KY

Khlevin Dannielle Oliveros Yambao

Hosting & Coordination Service

Erick & Thea

DATE: Saturday, January 19, 2019

Mr. Khlevin Dannielle Oliveros Yambao

College Professor & Professional Event Host

DISCLAIMER: This is a customary checklist to all soon-to-be husband and wife clients of
Khlevin Yambao Coordinations. Hence, all contents vested herein are protected by
copyrights.

Event Demographics
Exact Location of the Hotel:
Landmarks (In Tagalog):
Exact Location of the Church:
Exact Location of the Reception:
Exact Date of the Event:
Color Motif:

Exact Time you need us at the Hotel:

Exact Time of the Church Procession according to Church:
Exact Time of the Reception Program according to your Invitation:
Preferred Name
Bride's Full Name: during Program
Preferred Name
Groom's Full Name: during Program
Bride's Full Name after:

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 ENTEROUGE / PROCESSIONAL ORDER
BEST MAN

GROOM WITH PARENTS

PRINCIPAL SPONSORS

RING BEARER

COIN BEARER

BIBLE BEARER

FLOWER GIRLS

CANDLE

VEIL

CORD

GROOMSMEN BRIDESMAID

MAID/MATRON OF HONOR

BRIDE WITH PARENTS

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 Things to prepare before your big day!
CHURCH
1. Flowers – Your Bouquet, your Bridesmaids flowers and Boutonnieres
2. Bottled Water & Drinking Straws
3. White Envelope - For monetary gift
4. Money Bag – This should come along with your Wedding Gown.
5. Music – coordinate your music to the Church/Singer/DJ

RECEPTION
1. White Envelope & Safety Pins - For Honeymoon Tip Dance (If you have)
2. Music – coordinate your music to the Singer/DJ
3. Games Prizes – Prepare same number of prizes as to how many Trivia
Questions you have.
4. Souvenirs – Give Away to your Primary & Secondary Sponsors
5. Minus one - For Intermission number

Questions
Where do you like your Principal Sponsor to seat in your reception? Ninongs to Ninongs &
Ninangs to Ninangs? or Partner by Partner?
Answer: XXXX

Do you have an appetizer for your guests? If Yes, what type of appetizers?
Answer: XXXX

Do you have a Photo Booth? If Yes, what is your agreement?

Answer: XXXX

Do you have a SDE? If Yes, please be informed that we DO NOT PROVIDE LAPTOP AND
PROJECTOR
Answer: XXXX

Do you have a Singer/Band? If Yes, what is your agreement?

Answer: XXXX

Do you have a #HASHTAG? If Yes, what is your hashtag?

Answer: XXXX

Do you have any reminder or precautions to our coordinators (Ex. Family Feud or ‘hindi
magakasundong kamag-anak’)
Answer: XXXX

Do you want your host to wear. A) Black Coat with Bowtie and Slacks B.) Polo tucked in Slacks
Answer: XXXX

SOUVENIRS
What is your Souvenir for PRINCIPAL Sponsors?
How does it look like?
How many pieces:

What is your Souvenir for SECONDARY Sponsors?

How does it look like?
How many pieces:

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 What is your Souvenir for 'REGULAR' GUESTS?
How does it look like?
How many pieces:

Fill - Out
TRIVIA QUESTIONS
1. Exact Date of Anniversary as BF and GF:
2. Bride's Birthday:
3. Groom's Birthday:
4. First Gift of Bride to Groom:
5. First Gift of Groom to Bride:
6. Proposal Date:
7. Bride's Favorite Food (1 Only):
8. Groom's Favorite Food (1 Only):
9. The couple's term of endearment (Ex. Mahal):
(Please prepare for a Mini Prize for each question)

LIST OF ALL SUPPLIERS

SUPPLIER NAME / TEAM NAME MOBILE NUMBER
Host
Hair Stylist/s
Make – Up Artist/s
Catering Services
Event Styling
Lights & Sounds
Photographer – Photo &
Video for STD
Photographer – Photo &
Video for SDE
Organizer/s
Khlevin Yambao Hosting &
Coordinators 0975 433 1463
Coordination Services
Cake
Flowers

INTERMISSION NUMBER
Name:
Act:
Relationship to the couple:
(Recopy if there's an additional)

SPONSOR’S MESSAGE
Sponsor Number 1:
Sponsor Number 2:
(Recopy if there's an additional, Please bear in mind that Messages usually prolongs the
program)

PRAYER LEADER
Reception - Opening Prayer:
(The Host can pray if we have no leader)

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 Reception Program
(Delete all Portions you find unnecessary)

 ARRIVAL OF THE GUESTS

 WELCOMING THE GUESTS
 OPENING PRAYER
 INTRODUCTION OF THE PRINCIPAL SPONSORS
 INTRODUCTION OF THE PARENTS
 INTRODUCTION OF THE ENTEROUGE
 GRAND ENTRANCE OF THE NEWLYWEDS
 FATHER AND DAUGHTER DANCE
 COUPLES FIRST DANCE
 HONEY MOON TIP DANCE (Optional)
 CAKE CUTTING & WINE TOASTING (Best Man & Maid of Honor)
 DINNER (Photo Opt, Intermission & Trivia Game)
 AUDIO VISUAL PRESENTATION (It depends on the package)
 MESSAGES FROM SPONSORS (2 Only)
 PRENUPTIAL VIDEO / SAVE THE DATE (It depends on the package)
 SHOE GAME (Time Killer Only)
 UNDRESSING THE GARTER (Fun Part)
 GARTER TOSS (Fun Part)
 FLOWER TOSS (Fun Part)
 SAME DAY EDIT (It depends on the package)
 MESSAGES FROM PARENTS
 MESSAGES FROM THE COUPLE
 CLOSING REMARKS
This is set for 2 hours
Would you like to change the Program? Please let us know.

Please attach at least 3 BEST PRENUP SHOOT (Couple) for Printing Purposes

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If no Prenup, 3 BEST COUPLE PICTURE

BRIDAL CAR REMINDER

On the way to Church from Hotel:
1 Driver (Front)
1 Coordinator (Passenger Seat)
1 Bride (Back of the Driver)
1 Maid of Honor (Back of the Coordinator)
On the way to Reception from Church:
1 Driver (Front)
1 Coordinator (Passenger Seat)
1 Bride (Back of the Driver)
1 Groom (Back of the Coordinator)

COORDINATOR’S REMINDER
1. We are not allowed to bring, carry or touch any bag, purse or any valuables as this will
open a door for doubt and uncertainty and to avoid loss of items.
2. We all have the Coordinator’s Kit (Bottled Water, Straws, Chalk, Pins, Perfume, Biscuits,
Lighters, Etc.)
3. It is the Maid of Honor’s Role to assist the Bride on the Altar as most of the Churches do
not allow coordinators in front. This will also be favorable for photographers to capture the
Maid of Honor & Bride’s Moments instead of the coordinator.