Modified block

Modified block business letters use a slightly different format from the full block business
letters. In the modified block style the return address, date, complimentary closing and
the signature line are slightly to the right of the center of the paper. Dixie recommends you to tab
over to the center of the letter and not use Ctrl-E which would distort the block.

Block format

In block format, everything including your contact information, the date, the employer’s contact
information, the body of the letter, and the greeting and closing, is all left justified.

It gives a clean and professional look to your letter.

In block format, the letter is single-spaced, with the exception of a space between each paragraph
(as well as a space above and below the date, and above and below the salutation and signature).

Simplified Format

This is another modification of the fully-blocked style. This style is used when you write a letter
and you do not know the name and title of the person to whom you are writing the letter. The
salutation and the complimentary closing are used in this style. The subject is mentioned din
capital fonts and that subject need not be underlined.

Simplified-style business letters contain all the same elements as the full-block and semi-block
letters. Like the full-block format, the simplified format left-justifies every line except for the
company logo or letterhead. The date line is either slightly right of center or flush with the center
of the page. Letters written in the simplified format have fewer internal sections, such as the
body, salutation and date line.
 Modified format

123 Anywhere Place

London
SW1 6DP

1 July, 2014
Ms. Joan Brown
XYZ Partnership
10Utopia Drive
London
SW1 1AE

Dear Joan:

Thank you so much for informing me of the vacancy at XYZ Partnership. I appreciate all the
support you have given me throughout my career, and I would be delighted to work alongside
you once again. In order to build upon my qualifications, I have applied to the evening
administrative degree program at St John’s College. I would greatly appreciate it if you would be
willing to serve as one of my references.

In the year since you left Acme, I have taken on additional duties as Mr. Jones's administrative
assistant. In November, the company introduced a proprietary workflow management system,
and I was charged with ensuring that each department received the upgrade on schedule.
Additionally, I completed 20 hours of software training in order to input updates. As a result, I
was able to pursue certification in Microsoft Office, which I received last month.

For your reference, I have also enclosed a copy of my current CV. Please let me know if you
would like any additional information. Thank you once again for your help.
 Regards,

Jane

Block Format
123 Anywhere Place
London
SW1 6DP

1 July, 2014

Mr. John Smith

XYZ Partnership
10 Utopia Drive
London
SW1 1AE

Dear Mr. Smith:

My former colleague Joan Brown informed me that you are seeking to hire an office manager. I
worked with Ms. Brown at Acme and have 10 years of experience as an administrative assistant.
I have long admired XYZ Partnership and would be honored to work for your company.
As you can see from my CV, I have performed many administrative duties in my previous
positions at Acme and Ajax. At Ajax, I facilitated the company's transition from handwritten to
digital records. That work paved the way for my move to Acme, where I assisted the director of
innovation in tracking the development of new products. I helped introduce the company's
workflow management system, which enabled Acme to cut the average development time of its
software upgrades from 18 weeks to 12 weeks.

I would be pleased to speak with you to discuss the details of the office manager position. Thank
you for your consideration of my application.

Best regards,
Jane Clark

Simplified Format

Mr./Ms. James
XYZ Organization
SUBJECT: Grant No. 09899

Dear Mr/Ms. Love:

In response to your request I am pleased to award to the XYZ Organization this grant in the amount not
to exceed $500 as a contribution to your program during the period January to February. We
understand that the XYZ Organization will contribute goods and services valued at approximately $1000
to the program.

Funds provided under this grant may be utilized to reimburse your organization for actual incurred costs
of One thousand dollar required to complete the program. Requests for reimbursement shall be made
to the Controller.

By accepting this grant the XYZ Organization agrees to: 1. Document that reasonable steps were taken
to ensure that all purchases charged to the grant are at reasonable prices and from responsible sources;
3 2. Maintain complete records of all costs charged to the grant for a period of three years after the
expiration of the grant and make such records available to USAID or its representatives for review at any
time; and 3. At USAID request, refund to USAID any funds received from USAID that represent
reimbursement for any costs determined by USAID not to meet the terms and conditions of this grant.
USAID does not assume liability for any third party claims for damages arising out of this grant. USAID
may terminate this grant upon 30 days written notice. Please sign the original and each copy of this
letter to acknowledge your receipt of this grant and return the original to the Grant Officer. Sincerely
yours, _____________________ Grant Officer ACKNOWLEDGED: XYZ Organization By:
___________________________ Title __________________________ Date:
__________________________ Accounting Data: PIO/T No. Appropriation No. BPCC: Obligation No.
303mbx_122414