
HSE-
Form
18

Form
Administrative
HSE-
Levy Form
19

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 Form
Stop Work Order
HSE-
Form
20

Form
Daily Site Safety
HSE-
Inspection
21

Form
Daily Checklist for
HSE-
Electrical Works
22

Form
List of Authorized
HSE-
Workers
23

2, Safety Policy, Organization & Responsibilities

2.1 Company HSE Policy

2.2 Safety Targets & Objectives (in compliance with OHSAS 18001:2007 Section 4.3.3
Objectives & OHS Management Programs)

2.3 Site Organization & Responsibilities (in compliance with OHSAS 18001:2007 Section
4.4.1 Structure and Responsibility)

2.1 COMPANY HSE POLICY

SAFETY IS EVERYONE’S RESPONSIBILITY. The Management of (Your company name ) considers
the safety and health of staff and workmen as important criteria and gives its utmost support for
successful project delivery without compromising on safety. The Company will vigorously implement an
Health and Safety Environment Management System with a commitment to provide sufficient and
appropriate resources for the purpose of ensuring the safety and securing the health of all staff and
workers on the worksite.

It is (Your company name ) policy, to provide and maintain safe and healthy work conditions. Likewise,
it is my primary responsibility to transmit to my staff, subcontractors and workers our desire for
excellence in health and safety matters and to imbue in all a desire and passion to achieve these
standards. We recognize that only with the corresponding commitment from everyone will we be able
to achieve these targets of passionate, enthusiastic workforce who practice workplace personal safety
while carrying out his duty.

(Your company name ) Site Team and all trade supervisors shall have the primary responsibility for the
safety and well-being of their workers. This responsibility can be met by all trade supervisors working
continuously to promote safe work practices among their workers and to maintain property and
equipment in safe operating condition.

The Workplace and Safety Health and site personnel shall be responsible for ensuring that safe work
practices on the part of workers are not compromised. As such, they shall be authorized to carry out
strict enforcement of all safety rules and regulations implemented at the workplace. No job shall be
considered efficiently completed unless the worker has followed every precaution and safety rule to
protect himself and his fellow workers.

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 Each and every worker shall co-operate by using the equipment, work tools and protective equipment
/ devices properly and safely to prevent injuries to themselves, fellow workers and damages to plant
and equipment.

(Your company name) and all other sub-contractors shall comply with the Local Safety Rules and its
legislative regulations and applicable legal and other requirements in accident prevention.

I urge all personnel who are engaged in the project to take ownership of their safety and strive for zero
accident besides targeting for higher productivity and quality.

I strongly believe that work safety, progress and quality can all co-exist together.

_____________________

General Manager

(Your company name )

2.2 SAFETY TARGETS & OBJECTIVES

While this manual endeavors to formulate the basic systems and procedures required to operate our
day to day business with regard to HSE, it is extremely difficult to develop a management system that
will cater for all (Your company name ) business scenarios.

Therefore each individual should not only assess HSE issues in relation to the specifics mentioned in
this manual but against our OHS goals stated below.

1. (Your company name) aims to provide safe and healthy conditions of employment for all staff.
2. (Your company name) aims to ensure that our site works do not endanger members of the
public or our subcontractors.
3. (Your company name) is committed to the continual improvement of the Health Safety and
environment in which we work.
4. (Your company name) shall comply with all statutory and legislative requirements.
To comply with (Your company name) policies, the following long term and short term objectives will be
pursued.

The long term objectives to (Your company name) are:

1. Eliminate serious or debilitating accidents.

2. Eliminate serious material and equipment damage incidents.
The short term objectives required to attain our long term objectives are:

1. Establish and maintain OHS management program system basing on HSE hazards and risks and
management direction. (Please see Appendices 1,2 & 3)
2. Establish and maintain safe places of work and safe systems of work.
3. Establish accident and occurrence investigation and corrective action procedures.
4. Ensure that all (Your company name) staff are adequately educated, trained and supervised
regarding activities which have inherent HSE risk.
5. Implement effective subcontractor selection criteria with regard to OHS issues.
(Your company name) short term objectives shall be reviewed annually to evaluate both:

1. The extent to which (Your company name) are achieving the short term objectives.
2. Determine what future plans and/or objectives need to be implemented to attain our long term
objectives.

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 2.3 SITE ORGANISATION & RESPONSIBILITIES
Site Organization Chart for Major Projects

Site Organization Chart for Medium Projects

Site Organization Chart for Minor Projects

2.3.1 Responsibilities
1. PROJECT MANAGER
1. Establish a leadership role to ensure there is a commitment throughout the project by Design
Consultants, Site Management and Subcontractors, to achieve the HSE policy intent, plan program
requirements and employee involvement.
2. Ensure that risk assessments are conducted at all stages of the design and construction to
eliminate HSE risks for: a. construction works
a. commissioning
b. client usage
c. client maintenance
3. Ensure subcontractors comply to the minimum safety requirement of (Your company name).
4. To attend “Construction Safety Course for Project Manager” and all other relevant courses required
by regulations in order to discharge his duties accordingly.

2. Site Manager / Site Engineer / Site Supervisor

1. Ensure that a health & safety management system is established prior to construction that will
achieve the project policy intent and objectives.
2. Establish a leadership role to ensure there is a commitment throughout the site works to
achieve the safety management system requirements and policy intent.
3. Establish HSE responsibilities for all (Your company name) site staff.
4. Establish minimum standards of compliance for plant, materials, products and work activities.
5. Ensure that the selection process for suppliers and subcontractors includes an appraisal of their
ability and commitment to meet with (Your company name) HSE policy, programme and objectives.

8
6. Ensure that risk assessments are conducted at appropriate stages of the construction to eliminate
OHS risks during design, construction and commissioning.
7. Ensure that those risks that are identified and which cannot be eliminated are minimized through the
development of safe work procedures, training and effective compliance verifications and
management systems.
8. Communicate the project HSE policy intent to all staff and subcontractors and ensure compliance.
9. Ensure suppliers and subcontractors management are held accountable for their HSE performance.
10. Ensure that adequate training / retraining programs are provided and/or established that will provide
(Your company name) staff with adequate skills and knowledge so that their responsibilities can be
effectively performed.
11. Evaluate the projects HSE performance regularly.
12. Conduct investigations and implement corrective actions for all workplace occurrences.
13. Establish periodic internal and external audits of the project HSE performance.
14. Conduct regularly recorded project inspections to ensure that unsafe work practices and/or
developing hazards are identified and rectified.
15. Ensure adequate supplies of personal protective equipment are available to (Your company name)
staff and that subcontractors have supplied likewise to all their employees.
16. Ensure that personal protective equipment is correctly used.
17. Encourage subcontractor participation in hazard inspections, reporting and rectification.
18. Establish emergency response programs.

3. Health & Safety Environment Officer /

Coordinator/Supervisor
1. HSEO/HSEC/HSES are to execute their duties without any impartiality. Any
uncertainty and ambiguity is to be referred to (Your company name) Corporate Safety Manager. At
no times must there be any compromise or discrimination to subcontractor in setting safety standards.
2. Conduct daily safety inspection and compile daily and monthly safety reports.
3. Implement safety and health standards/regulations formulated for the worksite.
4. Investigate all accidents / dangerous occurrence and correct causes to prevent future occurrence.
5. Safety enforcement on all site personnel.
6. Maintain the site safety records.
7. Coordinate with the various sub-contractors/nominated sub-contractors on matters pertaining to
safety and health of the work places.
8. Conduct Site Induction Training For All New Workers & Staff
9. Conduct safety talks / tool box meetings.
10. Promote safety awareness among sub-contractors and workers.
11. Recommend safety measures to all site personnel including Engineers / Supervisors / Foremen, sub-
contractors and nominated sub-contractors for implementation.
12. Implement safety training and campaign programs.
13. General safety and health correspondences.
14. Supervise the erection of safety features.
15. Any other safety and health related duties that are assigned by the management.

4. Sub-contractor / Nominated Subcontractor

1. Responsible for safety of his workers.
2. Ensure that all his workers have undergone Safety Orientation Course conducted by the
Ministry of Manpower prior to deploying them for work.
3. Responsible for obtaining prompt first aid or medical attention to injured.
4. Conduct daily safety / housekeeping inspection of work area and rectify all unsafe acts / conditions.
5. Accompany the HSE Officer / HSE Supervisor / Site In-Charge / Site Engineer / Site Supervisor in
the safety inspection of any work area.

9
6. Carry out all safety measures recommended by the safety section promptly.
7. Report and investigate all accidents / dangerous occurrence and correct causes. A report of such
shall be submitted to safety section for information.
8. Hold regular safety discussion with his workers.
9. Carry out all safety recommendations or measures as suggested by the safety section and his Safety
Supervisor.
10. Ensure himself and all his workers adhere strictly to the site’s safety regulations.
11. Shall engage at least a qualified part-time Workplace Safety & Health Supervisor who shall spend at
least 5 hours per week exclusively on safety at worksite, if he engages 20 or more workers.
12. To provide and ensure close supervision to all trade activities during Off peak hour, Friday and Public
Holiday by Trade Supervisor.

5. Formwork/False work Safety Supervisor

1. To coordinate and carry out risk assessment on all false work activities.
2. To disseminate to workers on the risk involved in false work activities and the safety control
measures required to be done.
3. To monitor the implementation of the control measures to ensure effectiveness and timeliness.
4. Ensure that design has been established and is in accordance with the actual situation on site.
5. Ensure that a satisfactory false work design is being carried out.
6. Ensure that design is independently checked for concept, structural adequacy and compliance with
the design.
7. Ensure that those responsible for on-site supervision receive full details of the design including any
limitations associated with it.
8. Ensure that checks are made at appropriate stages of the formwork/false work erection.
9. Ensure that any proposed changes in materials or construction are checked against the original
design and take the necessary action.
10. Ensure that any agreed changes or correction are done properly.
11. Ensure that appropriate maintenance is carried out during and after erection of the formwork/false
work.
12. After final check, issued formal checklist and permission to load if everything is satisfactory.
13. When it has been confirmed that the permanent structure has attained adequate strength, issue
formal permission to dismantle the false work.

6. Lifting Supervisor
1. To apply for permit to work and ensure that risk assessment is carried out for all lifting operations.
2. To disseminate to rigger/signal man, crane operator on the risk involved in the lifting operations
and the safety control measures to be done.
3. To monitor the implementation of the control measures to ensure Effectiveness and timeliness.
4. Ensure that all lifting operations are carried out in accordance to thesafety requirements as set out
by (Your company name) well as the legal Requirements.
5. Supervise and coordinate all lifting operations.
6. Ensure to follow safe working procedures for any lifting operations by Mobile/tower crane and lorry
cranes.
7. Brief all crane operators, riggers and signalmen on the safe lifting
8. Ensure that all lifting gears at the site are with tags and certified.
9. To ensure that the load indicator radius is working at all times.

10
 7. Rigger
1. To check all slings at the work site.
2. Ensure slings are not overloaded.
3. Use proper lifting gears.
4. Use proper receptacles for loose loads.
5. Pad sharp edges to protect slings.
6. Ascertain the weight of the load which is to be lifted and inform the crane operator of the weight of
the load.
7. Ensure that the load to be lifted is secured, stable and balance and properly rigged.
8. Report any defect in the lifting gear to the lifting supervisor.

8. Signalmen
1. Verify with the rigger man that load is properly rigged before giving clear signal to lift.
2. Give correct and clear signals to guide the crane operator in the man oeuvre of the load.
3. Use proper lifting gears.
4. Use proper receptacle for loose loads.
5. Padding of sharp edges to protect slings.

9. Scaffold Supervisor
1. To ensure risk assessment is being carried out and safe work procedure for erection and dismantling
of scaffold are followed strictly.
2. To disseminate to workers on the risk involved in erection and dismantling of scaffolds and the
safety control measures required to be done.
3. To monitor the implementation of the control measures to ensure effectiveness and timeliness of
implementation.
4. To check all erectors safety harness and safety lifelines.
5. To examine all scaffold tubing’s, frames, couplers, and other scaffold components for cracks, bends
and other defects.
6. Instruct and supervise workers in constructing, altering and dismantling of all scaffolding works at
site.
7. Enforce safety regulations and give necessary safety instruction to erectors whilst working at site.
8. Check and certified scaffold safe for use.
9. Enter into a scaffold register details of scaffolding erected and conduct weekly check.

10 .Scaffold Erectors
1. To follow safety measures and safe work procedure as required in the risk assessment
2. To possess erector certificate.
3. To ensure safety harness is in good condition.
4. To attend daily tool box meeting conducted by scaffold supervisor before commencing work.

11. Crane Operator

1. To possess proper operator license.
2. To understand operation of the type of crane and its load chart.
3. To be brief by lifting supervisor on the risk involved in the lifting operation.
4. To check for crane serviceability and the safety devices on a daily basis.
5. Ensure the limitations of the limit switch.

12. Site Workers and Employees

1. To adhere strictly to safety rules and regulations as stipulated by the company and as instructed by
supervisor.

11
 2. To use PPEs at all times whilst working as and when necessary.
3. To draw to the attention of the supervisor on all unsafe working conditions.
4. To report all cases of injuries to the supervisor / foremen / Workplace Safety & Health Supervisor;
however minor the injuries may be.
5. To practice good housekeeping at all time.
6. To attend Tool Box Meetings and to raise whatever doubts / suggestions.

HSE
MANAGEMENT PROGRAM (1)

Program Description: To
eliminate incident of worker falling
from height.
Objective : To achieve
zero incident & Accidents
Start Date : Beginning :
____________
Target Completion Date
: End : ____________

APPENDIX 1

Comments /
Proposed Results
Program / Timescale
(to be completed as
Activities the program (Your
company name))

Risk
Reviewing of Assessment
Risk reviewed by
Assessment. WSH
and site personnel
on ___________

12
 Working at
Identifying of height activities
activities with identified as
high risk of follows:
working at
height.

Trade
supervisor to
Implementation conduct
of SWP and training and
method of site personnel
statement for with WSH
working at personnel to
height. ensure
implementation
before
approving
permit to work.

Site inspection
on safety
provision and
measures WSH personnel
including safety to conduct daily
harness, site safety
lifelines and fall inspection to
arrestor if ensure
necessary. compliance.

13
 Carry out
corrective and
preventive WSH and site
action for non personnel to
conformance carry out such
and accidents action and
through the disseminate to
review of risk the site through
assessment. the project HSE
meeting.

If no incident,
the program
Result and will cease
Conclusion indefinitely, if
incident
happens, the
program will
continue for
another 6
months

Project Manager/ Site Engineer/ Site in charge: _______________________

HSEO : _______________________

APPENDIX 2
HSE
MANAGEMENT PROGRAM (2)

Program Description: To
review and reduce hazard of falling
object from height.

14
 Objective : To achieve
zero incident & Accidents
Start Date : Beginning :
_____________
Target Completion Date : End :
_____________

Comments /
Proposed Results
Program / Timescale
(to be completed as
Activities the program (Your
company name))

Reviewing of Risk
Risk assessment
Assessment reviewed by
HSE and site
personnel on
___________

Identifying of
activities with
high risk of Falling object
objects falling activities
from height. identified as
follows:

Trade
Implementation
supervisor to
of SWP and
conduct
method of
training, site
statement for
and WSH

15
 working at personnel to
height ensure
implementation
before
approving
permit to work

Site inspection WSH personnel

on safety to conduct daily
provision and site safety
measures inspection to
ensure
compliance.

Carry out
corrective and
preventive WSH and site
action for non personnel to
conformance carry out such
and incident action and
through the disseminate to
review of risk the site through
assessment. the project HSE
meeting.

If no incident,
Result and
the program
Conclusion
will cease
indefinitely, if
incident
happens, the
program will

16
 continue for
another 6
months.

Project Manager/Site Engineer/Site in charge: _____________________

HSEE/HSEO : _____________________

APPENDIX 3
OHS
MANAGEMENT PROGRAM (3)

Program Description: To
eliminate incident arising from all
lifting operation.
Objective: To achieve
zero incident & Accidents
Start Date: Beginning :
____________
Target Completion
Date: End : ____________

Comments /
Proposed Results
Program / Timescale
(to be completed as
Activities the program (Your
company name))

Risk
Reviewing of
Assessment
Risk
reviewed by
Assessment on
HSE
lifting
operation. and site personnel
on ___________

17
 Lifting
Identifying of supervisor to
routine or non prepare and
routine lifting submit lifting
activities with plan for
the approval.
development of
lifting plan.

Lifting
supervisor to
Implementation conduct
of SWP and training and
conduct site personnel
prelifting with HSE
operation personnel to
check. ensure
implementation
before
approving
permit to work.

HSE personnel
Site inspection to conduct site
on the lifting safety
operations. inspection to
ensure
presence of
lifting
personnel

18
 during lifting
operation.

Carry out
corrective and
preventive
action for non HSE and site
conformance personnel to
and accidents if carry out such
any, through action and
the review of disseminate to
risk the site through
assessment. the project HSE
meeting.

If no incident,
the program
Result and will cease
Conclusion indefinitely, if
incident
happens, the
program will
continue for
another 6
months

Site Manager/ Site Engineer/ Site in charge: _______________________

HSEO : _______________________

Updated: November 24, 2016 — 12:54 pm

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