TELEFAX

PETRONAS CARIGALI IRAQ HOLDING B.V.

TO : ALL BIDDERS DATE: 03 December 2018

ATTN : TO WHOM ITS MAY CONCERN REF: PCIHBV/2018/SCML2247
EMAIL: TEL:
FROM : TENDER SECRETARIAT_06 FAX:

TENDER NO. : PCIHBV/2018/SCM/2247

TENDER TITLE : PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF
ONE (1) YEAR WITH EXTENSION OPTION OF ONE (1) YEAR.
SUBJECT : INVITATION TO BID

We are pleased to invite your company to submit a quotation for the items as specified in
the attached form. Submission of your quotation shall be strictly in accordance with the
instructions below:

Please acknowledge receipt of this Invitation to Bid as per the Format in Appendix-I by
email to tender_iraq06@petronas.com.my upon receipt of this email.

BID INSTRUCTIONS

1. The Bidder shall submit its quotation in two (2) separate sealed envelopes, namely
the TECHNICAL & UNPRICED COMMERCIAL PROPOSAL and PRICED
COMMERCIAL PROPOSAL. The envelopes shall be clearly marked with the
proposal type, i.e. either TECHNICAL & UNPRICED COMMERCIAL or PRICED
COMMERCIAL), the Bidder’s Name, Tender No. and Tender Title as stated below:

TENDER NO. : PCIHBV/2018/SCM/2247

TENDER TITLE : PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF
ONE (1) YEAR WITH EXTENSION OPTION OF ONE (1) YEAR.

Any further information which may be required by the Bidder in order to complete its
Bid Proposal or any interpretation thereof, must be obtained via email to
tender_iraq06@petronas.com.my, or by writing sent to the address given under item
2 below, marked:-

TENDER NO. : PCIHBV/2018/SCM/2247

TENDER TITLE : PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF
ONE (1) YEAR WITH EXTENSION OPTION OF ONE (1) YEAR.

Any such request must be made not later than three (3) calendar days prior to the
BID CLOSING DATE.

If Bidder has any technical clarifications, Bidder may submit such clarification together
with its TECHNICAL & UNPRICED COMMERCIAL PROPOSAL. Technical
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PETRONAS CARIGALI IRAQ HOLDING B.V.
clarifications shall not be submitted in the PRICED COMMERCIAL PROPOSAL,
failing which the Bidder’s Bid Proposal shall be deemed invalid and the Bidder shall be
disqualified.

2. Bidder shall submit its Bid Proposal either by hand or via courier services. The Bid
Proposal shall be marked "CONFIDENTIAL" on the top left hand corner of the
TECHNICAL & UNPRICED COMMERCIAL and PRICED COMMERCIAL envelopes
and shall be addressed to the following address:-

Please submit your Bid Proposal to the following address:

PETRONAS Carigali Iraq Holding B.V. (PCIHBV)

Supply Chain Management Dept. (Office Block C)
Garraf Base Camp (GBC), Garraf Oil Field
Qalat Sukkar District, Thi Qar Province, Republic of Iraq
Attention : Tender Secretariat 06

The Bidder's proposal must be deposit to Tender Box No.1 at Supply Chain
Management Office (Office Block C), Garraf Base Camp GBC, PETRONAS CARIGALI
Tusday
IRAQ HOLDING B.V. shall be NO later than 25 December 2018 (WEDNESDAY), 1500
HOURS, IRAQ TIME, LATE BIDS WILL NOT BE ENTERTAINED.

Bidder is required to fill in the attached GBC SECURITY ENTRY FORM and forward
the completed form to PCIHBV by email to tender_iraq06@petronas.com.my NO
LATER THAN TWO (2) DAYS BEFORE THE BID CLOSING DATE.

OR

PETRONAS Carigali Iraq Holding B.V

(Logistics Operation - Basra Office)
Lobby Office 3, Basra International Hotel
Corniche Shatt Al Arab, Al Ashar
P.O. Box 86538 – Ashar
Basra, Republic of Iraq
Attention: Tender Secretariat 06
Contact Person: Mr. Qahtan Adnan Salman Al-Kanan or Mr. Saif Aldeen Murtadha
Al Salihy (Phone: +964780 9211255)

The Bidder's proposal must be deposit to Lobby Office 3, Basra International Hotel,
Corniche Shatt Al Arab, Al Ashar, P.O. Box 86538 - Ashar Basra, Republic of Iraq shall
be NO later than One Day before the closing date on 25 December 2018
(TUESDAY), 1500 HOURS, IRAQ TIME, LATE BIDS WILL NOT BE ENTERTAINED.

3. The Bidder's quotation must reach PETRONAS CARIGALI IRAQ HOLDING B.V.
(PCIHBV) NOT LATER THAN IRAQ TIME 15:00 HOURS, 26 December 2018
(WEDNESDAY), (“BID CLOSING DATE”). LATE BIDS WILL NOT BE ENTERTAINED.

4. PCIHBV requires all bids to be valid NINETY (90) DAYS FROM THE BID CLOSING
DATE. The Bidder can assume that it has not been successful if no notification is
received within the bid validity period.

5. Any discount(s) shall be stated separately from the Bidder's unit price(s).

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PETRONAS CARIGALI IRAQ HOLDING B.V.
6. Any deviation(s) from the enquiry specifications is strongly discouraged. However,
proposals for alternative or equivalent offers must be guaranteed to conform to
PCIHBV’s required specifications, and the relevant technical information such as
catalogues and/or brochures must be submitted together with your information.

7. All costs involved in the preparation of this enquiry / tender shall be borne by the
Bidder.

8. The Bidder’s Bid Proposal shall include all applicable taxes and duties.

9. PCIHBV reserves the right to accept ALL, PART or NONE of Bidder's quotation.

10. The Bidder shall indicate to PCIHBV its intention to bid or to decline to bid, and such
intention must be communicated through email before the BID CLOSING DATE,
giving the Bidder’s reason(s) therefor.

11. Any services required by PCIHBV resulting from this enquiry shall be made in
accordance with this Enquiry Document, which consists of the following documents:

APPENDIX - I : Bid Acknowledgement

ATTACHMENT - A : Bidder’s Questionnaire
ATTACHMENT - B : Price Schedule Format
ATTACHMENT - C : Terms and Conditions
EXHIBIT - I : Scope of Works
EXHIBIT – II : Schedule of Compensation
EXHIBIT – III : Administrative Procedures
EXHIBIT – IV : Health, Safety & Environment
EXHIBIT – V : Logistic-Packing, Marking and Documentation Requirement

All communication / correspondence with regard to bid clarifications (during

bidding) shall be made VIA EMAIL ONLY to tender_iraq06@petronas.com.my.
Please indicate clearly the below details.

Tender No. :
Tender Title :
Bidder’s Name:
Subject:
Attention to: TENDER SECRETARIAT_06

12. Any purchase made by PCIHBV resulting from this enquiry shall be made in
accordance with the Purchase Order Terms and Conditions (as per Attachment C –
Purchase Order Terms and Conditions). PCIHBV WILL NOT ENTERTAIN ANY
EXCEPTIONS TO THE TERMS AND CONDITIONS OF PURCHASE ORDER. The
Bidder’s quotations shall reflect full compliance to all PCIHBV’s Terms and
Conditions, failing which the Bid Proposal will be invalid and the Bidder shall be
disqualified.

Thank you.

Yours faithfully,

Page 3 of 3
 TELEFAX

PETRONAS CARIGALI IRAQ HOLDING B.V.
FOR PETRONAS CARIGALI IRAQ HOLDING B.V.

TENDER SECRETARIAT_06

(Please confirm the receipt of this document by emailing this page to the email address below)

(Your Company’s Letterhead)

ATTENTION : TENDER SECRETARIAT_06

TENDER NO. : PCIHBV/2018/SCM/2247
TENDER TITLE : PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND
INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF
ONE (1) YEAR WITH EXTENSION OPTION OF ONE (1) YEAR.

We, the undersigned, certify that we have received, read and understood the subject
Invitation to Bid (ITB) for the PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY
AND INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI IRAQ HOLDING
B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR WITH EXTENSION OPTION OF ONE
(1) YEAR.

We acknowledge that we have thoroughly reviewed the ITB and confirm that we have
received a complete set of ITB documents with no missing / incorrect page(s).

We also hereby confirm that we will submit a Bona Fide Bid Proposal before the BID
CLOSING DATE.

Furthermore, we acknowledge that all communication / correspondence with regard to

bid clarifications (during bidding) shall be made to the following address:

PETRONAS CARIGALI IRAQ HOLDING B.V.

Garraf Base Camp (GBC)
Garraf Oil Field, Qalat Sukkar District,
Thi Qar Province, Republic of Iraq
Attention: Tender Secretariat_06

Email: tender_iraq06@petronas.com.my

FROM : (COMPANY NAME)

(COMPANY ADDRESS)
(TELEPHONE)

(COMPANY STAMP)

DATE :

Page 4 of 3
 ATTACHMENT ‐ A
BIDDER’S QUESTIONAIRES

PETRONAS CARIGALI IRAQ HOLDING B.V.
Bidder’s Questionnaires

Bidder shall fill up completely the table below:

No. PCIHBV Requirements Bidder’s Response Bidder Remarks

1 Company Experience Bidder to Submit :
Bidder has minimum 3 years’ experience in tanker transport/diesel transport. YES / NO
2 Compliance to Scope of Work
Bidder Confirms its understanding and compliance with all the scope of supply as per Bidder to Submit :
Exhibit I - Scope of Supply and Technical Specifications. YES / NO

3 Warranty
Bidder able to provide warranty as per international standard for the Fire Extinguisher Bidder to Submit :
and Auxiliaries that send to PCIHBV Operation Site, Garraf Base Camp, Iraq. YES / NO

4 Delivery Location
Bidder confirms its ability to deliver the Diesel “From Nasiriya to Garraf Contract Area”, Bidder to comply:
as and when requirement basis on issuance of "LETTER OF AWARD" (LOA). YES / NO

5 PCIHBV Standard Terms & Conditions

The Bidder confirms its understanding of PCIHBV’s standard terms and conditions. Bidder to comply:
The Bidder confirms that it will fully comply and adhere to PCIHBV’s standard terms YES / NO
and conditions and all PCIHBV requirements stated therein.
6 Iraqi Tax Requirement
Has your company registered with Iraqi Tax Authorities (General Commission of
Taxes)?
Bidder to comply:
(Please answer YES or NO) _______
YES / NO
If yes, please provide the Tax registration letter & List of registered employees. If not,
the Bidder shall provide a written undertaking to complete registration on or before the
EFFECTIVE DATE should it be the successful Bidder.
7 Bid Validity
Bidder confirms its ability to comply with the bid validity period of ninety (90) days Bidder to comply:
from the BID CLOSING DATE. YES / NO

Page A-1
 ATTACHMENT ‐ A
BIDDER’S QUESTIONAIRES

PETRONAS CARIGALI IRAQ HOLDING B.V.
No. PCIHBV Requirements Bidder’s Response Bidder Remarks
8 Compliance to Schedule of Compensation
The Bidder is able to quote an all-inclusive price and rates for the WORK according Bidder to comply:
to PCIHBV’s requirements in this RFQ, including delivery charges, taxes etc. YES / NO

9 Compliance to PCIHBV Payment Terms

Payment will be made within thirty (30) days of receiving the original undisputed Bidder to comply:
invoice after acceptance of GOODs, GOODs completion documentation in YES / NO
accordance with the terms stipulated in RFQ.
10 All-Inclusive Rates
The Bidder is able to provide all-inclusive rates for the supply and delivery of the Bidder to Comply:
GOODS, inclusive of delivery, services, tax, customs charges and all other costs and YES / NO
expenses required to effect the supply and delivery of the GOODS to PCIHBV.
11 Active Contract:
Bidder shall have not more than five (5) active direct Contracts as the main SUPPLIER Bidder to comply:
at any one time. YES / NO

12 Iraqi Social Security Requirement

Is your company registered with the Iraqi Social Security Department?
(Please answer YES or NO) _________
Bidder to comply:
YES / NO
If yes, please provide the registration letter, number & list of registered employees. If
not, the Bidder shall provide a written undertaking to complete registration on or before
the EFFECTIVE DATE should it be the successful Bidder.
13 CONTRACT DURATION
BIDDER shall be responsible to deliver the DIESEL TANKER TRUCKS FOR
INTERCITY AND INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. for a primary period of one (1) year with one (1) year
Extension option.

Page A-2
 ATTACHMENT ‐ B
PRICE SCHEDULE FORMAT

PETRONAS CARIGALI IRAQ HOLDING B.V.

INSTRUCTIONS:

Bidder shall submit this Attachment B – Price Schedule in two (2) formats, namely the
TECHNICAL & UNPRICED COMMERCIAL PROPOSAL and the PRICED COMMERCIAL
PROPOSAL.

1. In the TECHNICAL & UNPRICED COMMERCIAL PROPOSAL:

Bidder shall submit the Technical and Unpriced Proposal as per Attachment C and EXHIBIT
– II: SCHEDULE OF COMPENSATION as follows;

IMPORTANT NOTICE:
a) NO PRICES OR COST ARE TO BE SHOWN IN THE QUOTATION FORMATS
SUBMITTED IN THE TECHNICAL & UNPRICED COMMERCIAL PROPOSAL.
b) BIDDER IS ONLY REQUIRED TO INDICATE WHETHER OR NOT IT IS BIDDING FOR
EACH ITEM BY PRINTING THE WORD “QUOTED” TO REPLACE THE PRICE AND
“NOT QUOTED” IF NO PRICE HAS BEEN QUOTED FOR EACH ITEM THAT HAS
BEEN PRICED (OR NOT) IN THE COMMERCIAL PROPOSAL.
c) IN CASE OF “NOT QUOTED”, BIDDER SHALL SPECIFY THE REASON FOR NOT
QUOTING. THE BIDDER SHALL IN NO CIRCUMSTANCE ALTER ANY WORDING OF
EXHIBIT - II.
d) ANY FURTHER INFORMATION WHICH MAY BE REQUIRED BY THE BIDDER IN
ORDER TO COMPLETE ITS BID PROPOSAL OR ANY INTERPRETATION THEREOF,
MUST BE OBTAINED VIA EMAIL TO: tender_iraq06@petronas.com.my OR VIA AN
OFFICIAL LETTER SENT TO THE ADDRESS UNDER ITEM 2 ABOVE, MARKED:-
ATTENTION : TENDER SECRETARIAT_06
TENDER NO. : PCIHBV/2018/SCM/2247
TENDER TITLE : PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY
AND INFIELD DIESEL TRANSPORTATION FOR PETRONAS
CARIGALI IRAQ HOLDING B.V. FOR A PRIMARY PERIOD
OF ONE (1) YEAR WITH EXTENSION OPTION OF ONE (1)
YEAR.
ANY SUCH REQUEST MUST BE MADE NOT LATER THAN THREE (3) CALENDAR
DAYS PRIOR TO THE BID CLOSING DATE. IF BIDDER HAS ANY TECHNICAL
CLARIFICATIONS, BIDDER SHALL SUBMIT ITS CLARIFICATIONS TOGETHER WITH
THE TECHNICAL & UNPRICED PROPOSAL. TECHNICAL CLARIFICATIONS SHALL
NOT BE SUBMITTED IN THE COMMERCIAL PROPOSAL, FAILING WHICH THE BID
PROPOSAL SHALL BE INVALID AND THE BIDDER SHALL BE DISQUALIFIED.

2. In the PRICED COMMERCIAL PROPOSAL:

Bidder shall submit its PRICED QUOTATION as per EXHIBIT – II: SCHEDULE OF
COMPENSATION fully indicating the prices / costs.

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 ATTACHMENT ‐ C
PURCHASE ORDER TERMS AND CONDITIONS

PETRONAS CARIGALI IRAQ HOLDING B.V.

ATTACHMENT – C

TERMS AND CONDITIONS

Page C-1