Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

Rivision History

QA/QC
HSEQ Staff A. Arebi F. Krekishi
Changed document layout and format and Section
A2
Issued for approval and implementation October
October 2006
2006
Eni E&P
HSEQ Staff M. Aherish F. Krekishi
Team
A1 Issued for Approval and Implementations
January
May 2006 May 2006
2006
Eni E&P
HSEQ Staff N/A N/A
Team
P2 Issued for review and comments
January
April 2005
2005
Eni E&P
N/A N/A N/A
P1 Draft Team
August 2004

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

CONTENTS

1. OBJECTIVES ........................................................................................................................... 4

2. SCOPE ..................................................................................................................................... 4

3. REFERENCES ......................................................................................................................... 4

3.1 EXERNALREFERENCES ........................................................................................................ 4

4. DEFINITIONS, ABBREVIATION AND ACRONYMS .............................................................. 5

4.1 ACRONYMS ............................................................................................................................. 5

4.2 TERMS AND DEFINITION ....................................................................................................... 5

5. RESPONSIBILITIES ................................................................................................................ 7

6. PROCESS DESCRIPTION ...................................................................................................... 9

6.1 FLOW DIAGRAM ................................................................................................................... 10

6.1.1 Management of training needs ................................................................................... 11

6.1.2 Personnel competences appraisal .............................................................................. 14

6.2 HSE INDUCTION ................................................................................................................... 15

6.2.1 HSE Briefing ................................................................................................................ 15

6.2.2 Tour of the work site.................................................................................................... 15

6.2.3 Induction Completion .................................................................................................. 16

6.3 HSE MEETING FOR PERSONNEL AWARENESS ............................................................... 16

ATTACHMENTS ........................................................................................................................... 18

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

1. OBJECTIVES

This procedure is aimed at ensuring technical and HSE training and specific competence
for Mellitah Oil & Gas B.V. (hereinafter referred as MOG) personnel, depending on their
role and associated responsibilities in MOG activities.

The procedure deals with:

 the systematic identification of education and HSE training needs;
 the definition of the training programme;
 the provision of training to MOG personnel according to the training programme;
 the recording of training activities.

2. SCOPE

This procedure applies to Mellitah Oil & Gas B.V’s activities undertaken in all the offices
and operating sites, both onshore and offshore, and represents a guideline for contractors.

3. REFERENCES

3.1 EXERNAL REFERENCES

[Rif. 1] MSG HSE r03, issued by eni spa

opi-sg-hse-035-ups-r01, “Training, Internal Communication and Information

[Rif. 2]
Management”

ISO 14001:2015, “Environmental management systems – Requirements with

[Rif. 3]
guidance for use”.

OHSAS 18001:2007, “Occupational health and safety management systems –

[Rif. 4]
Requirements”

[Rif. 5] ISO 9001:2015, “Quality management system – Requirements”

ISO 9000:2000, “Quality management system – Fundamentals and

[Rif. 6]
Vocabulary”

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

4. DEFINITIONS, ABBREVIATION AND ACRONYMS

Following is a list of abbreviations commonly used in this procedure, and is designed to

help the reader with their understanding of this document.

4.1 Acronyms

Acronyms used in the procedure are reported in the following.

HSE Health, Safety and Environment

IMS Integrated Management System

MOG Mellitah Oil & Gas BV

SHM Strategic Health Management

DP Mgrs Departement Managers

HSEQ Dep HSEQ Department Managers (Oil & Gas)

HSEQ Mgr HSEQ Division Manager

TD Mgr Training and Development Department Manager

4.2 Terms and Definition

Competence Demonstrated personal attributes and demonstrated ability to apply

knowledge and skills

Education Is the process by which a company transmits knowledge, skills and

values to employees. It essentially produces a change of the behaviors
of persons.

Environment Surroundings in which an organisation operates, incl. Air, water, land,

natural resources, flora, fauna, humans, and their interrelations.

Health A state of complete physical, mental and social well-being, and not
merely the absence of disease or infirmity (WHO constitution of 1948. In
this document, Health includes Occupational Health, Medical Support
and Community Health).

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

HSE Management System to direct and control an organisation with regard

Integrated to integrated HSE aspects.
Management
System

Occupational The maintenance and promotion of the highest degree of physical,

Health mental and social well-being of workers in all occupations” (ILO)

Safety A state in which the risk of harm (to persons) or damage is limited to an
acceptable level.

Training Process of providing for and making available to an employee, and

(HSE) placing or enrolling the employee in, a planned, prepared, and
coordinated program, course, curriculum, subject, system, or routine of
instruction or education, in HSE issues which will improve individual and
organizational performance and assist in achieving the HSE Policy
Statement and HSE performance goals

Strategic Systematic, cooperative planning throughout the project life cycle to

Health maintain the health of the workforce and promote lasting improvements
Management in the health of the host community.
(SHM)

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

5. RESPONSIBILITIES

The main responsibilities relevant to this procedure are outlined below, while those
relevant to the single activity are described in the flow charts in the next sections.

OMC Chairman:

The OMC Chairman:

 Authorizes the required budget and ensures the appropriate resources for
personnel training;
 Approves the issue of the present document.

HSEQ Division Manager:

The HSEQ Division Manager:

 ensures the drawing-up and updating of this procedure;

 controls the education, training policies and activities,
 identifies and defines the HSEQ training needs and communicates them to the
Training and Development Department Manager;
 ensures the evaluation of competence of HSEQ Department personnel;
 ensures support, as necessary, to the Training and Development Department
Manager for managing HSE training courses;
 ensures the effectiveness of HSE training and ensure the Training Matrix is
followed up.
 provides advice to Department Managers on HSE induction as required.

Training and Development Department Manager:

The Training and Development Department Manager ensures:

 The planning and realization of the education and training activities for MOG
personnel.
In particular he:
 draws the training matrix and the training plan after instruction from the HSEQ
Division Manager in collaboration with the HSEQ Department Managers of Oil and
Gas;
 ensures the realization of training programs;
 requests the appropriate education and training needs according to Departments’
requirements;
 defines the education and training courses ( programs, technical content and
supporting documentation) according to Departments requirements;

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

 records the education and training courses carried out.

HSEQ Department Managers (Oil & Gas):

The HSEQ Department Managers (Oil and Gas):

 cooperate with SPT and the HSEQ Division Manager for the definition of the HSEQ
training needs;
 ensure the quality and the effectiveness of the HSE induction/training performed for
personnel and contractors with cooperation with HSEQ SPT
 establishe awareness and education plan aimed for increasing HSE culture within
the organization.
 evaluate the HSE competence of personnel of their HSEQ Department;
 support, as necessary, the Training and Development Department Manager to
manage HSE training courses;
 plans in conjunction with the Departments responsibles, periodic meetings on HSE
issues aimed at increasing the awareness and education of personnel;

HSEQ Superintendent (SPT):

The HSEQ SPT (Oil & Gas):

 evaluates the effectiveness of HSE training and ensure the Training Matrix is
followed up.
 provides each in his area, advice to Department Managers on HSE induction as
required;
 reviews the quality and the effectiveness of the HSE induction/training performed
for personnel and contractors, each in his area.
 Prepare Training Monthly Report form (Attachment 1) with Coordination with site
HSEQ Rep/Coordinator

Department Managers:

Each Department Manager:

 communicates the training needs of his staff to the Training and Development
Department Manager, providing an ideal schedule of the required training activities;
 co-operates with the Training and Development Department Manager for the
identification of the most suitable training programs;
 evaluates the technical competence of his staff, especially those of new assignment

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

6. PROCESS DESCRIPTION

This process puts into effect the basic principles of MOG HSE Policy Statement by
ensuring appropriate training, awareness and competence to MOG personnel, specifically
on the Health, Safety and Environmental aspects associated to MOG activities.
This process includes also the activities associated to the induction of both workers and
visitors.
Education and training needs are identified on yearly basis with reference to the MOG
activities, the role played by each person within MOG organization and their professional
education path.
The aim is to inform and make aware MOG personnel about the hazards and associated
risks, which they are exposed to when carrying out their tasks, as well as the procedures
and operating instructions to comply with in performing their jobs and potential HSE
impacts and consequencesin case of any deviation from them or wrong behaviour.

MOG ensures the provision of specific courses for the education and training of personnel,
both of specialist and general level. The contents of courses are commensurate to the level
and type of operating responsibility of attendees. General, technical and operating aspects
of activities are tackled in the courses, as well as the HSE issues related to them as
defined from HSE risk assessments of the workplaces.

All departments identify and keep up-to-date information about the applicable and
necessary training to guarantee the competences of personnel.
Indications can derive from:
 modifications of activities, operations, etc.;
 modifications of regulations, procedures or operating instructions;
 modifications of the site building/organisation;
 modifications in company sustainability policies;
 audit findings and non-conformity reports highlighting areas of weakness and
related to training/awareness in HSE issues;periodical management reviews;
 analyses of the HSE competence of the personnel as well as the training provided
in the previous years.

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

6.1 Flow Diagram

The following paragraphs detail the the responsibilities of the professional figures involved
in the traning process and the logical flow of activities pertinent to the following activities:

 management of training needs;

 personnel competence appraisal.

The symbols used in the flow diagrams are the following:

SYMBOLS

Function responsible of action

Participation in the action

Possible involvement in the action

Record

The list of abbreviations used in the flow diagrams is reported in section 4.

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

6.1.1 Management of training needs

PROFESSIONAL ACTION
MAIN ACTION DESCRIPTION
FIGURE CODE
TD Mgr 1.1 Definition of training needs. The HSEQ Department
HSEQ Div.Mgr Managersinvolve each department manager and their
DP Mgrs
employees in the definition and identification of training
HSEQ Dep Mgrs
Oil& Gas needs.
SPT Analysis of training needs and identification of suitable
training programs according to the roles.
HSEQ Division Mgr prepares the “Training Matrix”, which
summarizes such needs (See Attachment 4).
DP Mgrs Definition of training needs for the personnel on duty.
1.2
HSEQ Dep Mgrs The definition of training needs is carried out on annual
Oil & Gas
basis through a periodical review of competence of
SPT
personnel and comparison with necessities/objectives.
Indications can be derived by:
- modifications of activities, plants, etc.
- modification of regulations;
- non conformance reports highlighting areas of

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

PROFESSIONAL ACTION
MAIN ACTION DESCRIPTION
FIGURE CODE
weakness related to training/awareness in HSE
issues;
- periodical reviews and management reviews;
- analyses of HSE competence of personnel and
training provided in the previous years;
- new legislative requirements;
- changes to the risk assessment;
- identification of new significant environmental aspects;
- reorganizations;
- introduction of new work equipment, technologies or
activities;
- introduction of new substances and dangerous
chemicals.
The needs for technical and HSE training are so
identified and the opportunity to attend courses or
conferences is evaluated.
TD Mgr 1.3 Gathering and analysis of training requirements and
HSEQ Div.Mgr inclusion in the budget (negotiations).
DP Mgrs
The training requirements are reported and the budget
for personnel training is defined after a phase of
negotiations.
TD Mgr Planning of education and training activities.
1.4
DP Mgrs Once approved and inserted in the budget, the specific
HSEQ Dep Mgr
training activities are identified and scheduled in
Oil & Gas
accordance with the Department.
TD Mgr 1.5 Management of training courses.
HSEQ Div.Mgr Particularly, contents of training courses for operative
HSEQ Dep Mgr
personnel should include information about:
Oil & Gas
SPT - Mellitah Oil & Gas B.V. HSE and Sustainability Policy
Statement;
- legislative and rule requirements;
- Risk Register findings and environmental analysis
results relevant to the sites of competence, including
significant impacts on Health, Safety and Environment
due to activities;
- procedures and operating instructions to be followed in
order to manage HSE risks;

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

PROFESSIONAL ACTION
MAIN ACTION DESCRIPTION
FIGURE CODE
- advantages for the environment and safety (decrease
of diseases/incidents), arising from the improvement of
individual performances and compliance of
behaviours, actions, processes, products and services
with the integrated policy, procedures and HSE IMS
requirements;
- Roles and responsibility to comply with the integrated
policy, procedures and HSE IMS requirements;
- potential effects of deviations from the operating
procedures;
- Emergency practice (importance of periodic exercises
and emergency simulations) and dissemination of their
results to every Site/Facility.
TD Mgr 1.6 Recording of training activities and personnel
qualification.
Records of training activities and qualification of
personnel are collected, filed and stored in the archives
of the TD Dep.
HSEQ Division 1.7 Evaluation of HSE training activities effectiveness within
Mgr
each division/department and updating of the “Training
DP Mgrs
HSEQ Dep Mgr. Matrix”.
Oil & Gas HSEQ Division Manager verifies the status of
compulsory HSE training to comply with Libyan
legislation, in cooperation with the Department
Managers

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

6.1.2 Personnel competences appraisal

PROFESSIONAL ACTION
MAIN ACTION DESCRIPTION
FIGURE CODE
DP Mgrs 2.1 Appraisal of personnel technical competence and
TD Mgr experience on the basis of the role to be played.
HSEQ Div.Mgr 2.2 Appraisal of HSE competence for personnel who operates
TD Mgr the HSE Management System and whose task has
HSEQ Dep Mgr
significant HSE implications or could produce significant
Oil & Gas
SPT HSE impacts. Such evaluation is aimed at verifying wether
it is adequate for the achievement of HSE policy and
objectives with respect to the role to be played.
TD Mgr 2.3 Global assessment of competence.
HSEQ Div.Mgr Technical and HSE Competence Appraisal converge to a
DP Mgrs
global assessment of the ability of the personnel to cover
the position.
Additional education and training necessities or supports
may be suggested.
TD Mgr 2.4 Recording and filing of competence appraisal.
The evaluation is recorded on a proper form, signed by the
persons that have carried out the appraisal, filed and stored
in archives of Training and Development Department.
Additional education and training activities are scheduled
and started.

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

6.2 HSE Induction

All MOG employees arriving at a workplace for the first time shall receive a full HSE
induction relevant to their activity and the work environment as well. The HSE induction
shall be held also for contractor personnel and all visitors.

HSE induction will consist of:

 HSE briefing;
 a tour of the work-site;
 recording the induction.

HSEQ Department Managers have the responsibility to ensure that the HSE induction is
provided both visitors and workers, preferably in own language of the personnel so that
they are able to understand the information presented.

6.2.1 HSE Briefing

HSE Briefing is a short meeting to outline the main rules at the workplace and inform the
attendance on the existing safety and emergency procedures.

The briefing shall cover topics such as:

 Mandatory PPE;
 Site specific risks and emergency scenarios (alarms);
 HSE MS and HSE Policy;
 Site specific rules;
 Mobile Phone/Smoking Restriction (if applicable);
 Vehicular Access / Movement / Parking;
 The Emergency Response Plan, including site emergency evacuation procedures.
 Communication Systems;
 Site Organisation Chart;
 Tool-box Talks;
 Accident / Incident / Near Miss reporting system;
 Fire Prevention/ Fire Fighting Equipment;
 Oil Spill Contengecy Plan briefing

6.2.2 Tour of the work site

In order to familiarize with the work site, the HSE induction may include a tour in order:

 to show the escape routes and muster points;

 to show location of safety equipment such as fire extinguishers, fire hose, lifeboats;

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

 to indicate specific hazardous and restricted areas and precautions requested for
entering in such areas;
 to give a general idea of the site layout.

6.2.3 Induction Completion

On completion of the HSE Induction, each person shall fill in and sign the induction form
(Attachment 2), to confirm that he has received the induction and understood all the noted
points.

The on site company HSE responsible shall sign the form for validation and shall archive
all these forms. All records of HSE induction shall be kept available and traceable on site
for at least 12 months.

6.2.4 HSE Meeting for Personnel Awareness

Personnel awareness is managed, mainly, through regular HSE Meeting, during which
workforce discuss topics concerning Health, Safety and Environment and receive feed
back of findings derived from HSE inspections/investigations.

The general objectives of HSE meeting are the following:

 to analyse criticalities related to HSE IMS;
 to promote HSE awareness through workforce;
 to provide support on procedures and work instructions in order to ensure a proper
management of HSE risks and environmental impacts;
 to assess risks and provide solutions to hazardous conditions and situations;
 to inform employees on changes that can affect the workplace (e.g. new
installations, materials, working procedures, work flows or modifications of existing
ones)
 to involve Mellitah Oil & Gas BV personnel in the continuous improvement of HSE
IMS performances;
 to inform employees of their responsibilities in the achievement of HSE objectives;

HSE topics in meeting agenda shall be limited to one/two within the ambit of HSE matters
according to the organisation structure, on the basis of the following elements:
 personal experience, remarks, ideas, etc;
 existent problems in operating sites;
 the most pressing and operational topics;
 different points which shall be stressed.

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 Mellitah Oil & Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

Examples of possible HSE topics are listed in the following table:

OCCUPATIONAL
SAFETY ENVIRONMENT
HEALTH

Competent Physician Observance and application Identification of plants/activities

Activities of safety procedures generating significant
environmental impacts

Workplaces Emergency Plan and related Monitoring of air emissions/water

roles discharges

Use of work facilities Recording of near-misses Register of monitoring data on air

emissions/water discharges

Use of PPE Planning of actions aimed at Recording of calibration

preventing incidents, equipments for the monitoring of
particularly occurring and emissions or discharges from
recording near misses plants

Manual handling of Emergency preparation and Being prescriptive relevant to air

loads notification of contacts to be emissions
activated and relevant
activation procedure

Material Safety Data Analysis of incidents and/or Being prescriptive relevant to

Sheet comments regarding Safety water discharges
communications and notices

Analysis of first aid Personal Protective Waste Disposal

interventions Equipement

Changes in plants

Verification of non-
conformance situations

HSE meetings shall be documented and traceable.

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 Mellitah Oil &Gas BV – HSEQ - Corporate HSE Training, awareness and competence Procedure

ATTACHMENTS

Attachment 1 MOG-HSEQ-F-267 “HSE Training Monthly Report”

Attachment 2 MOG-HSEQ-F-268 “HSE Induction Form”
Attachment 3 MOG-HSEQ-F-269 “Training Effeciency Assessment”
Attachment 4 MOG-HSEQ-F-270 “Training Matrix”

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