BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

BSIT RES No: ______________

DATE:

i
COMPUTERIZED PTA MONITORING AND BILLING SYSTEM OF TERESITA
PATALINJUG MEMORIAL ELEMENTARY SCHOOL

WILLIAM C. NAVARRO JR.

SUBMITTED TO THE FACULTY OF THE COLLEGE OF FISHERIES SULTAN

KUDARAT STATE UNIVERSITY-KALAMANSIG CAMPUS IN PARTIAL
FULFILLMENT OF THE REQUIREMENTS FOR THE DEGREE OF
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
MAJOR IN COMPUTER TECHNOLOGY

February 2017

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 APPROVAL SHEET

The undergraduate thesis attached here to entitled “COMPUTERIZED

PTA MONITORING AND BILLING SYSTEM OF TERESITA PATALINJUG
MEMORIAL ELEMENTARY SCHOOL” prepared and submitted by WILLIAM C.
NAVARRO JR., for the degree of Bachelor of Science in Information Technology
has passed the standard set by Sultan Kudarat State University, Kalamansig
Campus, Kalamansig, Sultan Kudarat and was successfully defended before this
panel of examiners.

EDUARDO S. LEQUIGAN JR. ARTCHIE P. PADIOS

Member Member
__________________ ___________________
Date Signed Date Signed

AUBREY JOHN T. BUENDIA, MIT

Adviser

Date Signed

Accepted as partial fulfillment of the requirements for the degree of

Bachelor of Science in Information Technology.

REYNAN E. DEMAFELIZ, MIT RICHIE B. ESPALLARDO

BSIT Department Coordinator Research Coordinator

_______________________ ______________________
Date Signed Date Signed

JULIE E. ALBANO, Ph.D

Campus Director

Date Signed

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 TRANSMITTAL

The undergraduate thesis attached hereto entitled “COMPUTERIZED

PTA MONITORING AND BILLING SYSTEM OF TERESITA PATALINJUG
MEMORIAL ELEMENTARY SCHOOL” prepared and submitted by WILLIAM C.
NAVARRO JR., in partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology (Computer Technology) is hereby
endorsed for approval.

AUBREY JOHN T. BUENDIA, MIT REYNAN . DEMAFELIZ, MIT

Adviser BSIT Department Coordinator

______________________ ______________________
Date Signed Date Signed

RICHIE B. ESPALLARDO
Research Chairman

Date Signed

Accepted as partial fulfillment of the requirements for the degree of

Bachelor of Science in Information Technology (Computer Technology).

JULIE E. ALBANO, Ph.D.

Campus Director

Date Signed

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 ACKNOWLEDGEMENT

This academic endeavor would not been conceived and put into

completion, without the nurturing hands and minds of the following persons who

in many ways had been a great help in realizing such work.

The researcher is personally and professionally indebted to the following

persons who made their part a significant one by extending precious time and

efforts unconditionally.

To Mr. Aubrey John Buendia, MIT, the adviser, words that are creatively

crafted won’t suffice and will never compensate for the effort and precious time

spent in weaving this scholarly work.

To Mr.Eduardo S. Lequigan Jr, member of the examining, thank you for

the support and endless encouragements and advice.

To Mr. Artchie P. Padios, member of the examining, thank you for the

support and patience, and encouragements all throughout the study.

To the family and love ones who had contributed a lot in the completion of

this study the researcher extend his deepest admiration for all the effort just to

make this study feasible.

And ultimately to our God, our beginning and our end, the source of all

wisdom. All praise and glory are yours forever and ever.

WILLIAM C. NAVARRO JR.

Researcher

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 BIOGRAPHICAL DATA

The researcher was born in Cadiz,

Kalamansig, Sultan Kudarat on 5th day of June,

1994. The fifth child of Mr. William Y. Navarro Sr.

and Mrs. Rosalinda C. Navarro (deceased) and

which resides at Cadiz, Kalamansig, Sultan

Kudarat.

He finished his primary education in Teresita Patalinjug Memorial

Elementary School (TPMES), Cadiz,Kalamansig, Sultan Kudarat, in the year of

2012 and took his secondary education at Kalamansig National High School,

Kalamansig, Sultan Kudarat.Pursued. To achieve his dream and to earn more

knowledge, he continued his tertiary education at Sultan Kudarat State University

Kalamansig Campus, Kalamansig, Sultan Kudarat and took up Bachelor of

Science in Information Technology

WILLIAM C. NAVARRO JR
Researcher

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 TABLE OF CONTENTS

PRELIMINARY PAGES Page

First Page i

Title Page ii

Approval Sheet iii

Transmittal iv

Acknowledgement v

Biographical Data vii

Table of Contents viii

List of Tables xi

List of Figures xii

List of Appendices xiv

Abstract xv

Chapter I – INTRODUCTION 1

Objectives 2

Significance of the Study 3

Scope and Limitation 3

Operational Definition 4

Chapter II – REVIEW OF RELATED LITERATURE 5

Monitoring and Billing 5

Registration 6

Record System 7

Monitoring 8

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 Billing 9

Record Management 10

Chapter III – Methodology 11

Research Design 11

Tools and Materials 11

Research Flow Process 11

1.) Data Gathering 11

2.) Planning Analysis 11

3.) System Development 12

a) Microsoft Visual basic 6.0 12

b) Dialog Box 13

c) Log-in Form 14

d) Main Form 15

Coding 16

4.) Testing/ Evaluation 17

Conceptual Framework 18

Gantt Chart 19

Budgetary Requirements 20

Context Diagram 21

Data Flow 22

Literature Cited 23

Evaluation Questionaire 24

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Chapter IV – Result and Discussion 28

Result of the Study 28

Result of the Evaluation 36

Chapter V – Summary, Conclusion and Recommendation 38

Summary 38

Conclusion 39

Recommendation 39

Appendices 40

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 List of Tables

Tables Title Page

1 Gantt Chart 19

2 Budgetary Requirements 20

3 EvualationQuestionaire 24

4 Result of the System Interface 36

5 Result of the System Functionality 36

6 Result of the System Efficiency 37
7 Result of the System Security 38

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 List of Figures

Figure Title Page

1 Microsoft Visual Basic 6.0 12

2 Dialog Box 13

3 log-in form 14

4 Main Form 15

5 Code Window 16

6 Testing the Program 17

7 Conceptual Framework 18

8 Context Diagram 21

9 Data Flow Diagram 22

10 Main Form 29

11 Registration Form 30

12 Billing and Monitoring Form 31

13 Membership Registration form

Fee Form 32

14 Billing Form 33

15 Receipt Form 34

16 Income Monitoring form 35

17 Log-in form and Codes 41

18 Main form and Codes 43

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19 Registration Form of Billing and Monitoring

and codes 46

20 Billing and Monitoring Form and codes 49

21 Account Transaction Form and codes 51

22 Statement of Accounts Form and codes 67

23 Receipt Report Form and codes 71

24 Total Collection and Codes 72

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 List of Appendices

Appendix Title Page

1 Log-in Form and Codes 41

2 Main Form and Codes 43

3 Registration Form of Billing and

Monitoring and codes 46

4 Billing and Monitoring Form and codes 49

5 Account Transaction Form and codes 58

6 Statement of Accounts Form and codes 67

7 Receipt Report Form and codes 71
8 Total Collection and Codes 72

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 ABSTRACT

NAVARRO JR. WILLIAM C. 2017, “Computerized PTA Monitoring and Billing

System of Teresita Patalinjug Memorial Elementary School”, Sultan Kudarat
State University -College of Fisheries Kalamansig Sultan Kudarat.

Adviser: AUBREY JOHN T. BUENDIA , MIT

“Computerized PTA Monitoring and Billing System” aimed to: a) Create a

database program Computerized PTA Monitoring and Billing System in Terisita

Patalinjug Memorial Elementary School., b) Monitor and calculate payments

of every students, and c)Generate reports of the following; List of student of

Terisita Patalinjug Memorial Elementary School, Billing statement of students

and Students receipt.

The system was developed using visual basic 6.0 programming language

as system front end and Microsoft access as the system data based or back end.

Transactions process, data fields, program commands as well as data report

were based on the gathered data from the Teresita Patalinjug Memorial

Elementary School. After the system was developed it undergone series of tests

to evaluate its functionality, accessibility and accuracy of the system.

The system was evaluated in terms of its design and interface,

functionality and the efficiency of the system by the selected employee and

patients who served as respondents in the evaluation of the system.

Results of the evaluation revealed that the system obtained a rating of

4.75 for design and interface, 4.67 for its functionality and 4.0 for efficiency and

the system security got the rating of 4.65. The overall evaluation of the system

successfully attained a “Strongly Agree” score with a grand mean of 4.51 which

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means that the Computerized PTA Monitoring and Billing System was functioning

excellently and very efficient. And the system interface respond to user action at

all time. It was excellently flexible in allowing user to choose options with

pleasing and easy to use and understand.

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