Professional Documents
Culture Documents
2018
Under
AMRUT : “EASE OF DOING BUSINESS”
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Online building plan approval system of Housing & Urban Planning Dept., Govt. of U.P. 2018
Table of Contents
1. ABBREVIATIONS: ............................................................................................................................ 5
2. GENERAL ........................................................................................................................................ 6
2.1 BACKGROUND .................................................................................................................................. 6
2.2 OBJECTIVES ...................................................................................................................................... 7
2.3 THE PROJECT BRIEF .......................................................................................................................... 7
3. INSTRUCTIONS FOR BIDDERS........................................................................................................... 9
3.1 INTRODUCTION................................................................................................................................ 9
3.2 PURCHASE OF BID DOCUMENTS...................................................................................................... 9
3.3 LANGUAGE OF BID ......................................................................................................................... 10
3.4 SIGNING OF COMMUNICATION..................................................................................................... 10
3.5 PRE-BID MEETING .......................................................................................................................... 10
3.6 BIDDER INQUIRIES AND AWAS BANDHU’S RESPONSES ................................................................ 11
3.7 AMENDMENT OF BID DOCUMENT ................................................................................................ 11
3.8 SUPPLEMENTARY INFORMATION OF BID DOCUMENT ................................................................. 11
3.9 ELIGIBILITY OF BIDDER ................................................................................................................... 12
3.10 INFORMATION FOR PROPOSAL SUBMISSION................................................................................ 13
a) Contact Details:.............................................................................................................................. 13
b) Authentication of Bids ................................................................................................................... 13
c) Right to Terminate the Process ..................................................................................................... 13
d) Bid Document Fee & Earnest Money Deposit (EMD) .................................................................... 13
3.11 VALIDITY OF PROPOSAL ................................................................................................................. 14
4. BIDDING PROCESS ........................................................................................................................ 15
4.1 COST OF BID PREPARATION ....................................................................................................... 15
4.2 BID SUBMISSION ........................................................................................................................ 15
4.3 LATE BIDS ................................................................................................................................... 15
4.4 MODE OF SUBMISSION .............................................................................................................. 15
4.5 PROPOSAL FORMAT ................................................................................................................... 16
4.6 COMMITTEE FOR SELECTION OF SSP: ........................................................................................ 16
4.7 TECHNICAL EVALUATION COMMITTEE: ..................................................................................... 17
4.8 CRITERIA FOR TECHNICAL EVALUATION .................................................................................... 17
5. BID OPENING AND BID EVALUATION PROCESS............................................................................... 19
5.1 BID OPENING ............................................................................................................................. 19
5.2 OVERALL EVALUATION PROCESS ............................................................................................... 19
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1. ABBREVIATIONS:
a) AMRUT : Means Atal Mission of Rejuvenation & Urban Transformation scheme
of Government of India
b) BBL : Means the prevailing Building Bye-laws
c) BIDDER : Means the Company/Firm/Expert participating in the tender.
d) BOO : Means Build, Owns and Operate.
e) BUILDING PLAN : Means any type or category of buildings and Lay-out plan
which require approval from the Authority as per prevailing laws.
f) CONSORTIUM : means a group of separate businesses or business people
joining together and cooperating to complete a project, work together to perform
a contract or conduct an on-going business where the members of the
consortium are jointly and severally liable to the Client for the performance of the
Contract.
g) COTS : Means Commercial off the shelf
h) CTCP : Means Chief Town and Country Planner, U.P.
i) DA : Means Development Authorities of Uttar Pradesh
j) HUPD : Means Housing and Urban Planning Department, Govt. of U.P.
k) HUPD : Means Housing and Urban Planning Department, Govt. of U.P.
l) LoA : Means Letter of Award (Work Order) issued by AWAS BANDHU.
m) OBPAS : Means Online Building Plan Approval System
n) OEM : Means Original Equipment Manufacturer of COTS solution for auto
scrutiny of building plans.
o) PBG : Means the Performance Bank Guarantee
p) RERA : Means the Real Estate Regulatory Authority of Uttar Pradesh.
q) SADA : Means Special Area Development Authorities of Uttar Pradesh
r) SSP: Means the selected Software Solution Provider by SSPSC to develop and
execute OBPAS as described in this Bid-document.
s) SSPRC : Means a SSP Review Committee constituted to evaluate and approve
the accomplished task under this assignment.
t) SSPSC : Means a SSP Selection Committee constituted at Awas Bandhu to
evaluate bidders for selection of SSP.
u) System : Means the Application Software developed and implemented to
perform all the functions related to online building plan approvals in all DAs,
SADAs & UPAVP.
v) TCPD : Means Town & Country Planning Department, U.P.
w) TEC : Means Technical Evaluation Committee constituted at Awas Bandhu to
evaluate the technical bids.
x) UPAVP : Means Uttar Pradesh Awas Avam Vikas Parishad, U.P.
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2. GENERAL
2.1 BACKGROUND
Development Authorities (DA) have been constituted in Uttar Pradesh under
Uttar Pradesh Urban Planning & Development Act-1973 and The U.P. Special
Area Development Authorities ACT, 1986 (SADA) to regulate the
developmental activities within their respective notified Development Area.
Similarly, U.P.Awas Evam Vikas Parishad (UPAVP) has been constituted
under “The Uttar Pradesh Avas Evam Vikas Parishad Adhiniyam, 1965” to,
inter alia, frame and execute housing and improvement schemes. These
authorities and Parishad work under Housing & Urban Planning Department
(HUPD) of Govt. of UP.
DAs, SADAs & UPAVP not only carry out all kind of development and
construction works but also regulate the construction activities of private sector
as well public sector within the jurisdiction of its development area. The
Planned growth of the city is the responsibility of DAs, SADAs & UPAVP. In the
process, all types of development and construction activities are required to be
approved by the DAs, SADAs & UPAVP under various rules and regulations.
All these plans from approval to completion are being supervised by DAs,
SADAs & UPAVP at pre-defined various stages.
Currently, the process of approvals of plans, progress reports, etc. is either
manual or partially computerised but not “Automated”. Some major problems in
current process of plan approval are as follows:
• The process is highly time consuming.
• There are high chances of errors at all levels of plan sanctioning.
• There is scope of subjectivity to interpret bye-laws and site situations
effecting norms.
• Integration with other departments required for various verifications or
NOCs is non-existant.
• Officials have little monitoring assistance for supervising development/
construction activities.
Above shortcomings can be removed by using advance technologies which are
now available. The Government of India, under Atal Mission for Rejuvenation
& Urban Transformation (AMRUT) scheme has stressed to implement
OBPAS for “ease of doing business”. In Uttar Pradesh 61 towns have been
selected under AMRUT out of which 34 Towns are covered by Development
Authorities including 7 Metro cities and remaining 27 Towns are covered under
Regulated Areas. The ONLINE BUILDING PLAN APPROVAL SYSTEM
(OBPAS) has to be executed in all DAs, SADAs & UPAVP areas immediately.
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The Uttar Pradesh Housing Policy also stresses the role of DAs, SADAs &
UPAVP as “Facilitator” instead of “Provider”. The recent enactment of Real
Estate Regulatory Authority (RERA) in Uttar Pradesh promises the promotion
of real estate and protection of consumer by total transparency and speedy
disposal. This can be achieved by extensive and intensive use of Information
Technology both at RERA level and DAs, SADAs & UPAVP level with real time
integration of both systems.
2.2 OBJECTIVES
In above background a System is required to auto approve all types/categories
of plans with “Minimum Human Intervention” to the extent possible within the
available technologies. The System should also be able to facilitate DAs,
SADAs & UPAVP officials to perform their tasks with accuracy, speed and for
the regular and updated monitoring by various officials of DAs, SADAs &
UPAVP and at Government level in hierarchy, categorised by their jurisdiction
and responsibilities. This system should be highly secure and dynamic to
adjust the continuous changes which keep on occurring.
The yearly/quarterly/monthly/daily reports are required in a very short span of
time which becomes extremely difficult at times due to their complex nature. In
the current scenario, the transparency is very vital for all the activities of the
Authority. The details of approved plans are required to be Auto computed and
Auto uploaded in the official web-sites of DAs, SADAs & UPAVP. Further,
many activities of DAs, SADAs & UPAVP are being computerised which
requires integration with each other for accuracy and timely disposals.
The selected SSP (Software Solution Provider) will operate the plan approvals
system through its own mechanism for all DAs, SADAs & UPAVP on the
prescribed fee and terms & conditions of agreement for each plan for a period
of five years. The Service Provider will approve the plans through OBPAS
having functionalities as mentioned in this document.
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Cate
S.No. Name of Authority/Board Town/City
gory
DEVELOPMENT AUTHORITIES
1. Agra Development Authority B Agra
2. Aligarh Development Authority C Aligarh
3. Allahabad Development Authority B Allahabad
4. Ayodhya-Faizabad Devel0opment Authority D Ayodhya-Faizabad
5. Azamgarah Development Authority D Azamgarah
6. Baghpat Baraot-Khekra Development Authority D Baghpat Barot-Khekra
7. Banda Development Authority D Banda
8. Bareilly Development Authority C Bareilly
9. Basti Development Authority D Basti
10. Bulandshar Development Authority D Bulandshar
11. Firozabad-Shikohabad Development Authority D Firozabad-Shikohabad
12. Ghaziabad Development Authority A Ghaziabad
13. Gorakhpur Development Authority C Gorakhpur
14. Hapur-Pilkhua Development Authority D Hapur-Pilkhua
15. Jhansi Development Authority D Jhansi
16. Kanpur Development Authority A Kanpur
17. Khurja Development Authority D Khurja
18. Lucknow Development Authority A Lucknow
19. Mathura-Vrindavan Development Authority C Mathura-Vrindavan
20. Meerut Development Authority B Meerut
21. Moradabad Development Authority B Moradabad
22. Muzaffarnagar Development Authority D Muzaffarnagar
23. Raebareli Development Authority D Raebareli
24. Rampur Development Authority D Rampur
25. Saharanpur Development Authority D Saharanpur
26. Unnao-Shuklaganj Development Authority D Unnao-Shuklaganj
27. Urai Development Authority D Urai
28. Varanasi Development Authority C Varanasi
SPECIAL AREA DEVELOPMENT AUTHORITIES
29. Chitrakoot Special Area Development Authority D Chitrakoot
30. Kapilvastu Special Area Development Authority D Gorakhpur
31. Kushinagar Special Area Development Authority D Kushinagar
32. Mirzapur-Vindhyachal Special Area Development D Mirzapur
Authority
33. Shakti Nagar Special Area Development Authority D Sonbhadra
HOUSING BOARD
34. U.P.Awas avam Vikas Parishad (UPAVP) at 7 A Uttar Pradesh
locations across the state
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The Chief Town & Country Planner of TCPD having its head office at TCG/1-
A-V5, Vibhuti Khand, Gomti Nagar, Lucknow, Uttar Pradesh will assist, the
selected company in Bye-laws related issues, coordination among the DAs,
SADAs & UPAVP and shall guide in standardization of implementation
procedures, if found necessary during the development of the system.
This section aims to provide guidelines/Instructions for Bidders, to be used
while submitting the proposals. These are generic in nature, but Bidder is
required to abide by them during the proposal submission and Project
execution.
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c) The Bid Document (RFQ cum RFP) is not transferable to any other bidder.
d) The intending bidder are advised to read the terms and conditions
carefully. The bidder should only submit his tender if he considers himself
eligible and he is in possession of all the original documents required.
e) Information and Instructions for bidder, available on Website(s) shall form
part of Tender Document.
f) Those intending bidder not registered on the website i.e.
etender.up.nic.in, are required to get registered beforehand.
g) The intending bidder must have valid digital signature to submit the E-
tender.
h) The Tender Document as uploaded can be viewed and downloaded free
of cost by anyone including intending bidder. But the E-tender should only
be submitted after uploading the mandatory scanned copy of Bank
Challan for money transfer by RTGS against EMD and cost of Bid-
document & All other required documents as mentioned in this Bid-
document.
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SUPPORTING
SN TECHNICAL ELIGIBILITY DOCUMENT
DOCUMENTS
The bidder should be a corporation/ company / Firm
registered under the Companies Act.
Bidder means a proprietary firm, a Partnership Firm,
a Limited Company, Limited Liability Partnership, a Copy of
1 Corporation or a Registered Society or any Incorporation
combination of these in the form of Consortium. In Certificate
case of Consortium, lead member is required to
submit the documents. An OEM of COTS solution
can make consortium with maximum two
companies.
Copy of
The Bidder’s annual turnover in the last 3 financial audited financial
years should be at least Rs. 5 crores. In case of Statements for 3
2
Consortia, turnover of lead partner should fulfill financial years i.e.
these criteria. FY 2014-15,
2015-16,2016-17,
The bidder must enclose PAN card details. Bidder Self-Attested
3 should have valid ISO 9001 or ISO 27001 or (SEI) Copies from
CMMI level 3. Bidder Company
The Bidder or any Consortium partner should be
Self-Attested
either manufacturer or authorised dealer/licensee of
4 Certificate from
the manufacturer of proposed COTS solution for
Bidder Company
automated OBPAS.
The OBPAS solution implemented by the bidder or
any of its consortium partners should have been
Certificate from
5 successfully running in any Development authority/
client department
Housing Board/Urban Local Body/ any Government
Agency/Department in India.
Availability of Key Personnel
The Bidder or Consortium partner should have
Qualified Software Developers or Engineers, CVs of experts
6 Architects or Town Planners having working duly verified by
knowledge on Development Control Regulations Bidder Company
(DCRs) of various Urban Local Bodies (ULBs)/DAs
in their pay rolls and a proof to this effect to be
submitted by the Bidder.
Bidders or any of its consortium partner declared Self-Attested
blacklisted by any State Government/Central Undertaking by
7 Government/PSU/ULB/DA/HB due to corrupt, the Bidder
fraudulent or any other unethical business practices Company in
as on date of bid submission shall not be eligible. Format -1
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a) Contact Details:
b) Authentication of Bids
The Bid Document shall be signed by a person or persons duly authorized
to bind the Bidder to the Contract. The person or persons signing the Bid
Document shall initial all pages of the Bid Document, including places
where entries or amendments have been made.
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4. BIDDING PROCESS
4.1 COST OF BID PREPARATION
The bidder shall bear all costs associated with the preparation and submission
of its bid and AWAS BANDHU shall in no event or circumstance be held
responsible or liable for these costs, regardless of the conduct or outcome of
the bidding process. All costs incurred in connection with participation in the
bidding process, including, but not limited to, costs incurred in participation in
meetings/ discussions/ presentations, preparation of proposal, in providing any
additional information required by SSPSC to facilitate the evaluation process
and in negotiating a definitive contract or all such activities related to the bid
process will be borne by the bidder. This BID does not commit AWAS
BANDHU to award a contract. Further, no reimbursable cost may be incurred
in anticipation of award.
Bidders shall furnish the required information on their technical and financial
proposals in the prescribed formats only.
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S. SUPPORTING MAX
NO. PARAMETER SCALE & MARKS
DOCUMENTS MARKS
A Experience of bidder
1 Experience of bidder or OEM Client If more than 20000
15
partner in successfully certificates of cases
providing building buildings for If between 10000
permissions through OBPAS which cases to 20000 10 15
for minimum 10000 buildings permission cases
of any type. issued through
OBPAS If less than 10000
5
cases
2 Experience of bidder or OEM Client If more than 1000
partner in successfully 15
certificates buildings
providing building quoting address If between 500
permissions through OBPAS and height of buildings to1000
for at least 200 buildings of building for 10
buildings
minimum 15 meters height which
permission 15
issued through If between 200
OBPAS buildings but less 5
than 500 buildings
If less than 200
2
buildings
3 Integration of plans with GIS Separate Client GIS map prepared 1 5
Map of the city prepared Certificate of under “GIS based
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b) The selection of the bidder shall be made on QCBS method from eligible
and technically qualified bidders.
c) The bids shall be downloaded in two parts, Firstly, on prescribed date the
Bidder’s eligibility documents and technical bids shall be downloaded by
SSPSC.
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c) The Technical bids and Financial bids of the technically Eligible bidders
shall then be opened to determine “Best bid”.
The evaluation of the Technical bids will be carried out in the following
manner:
c) The bidders are required to present the live demo of all technologies
/projects as specified in the “Criteria for Technical Evaluation” of this
document.
(ii) Only the bidders, who score a total Technical score (i.e.%) of 70
(Seventy) or more, will qualify for the evaluation of their financial bid.
Such bidders shall be termed as “Technically Qualified bidder”.
(iii) The technical scores of the bidders will be announced prior to the
opening of the financial bids.
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Commercial Scores for other bidders will be evaluated using the following
Formula:
Commercial Score (CS) = (Commercial Quote of L1/ Commercial
Quote of the Bidder) X 100
For every Bidder the Final Total Score (FS) will be calculated using the
formula FS = 0.7 X TS + 0.3 X CS,
The bidder with the highest Final score (FS) will be selected as the
successful bidder and will be called for agreement. In case of tie, the firm
with superior technical score (TS) would be called for agreement.
The SSPSC reserves the right to negotiate with the BEST Bid.
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6. AWARD OF WORK
6.1 AWARD CRITERIA
Prior to expiry of the validity period the Letter of Award (LoA) shall be issued
by e-mail to the successful bidder by Awas Bandhu after the declaration of
Best bid.
On award of the work, the SSP shall be required within 14 days to enter into
an agreement with Awas Bandhu for the successful completion of this
assignment as per the Terms and Reference of this bid document.
a) The successful Bidder shall at its own expense deposit with the AWAS
BANDHU the Security Deposit/Performance Guarantee as per the Bid-
document mentioned in the form of FDR/CDR or an unconditional and
irrevocable Bank Guarantee (as prescribed in the FORMAT-7) from
scheduled bank or nationalized Bank acceptable to the Awas Bandhu,
payable on demand, for the due performance and fulfillment of the
contract by the Bidder within 10 days of the issue of LoA.
b) The Performance Bank Guarantee shall be for Rs.25.00 lakh. All
incidental charges whatsoever such as premium, commission etc. with
respect to the Performance Bank Guarantee (PBG) shall be borne by
the bidder. The PBG shall be valid till 6 months after the expiry date of
execution period of 5 years.
c) In the event of the bidder being unable to service the Agreement for
whatever reason, the Awas Bandhu would have the right to invoke the
PBG. Notwithstanding and without prejudice to any rights whatsoever of
the Awas Bandhu under the Agreement, the proceeds of the PBG shall
be payable to the Awas Bandhu as compensation for the SSP’s failure
to perform/comply with its obligations under the Agreement.
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7. TERMINATION
The Awas Bandhu may terminate this Contract, by not less than thirty (30) days’
written notice of termination to the SSP, to be given after the occurrence of any of
the events specified in paragraphs (a) through (d) of this Clause and sixty (60) days’
in the case of the event referred to in (e):
a) if the SSP do not perform their obligations under this Contract, within
thirty (30) days of receipt after being notified
b) if the SSP become insolvent or bankrupt;
c) if, as the result of Force Majeure, the SSP are unable to perform a
material portion of the Services for a period of not less than sixty (60)
days; or
d) if the SSP, in the judgment of the Awas Bandhu has engaged in corrupt
or fraudulent practices in competing for or in executing the Contract.
e) if the Awas Bandhu, in its sole discretion and for any reason
whatsoever, decides to terminate this Contract.
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e) This system shall scrutinize the plan with reference to DAs, SADAs and
UPAVP’s prevailing Building Bye-laws, Rules, Regulations, etc. An
exhaustive report shall be generated, which will describe the
shortcomings in the plan with respect to mentioned parameters.
f) The SSP will create a DEMO site having all functionalities which shall be
available for all Stakeholders from the “Go-Live” date to check their
plans and all data related to plan including fee and carpet area/gross
area as required.
h) Once applicant gets the “Error Free” report, he should be able to submit
his plan finally along with the relevant documents as mentioned in the
Application form for approval.
i) Build capacity within the organization for the smooth adoption of ICT
enabled service delivery to the Citizens including change management
k) It is also expected that proposed system will take care of the various
MIS needs of the department. Thus an automatic data creation and its
constant updation will be a continuous process.
o) SSP will integrate the System with single window system of Government
of India/State Government.
p) The SSP should develop the entire system in two Phases; i.e.
Phase-2 : primarily involve the integration of OBPAS with GIS maps and
GIS attributes data base which are under preparation by NRSC under
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AMRUT scheme. However, the SSP can develop and implement all or
any feature/s mentioned for Phase-2 during the prescribed period of
Phase-1.
q) “The SSP will deploy adequate persons and resources to ensure the
requirements of SLA” from the date of Go-Live to assist the authority
employees regarding OBPAS system.
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(10) The system will have its own MIS report generation mechanism and
shall be integrated with master MIS dashboard. The existing report
system has to be studied and modified if necessary.
(12) Viewing of online status of the proposals including live dash board on
mobile.
(13) Auto SMS alert / Auto Email to the applicant at every stage of the
approval to completion.
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(14) Auto generated SMS notification by the system about site visit to
concern Engineer/architect and Licensee/owner. The Engineer/
architect will visit the site and submit report online.
(15) The SSP must have valid and adequate licenses, rights for installing
and operating the software, and also legal right to transfer such
rights to DAs, SADAs & UPAVP for its use. The SSP shall submit
copy of license/certificate from the owner of the system/software.
(16) The entire system will be Bi-lingual i.e in English and in Hindi.
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(23) Should verify the fire norms and auto generate the report.
(24) Should verify the Rain Water Harvesting (RWH), Solar passive,
etc. norms and auto generate the report.
(25) Generation of Scrutiny Reports: It should generate the various
scrutiny reports based on the BBL and other policies of DAs,
SADAs and UPAVP. Generated report shows the
Failed/Passed Items with their rules in a very user friendly
Viewable/Printable format. Reports can also be generated in
local regional language. Customization of Reports can be made
using user defined templates. Software should read the building
entities from drawings, geometrically map each and every entity
by corresponding with complex and interlinked rules. After
scanning and saving the drawing, scrutiny reports should be
generated where all failed and passed rules are displayed along
with required/permissible values with proposed values so that
architect can easily correct them.
(26) Should enable assessment of floor area ratio violation.
(27) The system while auto scrutiny of the submitted plan should
reflect the norm for each parameter of the BBL.
(28) The system must provide for proper user authentication and
access control mechanisms so as to ensure that only
authorized users can access relevant information.
(29) The system must provide for all submissions to be
acknowledged and site visit dates and further approval
schedule is to be provided to the officer in charge/architects/
client instantly.
(30) System should include process flow of Plinth and Completion
Certificate approval system in the time frame as prescribed
in prevailing Building Bye-laws. This will include generation
of site inspection reports (including mandatory provision to
upload site photographs with remarks), approval / rejection/
refusal letter, fee memo calculations, third party verifications
etc, if required.
(31) The System should include the entire process of
Compounding with necessary provisions regarding auto
scrutiny of plan, fee calculation, approval or not approval status,
site inspections, auto intimation of uploaded plan through
dedicated e-mails of respective DAs, SADAs and UPAVP.
(32) The system should automatically generate an SMS which is
sent to the Architect and concerned staff if there are any
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S. Carpet/Gross Area of
Building/Layout Plans Auto Scrutiny Time
No
(All Categories)
1. Up to 2000.00 Sqm Maximum two Minute
2. 2000.00 Sqm to 10000.00 Sqm Not more than five Minutes
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(5) The system should have the provision for public to upload the
pictures, comments, suggestions for any of the scheme / project
through the web-site directly. Such public entries should be
immediately notified through mobile auto SMS and through the e-
mail to the concerned official and to any other nominated
official/s.
8.3.2 PHASE-2
The SSP should develop the system for all provisions mentioned in this
section which are primarily related to the GIS maps and GIS attributes
which are under preparation by NRSC, in AMRUT scheme. These GIS
maps will be provided to SSP by TCPD.
Task wise details of Phase-2 Works for the SSP are given below:
i. The SSP should provide a mobile App through which the Architect or
Applicant can submit a site report including all details of the site on pre
determined parameters. The OBPAS should send this report to the
concerned field official with auto generated part image of site from GIS
map of the area. An auto alert should be generated for field officials.
The field officials should be able to verify these site details on the App.
and send his site inspection report. Any deviation found during the site
inspection should be auto communicated to the Architect or Applicant.
ii. Integration of the software with GIS will be implemented in DAs, SADAs
and UPAVP. All the metadata and the approved plans, permissions
granted, etc. should be integrated to the spatial data in GIS database,
which will be created by DAs, SADAs and UPAVP. The SSP will assist
DAs in creating such data.
iii. Creation of unique number and identification for each application for
tracking and linking the data to the data base of RERA and GIS data
base of all DAs, SADAs and UPAVP.
iv. The architect should get an access into the GIS map (Master Plan) of
the city to draw the location with exact dimensions of the proposed site
he is submitting for approval. An instant auto alert should be generated
for such entries made by the Architect, with time bound mechanism for
verification by the field official of DAs, SADAs and UPAVP. After the
confirmation made by the authority, the proposed site should be visible
to the registered users. After the approval of building plan/lay-out plan of
such site, the site along with building line and set-back lines of plan
should be visible to general public.
v. The System should integrate with web site of RERA for auto updation
regarding site locations on GIS map with GIS attributes in both ways
through push and pull mechanism.
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b) The rates to be quoted by the bidders are inclusive of all taxes and
duties but exclusive of GST wherever applicable.
c) The SSP has to bear the cost of all the necessary hardware (equipment,
machineries, etc.) required to develop and operate the OBPAS.
f) The Awas Bandhu or the DAs, SADAs & UPAVP will not provide any
boarding/loading facility to any officials/professional of the selected SSP
or bidder.
g) The SSP has to return back all Plans, Documents and Data in original
and their all copies provided to the SSP or its representatives/by Awas
Bandhu or by any DA & UPAVP. This data or Plans cannot be utilized by
the SSP in any manner whatsoever without prior permission of Vice
Chairman/Commissioner, DAs/ UPAVP, as the case may be.
h) The SSP will use data provided by DAs, SADAs & UPAVP only for the
preparation of this Assignment and in no condition, any data related to
this project shall be used by the SSP for any other work and any other
client of the SSP.
i) The SSP shall operate & maintain the system for 60 months. After the
implementation of proposed Assignment if the DAs, SADAs & UPAVP
requires some information for guidance with regards to working of the
system, for updating the system, the SSP shall assist or guide without
any additional charges for a period of six months after the completion of
BOO duration as prescribed in this bid document.
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j) The SSPSC reserves the right to reject any or all bids or annul the
process without assigning any reason thereof.
k) The SSP shall work in close coordination with I.T. team of TCPD, DAs,
SADAs & UPAVP for completion of the proposed work. If the SSP fails
to complete the work in the stipulated time, the total amount deposited
as security may be forfeited in favour of the Awas Bandhu.
c) The final product along with the source codes of the system application
will be the sole property of the Awas Bandhu. The SSP shall not have
any claim, what so ever, for the whole or the part thereof, for this project.
For COTS Product, the IPR of the customized/developed part alone
shall rest with PBMC. IPR and source code of the COTS, BI, OS and DB
shall rest with respective OEMs.
d) The SSP has to operate and maintain the entire system for five year
from the date of successful installation. Modifications which may require
due to prevailing rules/rates/laws/bye-laws shall be made by the SSP
during this period without any additional charge.
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The Bidder shall always act in respect of any matter relating to this
contract as faithful advisor to Awas Bandhu. The Bidder shall always
support and safeguard the legitimate interests of Awas Bandhu, in any
dealings with the third party. The SSP shall abide by all the
Provisions/Acts/Rules etc. of Information Technology prevalent in the
country.
PERIOD
FROM
ACTIVITY
Agreement
(WEEKS)
Signing of Agreement T0
SRS Preparation and sign-off T0+1
Phase-1
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The SSP shall allow re-submission of plan upto three times in case of
rejection of submitted plan and no extra scrutiny fee will be charged for this.
9.7 INDEMNITY
The SSP shall indemnify, protect and save the Awas Bandhu against all
claims, losses, costs damages, expenses, action suits and other proceeding,
resulting from infringement of any patent, trademarks, copyrights etc. or such
other statutory infringements in respects of all the hardware and software
supplied by him.
9.9 MISCELLANEOUS
The documented results of the work assignment(s) carried out by the SSP,
in any form, will be the sole property of the HUPD after execution of the
project. The SSP shall not announce, release or discuss with any third
parties, the information regarding this Contract or the Services nor include
HUPD name or logo in any advertising or marketing materials without prior
written approval from HUPD. The SSP will not have any rights to share any
information about this contract in any form except for testimonials as may be
issued by HUPD.
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In the event the SSP’s Company or the concerned division of the company is
taken over / bought over by another company, all the obligations under the
agreement with the HUPD should be passed on to the new company/ new
division for compliance post take over. In the event of non- compliance, the
SSP will ensure that due damages are cleared by the buying company failing
which legal actions will be taken for remedy.
9.11 ARBITRATION
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(10) The SSP will create a DEMO site having all functionalities which shall
be available for all Stakeholders from the “Go-Live” date to check their
plans and all data related to plan including fee and Carpet area/Gross
area as required.
b) Issue of the LoA to the successful bidder and contract signing with
selected bidder
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For Phase-1:-
a) Providing “single contact persons” from DA, from UPAVP and from
TCPD to SSP.
c) Provision of core team to spend quality time with the SSP for Knowledge
Transfer and acceptance of the Solution.
For Phase-2:
a) To provide GIS based Existing Land-use Plan prepared by NRSC and
Proposed Land Use Plan prepared under AMRUT sub-scheme of “GIS
based Master Plans” to the SSP.
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10. ANNEXURES
10.1 CHECK LIST
The participating SSPs are advised to strictly follow all the instructions of bid
document while submitting the “offer”. For convenience, a check list of
documents (duly attested) to be scanned and uploaded as .pdf within the
period of bid submission is given below:
A. Technical bid
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13) Separate client certificate for running cases through OBPAS system
(Experience of successfully providing building permissions of 10000 buildings
through OBPAS ) on Format-5(b).
14) Separate client certificate for running cases through OBPAS system
(Experience of successfully providing building permissions of minimum 200
buildings which should be of minimum 15 meters height through OBPAS ) on
Format-5(c).
B. Financial bid
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FORMAT-1
10.2 UNDERTAKING
Date :………………
Place :……………. Signature & Seal of Bidder
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FORMAT - 2
From, To,
st
Director, Awas Bandhu, 1 floor, Janpath Market,
............................................................ Hazratganj, Lucknow 226001,
............................................................ E-mail: awasbandhu@gmail.com
...........................................................
Subject : Offer for the consultancy services for “Online Building Plan Approval System”
on Build, Own and Operate (BOO) basis for all Development Authorities, Special
Area Development Authorities and U.P. Awas Avam Vikas Parishad.
Sir,
Being duly authorized to represent and act on behalf of (Hereinafter referred to as "the
Bidder"), and having reviewed and fully understood all the requirements of the Bid Document, the
undersigned hereby apply for the project referred above.
I/We have examined the Bidding Documents, I/We, the undersigned, offer for selection of
Software Solution Provider for Automation of Online Building Plan Approval System for all
Authorities of Uttar Pradesh & UP Awas Avam Vikas Parishad on Build, Own and Operate (BOO)
model for the sum quoted in commercial bid or such other sums as may be determined in
accordance with the terms and conditions of the contract.
I/We are submitting all documents mentioned in Eligibility, Technical Bid & Financial Bid as
instructed in the Bid Document.
We understand and accept that Awas Bandhu reserves the right to reject any or all applications
without assigning any reason.
We also understand and accept that application along with annexure and formats not completed
in all respects is liable to rejection.
We undertake, if our bid is accepted, to commence work as per the schedule and to achieve the
effectiveness of the contract within the respective times stated in the Bidding Documents.
We have read the provisions of bid and confirm that these are acceptable to us.
We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India.
Encl : Technical Bid & Financial Bid offers.
Yours sincerely,
Signature with Seal
Full Name & Position in the Company/firm
.................................................................
Postal Address…....................................
…….........................................................
................................................................
E-mail address of Bidder
.............................................................
(Authorised Representative)
Mobile No:………………………………
Tel. No…………………………………..
Fax.No…………………………..………
\
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FORMAT–3
Dear Sir,
I/We have perused the proposal document for subject assignment and other details and
am/are willing to undertake and complete the assignments as per terms and conditions
stipulated in the proposal document.
I/We quote the LUMP-SUM FEE for building plan approval as Rs..........Per Sq.Mts of
Carpet Area (……..IN WORDS) inclusive of all taxes, levies and other expenses but
excluding GST (GST as applicable to be paid extra). The rate for the layout plans will be
equivalent to the 10% of quoted rate for building plans which will be calculated on the
Gross Area of the Layout Plan.
I/We hereby agree to all terms and conditions set out in the Bid Document.
This offer is valid for a period of 90 days from the date of opening of the bid (bid
submission date).
Name:
Address:
E-mail
address………………….………
Mobile No:
………………………..………
Tel.
No…………………………..….……..
Fax.No……………………….………
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FORMAT - 4
2. REGISTERED OFFICE:
3. DATE OF INCORPORATION:
7.1 NAME
7.2 DESIGNATION
7.6 EMAIL ID
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Online building plan approval system of Housing & Urban Planning Dept., Govt. of U.P. 2018
FORMAT – 5(a)
The Bidder or OEM partner of the COTS solution should provide details of only those projects that have been
undertaken by it under its own name and has been successfully running and duly issued/signed by the client. The
work order received by the Bidder will not be counted as Experience.
-----------------------------------------------------------------------------------------------------------------------------------------
This is to certify that the above information has been examined by us on the basis of relevant documents; books of
accounts & other relevant information and the information submitted above is as per record and as per details
annexed.
Signature,
(Authorised Signatory)
Address, Seal
FORMAT – 5(b)
(On the letterhead of the Bidder)
The Bidder or OEM partner of the COTS solution should provide details of only those projects that have been undertaken
by it under its own name and has been successfully completed 10000 buildings though OBPAS. The work order received
by the Bidder will not be counted as Experience Only the Completion certificate from client department will be accepted.
-----------------------------------------------------------------------------------------------------------------------------------------
This is to certify that the above information has been examined by us on the basis of relevant documents; books of
accounts & other relevant information and the information submitted above is as per record and as per details annexed.
Signature,
(Authorised Signatory)
Address, Seal
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FORMAT – 5(c)
10.8 EXPERIENCE OF THE BIDDER (Mini. 200 buildings of Mini. 15 mts ht.)
(Building permission provided through OBPAS for minimum 200 buildings of minimum 15 mts height)
(SUMMERY)
Name of the Address of Height of Brief note
Sl. DA/ULB/HB/ Name of OBPAS the the description
Attached as proof
No. Deptt. Project Buildings Building about
Building
Completion certificate Mandatory
1
from client department
Completion certificate Mandatory
2
from client department
Completion certificate Mandatory
3
from client department
4 Mandatory
5 Mandatory
The Bidder or OEM partner of the COTS solution should provide details of only those projects that have been
undertaken by it under its own name and has been successfully completed 200 buildings of minimum 15 mts
height though OBPAS. The work order received by the Bidder will not be counted as Experience. Only the
Completion certificate from client department will be accepted.
-----------------------------------------------------------------------------------------------------------------------------------------
This is to certify that the above information has been examined by us on the basis of relevant
documents; books of accounts & other relevant information and the information submitted above is
as per record and as per details annexed.
Signature,
(Authorised Signatory)
Address, Seal
FORMAT - 6
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Online building plan approval system of Housing & Urban Planning Dept., Govt. of U.P. 2018
FORMAT - 7
To,
Director,
Awas Bandhu,
1st floor, Janpath Market, Hazratganj, Lucknow 226001,
E-mail: awasbandhu@gmail.com
In consideration of Awas Bandhu, U.P. which expression shall, unless repugnant to the context or
meaning thereof, include its successors, administrators and assigns) having awarded to M/s
________________________, having its office at ___________________ (hereinafter referred as the
"SSP" which expression shall, unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns), vide the Dept.’s Agreement no. _______________ dated
____________________ to Build, Own & Operate (BOO) software applications for “Online Building Plan
Approval System” of all DAs, SADAs & UPAVP valued at Rs.25.00 lakhs (Rupees Twenty five Lakhs
only), (hereinafter referred to as the "Agreement") a Consultancy Services, and the SSP having agreed to
furnish a Bank Guarantee amounting Rs. _________________ (Rupees _________________ ) to AWAS
BANDHU for performance of the said Agreement.
1. We, _______________________ (hereinafter referred to as the "Bank") at the request of the SSP do
hereby undertake to pay to AWAS BANDHU an amount not exceeding Rs.25.00 lakhs (Rupees Twenty
five Lakhs only) against any loss or damage caused to or suffered or would be cause to or suffered by
AWAS BANDHU by reason of any breach by the said SSP of any of the terms or conditions contained
in the said Agreement.
2. We, _________________________ (indicate the name of the Bank) do hereby undertake to pay the
amounts due and payable under this Guarantee without any demur, merely on a demand from the
Awas Bandhu stating that the amount/claimed is due by way of loss or damages caused to or would be
caused to or suffered by the Authority by reason of breach by the said SSP of any of the terms or
conditions contained in the said Agreement or by reason of the SSP's failure to perform the said
Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and
payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be
restricted to an amount not exceeding Rs.25.00 lakhs (Rupees Twenty five Lakhs only)
3. We undertake to pay to Awas Bandhu any money so demanded notwithstanding any dispute or
disputes raised by the SSP in any suit or proceeding pending before any court or tribunal relating
thereto, our liability under this present being absolute and unequivocal. The payment so made by us
under this bond shall be a valid discharge of our liability for payment there under and the SSP shall
have no claim against us for making such payment.
4. We, _________________________ (indicate the name of the Bank) further agree that the Guarantee
herein contained shall remain in full force and effect during the period that would be taken for the
performance of the said Agreement and that it shall continue to be enforceable till all the dues of Awas
Bandhu under or by virtue of the said Agreement have been fully paid and its claims satisfied or
discharged or till Awas Bandhu certifies that the terms and conditions of the said Agreement have been
fully and properly carried out by the said SSP and accordingly discharges this Guarantee. Unless a
demand or claim under this Guarantee is made on us in writing on or before a period of one year form
the date of this Guarantee, we shall be discharged from all liability under this Guarantee thereafter.
5. We, _________________________ (indicate the name of the Bank) further with Awas Bandhu that the
Awas Bandhu shall have the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and condition of the said Agreement or to extend time of
performance by the said SSP from time or to postpone for any time or from time to time any of the
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powers exercisable by Awas Bandhu against the said SSP and to forbear or enforce any of the terms
and conditions relating to the said Agreement and we shall not be relieved from our liability by reason of
any such variation, or extension being granted to the said SSP of for any forbearance, act, or omission
on the part of Awas Bandhu or any indulgence by Awas Bandhu to the said SSP or any such matted or
thing whatsoever under the law relating to sureties would but for this provision, have the effect of so
relieving us.
6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the SSP(s).
7. We, _________________________ (indicate the name of the Bank) lastly undertake not to revoke this
Guarantee during its currency except with the previous consents of Awas Bandhu in writing.
Dated the _________day of __________ 2018
For ___________________________________
NOTES:
(i) The Bank Guarantee should contain the name, designation and code number of the officer(s)
signing the Guarantee.
The address, telephone no. and other details of the Head Office of the Bank as well as issuing Branch
should be mentioned on the covering letter of issuing Branch.
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FORMAT - 8
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Note: Monthly Payment mentioned above means the payment received by the SSP as
Plan approval Fee through OBPAS for the month prior to the month in question.
For the first month of implementation, monthly payment would be taken as Rs.
50,000/-.
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Note: Monthly Payment mentioned above means the payment received by the SSP as
Plan approval Fee through OBPAS for the month prior to the month in question.
For the first month of implementation, monthly payment would be taken as Rs.
50,000/-.
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Measurement
Parameter Description Target Penalty Tool /
Method
High priority Has critical Should be If the deviation is: Feedback and
incident impact on resolved log details
• Less by 1% of SLA
Awas Bandhu’s within 1 hour
operations Then 0.5% of the
Monthly Payment
Medium Has medium Should be Feedback and
priority impact on resolved • >1% but < 5% of SLA log details
incident Awas Bandhu’s within 4
Then 5% of the Monthly
operations hours
Payment
Low priority Has low impact Should be Feedback and
• >=5% but <10% of SLA
incident on Awas resolved log details
Bandhu’s within 1 day Then 20% of the
operations Monthly Payment
Note: Monthly Payment mentioned above means the payment received by the SSP as
Plan approval Fee through OBPAS for the month prior to the month in question.
For the first month of implementation, monthly payment would be taken as Rs.
50,000/-.
Cases/incidents would be categorized under three priorities high, medium and low
basis as decided by the Awas Bandhu. For simplicity, high priority incidents would be
those associated with Application, access time, internet etc; medium priority incidents
would be those associated with system application, desktops etc. and low priority
incidents would be those associated with peripherals etc.
Critical Impact – Any functionality related to Internet /Cloud Services / DC / DR /
Network or Business Functionality.
Medium Impact – Any functionality related to a Business Unit (i.e. DAs, SADAs &
UPAVP) etc.
Low Impact – Any functionality related to an individual User / Location / Customer.
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Note: Monthly Payment mentioned above means the payment received by the SSP as
Plan approval Fee through OBPAS for the month prior to the month in question.
For the first month of implementation, monthly payment would be taken as Rs.
50,000/-.
10.11.3 TRAINING
User training is considered to be one of the critical success factor for such
transformational project. Bidders need to submit their detailed training plan & approach.
The training content, schedule and location shall be finalized during project execution.
a) Training shall be conducted by SSP personnel who are experienced instructors and
fluently speak English & Hindi understandable to DAs, SADAs & UPAVP personnel.
b) All necessary training material shall be provided by the SSP. Each trainee shall
receive individual copies of all technical manuals and all other documents used for
training.
c) Class materials, including the documents provided to the trainees as well as class
handouts, shall become the property of Awas Bandhu. Awas Bandhu reserves the
right to copy such materials, but for in-house training and use only.
d) Hands-on training shall utilize equipment similar to that being supplied under the
contract. In general training duration shall be 50% for hands on.
e) Training shall be conducted for each DA, SADA & UPAVP separately.
f) User shall be provided with the Training material for their future reference.
g) User Guide and Help Manuals to be provided
h) All the training should be classroom training with more Hands-on exercise.
The schedule, location, detailed contents and batches for training shall be finalized
during SRS stage. The number of participants in the training program may undergo
change.
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FORMAT - 9
10.12 INVITATION TO BIDDER
Expert Consultant/Companies are invited to participate in the Bidding for “Online Building Plan
Approval System” on Build, Own & Operate (BOO Model) for all Development Authorities, Special
Area Development Authorities and U.P. Awas Avam Vikas Parishad as per schedule as under:
Tendering Document No.
Note: If any of the dates mentioned above coincides with the public holiday, the next working day shall be treated as the
due date for the event.
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