Training Modules of SMC

Background:
Every School Management Committee, as per subsection (i) of section 21, prepared a School
Development Plan1 as prescribed. The SMCs act as a support system to ensure that provisions
pertaining to duties of the teachers as well as prohibition of ban on private tuition are fulfilled.
Planning and implementation on School Development through SMC in all schools are closely
monitored by the community.
Sarva Shiksha Abhiyan, or SSA, is an Indian Government programme aimed at the
universalisation of elementary education “in a time bound manner”, as mandated by the 86th
Amendment to the Constitution of India making free and compulsory education to children
between the ages of 6 to 14 as a fundamental right.
Going few steps beyond community participation as done under the SSA, the RTE Act emphasises
on the need for reconstructing and strengthening SMC at school level.

Development of Training Modules:

The training manual is aimed at providing a basic guide for the training of School Management
Committees (SMC). The manual is, therefore, focus on the practical reality that the SMCs are
faced with in executing their roles and responsibilities as is expected by law.
Hi-Q Academy - School Management System is a complete school management software that
contains several useful modules to improve the efficiency of school administration.

Objectives of Training Modules:

1. Equip SMC with skills to perform their roles and responsibilities effectively.
2. Stress the importance of good leadership as a catalyst for good school governance.
3. Increase the knowledge and understanding of SMC on the main areas they could support
to improve school management; enhance the participation of parents in the management of
community schools; improve access, retention and school attendance; build trust in the
community; utilize participatory planning as well as mobilise resources and monitor school
finances, etc.
4. Enhance the capabilities and competencies of SMC members in record keeping,
bookkeeping, planning, implementation, and monitoring of school programmes.
5. Outline the approaches that SMCs could adopt to improve the quality of teaching and
learning in basic schools.
6. Promote basic understanding of child labour and needed interventions to address the
problem of child labour in their communities.

1
SDP is a strategic plan document covering all the activities of the school based on its status to achieve
the targeted objectives in targeted timeframe with appropriate strategies and plan of action and
encompasses development in all aspects of the school including infrastructure, a playground, playing
materials, a beautiful garden, a conducive learning environment in school, Mid-day Meal, library etc.
 7. Equip SMCs to improve pupil’s access to and participation in education delivery.

Assistance and Evaluations:

MHRD’s national survey undertaken through the National University of Educational Planning and
Administration (NUEPA) in 14 states, to make an “assessment” of the functioning of these
Committees in school management and training of the members of the committee, indicates that
for enhancing the committee participation, committees such as Village Education Committees
(VECs), School Development and Monitoring Committees (SDMCs), Parent Teacher Association
(PTA), etc. have been set up in every state.
Efforts are made for the involvement of these committees in the management and supervision of
elementary education under SSA. SSA provides for capacity building of the committee members
to an extent.
The said study attempted to reflect the following aspects of community mobilization2 under SSA.
1) To study policies and procedures regarding formation and composition of the committees.
2) To examine the expected and actual roles and functions of the committees.
3) To study initiatives towards capacity building of the committee members.
4) To suggest measures for effective functioning of the committees

Nomenclature State

Maharashtra, Jharkhand, West Bengal,

Village Education Committee (VEC) Haryana, Uttarakhand, Mizoram and
Nagaland

Parent Teacher Association (PTA) MP, Kerala and Delhi

School Development and Monitoring
Karnataka
Committees (SDMCs)
School Development Management
Rajasthan
Committee (SDMC)
Panchayat Education Committee (PEC) Kerala
Village Education Development
Punjab
Committee (VEDC)
School Management Committee Uttarakhand
Vidyalaya Shiksha Samiti (VSS) Bihar
Vidyalaya Kalyan Samiti (VKS) Delhi

2
Community mobilization is the action of bringing resources into use for a purpose.
Forms of Training Modules:

1. System Administration and Management Module

The school administration is most important part of the school. To manage school day to day
activities is very difficult for the school administration department. This system administration
software enables administrators to manage user information along with their privileges and
access rights. Administrators can further manage records, configure rules, generate reports, and
synchronize and administer databases with this system school administration system. Another
key activity that can be performed with this system administration software is that of managing
content, online and otherwise.

2. Records and Profiles Management Module

Profile management system captures master data such as name and contact information of the
students, parents, teachers and other supporting staff. In addition to personnel data, the Records
Management stores information about school resources including classrooms, laboratory,
common halls and playgrounds. The records management software is loaded with resource
capacity and availability so that all the information can be used to optimise resources and
generate timetables.

3. Timetable Generation and Updates Module

The teaching staff usually spends a lot of time in time generation and timetable management.
This module captures all parameters used in creating a school timetable and automatically
creates one with its timetable generation tool. It also considers the availability of teachers and
other resources while creating timetable. Moreover, changes can be easily made in the
timetable as and when necessary depending on the availability of teachers, substitutes, students,
technicians, classrooms and lessons.

4. Substitute Management Module

As is the case with all professionals, teachers also take a few days off due to several reasons.
Substitute teachers take their classes on such days. This activity, however, requires prior
knowledge of teachers going to take leave as well as information on the substitutes available
on those days. Substitute management can effectively take care of all such information. This
substitute management system will incorporate these information in the existing timetable to
quickly generate a new one.

5. Fee Management Module

Fee collection and management is one of the critical processes of a school. School fee
management software stores all fee-related information along with the frequency at which it is
collected. Students, parents and teachers have restricted access to this fee management portal.
Students and parents can view only information related to their own fee.
Administrators can easily use this school fee management module to create dynamic fee
structures defining the type of fee to be collected from a specific grade and the time of
 collection. It also generates a complete summary of payable fees and collected amount. In
addition, with this school fee management module, daily fee collection reports can be made
available to the concerned staff.

6. Attendance Management

With Attendance Management Software, student and teacher attendance becomes very easy to
capture and maintain. The attendance management process of this attendance software can be
integrated with biometric and access card system as well. Reports about absent students or
those reporting late can be generated and even a notification can be sent to their parents with
this software. Thus, it also provides parents with first-hand information about their wards
bunking or genuinely taking a day off from school. The attendance management module can
also be used to view attendance reports. While students and parents can view only the
concerned student's attendance, teachers have access to the entire class attendance.

7. Exam Management Module

The exam management module is effectively used to create examination schedules. Students
and teachers have profile-based access to the schedule. Based on the grade in which a group of
students are and the subjects they study, examination-related timetable is generated through
this module. This module also takes into account those practical exams that have to be lined at
the end of the examination schedule. It also gives the option to define whether the exam results
will be shown as marks or grades.

8. Grades Management Module

After the exams are over and after the teachers have corrected the copies, they can simply log
on to the grade management system and upload each student's scores. Exam results also appear
in the form of charts with the option of viewing it as vertical bar chart, horizontal bar chart or
pie chart. Students, parents and administrative staff can view the scores on this grades
management portal.

9. Library Management Module

School library management is a labour-intensive and time-consuming activity. School
Management System makes library management easy and less time consuming, which makes
it an ideal school library management software. With this module, the librarian can easily
catalogue books and maintain records of issued, reissued and overdue books. It also enables to
capture date of issue and return.
Librarians can use the school library management system to create an inventory and specify a
book's location within racks. They can also configure books issue related rules such as the type
of books to be issued by a certain grade student, the number of books to be issued and the time
for which the books are borrowed. Further, Bar code integration, an option available with this
school library management software, makes borrowing books easy and error free for everyone.

10. Web Community Management

The school community portal offers students, teachers and parents a platform to actively
interact with each other and share ideas and opinions, which makes it an ideal software for web
 community management. The biggest beneficiaries of this school community portal are parents
who otherwise typically find themselves cut off from school activities due to lack of
communication. The internal mail of this school community portal, empowers parents and
teachers to communicate directly with each other without requiring the students' help.

11. Online Content Management

With this online school management module, students, teachers, parents and supporting staff
can be online to catch the latest happenings, poll and vote, view upcoming events and holidays,
post notices, and carry discussions through forums. All these vistas lead to active participation
and a healthy exchange of ideas adding to the overall development of students.

12. Homework Management

Homework management is a critical process of a school. With the Homework Management
Portal, homework management becomes very easy for students, teachers and parents. To add
homework forms in this school homework management system, class, teachers and students
should be added. Teachers can assign homework to students through this school homework
management software. Parents and students can view homework on this homework
management portal. Once teacher assigns homework, student needs to submit it. Once the
homework is submitted it cannot be changed. With this system attachment can be attached in
homework. Teacher can view the number of students who have submitted and who have not
submitted their homework.