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SOFTWARE REQUIREMENTS SPECIFICATION (SRS)
University Of
Baguio CCSD
Automated
Appointment
Scheduling System
Prepared By:
Ancheta, Rhea
Ayeo-eo, May-Ann
Cangsan, Maribeth
Domingo, Shaneen Kate
Gatay, Joy
Ginolwayan, Venus
Salvacion, Mary Catherine
<UB-CCSDAASS> SRS
Table of Contents
1. INTRODUCTION........................................... 3
1.1 PURPOSE .............................................. 3
1.2 SCOPE ................................................ 3
1.3 ACRONYMS, AND ABBREVIATIONS .............................. 4
1.4 REFERENCES ............................................ 4
1.5 OVERVIEW.............................................. 4
2. BUSINESS DESCRIPTION................................... 5
2.1 BUSINESS DESCRIPTION .................................... 5
2.2 BUSINESS OBJECTIVES ................................... 5
2.3 STAKEHOLDER PROFILE ..................................... 6
3. THE OVERALL DESCRIPTION................................ 8
3.1 PRODUCT PERSPECTIVE ..................................... 8
3.2 PRODUCT FUNCTIONS ...................................... 8
3.3 USER CHARACTERISTICS .................................... 9
3.4 ASSUMPTIONS AND DEPENDENCIES ............................ 10
3.5 APPORTIONING OF REQUIREMENTS ............................ 10
4. SPECIFIC REQUIREMENTS................................. 11
4.1 FUNCTIONAL REQUIREMENTS ................................ 11
CREATE AN ACCOUNT ......................................... 11
ACCOUNT LOG IN ........................................... 12
ACCOUNT LOG OUT .......................................... 14
SETTING AN APPOINTMENT ..................................... 15
CANCEL SCHEDULED APPOINTMENT ................................ 16
RESCHEDULING OF APPOINTMENT ................................. 17
DECLINING OF SCHEDULED APPOINTMENT ............................ 18
FORGOT PASSWORD........................................... 20
CHANGE PASSWORD........................................... 21
APPROVE APPOINTMENT SCHEDULE ................................ 23
RESET PASSWORD ........................................... 23
UPDATE ACCOUNT DETAILS ..................................... 25
APPENDICES............................................... 27
APPENDIX A: TABLE OF FIELDS (TOF) ........................... 28
A.1 Create an Account ................................ 28
A.2 Edit Account Details ............................. 29
A.3 Log In ........................................... 30
A.4 Account Recovery ................................. 31
A.5 Edit Account Details (System Personnel) .......... 32
APPENDIX B: USE CASE DIAGRAM ............................... 33
APPENDIX C: THE SYSTEM PROFILE .............................. 34
APPENDIX D: MINUTES OF THE MEETING ........................... 34
APPENDIX E: GANTT CHART .................................... 67
University of Baguio Page 2 of 70 01/15/19

<UB-CCSDAASS> SRS
1. Introduction
1.1 Purpose
The Center for Counseling and Student Development of

the University of Baguio is a service unit which helps
cultivate the University’s mission of facilitating the
total development of the students, parents, and
employees as to guidance and counseling which helps
individual secures the skills and knowledge needed to
become well-rounded and productive individuals (CCSD
BROCHURE, n.d.).
The SRS is intended for the system designers and

developers.
1.2 Scope
The CCSD Automated Appointment Scheduling System

aims to provide users a web-based system wherein they
can easily access or provide information regarding the
scheduling of students appointment to the
facilitators.
The CCSD Automated Appointment Scheduling System,

using the information given by the users, will provide
the following services:
• Systematically arrange appointments
• Notify Student Facilitator of scheduled
appointment made by the student via his account.
• Notify student of approved scheduled appointment
by the Student Facilitator via his account.
The CCSD Automated Appointment Scheduling System,

however, cannot perform the following services:
• Notify users via email or SMS texts.
• Calendar Integration
• Confirm or deny an appointment immediately when
an appointment is made.

<UB-CCSDAASS> SRS
1.3 Acronyms, and Abbreviations

Terms Definitions
CCSD Center for Counseling and Student
Development
UB-CCSD AASS University of Baguio Center for
Counseling and Student Development
Automated Appointment Scheduling
System
UB University of Baguio
SRS Software Requirements
Specification
1.4 References
Bandakkanavar, R. (2017, August 2). Software

Requirements Specification document with example.
Retrieved from https://krazytech.com/projects/sample-
software-requirements-specificationsrs-report-airline-
database.
CENTER FOR COUNSELING AND STUDENT DEVELOPMENT. (n.d.).

Retrieved from http://ubaguio.edu/index.php/about-
ub/resources-offices/ccsd.html
CCSD BROCHURE. (n.d.). Retrieved from

http://ubaguio.edu/index.php/about-ub/resources-
offices/ccsd.html
1.5 Overview
The document is divided into 4 major sections:
Section 1: Introduction – It provides the over view of

the entire SRS including its scope and purpose. It
also includes the references used in creating the SRS
Section 2: Business Description – provides an overview

of the business and its objectives. It also provides
the different profiles of the stakeholders or users
and their interaction with the System.
Section 3: Overall Description - It describes how the

System works and the factors that affect the same. It
also provides the impact of the stakeholders or users

<UB-CCSDAASS> SRS
to the System that might influence the design of the

latter.
Section 4: Specific Requirements - deals with the

specifications of the System’s input, output, and its
functions. Aside from portraying the features that the
System contains, it will also list the desired and
optional features that may be added later.
2. Business Description
2.1 Business Description
The Center for Counseling and Student Development

(CCSD) develops and facilitates student-centered
programs that guide students in harnessing their
abilities and interests to become well-rounded and
productive individuals (CENTER FOR COUNSELING AND
STUDENT DEVELOPMENT, n.d.).
CCSDAASS immensely classified profile. In

performing duties, work in a web-based application,
provided by the student’s identification number and
email address and other information link from MIS. For
the passage such as, defaulting password, resetting
the password and deleting the accounts accordingly.
2.2 Business Objectives
The Center for Counseling Students Development is

designed by University of Baguio for students to
promote development and facilitate change to empower
the lives of the students. For them, to become an
excellent and authentic person in all aspect,
progressively, to stand alone in decision making.
In order to achieve such, the objective of

CCSDAASS is to help the users:
 To provide an urgent access and organize
automated appointment scheduling system.
 To easily create an account in any computer with
internet connection anytime, anywhere.
 To inform the students appointment confirmation
immediately.
 To inform the parents as well the students for
them to adjust their planned schedule.

<UB-CCSDAASS> SRS
 To reschedule the appointment in times of

emergency.
2.3 Stakeholder Profile
Representative Leny O. Estacio, MAG, RGC

Description Director
Type Project Reviewer
Responsibilities Project Reviewer
Reviews current reports and
Involvement creates recommendations based on
refferals.
Deliverables
Comments /
Issues
Representative Mary Catherine Salvacion

Description Project manager
Type student
- Distributors of tasks
- Check the progress of
project
- Gather information
Responsibilities
- Analyze processes involved
in the CCSDAASS
- Design and develop the
system
Involvement Monitors system revision
- CCSDAASS System Profile
Deliverables
- CCSDAASS SRS
Comments /
Issues

<UB-CCSDAASS> SRS
Representative Maribeth Cangsan

Description secretary
Type student
- Record notes during the
Responsibilities meeting
- Collect documented
Involvement Provide information needed
- Letter of approval
- Minutes of the meeting
Deliverables - Gantt chart
- CCSDAASS SRS
Comments /
Issues
Rhea Ancheta
May ann Ayeo-eo
Representative Shaneen Kate Domingo
Joy Gatay
Venus Ginolwayan
Description Team members
Type student
- Gather information
- Analyze processes involved in
Responsibilities
the CCSDAASS
- Design and develop the system
Create system requirements needed
Involvement
for the system and SRS.
Deliverables
- CCSDAASS SRS

<UB-CCSDAASS> SRS
Comments /
Issues
3. The Overall Description

3.1 Product Perspective
UB-CCSDAASS aims to allow students and student

facilitators to register and book appointments in
their most convenient time possible.
The software application is divided into the

following modules:
1. File Maintenance
• Account details of the users
• Scheduled date and time
2. Transactions
• Set schedule of counseling
• Cancel Schedule
• Reschedule of counseling
• Add and remove available time in the system
• Generate report from the system
• Approve requested appointment
• Decline requested appointment
3. Reports
• Frequency Counseling Report- This report
summarizes on which department has the
highest number of students who have availed
the counseling service.
4. Utility
• Change password of users
• Forgot password of users
• Log-in of users in the system
• Log-out of users in the system
3.2 Product Functions

<UB-CCSDAASS> SRS
Functionality Description
Log-in It is a process that allows user to access

the system
Log-out It is a process where the user can

disconnect from the system
Edit the schedule Allows the user to change the save schedule
Cancel the Allows the user to delete the save schedule

schedule
Decline Schedule Allows the user to decline requested

schedule
Approve Schedule Allows the user to approve requested

schedule
3.3 User Characteristics
User Description Functions

CCSD Director administrator  Create account
 Edit account
 Account Log-in
 Account Log-out
 Change password
 Forgot password
 Modification and
maintenance of data in
the system
 View users profile
 View scheduled
appointments
 Update account details
Student End-user  Create account
Facilitator  Edit account
 Account Log-in

<UB-CCSDAASS> SRS
 Account Log-out
 Change password
 Forgot password
 Posting of schedules
 Scheduling an
appointment
 Decline appointment
 Approve appointment
 View scheduled
appointments to his
calendar
 Generate report
Student End-user  Create account
 Edit account
 Account Log-in
 Account Log-out
 Change password
 Forgot password
 Edit the schedule
 Cancel the schedule
 Reschedule appointment
3.4 Assumptions and Dependencies
The following are the assumptions and

dependencies of the UB-CCSDAASS.
 To use the system there is a need for the

internet browser. It will be assumed that the
users will possess decent internet
connectivity.
 It is assumed that the system is accessible on

any computer device with internet connection.
3.5 Apportioning of Requirements

<UB-CCSDAASS> SRS
The apportioned requirements of the UB-CCSD AASS

are as follows
Phase I: Obtaining data (list of enrolled
students for the semester) from the MIS.
Phase II: Visual designing and lay out of the
system
Phase III: Creating the system
Phase IV: Uploading list of enrolled students for
the semester in the system
4. Specific Requirements
4.1 Functional Requirements
CCSDAASS- Create an account
UCO1
Description This use case allows the user to
create an account
Actor Student, Student Facilitator,
Director
Trigger User need to create an account to
access the system based on their
level of accessibility
Pre- Account creation page is displayed
condition
Post User successfully created an account.
condition
Basic flow Actor Action System
Response
Step 1: fill out Step 2:the
account data system
validates the
• User Name
form
- Default:
username_fi
rst name
• Password
- Default:
Student ID
no.
• Contact No.
• Address
Step 3: submit
Step 4: the
the entered data
system verify

<UB-CCSDAASS> SRS
Step 5:
stores the
account
Step 6:
informs user
that the
account is
stored
Alternate
Flow Step 2a: The
field
contains
invalid data
Step 2a1: the

system
informs user
Step 2a2: go of invalid
back to step 1 data
Step 4a: The

system
informs user
that the
Step 4a1: go account
back to step 1 already
exists
Assumptions N/A
Business - One account per user
Rules - Password must not contain
special characters and spaces
CCSDAASS- Account Log in

UCO2
log in

<UB-CCSDAASS> SRS

Director
Trigger User needs to:
- Set/cancel/reschedule an
appointment (Students)
- Access the system, Edit
available hours, generate
report from the system
(Student Facilitator)
- Monitor the system,
View/Edit/Delete account of
users (Director)
Pre- The log-in interface is displayed
condition
Post User is logged into the system
condition
Response
Step 2:
Step 1: enters
validates the
username and
entered
password
username and
password
Step 3: system
verify
Step 4: logs
the user into
the system
Step 5: If
first time
logging in,
prompts the
user to change
password
and/or
username

<UB-CCSDAASS> SRS
Alternate
Flow Step 2a:input
data is
invalid
Step 2a1:
Informs user
data is
invalid
Step 2a1: go
back to step 1
Assumptions The user has an existing profile

Business - Username must be in this
Rules format: last name_first name
Ex. Gatay_joy
CCSDAASS- Account Log Out

UCO3
Description This use case allows users to log-
out from the system
Director
Trigger User wants to log out from the
system
Pre- User must be logged-in to the
condition system
Post User successfully logged-out from the
condition system
Response
Includes:
account log-in
Step 2: System
Step 1: User
confirms log-
opts to log-
out
out from the
system
Alternate N/A
Flow
Assumptions N/A
Business Any changes to the users account
Rules that are not saved will be
discarded

<UB-CCSDAASS> SRS
CCSDAASS- Setting an appointment

UCO4
Description This use case allows the Student
to set an appointment or schedule
for counseling with the Student
Facilitator
Actor Student, Student Facilitator
Trigger User need to set an appointment
Pre- User is logged in
condition
Post User successfully set an
condition appointment
Response
Step 1: choose
date and time
available
Step 2:
submits the
schedule
Step 3: the
system
confirms
saving of
schedule
Step 4:
Notifies the
facilitator
via his
account
Alternate
Flow Step 2a: the
system did not
save

<UB-CCSDAASS> SRS
Step 2a1: go
back to step 1
Assumptions
Business - Scheduled date and time set by
Rules the Student Facilitator can’t
be cancelled or reschedule
anymore.
- Student can set an appointment
anytime, 3 days before desired
date.
CCSDAASS- Cancel Scheduled Appointment

UCO5
cancel the saved schedule
Actor Student
Trigger User wants to remove the saved
schedule
Pre- 1.)Users must be logged in
condition 2.)User must have an existing
schedule
Post The user successfully cancels the saved
condition schedule/s
Response
Step 1: user
chooses the
schedule to
cancel
Step 2:
confirms the
cancellation
Step 3:
informs the
user that the
request is
submitted to

<UB-CCSDAASS> SRS
the Student
Facilitator.
Alternate N/A
Flow
Assumptions N/A
Business -Cancelling of schedules by the

rules student must be of valid reason
-Scheduled date and time by the
Student Facilitator cannot be
cancelled anymore.
-Cancelling of schedule should be
done anytime on the day of
scheduled date.
CCSDAASS- Rescheduling of appointment

UCO6
reschedule the previous scheduled
appointment
Director
Trigger User wants to reschedule the
previous schedule appointment
Pre- 1. Users must be logged in
condition 2. User must have an existing
schedule
Post The user successfully rescheduled his
condition previous scheduled appointment
Response
Step 1: user
chooses to
reschedule his
appointment
Step 2: user Step 3: Verify

chooses
another
available date
and time

<UB-CCSDAASS> SRS
Step 3: user
save the
schedule
Step 4: system
confirms
Step 5:
informs the
user that the
schedule is
saved
Alternate N/A
Flow
Assumptions N/A
Business -Rescheduling of appointments by

rules the student must be of valid reason
-Scheduled date and time by the
Student Facilitator or Director
cannot be rescheduled anymore
-Rescheduling of appointment should
be done anytime 3 days before
scheduled date.
CCSDAASS- Declining of scheduled appointment

UCO7
decline the schedule appointed by
the student
Actor Student Facilitator
Trigger User wants to decline the schedule
appointed by the student
Pre- 1.)Users must be logged in
condition 2.)User must have accessed
the schedule appointed by the
student
Post The user successfully decline the
condition schedule appointed by the
student
Response

<UB-CCSDAASS> SRS
Step 1: user
chooses to
decline the
schedule
Step 2:
affirms to Step 3:
decline confirms the
schedule declining of
schedule
Step 4:
successfully
decline the
schedule
Step 5:
informs the
user that the
schedule has
been declined
Step 6:
Notify student
of declined
appointment
via his
account
Alternate N/A
Flow
Assumptions N/A
Business -Declining of schedules by the

rules Student Facilitator must be of
valid reason

<UB-CCSDAASS> SRS
CCSDAASS- Forgot Password

UCO8
recover his or her account password
Director
Trigger The user wants to recover their
password
Pre- Forgot password is displayed
condition
Post The user is able to recover their
condition password
Response
Step 2: System
Step 1: Choose
verify
forgot
password
Step 3: System
send code to
user’s saved
contact number
Step 4: Enter
code received
Step 5: Submit Step 6: Verify

entered data
Step 7:
Validated
entered code
Step 8:
Informs the
user that the
action is
successful

<UB-CCSDAASS> SRS
Alternate
Flow Step 6a:
Entered code
is invalid
Step 6a1:
Notify user
Step 6a2: Go
back to step 1
Assumptions N/A
Business -User who cannot recover their
Rules account details through UB-CCSDAASS
may go directly to one of the
system personnel for assistance
CCSDAASS- Change Password

UCO9
change their password
Actor Student, Student facilitator,
director
Trigger The user wants to change his
password.
Pre- 1.)User must be logged in
condition 2.)Change password window is
displayed
Post Password has been changed
condition
Response
Includes:
account log-in Step 2: System
validates
Step 1: User
input
fill out
necessary
fields
Step 3:
Submits the Step 4: System
filled-up verifies the
information submitted
information

<UB-CCSDAASS> SRS
Step 5: Change
password
Step 6:
Informs the
user that the
action is
successful
Alternate
Flow Step 2a:
Required
fields were
Step 2a1: Go not filled-out
back to step 1
Step 2a1:
Informs the
user
Step 2b:
Step 2b2: Go Invalid
back to step 1 entered
information
Step 2b1:
Informs the
user
Step 3a: Same

Step 3a2: go data are
back to step 1 entered
Step 3a1:
Informs the
user
Assumptions N/A
Business N/A
Rules

<UB-CCSDAASS> SRS
CCSDAASS- Approve Appointment Schedule

UCO10
approve the schedule submitted
Actor Student Facilitator
Trigger The user will approve the schedule
Pre- 1. The user must be logged-in
condition 2. The schedule subject to
approval is displayed
User is logged-in to his/her
Post The schedule is approved
condition
Response
Step 1: user Step 2:
chooses to systems
approve confirms the
approval and
notifies the
student via
his account
Alternate
Flow Step 2a: The
system failed
to approve
Step 2a1: go
back to step 1
Assumptions There is a schedule to approve
Business N/A
Rules
CCSDAASS- Reset Password

UCO11
reset the password
Actor Student, Student Facilitator
Trigger The user wants to reset his
password.
Pre- 1. The user must be logged-in
condition 2. The reset password window
is displayed
Post The password is successfully changed.
condition

<UB-CCSDAASS> SRS

Response
Step 1: user
fills out the
necessary
fields Step 2: system
validates
input
Step 3:
Submits filled
up information
Step 4: System
verifies the
submitted
information
Step 5: System
resets
password
Step 6: System
informs the
users that
action is
completed
Alternate
Flow Step 2a:
Required
fields were
not filled out
Step 2a2: Go Step 2a1:

back to step 1 Informs the
user
Step 2b:
Invalid
entered
information
Step 2b1:
Step 2b2: Go Informs the
back to Step 1 user
Step 3a: Same

data are
entered

<UB-CCSDAASS> SRS
Step 3a1:
Step 3a2: Go Informs the
back to step 1 users
Assumptions The user can no longer access his

account.
Business N/A
Rules
CCSDAASS- Update Account Details

UCO12
update his contact number/ email
address
Actor Student
Trigger The user wants to change his
contact number/ email address
Pre- 1. The user is logged-in
condition 2. The account details window
Post The contact number/ email address is

condition successfully updated
Response
Step 1: User
enters his new
contact
number/ email
address
information
Step 2: Step 3: System

Submits verifies
information submitted
information
Step 4: save
new contact
number/ email
address

<UB-CCSDAASS> SRS
Step 5:
Informs the
user that
action is
successful
Alternate
Flow Step 3a:
System does
not verify the
information
Step 3a1:
Step 3a2: Go Informs user
back to step1
Assumptions N/A
Business N/A
Rules

<UB-CCSDAASS> SRS
Appendices

<UB-CCSDAASS> SRS
Appendix A: Table of Fields (TOF)
A.1 Create an Account
Fields Type Domain Required Other User

Constraints Fields Considerations who
edits
the
content
of the
field
Administrator
Facilitator
Student
Student
Username Text A-Z; Required Default
a-z; _; username
min=7, derived from
max=30 the last name x x x
characters underscore
and first
name
Password Password A-9; a-z; Required Default
0-9; Password is
min=6, the user’s x x x
max=10 Surname
characters
Contact Number 0-9; Required
Number min=7
x x x
max=15
characters
User Textbox A-P; a-z; Optional
Details 0-9; .;
x x x
max=500
characters
User File *.JPEG; Optional
Photo *.JPG x x x

<UB-CCSDAASS> SRS
A.2 Edit Account Details

edits
the
content
of the
field
Administrator
Student
Facilitator
Student
Current Password A-9; a-z; Required Default Password
Password 0-9; is the user’s
min=6, Surname x x x
max=10
characters
New Password A-9; a-z; Required
Password 0-9;
min=6, x x x
max=10
characters
Confirm Password A-9; a-z; Required
New 0-9;
Password min=6, x x x
max=10
characters
Number min=7
x x x
max=15
characters
User Textbox A-Z; a-z; Optional
Details 0-9; .;
x x x
max=500
characters
User File *.JPEG; Optional
Photo *.JPG x x x

<UB-CCSDAASS> SRS
A.3 Log In

edits
the
content
of the
field
or
Administrat
Facilitator
Student
Student
Username Text A-Z; Required Default
a-z; _; username
min=7, derived from
max=30 the last name x x x
characters underscore
and first
name
Password Password A-9; a-z; Required Default
0-9; Password is
min=6, the user’s x x x
max=10 Surname
characters

<UB-CCSDAASS> SRS
A.4 Account Recovery

edits
the
content
of the
field
or
Administrat
Facilitator
Student
Student
Username Text A-Z; Required
a-z; _;
min=7, x x X
max=30
characters
Number Min=7
Max=15
characters

<UB-CCSDAASS> SRS
A.5 Edit Account Details (System Personnel)

edits
the
content
of the
field
or
Administrat
Facilitator
Student
Student
User ID Number 0-9 Required
(hidden) Min=6
x x
Max=10
characters
Contact Text A-9; a-z; Required
Number/ 0-9;
E-mail min=10, x x
address max=30
characters
Username Text A-Z; Required
a-z; _;
min=7, x x
max=30
characters
Password Password A-9; a-z; Required
0-9;
min=6, x x
max=10
characters
Photo File *.JPEG Optional Default Photo
*.JPG is displayed x x
User Textbook A-Z; a-z; Required

Details 0-9; .;
max=500
characters

<UB-CCSDAASS> SRS
Appendix B: Use Case Diagram
Create
Account
Log out
Log in
Change
Password DIRECTOR
Forget
Password
Edit Account
details
STUDENT Set
appointment
Cancel
Schedule
Reschedule
Appointment
Decline
Schedule
Update Approve STUDENT

schedule
appointment FACILITATOR
in
calendar

<UB-CCSDAASS> SRS
Appendix C: The System Profile
Appendix D: Minutes of the Meeting
MINUTES OF THE MEETING
Date/Time : August 1, 2018 / 12:00-1:00 pm

Venue : Room F216, F Building (2nd Floor Lobby), University of Baguio
Attendees : Ancheta, Rhea
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Subject : Introduction to Information System
Agenda
1. Assign the position of members
2. Schedule of next meeting
Record of Significant Discussion
# Discussion Item
Position:
1 a. Project Manager
b. Secretary
2 Schedule for next meeting.
Record of Action Items
# Action Item Person Date

Responsible Expected
1a Project Manager Salvacion, August 1,
MC. 2018
1b Secretary Cangsan, August 1,

M. 2018
2 Next meeting is set on August 2, All August 2,
2018 members 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Subject : Identification of a possible system to make
Agenda
1. Identify a system that may be available to make/create
2. Identify possible companies that needs a system or improvement in their systems
# Discussion Item
1 Identify a system that may be available to make/create
Companies that may need a system:

a. Baguio Ice Plant
2
b. Pandayan Bookstore
c. University of Baguio - Offices

Inquired about the past works of other August 2,
1 All
students on systems 2018
Members
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Subject : Presentation of systems
Agenda
1. Presentation of proposed system
# Discussion Item
1 What are the systems to be included in the presentation of proposed system?

Ancheta, R. August 6,
1 Proposed systems are made and 2018
Cangsan,
finished
M.
Salvacion,
MC.
2 Next meeting is set on August 7, Salvacion, August 7,

2018 MC. 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Venue : Manuel Roxas, Baguio City and F Building (2 nd Floor Lobby), University of
Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Subject : Verification of the finality of the company
Agenda
1. Inquiring on the chosen company
# Discussion Item
Finalizing the company to make a system with
1 - Due to the disapproval of the system on the company we had to find another
company

Ayeo-eo, August 7,
MA. 2018
Found an Office in University of
1
Baguio who are willing to be Cangsan,
designed a system for their manual M.
work
Gatay, J.
Salvacion,
MC.
2 Next meeting is set on August 8, Salvacion, August 8,

2018 MC. 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan

Venue : F Building (Extension Library), University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Making of Questions for the Office
Agenda
1. Making of questions
2. Making the Letter to the Company/Office
3. Designation of work to members
# Discussion Item
1 Make initial questions for preparation
2 Making the Letter to the Company/Office
Work Assignment:
a. Questions to the Office
3
b. Minutes of the Meeting
c. Gantt Chart

1 Made some of the Questions Salvacion, August 10,
MC. 2018
Domingo,
SK.

<UB-CCSDAASS> SRS
2 Making the Letter to the Ayeo-eo, August 10,

Company/Office MA. 2018
3a Questions to the Office All August 13,

members 2018
3b Minutes of the Meeting Cangsan, August 13,
M. 2018
3c Gantt Chart Domingo, August 13,
SK. 2018
2018 members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Venue : F Building 3rd Floor, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Do an interview with the selected Office
Agenda
1. Doing an interview with CCSD
# Discussion Item
1 Interview on the CCSD office
2 Schedule for next meeting

1 Interviewed one of the Counselors of Salvacion, August 16,
the CCSD office MC. 2018
Ayeo-eo,
MA.
Cangsan,
M.
Gatay, J.
2 Next Meeting is set on August 20, All August 20,

2018 members 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan

Venue : Aurora Hill, Baguio City
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Finalization of the System Profile
Agenda
1. Designating works for the System Profile
2. Setting of next meeting
# Discussion Item
Work assignments:
1 a. About the Company
b. The Information system

About the Company Ancheta, R. August 20,
1a
Ginolwayan, 2018
V.
1b The Information System Ayeo-eo, M. August 20,

2018
Cangsan,
M.
Domingo,
SK.

<UB-CCSDAASS> SRS
Salvacion,
MC.

2018 members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Venue : H Building Library, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Assigning of reports
Agenda
1. Assigning of reports
2. Making of PowerPoint
# Discussion Item
1 Assigning reports
2 Making of PowerPoint

1 Report assignment Salvacion, August 29,
MC. 2018
2 Making of PowerPoint – according to All August 29,

reports assigned members 2018

2018 members 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : First Defense (System Profile)
Agenda
1. Defense of System Profile
# Discussion Item
1 Defense for System Profile

1 Defense for System Profile All August 31,

members 2018
2 Next meeting is set on September All September

10, 2018 members 10, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : September 11, 2018 / 1:00-5:00 pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : System Profile revisions
Agenda
1. Revisions of system profile
# Discussion Item
Revisions for system profile
1 a. About the Company
b. The Information System

1a 1. About the Company Ancheta, R. September
Ginolwayan, 11, 2018
V.
Cangsan,
M.
1b 2. The Information System Domingo, September

SK. 11, 2018
Ayeo-eo,
MA.
Gatay, J.

<UB-CCSDAASS> SRS
Salvacion,
MC.
2 Next meeting is set on September All September

13, 2018 members 13, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Software Requirements Specification (SRS)
Agenda
1. Designating works for SRS Part 1: I & II
# Discussion Item
Work Designation of SRS Part1:
1 a. Introduction
b. Business Description
2 Schedule for the next meeting

1a I. Introduction Ginolwayan, September
V. 24, 2018
Ancheta, R.
Cangsan,
M.
Salvacion,
MC.
1b II. Business Description Gatay, J. September

Domingo, 24, 2018
SK.

<UB-CCSDAASS> SRS
Ayeo-eo,
MA.
2 Next meeting is set on September Salvacion, September

20, 2018 MC. 20, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : September 20, 2018 / 10:00am-12:00 pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Software Requirements Specification (SRS)
Agenda
1. Making the SRS Part1: I & II
# Discussion Item
1 Making the SRS Part 1

1 Making the SRS Part 1 Ginolwayan, September

V. 20, 2018
Ancheta, R.
Cangsan,
M.
Domingo,
SK.
2 Next meeting is set on September Salvacion, September

24, 2018 MC. 24, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS

Venue : H Building 4th Floor, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Assigning of work for the SRS
Agenda
1. Designating works for SRS Part 1: III
2. Designating works for SRS Part 2
# Discussion Item
1 Work Designation of SRS Part1: III. The Overall Description
2 Work Designation of SRS Part 2: IV. Specific Requirements

Ginolwayan,
1 The Overall Description September
V.
28, 2018
Ancheta, R.
Cangsan,
M.
Gatay, J.
Ayeo-eo,
MA.
Domingo,
2 Specific Requirements October 3,
SK.
2018
Salvacion
MC.
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Gantt chart and Interview Guide
Agenda
1. Revision of Gantt chart and interview guide
# Discussion Item
Revisions for:
1 a. Gantt Chart
b. Interview guide questions

1a Gantt chart revision Domingo, September

SK. 28, 2018
1b Interview guide questions revision Cangsan, September

M. 28, 2018
2 Next meeting is set on October 1, All October 1,

2018 members 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan
Date/Time : October 6, 2018 / 9:00am-12:00pm

Venue : D Building 3rd Floor, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Revise Software Requirement Specification
Agenda
1. Revise SRS Part 1: I & II
# Discussion Item
Revise Part 1:
1 I. Introduction
II. Business Description

1 Revise Introduction and Business Ayeo-eo, October 6,

Description MA. 2018
Ancheta, R.
Cangsan,
M.
Domingo,
SK.
Ginolwayan,
V.

2018 members 2018
Prepared by:

<UB-CCSDAASS> SRS
Maribeth Cangsan
Date/Time : October 7, 2018 / 1:00-5:00pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Check and revise SRS
Agenda
1. Continue revision on SRS Part 1
2. Revise Part 2
3. PowerPoint for 2nd defense
# Discussion Item
1 Continue revision on SRS Part 1: I, II & III
2 Revise Part 2
3 Make PowerPoint for defense

1 Continue revision on SRS Part 1 All October 7,

members 2018
2 Revising part 2: Specific Domingo, October 7,

Requirements SK. 2018
Salvacion,
MC.
3 Making PowerPoint for defense Salvacion, October 11,

MC. 2018

<UB-CCSDAASS> SRS
4 Next meeting is set on October 8, Salvacion, October 8,

2018 MC. 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : October 8, 2018 / 12:00-1:00 pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Divide individual report for defense
Agenda
1. Divide individual report for defense
# Discussion Item
1 Divide individual reports
2 Schedule for nest meeting

1 Work assignment Salvacion, October 8,
MC. 2018
2 Next meeting is set on October 11, Salvacion, October 11,

2018 MC. 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : October 11, 2018 / 1:00-4:00

Venue : H Buildin Library, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Practice for defense
Agenda
1. Practice for defense and ask for clarifications
# Discussion Item
1 Practice for defense and ask for clarifications

1 Practice for defense and ask for All October 11,
clarifications members 2018
2 Next meeting is scheduled on All October 12,

October 12, 2018 members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : October 12, 2018 / 12:00-1:00pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : SRS defense
Agenda
1. SRS first defense
# Discussion Item
1 SRS first defense

1 SRS defense All October 12,
members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : October 20, 2018 / 9:00 am-5:00 pm

Venue : F Building Library, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Verify another system
Agenda
1. Verify another system
2. Make a new System Profile for the new system
# Discussion Item
1 Verify another system
2 Make a new System Profile for the new system
3 Schedule of next meeting

1 Verifying another system Ayeo-eo, October 20,
MA. 2018
Ancheta, R.
Domingo,
SK.
Gatay, J.
Ginolwayan,
V.
Salvacion,
MC.
2 Make a new System Profile Ayeo-eo, October 20,

MA. 2018
Ancheta, R.

<UB-CCSDAASS> SRS
Domingo,
SK.
Gatay, J.
Ginolwayan,
V.
Salvacion,
MC.

2018 members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : October 22, 2018 / 12:00am-5:00 pm

Venue : F Building 3rd Floor & UB Square, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Make a new Software Requirements Specification (SRS)
Agenda
1. Making the whole SRS for the new system
# Discussion Item
1 Making the SRS

1 Making the SRS All October 22,
members 2018

2018 members 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : November 7, 2018 / 12:00-2:00 pm

Venue : UB Square, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Make the Table of Fields
Agenda
1. Making the TOF
# Discussion Item
1 Making the TOF

1 Making the TOF Domingo, November
SK. 7, 2018
2 Next meeting is set on November 9, All November

2018 members 9, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : November 14, 2018 / 9:00am-5:00 pm

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Revise Software Requirement Specifications (SRS)
Agenda
1. Revise the SRS
# Discussion Item
1 Revise the SRS to be passed for final defense

1 Revise the SRS All November
members 14, 2018

2018 members 15, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : November 15, 2018 / 10:00-11:00 am

Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Final defense of SRS
Agenda
1. Final defense of SRS
# Discussion Item
1 Final defense of SRS

1 Final defense of SRS All November
members 15, 2018

2018 members 19, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : November 23, 2018 / 12:00-3:00 pm

Venue : F Building 3rd Floor & H Building Library, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Make minor revisions for SRS
Agenda
1. Make minor revisions of SRS
# Discussion Item
1 Make minor revisions for SRS
2 Revise the TOF

1 Making minor revisions for SRS Ayeo-eo, November
MA. 23, 2018
- those that do not need the final
Ancheta, R.
interview yet to the office
Cangsan,
- additional Use Case Tables
M.
Gatay, J.
Salvacion,
MC.
2 Revising the TOF Ginolwayan, November

V. 24, 2018
2018 members 24, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Date/Time : November 24, 2018 / 9:00am-3:00 pm

Venue : F Building 3rd Floor & H Building Library, University of Baguio
Ayeo-eo, May Ann
Cangsan, Maribeth
Gatay, Joy
Ginolwayan, Venus
Subject : Interview the director of CCSD Office
Agenda
1. Interview the director of CCSD Office
2. Make further revisions of System Profile and SRS
# Discussion Item
1 Interview the director of CCSD Office
2 Make further revisions of System Profile

1 Interviewing the director of CCSD Ayeo-eo, November
Office MA. 24, 2018
Ancheta, R.
Cangsan.
M.
Domingo,
SK.
Gatay, J.
Ginolwayan,
V.
2 Make some further revisions of Domingo, November

System Profile SK. 24, 2018

<UB-CCSDAASS> SRS

2018 members 26, 2018
Prepared by:
Maribeth Cangsan

<UB-CCSDAASS> SRS
Appendix E: Gantt Chart
Requirements Start Finish Dura- August Weeks September Weeks October Weeks November Decem-
Date Date tions Weeks ber
Weeks
1st
2nd
3rd
4th
1st
2nd
3rd
4th
1st
2nd
3rd
4th
1st
2nd
3rd
4th
1st
Groupings Aug. 1 1 day Wed
Presentation Aug. 6 1 day
of Proposed
Topics Mon
Finalization Aug. 7 1 day
of Topic Tue
Creation of Aug. Aug. 3 days
Letters and 8 10
Questions
for the
Interview Fri
Submission Aug. 1 day
of Gantt 13
Charts,
Minutes of
Meetings and
Interview
Guide Mon
Interview Aug. 1 day
for the 16
System
Profile Thu
Finalization Aug. 1 day
of System 20
Profile Mon
Submission Aug. 1 day
of System 24
Profile Fri

<UB-CCSDAASS> SRS
Assignment Aug. 1 day

of topic to 29
be presented
and
Discussion
of the
System
Profile Wed
Presentation Aug. 1 day
of System 31
Profile Fri
Submission Sep. 1 day
of Revised 12
System
Profile Wed
Assignment Sep. 1 day
of tasks for 19
Part 1 (I-
II) of the
SRS Wed
of Part 1 24
(I-II) of
the SRS Mon
Assignment Sep. 1 day
of tasks for 24
Part 1 (III)
and Part 2
(IV) of the
SRS Mon
of Part 1 28
(III) of the
SRS Fri
Submission Oct. 3 1 day
of Part 2
(IV) of the
SRS Wed
Revision of Oct.6 Oct. 8 3 days
the whole Sun

<UB-CCSDAASS> SRS
SRS and
preparation
for the
Defense
Practice for Oct. 1 day
defense and 11
ask for
clarification
s Thu
Presentation Oct. 1`day
of Use Case 12
or Processes Fri
Making of Oct. Oct. 3 day
System 20 22
Profile and
SRS for the
new system Mon
Submission Oct. 1 day
of SRS 22 Mon
Making of Nov. 7 1 day
Table of
Fields (TOF) Wed
Submission Nov. 8 1 day
of TOF Thu
Revision of Nov. 1 day W
SRS 14 e
d
Final Nov. 1 day
Presentation 15
of System
T
Profile and h
SRS u
Revision of Nov. Nov. 2 days
SRS and 23 24
S
Follow up a
interview t
Submission Nov. 1 day
of Revised 26
System
M
Profile and o
SRS n

<UB-CCSDAASS> SRS

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SOFTWARE REQUIREMENTS SPECIFICATION (SRS)

University of Baguio Page 2 of 70 01/15/19

The Center for Counseling and Student Development of

The SRS is intended for the system designers and

The CCSD Automated Appointment Scheduling System

The CCSD Automated Appointment Scheduling System,

The CCSD Automated Appointment Scheduling System,

University of Baguio Page 3 of 70 01/15/19

1.3 Acronyms, and Abbreviations

Bandakkanavar, R. (2017, August 2). Software

CENTER FOR COUNSELING AND STUDENT DEVELOPMENT. (n.d.).

CCSD BROCHURE. (n.d.). Retrieved from

The document is divided into 4 major sections:

Section 1: Introduction – It provides the over view of

Section 2: Business Description – provides an overview

Section 3: Overall Description - It describes how the

University of Baguio Page 4 of 70 01/15/19

to the System that might influence the design of the

Section 4: Specific Requirements - deals with the

2.1 Business Description

The Center for Counseling and Student Development

CCSDAASS immensely classified profile. In

2.2 Business Objectives

The Center for Counseling Students Development is

In order to achieve such, the objective of

University of Baguio Page 5 of 70 01/15/19

 To reschedule the appointment in times of

2.3 Stakeholder Profile

Representative Leny O. Estacio, MAG, RGC

Representative Mary Catherine Salvacion

University of Baguio Page 6 of 70 01/15/19

Representative Maribeth Cangsan

University of Baguio Page 7 of 70 01/15/19

3. The Overall Description

UB-CCSDAASS aims to allow students and student

The software application is divided into the

3.2 Product Functions

University of Baguio Page 8 of 70 01/15/19

Log-in It is a process that allows user to access

Log-out It is a process where the user can

Cancel the Allows the user to delete the save schedule

Decline Schedule Allows the user to decline requested

Approve Schedule Allows the user to approve requested

3.3 User Characteristics

User Description Functions

University of Baguio Page 9 of 70 01/15/19

3.4 Assumptions and Dependencies

The following are the assumptions and

 To use the system there is a need for the

 It is assumed that the system is accessible on

3.5 Apportioning of Requirements

University of Baguio Page 10 of 70 01/15/19

The apportioned requirements of the UB-CCSD AASS

University of Baguio Page 11 of 70 01/15/19

Step 2a1: the

Step 4a: The

CCSDAASS- Account Log in

University of Baguio Page 12 of 70 01/15/19

Actor Student, Student Facilitator,

University of Baguio Page 13 of 70 01/15/19

Assumptions The user has an existing profile

CCSDAASS- Account Log Out

University of Baguio Page 14 of 70 01/15/19

CCSDAASS- Setting an appointment