Monthly Administrative and Supervisory Plan

Republic of the Philippines
Department of Education
DIVISION OF ZAMBOANGA DEL NORTE
Katipunan II District
BASAGAN ELEMENTARY SCHOOL
MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

For the month of JUNE, 2013
Programs/Projects Strategies/Activities of the Objective Verifiable Means of

Month Indicator Verification
A. PROVISION OF
ACCESS -Classrooms Certificate of
Follow-up the classroom building
a.1 Increase the number of Indicator Appearance
project for the school funded by
classrooms
the Australian AID through the
KALAHI-CIDSS of the DSWD
Purchase of IT equipment funded -Multi-media and School Property

a.2 Improve Office equipment Office Equipment Form
by Division Office
Indicator
B. QUALITY AND
RELEVANCE
Conduct reading assessment to -Pupil Performance PHIL-IRI report
b.1 Implementation of School
every grade through the use of
Reading Readiness of Pupils
PHIL-IRI oral and silent test both
in English and Filipino
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 Develop/Increase
Stakeholders participation Conduct PTA General Assembly -Stakeholders PTA Attendance form
for the orientation on curriculum, Participation
co-curricular programs, and other
ancillary services
c.2 Teacher supervision for CB-PAST Form 3,
their capacity and efficiency Classroom observation using the -Instructional Observation Notes
building CB-PAST Observation tool Supervision
D. PERFORMANCE
INDICATORS
Increase school’s enrolment by at -Enrolment Rate Form 1, Form 3
d.1 Extended Enrolment
least 1%
Campaign
Prepared by:
SERAPINO E. ESTEBAT, JR.

Head Teacher III
Recommending Approval: Approved:
SERGIO G. LIRASAN LILIA E. ABELLO, Ed.D.

Public Schools District Supervisor Officer In Charge
Office of the Asst. Schools Div. Supt

For the month of JULY, 2013
Programs/Projects Strategies/Activities of the Objective Verifiable Means of

A. PROVISION OF
ACCESS
a.1.1 Provision of copies of the - Learning Materials PELC, Budget of

a.1 Improved Learning
Philippine Elementary Learning work, Actual LMs
Materials
Competencies(PELC) with
complete Budget of Work per
quarter for every teacher
a.1.2 Making of modified
instructional materials and visual
aids every Friday during remedial
period
a.2 Improved Water Facilities

Rehabilitation of the schools - Physical and Receipt, Certificate
jetmatic water system Ancillary Services of completion
a.3 Improved School Physical

Construction of additional two - Physical and Receipt, Certificate
Facilities
spans of concrete perimeter Ancillary Services of completion
fence
B. QUALITY AND
RELEVANCE Implementation of supplemental
b.1 Improved Nutritional Status -Nutritional Status Nutritional Status
school feeding program, funds report, Pictures
of pupils baseline report allocated from the parents
compared to last school year’s teachers organization and
endline report stakeholders
every Monday of the month using
the local food crops and
vegetables
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 Improved linkages with the Attendance to Barangay Session -Stakeholders Certificate of
LGU twice a month Participation Appearance
c.2 Teacher supervision for Classroom observation using the -Instructional CB-PAST Form 3,
their capacity and efficiency CB-PAST Observation tool Supervision Observation Notes
building
D. PERFORMANCE
INDICATORS
d.1 Improved pupil Thorough Remedial -Achievement Rate Class Record
performance instructions on the Least
learned skills based on the
result of the 2013 National
Achievement Test Results in
Grades 3 and 6
Prepared by:

Head Teacher III
Recommending Approval:
SERGIO G. LIRASAN
Public Schools District Supervisor
Approved:
LILIA E. ABELLO, Ed.D.

Officer In Charge

For the month of AUGUST, 2013
Strategies/Activities of the Objective Verifiable Means of

Programs/Projects
A. PROVISION OF
ACCESS
a.1.1 submit/attend papers -Personnel Teachers Approved
a.1 to facilitate promotion
for reclassification of qualified ERF, PAL,
of teachers’ position from Certificate of
Teacher 2 to Teacher 3 teachers to the division office
Appearance
a.2.1 submit letter request to -Availability of

a.2 to increase the number the division supply officer and Certificate of
Learning Materials Appearance
of textbooks and references conduct weekly follow-up
especially in English and
Science from Grades 4 to 6
a.3.1 submit letter request to
the accounting section - Office Equipment Pre-liquidation
a.3 to purchased complete Papers, Certificate
set of school sound system of Appearance
B. QUALITY AND
RELEVANCE
b.1.1 require teachers to -Pupil Performance EGRA-ARATA /Phil-
b.1 to decrease the
maintain regular reading IRI reports
number of pupils who are in
remedial instructions
Frustration level of their
reading abilities especially
in Grades 1 and 2
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 to uphold teachers c.1.1 conduct classroom -Instructional CB-PAST Form
teaching capabilities and observations per teachers 3abc,Observation
Supervision
pedagogical skills using the CB-PAST Notes
Observation tools
D. PERFORMANCE
INDICATORS
d.1 track down and monitor -Simple Drop-Out Class Record
d.1 to provide school’s early
pupils who are at risk of Rate
warning systems for
dropping out from school and
possible Pupil Drop-Outs
provide them appropriate
programs
Prepared by:

Head Teacher III
SERGIO G. LIRASAN
Approved:

Officer In Charge

For the month of SEPTEMBER, 2013

Programs/Projects
A. PROVISION OF
ACCESS
a.1to finalized the a.1.1 facilitate orientation to - Physical& Ancillary -Attendance sheet
necessary requirements stakeholders with the KALAHI- Services
required by the AusAID for CIDSS personnel
the actual completion of
processes in the a.2.1 secure permit to cut Letter request,
construction of a 1 unit 2 from the division office for the pictures, approved
classroom building funded cutting of three (3) mahogany permit to cut
by them and will be trees that is located in the
implemented through the proposed site of classroom
building construction
KALAHI-CIDSS program of
the DSWD.
B. QUALITY AND
RELEVANCE
b.1.1 assist teachers in the -Pupil Performance Certificate of
b.1 to scout prospected
conduct of school level participation,
learners to compete in the
competitionsand provide attendance sheet
district for the Science
necessary improvements for
month competitions, Quiz
better outcomes
Bee’s for HEKASI and
Mathematics, and English
Communication Arts
Festivals
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 to give teachers the c.1.1 faculty meetings twice a Attendance,

-Instructional
opportunity to share in month usually during Fridays Minutes of
Supervision
planning and to work after the teacher’s six (6) meetings and
together on problems of hours of actual classroom agenda
mutual interest. engagement
D. PERFORMANCE
INDICATORS
d.1 collect authenticated -Net Enrolment Rate, Barangay Statistical
d.1 to gather necessary data
actual data of the number of Gross Enrolment Data on Population
using external assessment
children aging 6-24 years old Rate
relating to school’s NER and
in the community from the
GER
barangay local government
unit
Prepared by:

Head Teacher III
SERGIO G. LIRASAN
Approved:

Officer In Charge
Basagan, Katipunan, Zamboanga del Norte

For the month of OCTOBER, 2013

Programs/Projects
A. PROVISION OF
ACCESS
-Increased level of Training Matrix,
Managing Co-Curricular - Formulate action plans for Pictures,
Activities the conduct of school level school participation
Certificate of
Sports Activities and Scouting among pupils participation,
Activities attendance sheet
B. QUALITY AND
RELEVANCE
- Prepare training matrix to be -Enhanced Teaching Training Matrix,
Capacity Building Program
checked and verified by the skills of Teachers after Pictures,
(CBP) for Teachers
Schools Division Certificate of
the conduct of the
Superintendent participation,
Semestral break
attendance sheet
INSET
-Conduct INSET for teachers
on recent teaching strategies
and pedagogies
C. MANAGEMENT OF
EDUCATION SERVICES
Representation to - Make pre-conference among -Stakeholders are Pictures,
Stakeholders PTA boards informed on the attendance sheet
performance of their
-Conduct PTA General
Assembly school children and
the school’s
accomplished
Programs, Projects
and Activities (PPAs)
for the first semester.
D. PERFORMANCE
INDICATORS
Management of School -Access to all learners of school -sustained zero (0)

-school report
Monitoring & age coming from different socio drop-out rate
Evaluation System- School economic background, regardless card, school data
Information of gender including indigenous on performance
System peopleon their school indicators, Form 1
performance and keeping them
for becoming PARDOs.
Prepared by:

Head Teacher III
Checked and Verified Correct by:
DR. JOY L. SINGSON

District Officer In Charge
Approved:

Officer In Charge

For the month of NOVEMBER, 2013

Programs/Projects
A. PROVISION OF
ACCESS
-increase in the attendance sheet, ,
Improvement of Physical -conduct meeting with the pictures, Official
and Ancillary Services- PTA Board of Directors for number of usable
Receipt/Delivery
Classroom Furniture possible fund appropriation desks and armchairs Receipt
 Repair of armchairs
and desks damage - procure hardware supplies
by flood
B. QUALITY AND
RELEVANCE
- Prepare activity matrix for -improved reading Activity Matrix,
Implementation of National
reading program aside from ability among pupils Pictures, PHIL-RI
Reading Month (as
the PHIL-IRI activities in all forms
indicated in DepEd order
grade levels -validity and
no. 10, s. 2013)
reliability of reading
-Conduct reading activities in
all grade levels as part of difficulties among
enhancing instructions and pupils are accurately
lessons diagnosed
C. MANAGEMENT OF
EDUCATION SERVICES
Create a PTA lead functional - Make conference among PTA -existence of a Pictures,
Income Generating Project boards possible PTA-lead attendance sheet
(IGP) -locate possible site in the income generating
-rice plantation school for plantation project
-help the PTA boards to create
feasibility study of the project
D. PERFORMANCE
INDICATORS
Monitoring the number of -check the school register in -records of the

Form 1 (School
pupils who are at risks of all grade levels number of monitored
dropping out from school and identified Register)
for interventions -prioritized on slow learners PARDOS
especially those CCT members
Prepared by:

Head Teacher III
DR. JOY L. SINGSON

District Officer In Charge
Approved:

Officer In Charge

For the month of DECEMBER, 2013

Programs/Projects
A. PROVISION OF
ACCESS
-certificate of
Improvement of Physical - inquire in the division office -requisition through appearance
and Ancillary Services- the possibility of the school to the division Physical
Learning equipment become e-classroom recipient Facilities Coordinator
B. QUALITY AND
RELEVANCE
- Prepare activity matrix for -strong participation Activity Matrix,
Education Week Celebration
the celebration of education among staffs and Pictures
week
learners
C. MANAGEMENT OF
EDUCATION SERVICES
Enhanced the PTA lead -help the PTA boards to -feasibility study of Pictures,
functional Income enhanced the feasibility study the IGP is enhanced attendance sheet
Generating Project (IGP) of the project they created
-rice plantation
D. PERFORMANCE
INDICATORS
Enhanced the school’s -complete the SBM - strong

Copy of SBM
DORP using the SBM Grant requirements implementation of
as indicated in the project SBM activities Checked, Project
proposal Proposal, SIP/AIP
Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON

District Officer In Charge LILIA E. ABELLO, Ed.D.
Officer In Charge

For the month of JANUARY, 2014
Strategies/Activities of Objective Verifiable Means of

Programs/Projects
the Month Indicator Verification
A. PROVISION OF
ACCESS
Improvement of Physical -attend barangay session -On-going classroom -Pictures, Proof
and Ancillary Services- to inquire the status of the construction inside the school of Attendance
Instructional Rooms on-going classroom to Barangay
construction inside the Session
school a project
coordinated by the LGU
and the KALAHI-CIDDS
program
B. QUALITY AND
RELEVANCE
Implement Teachers In- -procure training supplies -INSET on the LLS in English, -Pictures,
service training and materials Science and Mathematics is Attendance
following the project -conduct INSET as conducted Sheet,
proposal as part of the scheduled in the training Certificate of
activity in the SBM grant matrix Participation
C. MANAGEMENT OF
EDUCATION -conduct proper - school Liquidation
SERVICES monitoring through the accounting/disbursing/auditin report, pictures
Management of Public school’s M&E team with
g system is improve
Expenditure the school treasurer
/school BAC on the
disbursements of
MOOE/SBM funds
D. PERFORMANCE
INDICATORS -provision of basic school -zero (0) drop-out rate, zero (0) -OR/DR, Form 1,
Active implementation supplies to PARDOS as PARDOS Pictures
of the school DORP part of the activity in the
SBM grant
Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge

For the month of FEBRUARY, 2014
Strategies/ Activities of the Objective Verifiable Means of

Programs/Projects
A. PROVISION OF
ACCESS -make POW and school -maintenance of -Pictures, OR/DR
Improvement of Physical memorandum to purchase school plants and
and Ancillary Services- painting supplies and facilities
Instructional Rooms materials using MOOE funds
B. QUALITY AND
RELEVANCE
NAT review for Grades 3 -make schedules among - class management -Pictures,
and 6 during remedial time teachers through NAT review Attendance Sheet
-source-out review materials
C. MANAGEMENT OF
EDUCATION SERVICES
Conduct PTA General -conduct BOD meeting for -improvement of -Pictures,
Assembly for reporting of agenda making linkages with the Attendance Sheet
school accomplishments on -send letters to stakeholders stakeholders
curriculum, co-curricular for invitation
programs, and other
ancillary services
D. PERFORMANCE
INDICATORS -continuous provision of basic -zero (0) drop-out -OR/DR, Form 1,
DORP school supplies to PARDOS as rate, zero (0) PARDOS Pictures
part of the activity in the SBM
grant
Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge

For the month of MARCH, 2014

Programs/Projects
A. PROVISION OF
ACCESS -prepare bidding papers and -improvement of - Bidding papers,
Improvement of School other supporting documents Office Equipment OR/DR, letter
Office Equipment-Sound and shall be submitted to the request
System Division Office for the
inclusion of funds in the NCA
B. QUALITY AND
RELEVANCE
NAT review for Grades 3 -follow the schedules among -improvement of -Pictures,
and 6 during remedial time teachers made during the Pupil Performance Attendance Sheet
previous month until the
scheduled NAT
C. MANAGEMENT OF
EDUCATION SERVICES
Liquidation of SBM Grant -prepare all the necessary -improvement of -Liquidation
documents for the liquidation Public Expenditure Report, Pictures,
of SBM Grant after fully Attendance Sheet
implemented this month
D. PERFORMANCE
INDICATORS -concluding theprovision of -improvement of -OR/DR, Form
Final Implementation of basic school supplies to all Simple Drop-out 1,RIS, Pictures
DORP pupils as part of the activity in Rate
the SBM grant
Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge

For the month of APRIL, 2014

Programs/Projects
A. PROVISION OF
ACCESS -Gather necessary data of all -improvement of - Hardcopies of all
Completion and Submission reports for encoding School Performance School Year-End
of School Year-End Reports -Collect hardcopies for on Data Collection Reports
submission
/Submission
B. QUALITY AND
RELEVANCE
School-Based Teacher -Prepare training matrix, -improvement of - Training Matrix,
Training on Capacity proposal and letter request Teacher Performance Project Proposal
Building Program through -Submit documents in the and Letter Request
the use of ICT Division Office for Approval
C. MANAGEMENT OF
EDUCATION SERVICES
Liquidation of Cash -prepare all necessary -improvement of -Liquidation
Advances (MOOE) received documents for liquidation Public Expenditure Reports
for the Month of March -submit liquidation reportsin
the Division Office
D. PERFORMANCE
INDICATORS -collect record from the -improvement of -copies of
Gathering of data on the barangay office as to Census School Participation Barangay Census
number of children in the Population of children aging Rate/Gross
barangay at school-age level 6-24 Enrollment Rate
for analysis of school Analysis
indicator
Prepared by:

Head Teacher III

Approved:
JOY L. SINGSON, E.M.D.

Officer In Charge

For the month of MAY, 2014
Programs/Projects
A. PROVISION OF
ACCESS -sign recommendation papers -improvement of - Transfer Order
Increase the number of based on the deployment Personnel-Teachers
Teachers in the school analysis for approval by the
SDS
B. QUALITY AND
RELEVANCE
Participation of Grade 3 -prepare travel order to the -improvement of -Travel order,
Teacher in the Division K to teacher concerned Teacher Performance certificate of
12 training -ensure teacher has participation
participated the training
C. MANAGEMENT OF
EDUCATION SERVICES
Implementation of -attend barangay session to -improvement of -Pictures,
BRIGADA ESKWELA gather full support and Stakeholders Attendance Sheet
cooperation among external
Participation
stakeholders
-source-out materials from
the barangay/municipal
officials
D. PERFORMANCE
INDICATORS -ensure all children at school -improvement of - School Form 1
Implementation of OPLAN age level enrolled in the School Enrollment
BALIK ESKWELA school Rate
-strictly implement the No
Collection Policy
-register all children who were
not able to register during the
Early Registration on January,
2014.
Prepared by:

Head Teacher III

Approved:
JOY L. SINGSON, E.M.D.

Officer In Charge

Monthly Administrative and Supervisory Plan

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Republic of the Philippines

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Programs/Projects Strategies/Activities of the Objective Verifiable Means of

Purchase of IT equipment funded -Multi-media and School Property

SERAPINO E. ESTEBAT, JR.

Recommending Approval: Approved:

SERGIO G. LIRASAN LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Programs/Projects Strategies/Activities of the Objective Verifiable Means of

a.1.1 Provision of copies of the - Learning Materials PELC, Budget of

a.2 Improved Water Facilities

a.3 Improved School Physical

SERAPINO E. ESTEBAT, JR.

LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of the Objective Verifiable Means of

a.2.1 submit letter request to -Availability of

SERAPINO E. ESTEBAT, JR.

LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of the Objective Verifiable Means of

c.1 to give teachers the c.1.1 faculty meetings twice a Attendance,

SERAPINO E. ESTEBAT, JR.

LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of the Objective Verifiable Means of

Management of School -Access to all learners of school -sustained zero (0)

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

DR. JOY L. SINGSON

LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of the Objective Verifiable Means of

Monitoring the number of -check the school register in -records of the

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

DR. JOY L. SINGSON

LILIA E. ABELLO, Ed.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of the Objective Verifiable Means of

Enhanced the school’s -complete the SBM - strong

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

DR. JOY L. SINGSON

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/Activities of Objective Verifiable Means of

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/ Activities of the Objective Verifiable Means of

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/ Activities of the Objective Verifiable Means of

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

Strategies/ Activities of the Objective Verifiable Means of

SERAPINO E. ESTEBAT, JR.

Checked and Verified Correct by:

JOY L. SINGSON, E.M.D.

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN

SERAPINO E. ESTEBAT, JR.