1.

POSITION TITLE (as approved by authorized agency)

Republic of the Philippines with parenthetical title
POSITION DESCRIPTION FORM
DBM-CSC Form No. 1 ADMINISTRATIVE OFFICER I
(Revised Version No. 1 , s. 2017) (ARCHIVIST I)

2. ITEM NUMBER 3. SALARY GRADE

10

4. FOR LOCAL GOVERNMENT POSITION, ENUMERATE GOVERNMENTAL UNIT AND CLASS

Province 1st Class 5th Class

City 2nd Class 6th Class
Municipality 3rd Class Special
4th Class

5. DEPARTMENT, CORPORATION OR AGENCY/ 6. BUREAU OR OFFICE

LOCAL GOVERNMENT

DEPARTMENT OF JUSTICE NATIONAL BUREAU OF INVESTIGATION

7. DEPARTMENT / BRANCH / DIVISION 8. WORKSTATION / PLACE OF WORK

IDENTIFICATION AND RECORDS DIVISION (IRD) CRIMINAL & MISC. INFORMATION SECTION

9. PRESENT APPROP ACT 10. PREVIOUS APPROP ACT 11. SALARY AUTHORIZED 12. OTHER COMPENSATION

13. POSITION TITLE OF IMMEDIATE SUPERVISOR 14. POSITION TITLE OF NEXT HIGHER SUPERVISOR

ADMINISTRATIVE OFFICER II ADMINISTRATIVE OFFICER V

(ARCHIVIST II) (SENIOR ARCHIVIST)

15. POSITION TITLE, AND ITEM OF THOSE DIRECTLY SUPERVISED

(if more than seven (7) list only by their item numbers and titles)
POSITION TITLE ITEM NUMBER

16. MACHINE, EQUIPMENT, TOOLS, ETC., USED REGULARLY IN PERFORMANCE OF WORK

COMPUTER, PRINTER, TELEPHONE, PHOTOCOPYING MACHINE

17. CONTACTS / CLIENTS / STAKEHOLDERS

17a. Internal Occasional Frequent 17b. External Occasional
Executive / Managerial ✘ General Public
Supervisors ✘ Other Agencies
Non-Supervisors ✘ Others (Please Specify):
Staff ✘

18. WORKING CONDITION

Office Work ✘ Other/s (Please Specify)
Field Work ✘

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19. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE UNIT OR SECTION
Repository of all (active/inactive) original and digitized records; Maintenance of a state-of-the-art records facility; manage/handle the operation as to preservation, protection,
storage, retention of records on file thru microfilming and digitization/scanning, disposition and recovery of all records by adopting the implementing rules and regulations of
R.A 9470 (National Archives of the Phil Act 2007); conversion of Microfilmed Records into digital format for back-up file purposes and easy retrieval; creation and maintenance
of database for the following records NBI cases; criminal court cases; and fingerprint Chart (Criminal, civilian and alien); Fingerprint for New Born Babies; and Iris Identification.

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 Repository of all (active/inactive) original and digitized records; Maintenance of a state-of-the-art records facility; manage/handle the operation as to preservation, protection,
storage, retention of records on file thru microfilming and digitization/scanning, disposition and recovery of all records by adopting the implementing rules and regulations of
R.A 9470 (National Archives of the Phil Act 2007); conversion of Microfilmed Records into digital format for back-up file purposes and easy retrieval; creation and maintenance
of database for the following records NBI cases; criminal court cases; and fingerprint Chart (Criminal, civilian and alien); Fingerprint for New Born Babies; and Iris Identification.

20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)

Responsible in the assessments, collections, organizes, preserves, maintains control over, and provides access to
records and archives determined to have long-term value.

21. QUALIFICATION STANDARDS

21a. Education 21b. Experience 21c. Training 21d. Eligibility
Bachelor's Degree none required none required CS Professional (2nd Level
relevant to the job Eligibility)

21e. Core Competencies Competency Level

(Indicate the required

(Indicate the required Core Competencies here)
Competency Level here)

21f. Leadership Competencies Competency Level

(Indicate the required

(Indicate the required Leadership Competencies here)
Competency Level here)

22. STATEMENT OF DUTIES AND RESPONSIBILITIES (Technical Competencies) Competency Level

Percentage of Working (State the duties and responsibilities here:)
Time

Responsible in the assessments, collections, organizes,

preserves, maintains control over, and provides access to
records and archives determined to have long-term value.

(Indicate the required

Competency Level here)

23. ACKNOWLEDGMENT AND ACCEPTANCE:

I have received a copy of this position description. It has been discussed with me and I have freely chosen to comply
with the performance and behavior/conduct expectations contained herein.

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_________________________________________ _________________________________________
Employee's Name, Date and Signature Supervisor's Name, Date and Signature

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by authorized agency)

FFICER I
I)

Class
Class
cial

NVESTIGATION

RK

ATION SECTION

HER COMPENSATION

HER SUPERVISOR

FFICER V
VIST)

Frequent
✘

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 n as to preservation, protection,
menting rules and regulations of
rieval; creation and maintenance
orn Babies; and Iris Identification.

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 n as to preservation, protection,
menting rules and regulations of
rieval; creation and maintenance
orn Babies; and Iris Identification.

nd provides access to

21d. Eligibility
ofessional (2nd Level
Eligibility)

ompetency Level

ndicate the required

mpetency Level here)

ompetency Level

ndicate the required

mpetency Level here)

ompetency Level

ndicate the required

mpetency Level here)

freely chosen to comply

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_______________
and Signature

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