Software Project Management

Factory Production Management System

Spring 2k18
Midterm Project
SPM3_TASK6
Final Submission
Name Roll No Email
Muhammad Zubair B-19722 malikzubair2131@gmail.com
Waqar Saleem B-20076 waqarsaleem408@gmail.com
Hafiz M. Awais B-20218 mughal963@gmail.com
 Table of Content
1. Project background. 3
2. Detail of Organization. 3-4
3. Project Source 4
3.1. Needs 4
3.2. Triggers 4
4. Project Description 4-6
4.1. Name 4
4.2. Concept 4
4.3. Structure 4
4.4. Narration 5-6
4.4.1. Processes,
4.4.2. Problems
5. Product Scope 6
5.1. Features 6
5.2. All Deliverables 7-9
5.2.1. Software Deliverables 7-9
5.2.2. Other deliverables 9

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Project background [Situation Before this Project]
Tube mills Production is manufacturing of all kinds of steel pipe made from steel coil. These
manufacture products are delivered to another manufactures who create products from these
products. Its play an important role in manufacturing of steel industry without this further
products like grills, windows, doors bicycles and etc. cannot be formed. Human control
machinery is being used for manufacturing process. Everything is manually operated by
labor.
Production management means planning, organizing, directing and controlling of production
activities. Production management deals with converting raw materials into finished goods or
products. Production management also deals with decision-making regarding the quality,
quantity, cost, etc., of production.

Organization [Details of the Organization]

Name: Mehboob Tube Mills

History and Working:

It was established in 1978 by Late Haji Mehboob Alam. This organization today is under the
supervision of his five sons who are undertaking it and spreading it nationwide in Pakistan.
They buy raw material from china exporters and also from well-known organization Pakistan
Steel mills. They are manufactures of all kind of pipes that are used to make doors, windows,
cycles, buildings and other steel pipe products. They supply their products to the vendors as
well as locals over the cities of Pakistan. Their customers exist in every city of Pakistan. They
buy raw material and then set its gauge according to the requirement of their customers and
make pipes from it.

Building and Branches:

They own two branches of production factory one in Lahore and another one in Gwadar Hub.
In Karachi they directly import raw material in the form of coil on Gwadar Hub near to
Gwadar Port. Main branch is in Lahore but Gwadar’s factory is larger and producing more
products than Lahore. Also they have 2 Storehouse in Landa Bazaar and one in Badami Bagh
with the name of Mehboob Steel Traders. Also another branch with the name of Mehboob
Profile industry where they manufacture sheets and corrugated sheets in Badami Bagh.
Currently we are focusing on its Lahore branch located in Shahdara where they manufactures
pipes in all kind of variety. This building depends on four Kanals covered area. In which 2.5
Kanals covering the manufacturing area and 1 Kanal for raw material and ready products.
Also there is storage room where they store the material for machine maintenance, restroom,
owner’s office, accounts department, security guard room. Also there is a place where they
keep waste material.

Vision:
To become a leading steel company in South Asia committed to serve stakeholders by
offering quality products through innovative and cost effective manner in environmental
friendly conditions.

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Mission:
Mehboob Tube Mills is committed to be a leading Steel Industry by
1. Greater Response to Customer Needs.
2. High emphasis on productivity and quality.
3. Facing challenges of free market economy.
4. Safe working and environment friendly conditions.

Project Source [Project Needs, Triggers]

Needs:
Our needs is to manufacture steel pipe in low cost with more production in less time to get
more profit and increase the production of our organization with providing good quality of
work.

Opportunity:
Less production in more time causing increases in cost of production. It will helps to
overcome this issue and more products can be manufactured in less time which will
ultimately decrease the cost of production.

Project Description [Name, Concept, Structure, Processes, Problems]

Name: Mehboob Tube Mills
Concept: Production of all kinds of Steel Pipe.

Structure: Layout Diagram:

Admin Accounts & Finance HR department
Department Department Staffing
Admin management Accounts Office
section.
Finance Office
Maintenance /Repair
Utilities Room Production Supporting
Department
Security Section Production
Warehouse
Department
General Area Cargo
Team
Conference Room Maintenance table
Supervisor
Waiting Room Record Room
Production Section
Rest room

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Admin Department:
1. Admin management section:
Process [Scheduling of admin department, decision making for admin department]
Problems [Irrelevant decision due to inaccuracy of admin section, disturbance in
scheduling due to irrelevant decision]

2. Maintenance /Repair:
Process - - > [repairing related to admin department like electronics and furniture]
Problem - - > [unavailability of resources].

3. Utilities Room
Process - - > [resource providing related to admin department, purchase of resources]
Problem - - > [Difficulty in record keeping, slow retrieval of data]

4. Security Section
Process- - > [checking of people, keeping record of people]
Problem- - > [slow process of keeping record manually]

Accounts and Finance Department:

Account and Finance Room
Account & Finance Officer Desk
Processes - - > [funds raising of raw material, revenue to be generated, budgets
allocation for the production, salary of an employee]
Problem - - > [organization budget disturbance, less revenue generated as expected,
inappropriate planning due to budget disturbance]

HR DEPARTMENT:
Staffing Room
Process - - > [planning, recruitment, hiring, firing, compensation, Appraising, Labor
relation, Job description]
Problem- - > [problem to define job description, hiring through reference]

Record Room:
Record desk.
Processes - - > [purchase, utilities, store, production]

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 Problem - - > [managing, fast storage, fast retrieval, secure storage] ==> [make, edit,
print]

Production Department:
Production Section
Processes - - > [Cutting Plant, Gauge Plant, Tube Mill]
Problems -- > [size, gauge error, length cutting, design error, human error,
standardized scanning]

Production supporting section:

Cargo:
Processes [transportation, loading and unloading of a product]
Problem [availability of a transportation, slow much of loading and unloading of raw
material].
Warehouse:
Process [keep record of raw material in store, maintenance parts records, receiving
and delivery of material and maintenance parts]
Problem [searching of data, manual entry of receiving and delivery of material]
Maintenance:
Process [machinery parts, machine repair]
Problem [unavailability of parts, records of parts not available]

Product Scope:
Team provides complete production management system to monitor, analyze and
forecast the process production and production cost (including cost of production, cost of raw
material, cost of energy, cost savings, and estimated profit).

Features:
 Production Monitor
 Manage energy cost.
 Production Reports
 Production control
 Raw Material Record
 Scrap Management
 Production Schedule
 Machine Maintenance

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All Deliverables:
Software Deliverables:
Accounts system:
Sales and purchase:
1. General Journal.
Description: Sales & purchase, expense and Drawings.
Outcomes: Budget estimation, allocation.
2. Ledger.
Description: specify everything according to their sections (furniture, cash
A/C, Debit A/C etc.).
Outcomes: cost calculation GroupWise.
3. Trial balance.
Description: Comparison of all debits and credits.
Outcomes: total amount of credit and debit.

4. Trading profit and loss.

Description: calculation of gross profit and net profit.
Outcomes: either organization generated is profitable or not.
5. Balance sheet.
Description: organization is in profit or loss.
Outcomes: overall revenue generated for an organization.

Production supporting system:

1. Warehouse Records
Description: To keep record of raw material to be purchased and to be used,
records of ready product.
Outcomes: report of raw material and ready product.
2. Cargo
Description: keep record of import raw material.
Outcomes: Ready product is to be delivered or raw material is received.
3. Maintenance
Description: keep record of repaired & damaged part of machinery.

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 Outcomes: after repairing machine working properly.
4. Labor Shift Record
Description: labor/worker shift according to time zone.
Outcomes: labor/worker is performing their work in their shift.
5. Utilities
Description: keep record of product related to material of machinery.
Outcomes: availability of machinery parts.

Production Management system:

1. Manufacturing cost Calculation
Description: costs are established after the product is actually manufactured.
Outcomes: total cost on manufacturing.
2. Production Monitoring:
2.1. Cutting:
Description: To Monitor cutting of a coil.
Outcomes: required cutting of coil.
2.2. Gauge setting
Description: to monitor the gauge of coil.
Outcomes: required gauge of coil to produce the pipe.
2.3. Finishing Product
Description: to monitor the design and finishing of pipe.
Outcomes: the desired pipe is produced.
3. Waste/Scrap Calculation.
Description: overall waste out of production.
Outcomes: record of total waste.
4. Production Calculation:
4.1. Cutting calculation:
Description: keeping record of cutting raw material per day.
Outcomes: Total calculation of cutting coils.

4.2. Production Quantity:

Description: Quantity of pipes produced in a day.
Outcomes: total pipes produced in a day.

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 4.3. Production Report:
Description: to prepare reports of all processes of production.
Outcomes: reports generated of overall production.

Other Deliverables.
1. Support Software.
Maintenance, Backup, Recovery etc.
2. Manuals
User manual, reference manual.
3. Reports
Completion reports, transition schedules, source-code, test reports, etc.
4. Guide
Troubleshooting guide, maintenance guide.

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