RFP 19-062 Sidewalk Snow Clearing Services

REQUEST FOR PROPOSALS:
SUPPLEMENTARY
SIDEWALK SNOW
CLEARING SERVICES
CITY OF SYRACUSE, NEW YORK
RFP #19-062
City of Syracuse Supplemental Snow Removal Services Request for Qualifications Page| 1
PAGE LEFT INTENTIONALLY BLANK
Table of Contents
1.0 General Information 4

1.1 Project Title and Location 4
1.2 RFP Schedule and Delivery Information
1.3 Inquires and Project Management 4
2.0 Background 5
3.0 Project Description / Purpose & Objectives: 6
4.0 Scope of Services 8
4.1 Clearing Requirements 8
4.2 Equipment 9
4.3 Clearing Frequency and Cost Estimation 9
4.4 Anticipated Roles 10
4.5 Billing and Bonding 10
5.0 Project Schedule

11
6.0 Proposal Requirements 12

6.1 Transmittal Letter 12
6.2 Vendor Qualifications & Experience 12
6.3 References 12
6.4 Schedule 12
7.0 Proposal Evaluation and Vendor Selection 13

7.1 Demonstrated Understanding of this RFP 13
7.2 Vendor Experience and Qualifications 13
7.3 Qualifications of the Project Team 13
Proposal Submission Checklist, Required Certification &

Acknowledgment Forms 14
Appendix 23
1.0 General Information
1.1 Project Title and Location
Title: SUPPLEMENTAL SIDEWALK CLEANING SERVICES
Location: Designated clearing routes will be supplied by the City of

Syracuse. Designated clearing routes will total ~20 centerline miles in
different areas of the City.This 20 centerline total may include areas that
have sidewalks on both or only one side of the street. These routes will form
a connected network of cleared pedestrians facilities during winter months.
1.2 RFP Schedule and Delivery Information

Submit one (1) original, eight (8) bound copies and two (2) copies on a USB
Drive to:
Mary E. Vossler CPA

Office of Management & Budget Director
City of Syracuse
233 E. Washington Street, Room 221
Syracuse, New York 13202
Submissions must be received by: Tuesday, October 30, 2:30 PM, 2018
1.3 Inquiries and Project Management:

All project inquiries can be directed to the Project Manager:
Corey Driscoll Dunham

Director of Operations
Office of the Mayor, City of Syracuse
233 East Washington Street | Syracuse, New York 13202 | 315-448-8005
All questions must be submitted in writing via email to Director Driscoll

Dunham no later than 4:00 PM on October 16, 2018. Questions received
after this date will not be answered.
For an electronic version of this proposal, please visit www.syrgov.net

If obtaining RFP electronically, Contractor(s) must register physical address
with Project Manager via e mail. Failure to do so may result in
disqualification.
2.0 Background
Notice is hereby given that the City of Syracuse is seeking to designate a
preferred vendor(s) to offer supplemental sidewalk snow clearing to a
predetermined network of City streets.
The City of Syracuse receives and average of 124 inches of snow a year.
Based upon Article 2, Section 24.3 keeping sidewalks clear of snow is the
responsibility of property owners. It states that anyone with a sidewalk
parallel to any public street, shall clear and keep cleared any snow or ice
which has accumulated on the surface. This clearing of the snow and ice
shall be completed by 6 p.m. of the day following the accumulation. No
person shall shovel, sweep, throw, plow, or otherwise deposit snow or ice
into the street, sidewalk, or park located within the city.
The City of Syracuse is interested in piloting a program that will supplement

this ordinance. More specifically the City is looking to contract with firms to
clear the sidewalks along ~20 miles of specific roads that see high
pedestrian activity. These roads were identified through a collaborative
process with multiple stakeholders, and may be seen in Appendix B.
The City will identify a clearing threshold, which means that when snowfall is
expected to surpass that threshold, the City will require the contractor to
clear the snow from the identified sidewalks by 7:00 am. Weather
information will be gathered by the National Weather Service - Syracuse
station, located at Syracuse Hancock International Airport.
The table below shows historic information about the number of times
Syracuse has received various snowfall amounts over the past three years.
Contractors should refer to this chart as they complete the cost worksheet
supplied in Appendix A.
# Days # Days Snow % Days Snow # Days Snow % Days Snow

Year Snow Fell 2+ Inches 2+ Inches 4+ Inches 4+ Inches
2016 55 18 33% 13 24%
2017 61 15 25% 8 13%
2018 49 15 31% 8 16%
3.0 Project Description / Purpose &
Objectives:
The City seeks to designate a preferred vendor(s) to offer supplemental
sidewalk snow clearing to a predetermined network of City streets during the
Winter of ‘18-’19. All labor, materials and equipment is to be the
responsibility of the Vendor.
The City sets forth the following guidelines for a successful Vendor(s)
proposal:
● Term: Contract commitment to provide snow clearing services from

December 1st, 2018 to March 31st, 2019.
● Evaluation: Approved Vendor(s) will require an initial performance

review after the first 3 deployments for snow removal services.
Reviews will be conducted by the the Program Manager and may
also include other applicable persons or groups.
● Location: Predetermined routes can be found in the attached map:

“APPENDIX B: CLEARANCE MAP”
● Exclusivity. The City of Syracuse will not grant exclusive operating

rights as part of any agreement.
● Liability and Insurance: o contractor shall commence work

N
under this contract until he has obtained all the insurance required
hereinafter issued by a company duly authorized to do business in
the State of New York and which has a Best’s rating and financial
size of at least B+, X and such insurance has been approved by the
Owner. The contractor shall not allow any subcontractor to
commence work on his subcontract until all similar insurance
required of the subcontractor has been obtained and approved.
Approval of the insurance by the Owner shall not relieve or decrease
the liability of each contractor. CLAIMS MADE INSURANCE
SHALL NOT BE ACCEPTABLE.
● Workers’ Compensation and Other Mandated Insurance. Each

contractor shall take out and maintain during the life of this contract
the statutory Workers’ Compensation and Employer’s Liability
Insurance, and all other insurance required by law, for all of his
employees engaged in work under this contract, and in case any
such work is sublet, the contractor shall require the subcontractor to
provide all similar insurance.
● Bodily Injury and Property Damage Liability Insurance. Each
contractor shall take out and maintain during the life of this contract a
Comprehensive General Liability Insurance with Contractual Liability
Coverage policy for Bodily Injury, including Accidental Death, and
Property Damage, as shall protect him and any subcontractor
performing work covered by this contract from claims for damages
which may arise from operations under this contract, whether such
operations be by himself, or by any subcontractor or by anyone
directly or indirectly employed by either of them
● The policy limits shall be in an amount not less than One Million
dollars single-limit bodily injury, including wrongful death, and
property damage.
● The City of Syracuse and the Syracuse City School District shall
be named as additional insured on the certificates of insurance.
● Also required, the declarations page from your General Liability

Insurance policy showing the endorsement that the City of
Syracuse and the Syracuse City School District are named
additional insured.
● Insurance Certificates and Policies. The certificate of contractor’s

General Liability Insurance is to be filed with the Owner through this
office. This certificate of insurance shall contain the following
endorsement:
“IT IS UNDERSTOOD THAT THE ______________________INSURANCE

COMPANY WILL NOTIFY THE DIRECTOR OF MANAGEMENT AND
BUDGET OF THE CITY OF SYRACUSE, NEW YORK, 221 CITY HALL,
SYRACUSE, NEW YORK AND THE ENGINEER BY REGISTERED MAIL
TWENTY (20) DAYS PRIOR TO ANY CANCELLATION OF THE POLICY”
● MWBE Opportunities: Contractor(s) submitting proposals are

encouraged to complete the enclosed Form H- EEO-Employment
Information Report HRC-1 to note the composition of your firm’s
workforce. If subcontractors are being utilized a separate form
should be submitted showing their individual workforce composition.
Although firms do not have to be certified as a MWBE (Minority and
Women owned Enterprise) to propose on this Request for Proposal,
MWBE certification can be a consideration the RFP committee can
use in its contract award.
Additional information concerning the City of Syracuse Minority and
Women-Owned Business Enterprise Participation Program can be
found at
http://www.syrgov.net/Supplier_Diversity.aspx
4.0 Scope of Services
The program shall utilize proper snow clearing equipment that is operated
by trained personnel (i.e. Shovels, Rotary Brooms, Snow throwers, etc.) to
remove snow, ice or hardpack from sidewalks, corners and crosswalks,
located within the municipal Right-of-Way. V-Plows are not permitted and
shall not be used for clearing.
4.1 Clearing Requirements

● Location of Sidewalks: A complete list of addresses has been
provided on the proposal sheet at the end of this RFP. Contractors
are required to inspect each route and associated properties before
bidding to familiarize themselves with existing conditions.
● Clearing Specifics: Contractors will remove all snowfall

accumulation from assigned sidewalks. Contractors will use
whatever method it determines, in its sole and absolute discretion, to
be the most appropriate method to clear snow accumulation.
Contractors will be required to clear the sidewalk of snow and ice to
the full width of the sidewalk and clear all crosswalks, street corners,
and approaches onto city streets so as to maintain a passable
sidewalk and crosswalk. Contractors will be responsible to
remove snow from crosswalks, street corners, and approaches
after city plows have made snow removal passes during and/or
after snow events.
● Ice: Contractors shall treat icy conditions using “pet safe” ice melt
compounds. Ice melt is to be appropriately applied/spread over the
sidewalk any time that snow is removed and ice or hardpack
remains.
● Time frame: Contractors will be required to complete snow removal

of assigned sidewalks as to comply with Article 2, Section 24.3 and
Section 24.4 of the City Ordinance* stipulating snow clearing and
disposal requirements related to the public Right of Way. During a
large or prolonged snowfall events, in which accumulation is
predicted and/or reported to be greater than the amount triggering
clearing services, the City will require the contractor to clear the
snow from the identified sidewalks by 7:00am.
*See Appendix E for City Snow Clearing Ordinance.
● Safety: All snow and ice management services will be conducted in

a safe manner, with care given to the safety of the general public.
This includes having all equipment outfitted with the proper lighting
devices so as to be visible while operating. B. Property Damage
Contractors will be notified in writing by the Program Manager of any
property damage that occurs as a result of the snow and ice removal
process. Notification will be within 48 hours of Director of Public
Works becoming aware of such property damage. Property damage
includes damage to homeowner or City of Syracuse turf lawn,
sidewalks, corners, or other item as a result of snow and ice
management services. The contractor will be solely and wholly
financially liable for any damages to the Right-of-Way, associated
encroachments, and private property as a result of negligence on the
part of the Contractor. The contractor will repair, to the satisfaction of
the Public Works Department, any damaged property in a timely
manner in the spring season after the terms of this contract. Repairs
may include the following street features, but are not limited to;
sidewalks, lead walks, curbing, turf/lawn, trees/planting areas,
survey monuments, signage, and utility structures.
4.2 Equipment
● Applicant must provide a detailed listed of equipment to be used in
snow removal operations. Contractor(s) shall note that “V-Plows” are
not permitted for use.
● All equipment is to meet applicable EPA emissions guidelines for

small-displacement engines/small-spark engines. Proper
documentation showing compliance is to be provided to the City for
each piece of equipment.
● EPA guidelines are found here:

https://www.epa.gov/regulations-emissions-vehicles-and-engines/reg
ulations-emissions-small-equipment-tools
4.3 Clearing Frequency and Cost Estimation

● Contractor(s) must complete at least one of the attached “FEE
PROPOSAL” - Appendix A forms, outlining estimated costs for snow
removal services.
● Contractor(s) may submit completed FEE PROPOSAL forums for
city-wide services, or any number/combination of individual
quadrants.
4.4 Anticipated City Roles and Responsibilities

● The Contractor will be wholly responsible for executing snow
removal operations without continued direction or notice given by
the City.
● The City will work with the Contractor(s) to address issues or minor
changes as necessary to routes, or clearing practices.
4.5 Billing and Bonding

● The Contractor will be wholly responsible for submitting bills for
services delivered on a bi-weekly basis to the Department of Public
Works.
● A certified check or performance bond in the sum of 5% of the total

award will be required as part of the awarded the contract. All such
deposits/bond will be returned after the contract term has ended
and work has been completed to the satisfaction of the City.
Project Schedule
The following timeline presents the anticipated schedule for the
implementation of this program for the 2018-2019 winter season. Please
note all dates are subject to change.
RFP available to the public September 23, 2018
Pre-Submittal Meeting October 11, 2018
Questions due October 16, 2018
RFP due back to the City October 30, 2018
Recommendation to City Common November 12, 2018

Council
City Counsel Authorization November 19, 2018
Notice to Proceed December 1, 2018
Implementation / On-call December 1, 2018
Program End March, 31, 2019
6.0 Proposal Requirements
Proposals must be succinct and all pages must be numbered. Boilerplate
and glossy promotional materials are discouraged; any such materials
deemed necessary should be included as a separate appendix and may or
may not be considered as part of the evaluation. The Technical Proposal
shall address the following:
6.1 Transmittal Letter

This section should be one single-sided page maximum.
6.2 Vendor Qualifications & Experience

This section, 4 single-sided pages maximum, should include:
● A description of Contractor(s) qualifications for this project, including

the firm’s background, resources (financial and personnel), and
capabilities in areas relevant to this project.
● History of Contractor(s) experience on similar projects.
● Number of years in business / operation
6.3 References
This section should be 4 single-sided pages maximum. Please provide the
name, location, and brief description of up to three similar snow clearing
contracts from previous winters.
6.4 Team Organization

This section should be 2 single-sided pages maximum. Indicate makeup of
the entire project team. Include identification of the key project team
members by name, title, and their specific responsibilities on the project.
7.0 Proposal Evaluation and Vendor
Selection
A selection committee will review all proposals using the below listed
criteria. The committee will then select the most highly qualified firm or firms,
whose proposal(s) in their judgment indicates the best opportunity for a
completely successful project. Ultimately, the selected vendor(s) will be
provided a copy of a draft agreement. The City may request to meet with the
vendors at any time for further clarification. At the conclusion of the proposal
evaluation period, the City will enter into a Services Agreement with the
selected Contractor(s).
7.1 Demonstrated Understanding of the

Requirements Outlined in this RFP
● Proposal addresses all elements of this RFP.
● Proposal completes all applicable forms/worksheets.
● Proposal follows all requirements as outlined in this document.
● Contractor demonstrates an understanding of the City’s goals and

objectives.
● Contractor demonstrates ability to meet City’s schedule

requirements for services to be provided from December, 1st to
March, 31st.
7.2 Vendor Experience and Qualifications

● Vendor has proven experience with providing winter maintenance
services.
● Vendor shows capability to deliver, with resources and financial

backing.
7.3 Qualifications of the Project Team

● Key project team members have necessary skills and qualifications.
● Staffing is sufficient to meet the needs of the proposed system.
● Key members available to attend meetings in person, as needed.
REQUIRED FORMS
DATA SHEET
HAVE YOU ATTACHED?

NO YES
COVER LETTER? _____ _____
TABLE OF CONTENTS? _____ _____
INTRODUCTION? _____ _____
QUALIFICATIONS? _____ _____
COMPANY OVERVIEW? _____ _____
PROFESSIONAL REFERENCES? _____ _____
CERTIFICATE OF INSURANCE? _____ _____
HAVE YOUR PROVIDED ONE (1)

ORIGINAL, EIGHT (8) BOUND
COPIES AND TWO (2)
ELECTRONIC COPIES ON USB? _____ _____
HAVE YOU SIGNED & DATED

YOUR PROPOSAL ON THE
SIGNATURE FORM PROVIDED
ALONG WITH ADDRESS,
PHONE/FAX NUMBERS, AND
INCLUDED IT WITH YOUR
PROPOSAL? _____ _____
SIGNED:______________________________________________
TITLE:________________________________________________
COMPANY:___________________________________________
DATE:_______________________________________________
NON-COLLUSIVE CERTIFICATION
1. These prices have been arrived at independently without collusion,

consultation, communication or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any
competitor,
2. Unless otherwise required by law, the prices which have been proposed
have not been knowingly disclosed and will not knowingly be disclosed
prior to opening, directly, or indirectly, to any other competitor;
and
3. No attempt has been made or will be made by the respondent to induce
any other person, partnership or corporation to submit or not to submit a
quote for the purpose of restricting competition. I hereby affirm under
the penalties of perjury that the foregoing statement is true. I also
acknowledge notice that a false statement made in the foregoing is
punishable under Article 210 of the Penal Law.
NON-DISCRIMINATION QUESTIONNAIRE
Complete All Items:
Is Your Firm:
No Yes
a) Currently employing less than 25 persons, exclusive

of the parents, spouse or children of the employer? ____ ____
b) Quoting an amount which, added to the award amounts

of other non-construction City of Syracuse contracts
during this calendar year, totals less than $10,000.00 ____ ____
During the performance of this contract, the contractor or vendor agrees:
a) That he/she will not discriminate against employee or applicant for

employment because of race, religion, age, color, sex, or national origin.
b) That he/she will cooperate with the Human Rights Commission of

Syracuse and Onondaga County in implementing the Fair Employment
Program adopted pursuant to Ordinance #302, adopted by the Common
Council on May 21, 1973, a copy of which is on file in the Office of the
City Clerk.
c) That he/she will provide to said Commission relevant information or

reports required under said ordinance or administrative regulations
adopted pursuant thereto.
PROPOSER’S NAME AND ADDRESS
_______________________________
_______________________________
_______________________________
ACKNOWLEDGEMENT
We, the above named vendor, hereby certify that we are in compliance with
the requirements of City of Syracuse General Ordinance #45-2014 which
requires that all City contractors shall not include any question about a job
applicant’s prior criminal history on the job application and shall defer
making any criminal history inquiry about a job applicant’s past criminal
convictions until after a conditional offer of employment is made. The
Vendor hereby acknowledges that the City of Syracuse has the authority to
suspend and terminate the contract for violations of the Fair Employment
and Licensure Opportunity Ordinance.
____________________________________________________________
PRINT NAME
____________________________________________________________
SIGNATURE
____________________________________________________________
TITLE DATE
PROPOSER’S NAME AND ADDRESS
_______________________________
_______________________________
_______________________________
ACKNOWLEDGEMENT
We, the above named vendor, hereby certify that if awarded a City
Construction Contract, Public Works Contract or Service Contract with a
value of $100,000 or more pursuant to this Request for Proposal to which
the requirements of City of Syracuse General Ordinance #9-2016, the
Resident Employment Ordinance, are applicable, we will comply with the
employment requirements set out in said ordinance, in particular those
requirements found in Section 55-8 which detail the Responsibilities of the
Employers.
Firms submitting proposals may also be subject to the City of Syracuse’s

Living Wage Legislation. The purpose of which is to ensure that employees
of contractors and subcontractors with the City of Syracuse earn an hourly
wage that will enable employees and their families to live above the federal
poverty level. Information can be found at
www.syrgov.net/Living_Wage.aspx
____________________________________________________________
PRINT NAME
____________________________________________________________
SIGNATURE
______________________________________________ _________
TITLE DATE
DISCLOSURE STATEMENT
The Common Council by Ordinance No. 514 adopted on September 24, 1973 required
information from all persons, partnerships, corporations, trusts and associations
transacting business with the City of Syracuse relative to any proposed business purchase
and lease agreement.
To obtain said information the Office of Management and Budget, Division of Purchase of
the City of Syracuse requests that you provide the appropriate information by filling out
the form below which applies to you.
PERSON
Name:
___________________________________
Address
___________________________________
Telephone
___________________________________
PARTNERSHIP
Names of Each Partner:
___________________________________
Assumed Name:
___________________________________
Where Assumed Name Certificate Was Filed:
___________________________________
Business Address:
___________________________________
Telephone:
___________________________________
TRUST
Name of Trust:
___________________________________
Principal of Trust:
___________________________________
Business Address:
___________________________________
Telephone:
___________________________________
ASSOCIATION
Name of Association:
___________________________________
Name of Each Principle of Association
___________________________________
Address of Association:
___________________________________
Telephone:
___________________________________
*FOREIGN OR DOMESTIC CORPORATION
Name of Corporation:
____________________________________________
Foreign Corporation: Yes _____ No _____

Domestic Corporation: Yes _____ No _____
If foreign, State of Incorporation:

____________________________________________
Business Address:
____________________________________________
Officers of Corporation President:

____________________________________________
Vice President:
____________________________________________
Secretary:
____________________________________________
Treasurer:
____________________________________________
List Others, if any:
____________________________________________
List of Directors
Names and Addresses:
____________________________________________
Name of Stockholders in privately owned & operated corporation:
Name: Address:
_____________________________________________________________________
Number of Shares:
____________________________________________
Total Number of Shares issued by aforementioned corporation:
____________________________________________
● The ordinance specifically provides that a corporation required to file reports with
the Security Exchange Commission need not provide such information.
SIGNATURE
The undersigned hereby declares that he/she is the only person interested
in this quote that the quote is in all respects fair and without collusion or
fraud, and that no member of the Common Council or other officer of the
City of Syracuse, or any person in the employ of said City, is directly or
indirectly interested in this quote, or in the supplies or work to which it
relates or in any portion of the profits thereof.
The undersigned hereby declares that he/she carefully examined the form of
contract and specifications and will do all the work and furnish all the
materials called for by said contract and specifications, and the
requirements under them.
The undersigned hereby declares that he/she has read and acknowledged
the non-collusive bidding certifications, non-discrimination questionnaire and
quote signature page set forth above, agrees to abide by the requirements
therein and affirms under the penalties of perjury that all statements, figures
of affirmations set forth therein are true and accurate.
Entity Making Quote:____________________________________________
SIGN BELOW
Signature of
Authorized Agent:_____________________________________________
Entity’s Address:______________________________________________
Print Name and Title of

Authorized Person:____________________________________________
Dated:______________________________________________________
Telephone | Fax:______________________________________________
E-mail Address:______________________________________________
APPENDIX:
A. QUADRANT CLEARANCE MAPS
B. FEE PROPOSAL
C. CLEARANCE STREET LIST
D. CITY SNOW CLEARING ORDINANCE
APPENDIX A:
QUADRANT CLEARANCE MAPS
https://drive.google.com/open?id=1L8PmcBUQrHXMmCQ29Zg9ZcXGNUieNABO
APPENDIX A.
FEE PROPOSAL - ALL QUADRANTS
Complete the following form detailing cost for snow clearing services.
ACCUMULATION refers to snow fall. F REQUENCY refers to the number of

separate snow clearings over a season. C OST is to be completed by Contractor(s),
estimating the total amount requested for each frequency.
1” OF ACCUMULATION
FREQUENCY 60 CLEARINGS 40 CLEARINGS 20 CLEARINGS
COST $ USD $ USD $ USD
TOTAL
TOTAL
TOTAL
TOTAL
SALTING AS NEEDED
TOTAL
FEE PROPOSAL - BY INDIVIDUAL QUADRANT(S)
QUADRANT(S) OFFERING QUOTE(S) FOR: .

TOTAL
TOTAL
TOTAL
TOTAL
SALTING AS NEEDED
TOTAL

TOTAL
TOTAL
TOTAL
TOTAL
SALTING AS NEEDED
TOTAL

TOTAL
TOTAL
TOTAL
TOTAL
SALTING AS NEEDED
TOTAL
APPENDIX C:
List of Streets with Sidewalks to be Cleared
Street Start End Length (mi)
Butternut Street Salt Street Grant Boulevard 1.3
Columbus Avenue Erie Boulevard East East Genesee Street 0.22
East Genesee Street University Avenue Hurlburt Road 1.8
Glenwood / South Avenue South Geddes Street Cortland Avenue 1.4
Grant Boulevard Butternut Street Pond Street 0.2
James Street State Street Ridgewood Drive 2.82
Park Street Butternut Street Hiawatha Boulevard 1.5
Pond Street Grant Boulevard First North Street 0.3
South Avenue West Onondaga Street Onondaga Avenue 1.0
South Geddes Street West Genesee Street West Onondaga Street 1.4
South Salina Street South Adams City Line South of Dorwin Avenue 4.0
Teall Avenue James Street Erie Boulevard East 1.1
West Seneca Turnpike Hopper Road South Salina Street .07
West Brighton Avenue South Avenue South Salina Street 0.9
West Genesee Street West Street City Line West of Myrtle Street 2.05
West Onondaga Street South Geddes Street Kandace Street 0.4
West Onondaga Street West Adams Street South Avenue 0.3
APPENDIX D:
CITY OF SYRACUSE
REVISED GENERAL ORDINANCE
Chapter 24 - STREETS AND SIDEWALKS

ARTICLE 2. SNOW AND ICE
Sections. 24-3 and 23-4.
Sec. 24-3. - Removal of snow and ice from sidewalks.

1. The owner, agent or occupant of any structure or vacant lot
fronting upon any park, street or alley, shall clear or cause to be
cleared, the sidewalk along the said premises from all snow and
ice that may fall or accumulate thereon every day by six o'clock in
the afternoon of the following day, except as hereinafter provided.
2. The owner, agent, or occupant of any structure or vacant lot

fronting upon any park, street or alley within the area of the special
assessment district, as described in chapter 38 herein, shall within
four (4) hours after snow ceases to fall clear or cause to be cleared
the sidewalk along the said premises from all snow and ice; the
time between 8:00 p.m. to 8:00 a.m. the following day not being
included in the above four-hour period nor shall the foregoing be
applicable to Sundays. In the event of the accumulation of snow
and snow ceases to fall:
A. Between 8:00 p.m. and 8:00 a.m. the following day,

such snow shall be removed by 12:00 p.m. of said day, except
Sundays;
B. On Sundays, such snow shall be removed by 12:00

p.m. the following Monday.
3. In case the snow and ice on the sidewalk shall be frozen so hard
that it cannot be removed without injury to the pavement, the
owner, agent or occupant of any structure or vacant lot fronting
thereon may within the time specified in the preceding paragraphs
cause the sidewalk to be strewn with salt, sand or some similar
suitable material and shall thereafter as soon as the weather shall
permit, thoroughly clean such sidewalk.
(Ord. of 1-6-64; Gen: Ord. No. 1-1978, 1-9-78)
Sec. 24-4. - Improper disposal of cleared snow and ice.
No person shall sweep, throw or deposit or cause to be swept,

thrown or deposited any snow or ice into any street gutter or
public square or park, or on any sidewalk within the city, from
lands or premises abutting or adjoining any such street gutter,
public square, park or sidewalk. All commercial snow removal
services shall comply with chapter 9, article 14 of the Revised
General Ordinances entitled "Snow Removal Contractors".
(Gen. Ord. No. 9-2015, 3-16-2015)

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REQUEST FOR PROPOSALS:

CITY OF SYRACUSE, NEW YORK

1.0 General Information 4

5.0 Project Schedule

6.0 Proposal Requirements 12

7.0 Proposal Evaluation and Vendor Selection 13

Proposal Submission Checklist, Required Certification &

1.1 Project Title and Location

Title: ​SUPPLEMENTAL SIDEWALK CLEANING SERVICES

Location: ​Designated clearing routes will be supplied by the City of

1.2 RFP Schedule and Delivery Information

Mary E. Vossler CPA

1.3 Inquiries and Project Management:

Corey Driscoll Dunham

All questions must be submitted in writing via email to Director Driscoll

For an electronic version of this proposal, please visit ​www.​syrgov.net

The City of Syracuse is interested in piloting a program that will supplement

# Days # Days Snow % Days Snow # Days Snow % Days Snow

2016 55 18 33% 13 24%

2017 61 15 25% 8 13%

2018 49 15 31% 8 16%

● Term: ​Contract commitment to provide snow clearing services from

● Evaluation: ​Approved Vendor(s) will require an initial performance

● Location: ​Predetermined routes can be found in the attached map:

● Exclusivity. ​The City of Syracuse will not grant exclusive operating

● Liability and Insurance: ​ o contractor shall commence work

● Workers’ Compensation and Other Mandated Insurance. Each

● Also required, the declarations page from your General Liability

● Insurance Certificates and Policies. The certificate of contractor’s

“IT IS UNDERSTOOD THAT THE ______________________INSURANCE

● MWBE Opportunities: Contractor(s) submitting proposals are

4.1 Clearing Requirements

● Clearing Specifics: ​Contractors will remove all snowfall

● Time frame: Contractors will be required to complete snow removal

● Safety: All snow and ice management services will be conducted in

● All equipment is to meet applicable EPA emissions guidelines for

● EPA guidelines are found here:

4.3 Clearing Frequency and Cost Estimation

● Contractor(s) may submit completed FEE PROPOSAL forums for

4.4 Anticipated City Roles and Responsibilities

4.5 Billing and Bonding

● A certified check or performance bond in the sum of 5% of the total

RFP available to the public September 23, 2018

Pre-Submittal Meeting October 11, 2018

Questions due October 16, 2018

RFP due back to the City October 30, 2018

Recommendation to City Common November 12, 2018

City Counsel Authorization November 19, 2018

Notice to Proceed December 1, 2018

Implementation / On-call December 1, 2018

Program End March, 31, 2019

6.1 Transmittal Letter

6.2 Vendor Qualifications & Experience

● A description of Contractor(s) qualifications for this project, including

● History of Contractor(s) experience on similar projects.

● Number of years in business / operation

6.4 Team Organization

7.1 Demonstrated Understanding of the

● Proposal completes all applicable forms/worksheets.

● Proposal follows all requirements as outlined in this document.

● Contractor demonstrates an understanding of the City’s goals and

● Contractor demonstrates ability to meet City’s schedule

7.2 Vendor Experience and Qualifications

● Vendor shows capability to deliver, with resources and financial

Title: SUPPLEMENTAL SIDEWALK CLEANING SERVICES

Location: Designated clearing routes will be supplied by the City of

For an electronic version of this proposal, please visit www.syrgov.net

● Term: Contract commitment to provide snow clearing services from

● Evaluation: Approved Vendor(s) will require an initial performance

● Location: Predetermined routes can be found in the attached map:

● Exclusivity. The City of Syracuse will not grant exclusive operating

● Liability and Insurance: o contractor shall commence work

● Clearing Specifics: Contractors will remove all snowfall

COVER LETTER? _ _

TABLE OF CONTENTS? _ _

INTRODUCTION? _ _

QUALIFICATIONS? _ _

COMPANY OVERVIEW? _ _

PROFESSIONAL REFERENCES? _ _

CERTIFICATE OF INSURANCE? _ _

Foreign Corporation: Yes _ No _

FEE PROPOSAL - ALL QUADRANTS

ACCUMULATION refers to snow fall. F REQUENCY refers to the number of

QUADRANT(S) OFFERING QUOTE(S) FOR: .

ACCUMULATION refers to snow fall. F REQUENCY refers to the number of

QUADRANT(S) OFFERING QUOTE(S) FOR: .

ACCUMULATION refers to snow fall. F REQUENCY refers to the number of

QUADRANT(S) OFFERING QUOTE(S) FOR: .

ACCUMULATION refers to snow fall. F REQUENCY refers to the number of